Specifications - Keyboxes - CBS - 3-12-25.docx
DOCX document 33 KB Posted
- Attached to
- 1141-50516 - Key Box
- Solicitation number
- 6100063234
- Issued by
- Dauphin County, Camp Hill Borough, Pennsylvania
About this file
The document is a specification file for Keyboxes, issued by the Commonwealth of Pennsylvania's Department of Corrections (PA DOC) for the State Correctional Institution in Cambridge Springs. The solicitation (IFB #1141-50516) seeks an Access Control and Key Control Security System, with electronic bid responses required through the PA Supplier Portal. Vendors must be registered to submit bids, and all interested parties are responsible for monitoring eMarketplace for potential change notices.
The solicitation includes critical security and procurement provisions, with the DOC reserving the right to modify product packaging to meet security requirements and potentially cancel awards if a product poses a security threat. Quantity estimates are flexible and may be adjusted based on actual departmental needs. The Commonwealth retains the flexibility to award by individual item or total bid basis, whichever is most advantageous. Contractors must comply with all Department of Corrections rules and regulations while on state property, and pricing will be binding unless clear mathematical errors are identified.
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Other files
| File | Type | Posted |
|---|---|---|
| Addendum form - bid 6100063234.docx | DOCX document | |
| Locating and Responding to a Solicitation.pdf | ||
| WORKER PROTECTION AND INVESTMENT CERTIFICATION FORM.pdf | ||
| Reciprocal Limitations Act.pdf |
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Text version
Statement of Work Template Specifications of Materials
I. SCOPE OF WORK:
The Commonwealth of Pennsylvania, Department of Corrections (PA DOC), requires the purchase of Access Control and Key Control Security Systems at the State Correctional Institution Cambridge Springs, 451 Fullerton Avenue, Cambridge Springs, PA 16403
II. ISSUIING OFFICER
Questions regarding the bidding or contracting procedures should be directed to Karen Bartley at kbartley@pa.gov.
III. CONTRACT REQUIREMENTS
Access Control and Key Control Security System Flexible, modular key control platform that logs entry and removal of keys for auditing. Access the electronic key control cabinet with a card reader, biometrics, or PIN.
THE FOLLOWING INFORMATION IS BASED ON THE KSI KEYBOX AND MUST LINK WITH THE KSI KEY SOFTWARE CURRENTLY AT THE FACILITY.
| DESCRIPTION | QNTY APR # | ||
| KSI 64 KEY SAM KEYBOX | 2 | 1141-50516 | |
| KSI KEYPAD SHIELD | 2 |
**FREIGHT TO BE INCLUDED IN TOTAL PRICE– FOB DESTINATION**
DELIVER TO: STATE CORRECTIONAL INSTITUTION CAMBRIDGE SPRINGS, 451 FULLERTON AVENUE, CAMBRIDGE SPRINGS, PA 16403. HOURS FOR DELIVERY ARE MONDAY THRU FRIDAY 7:00AM TO 2:00PM (EXCEPT HOLIDAYS) AT WAREHOUSE.
CONTRACTOR REQUIREMENTS
*SPECIFICATIONS MUST BE INCLUDED WITH SUBMISSION*
The Contractor shall abide by all Department of Corrections rules and regulations while on state property.
All products must meet security requirements of the DOC. The Department of Corrections reserves the right to allow companies to adapt their packaging to meet the DOC’s security requirements before an award is generated. Product approval may be made contingent upon packaging changes. If, after award, DOC determines that a product poses a security threat, DOC will either cancel the award of that product upon written notification to the contractor detailing the nature of the security threat or allow the contractor to replace the product with a compliant product at the same price.
IV. CONTRACT TERM
The term of the Contract shall commence on the Effective Date (as defined below) and shall end on the Expiration Date identified on the Contract, subject to other provisions of the Contract.
The Effective Date shall be: a) the Effective Date printed on the Contract after the Contract has been fully executed by the Contractor and the Commonwealth (signed and approved as required by Commonwealth contracting procedures) or b) the “Valid from” date printed on the contract, whichever is later.
Prices may be adjusted for imported products if tariffs are established for contracted items after bids are accepted by the PA DOC by requesting the increase accompanied by a copy of the tariff certificate documenting the increase with proof of payment.
V. BID AWARD
It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.
Unless otherwise indicated, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected.
The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.
VI. BID Results Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the Department of General services’ eMarketplace website (http://www.emarketplace.state.pa.us/) as soon as possible. Tabulations are for information only and do not constitute actual award or execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.
VII. INVOICING
Contractors must follow the following invoicing requirements:
a. Accurately bill the Commonwealth for actual services rendered on all invoices.
b. Submit invoice to appropriate resource account within 10 business days of completed service.
c. Comply with Commonwealth / Department of Correction’s practices for supplier payments
The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF for to email address 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources: https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx
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