SPECIFICATIONS_FOR_THE_PURCHASE_OF_ONE_NEW_~85'_INSULATED_HYDRAULIC_DIGGER_DERRICK_TRUCK.pdf

CALL FOR QUOTES

Florida Keys Electric Cooperative Association, Inc. (FKEC), hereby gives notice to prospective bidders that quotes will be received by FKEC, at the Procurement Department, procurement@fkec.com until 2:00 p.m. on April 7, 2025 for:

FKEC BID #25-13

SPECIFICATIONS FOR THE PURCHASE OF ONE NEW ~85’ INSULATED HYDRAULIC DIGGER DERRICK TRUCK

In order to insure an open and full competitive bidding process and maintain compliance with FEMA’s Procurement Guidance for Recipients and Subrecipients Under 2 C.F.R. Part 200 (Uniform Rules), FKEC has instituted DemandStar and Vendor Link systems to provide current information to potential bidders. These systems will allow you to receive bid information quickly and at your convenience 24 hours a day, seven days a week. Specifications may be obtained from the website at www.DemandStar.com or www.myvendorlink.com.

Registered vendors will be notified automatically of all Requests for Quotes.

Anticipated Solicitation Schedule

March 17, 2025 Call for Bid

March 31, 2025 Questions Due

April 7, 2025 Bids Due

April 21, 2025 Intent to Award

NOTE: The above anticipated solicitation schedule is subject to change. FKEC will entertain questions for clarification until March 31, 2025 at 2:00 pm. All questions must be submitted in writing by email to procurement@fkec.com, or via the VendorLink website. No questions will be answered after that date.

Each proposal should constitute an offer to FKEC, as outlined therein, and should be irrevocable after the time announced for the opening thereof.

FKEC reserves the right to reject any or all quotes, to waive irregularities and informalities in any or all quotes, and to separately accept or reject any item, items, bid schedule or bid schedules of the quote which FKEC deems to be in the best interest of FKEC.

/s/ Ray Rhash

Ray Rhash Procurement, Warehouse, & Building Manager mailto:procurement@fkec.com http://www.demandstar.com/taf/agencycp.taf?_function=list&A=335 file://///10.11.24.8/Safety/Procurement/Bid%2018-05/www.myvendorlink.com mailto:procurement@fkec.com

FKEC GENERAL INFORMATION

Florida Keys Electric Cooperative (FKEC) is the private, non-profit power utility for the Upper and Middle Florida Keys. Headquartered in Tavernier, Florida, FKEC provides electricity from the Seven-Mile Bridge to Ocean Reef and the Monroe County Line, and services more than 33,000 meters. FKEC presently has an authorized workforce headcount of 123, with an actual headcount of 120. FKEC recognizes the Union as the exclusive collective bargaining agent for all employees of FKEC working in the Union classified positions. Employees are divided between two work locations: Tavernier and Marathon, and among nine departments: Executive, Finance, Human Resources, Safety, Engineering, Information Technology, Transmission, Distribution, and Member Services.

The Cooperative was formed as a corporation in the state of Florida in 1940, and in 1944 was recognized by the Internal Revenue Service as being federal income exempt tax under section 101(10) of the Revenue Act of 1939 (now section 501 (c) (12) of the Internal Revenue Code). FKEC currently imports all of its power supply and uses local generation for emergency back-up only. The utility relies on power from the mainland because it is far less expensive than local generation.

Today, FKEC maintains a highly respected position within its local community, and within the National Rural Electric Cooperative Association, for its dedication to reliable electric service and forward thinking initiatives.

FKEC and its representatives have exercised due care in preparing this Request for Quote (RFQ). All information contained herein is believed to be substantially correct. However, bidders should verify information independently if desired. FKEC and its representatives do not warrant the accuracy of information contained herein.

SCOPE OF SERVICES

~85’ Sheave Height Digger Derrick Truck Specifications International HV507 or Similar Chassis (~55,000 GVWR) Florida Keys Electric Cooperative (FKEC) is seeking bids for 1 insulated hydraulic digger derrick truck that is dual rear axle and regular cab. The digger derrick shall be configured in a way that allows it to be complaint with State of Florida DOT regulations. The digger derricks will need a fiberglass upper boom, fiberglass insulator in the controls. FKEC will use the digger derrick truck to perform work around energized 25kv lines and equipment. The truck shall be equipped with the manufacturer's equipment and accessories which are included as standard in the advertised and published literature for the unit. No such item of equipment or accessories shall be removed or omitted for the reason that it was not specified in the bid. Pictures of the truck that specify whether it is the exact truck or similar model, will need to be included in bids. Pictures and/or drawings will need to show design including the boom, weight study, service body details with all features of truck from all 4 sides and an overhead view. If manufacture of a truck is required to meet specifications listed below but the delivery date will not be met and bidder also can provide an additional option of another truck(s) that will meet delivery dates but does not meet all specifications, submitting separate bids for each option is preferred. FKEC does not prefer an electric or hybrid PTO operation or chassis.

