Specifications-UPS signed.pdf

Department of Health and Human Services Indian Health Service

Oklahoma City Area Office

Specifications Server Room UPS Replacement

1. PURPOSE OF THE PROJECT

The Oklahoma City Area Office A/O, Indian Health Services (IHS) has a need for replacement Uninterruptible Power Supply. This UPS will power our entire server/network room. This purchase will replace the existing system and provide power in the event of a power surge or outage.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

Current system is an Eaton 9170+ with 15 kVA.

New Unit must be equivalent or better than the following system:

M90S-6S18K3 XPC M90S UPS bundle; 18KVA/18KW; On Line-Tower Configuration, 120/208V In/Out or 12/240V In/Out, Hardwired in/out, Large LCD screen, Casters, Floor mount bracket, Communication Module; Bundle to include M90S-ENC6 6 Slot Enclosure with Integral Front Access Maintenance Bypass, 3 Power Modules, 3 Battery Modules providing 9 minutes runtime @ 18KVA/18KW load, RS-232, USB, dry contacts, EPO, 2 intelligent slots for optional cards (WEB/SNMP, Relay, Modbus); Communication software and cable. 3 year UPS and battery warranty (USA and Canada).

SNMP-M90S (90000698)

Internal SNMP/Web card for use with M90S series UPS. Allows for monitoring and management of UPS through web browser or SNMP platform. Provides email notification of UPS status and events.

System must include network card with ability to allow for remote management and email alerts.

Contractor will be required to perform the following tasks:

• Customer to have UPS delivered to or near room prior to arrival

• Remove the existing 208V Input and output feed from panel to existing UPS

• Remove batteries from UPS

• Take apart and move UPS to customer designated area

• Set in place and assemble new UPS

• Custom install new bypass panel.

• Provide and install new input and output feeds between panel, bypass panel and UPS

• Once electrical work is completed, startup and test UPS

• Testing should include thru-put from UPS to server racks to ensure correct voltage

• Move all trash (pallets, cardboard, plastic, etc.) to onsite customer designated area

• Remove existing UPS and batteries for recycling

• Installation to be completed during off hours

• Includes all labor, materials, and travel related expenses

• Does not include any drawings or permits

• Includes re-use of existing breaker if possible.

Oklahoma City Area Office

• Work will be performed by qualified electrical personnel.

• Contractor will perform as needed maintenance on unit (Preventative Maintenance). Maintenance will occur at least yearly for a 4-year period and be completed by a Certified Electrician.

3. PERIOD OF PERFORMANCE

Base plus four option years for maintenance

4. LEVEL OF EFFORT

4.1. The contractor shall provide new equipment.

4.1.1. This should include all accessories to operate the equipment and features as listed to include, but not limited to:

4.1.1.1. Cables

4.1.1.2. Adapters

4.1.1.3. Batteries

4.2. The contractor shall delivery to Indian Health Service Oklahoma City Area Office 701 Market Drive Oklahoma City, Oklahoma 73114 with all installation instructions, warranty documents, and specifications.

4.3. Training: Contractor shall provide an online resource for training and initial use.

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management. - (Security Clearance for on-site human services)

5.2. The Indian Health Service Oklahoma City Area Office is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Indian Health Service official, presenting valid identification, smoking restriction and any safety procedures.

5.4. The contractor shall not disclose or cause to disseminate any information concerning operations of Oklahoma City Area Office. Such action(s) could result in violation of the contract and possible legal actions.

5.4.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

Oklahoma City Area Office

5.5. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the delivery, installation and training date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall make no supply of property, facilities, and services.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: equipment and shipping.

9. CHANGES TO THE SPECIFICATIONS

Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

Department Supervisor Signature: ____________________________

Chief Information Officer Signature: ____________________________