Specifications Posts and Accessories.pdf

SPECIFICATIONS

Posts and Accessories

1. TERM OF CONTRACT: The Contract shall commence on the Effective Date as noted on the fully executed contract and expire on April 30, 2020.

2. METHOD OF AWARD: This IFB will be awarded by lot (group) to the lowest responsive and responsible bidder meeting the specified requirements. Group items will be awarded on the basis of total group cost. All items listed within the group must be bid to be considered for award. Awarded Supplier(s) must be able to provide all items bid and awarded under the group bid. Any quote for a group award that contains a bid price of $0.00 for any individual material within that group may be cause for rejection of that group’s bid.

3. SPECIFICATIONS: All material provided under this contract shall be from a manufacturer that is approved by PennDOT for the type being quoted. This approval must be obtained prior to the bid opening. The approved items are listed in PennDOT Bulletin 15 - Publication 35.

The following PennDOT material specifications and their effective dates apply to the appropriate items as listed in the IFB. These specifications have been reviewed to encourage the use of recycled materials.

Breakaway Channel Bar Posts – dated July 1, 2003

4. DELIVERY: All orders shall be FOB DESTINATION to Milford, Pennsylvania. Delivery shall be made within forty-five (45) calendar days after the receipt of the purchase order.

All orders over 200 lbs. in weight must be loaded in such a manner as to be capable of being unloaded by fork lift.

Truckload lot deliveries should be made by an open-body type truck with the materials loaded and blocked up in such a manner that all material may be unloaded from the side of the truck by a forklift. If delivery must be made utilizing something other than an open-bodied truck, all material must be tailgated to allow unloading by a forklift.

The vendor or trucking company making delivery shall contact the person listed on the Purchase Order at least twenty-four (24) hours before delivery to arrange for acceptance of the order.

5. TESTING AND INSPECTION: Shipments will be inspected upon receipt by agency personnel. The agency shall have the right to test and reject any item for non-compliance with this specification. The Supplier shall replace all rejected items at its own expense, including all shipping and handling charges.

In the event the number of rejected items exceeds 3% of the total shipment, the Supplier shall replace the entire shipment at its own expense.

6. PRICE ADJUSTMENT CLAUSE: None. Contract prices will remain firm from the contract effective date through April 30, 2020.

7. INVOICING: The PA Office of the Budget has initiated an E-Invoicing program that enables vendors to submit invoices via email. Submitting invoices via email enables vendors to save printing and postage costs, paper supplies, and mailing time needed to transmit paper invoices. The program’s guidelines are available on the E-Invoicing website, located at http://www.budget.pa.gov/programs/pages/e-invoicing.aspx http://www.budget.pa.gov/programs/pages/e-invoicing.aspx http://www.budget.pa.gov/programs/pages/e-invoicing.aspx