All bids shall identify costs, including but not limited to taxes, tags, fees, title work charges. All bids must include delivery to FKEC 91630 Overseas Highway Tavernier, FL 33070. FKEC prefers to lease this vehicle and bidders are welcome to list any lease terms available (Fair Market Value-FMV at 84 months is preferred). If no lease terms are available, FKEC will secure leasing for this purchase. Any leasing terms to be offered must be listed as a separate option to the total purchase price of the truck. FKEC has no obligation to accept leasing terms offered regardless of whether the bid for the vehicle is awarded or not.

Bids can be for one or more digger derrick trucks but must specify the delivery date of each truck. Since the truck below is an existing lease truck that will be replaced by a truck submitted in this bid, delivery windows are important. If submitting bids for more than one proposed truck that has different specifications, please use a separate spec. list for each proposed truck specifying it is for truck #1 and delivery window described below. Truck delivery allowed windows:

#1 Digger derrick truck: November 1, 2027 - December 31, 2027 (existing lease replacement)

If it is necessary to bid alternate equipment or to take exceptions to the specifications as set forth, this must be so stated in your bid. All items listed are desired by FKEC. If you need extra space to describe your product or additional features, please attach extra sheets. When doing this, be sure the description references the appropriate specification line number, if applicable.

Please specify the following on each bid:

1. Chassis model year (current year preferred):__________

2. Chassis make:__________

3. Chassis model (HV507 or similar rated):__________

4. Cab design (regular is preferred):__________

5. Number of doors on cab: __________

6. Exterior color (must be white):__________

7. Interior color: __________

8. Seat material type: __________

9. 4x2 or 6x6:__________

10. GAWR Front: __________

11. GAWR Rear: __________

12. GVWR (lbs):__________

13. GCWR (lbs):__________

14. Weight of bucket truck as sold (lbs): __________

15. Payload capacity (excluding people only) (lbs): __________

16. Swivel style pintle trailer hitch rating (lbs): ___________

17. Total truck length (including everything in ft&in): ___________

18. Total truck width (including mirrors in ft&in): ___________

19. Chassis wheelbase length (in): ___________

20. Chassis turning radius (ft): __________

21. Digger Derrick truck travel height (as driven down the road) (ft): __________

22. Aerial unit manufacturer: __________

23. Engine fuel type (diesel preferred): ___________

24. Engine size (l): ___________

25. Transmission auto or manual (auto is preferred):__________

26. Transmission number of speeds: __________

27. Fuel tank size (gal): __________

28. DEF tank size (gal): __________

29. Number of outriggers: __________

30. Spread of outriggers from outer edge of shoes while deployed Front (in): __________

31. Spread of outriggers from outer edge of shoes while deployed Rear (in): __________

32. Outrigger pads material type: __________

33. Outrigger pads size (in): Width __________ Length __________ Depth __________

34. Outrigger controls use hydraulic handles or electric switches: __________

35. Maximum sheave height (ft): __________

36. Maximum horizontal reach (ft): __________

37. Maximum digging radius (ft): __________

38. Maximum lifting capacity (lbs): __________

39. Maximum lifting capacity at 10’ (include full load chart in bid)(lbs): __________

40. Maximum winch capacity (lbs): __________

41. Winch rope length (ft): __________

42. Winch rope diameter (in): __________

43. Winch rope material type: __________

44. Boom extendable/retractable sections quantity: __________

45. Intermediate boom length (ft): __________

46. Non-hydraulic boom extension jib length (if applicable)(ft): __________

47. Upper boom length (ft): __________

48. Digger derrick includes 2.5” hex extension shaft, specify length: __________

49. Digging radius (min & max)(ft): __________

50. Digger motor torque (ft.lbs.): __________

51. Auger type/model (will be used for drilling in coral rock): __________

52. Auger diameter, as provided (in): __________

53. Auger length, as provided (in): __________

54. Pole guides will accommodate maximum pole diameter (in): __________

55. Pole rack capacity (lbs): __________

56. Boom operator controls have a multi-function T-handle or joystick for main controls: __________

57. Hydraulic system max flow rate (gpm): __________

58. Hydraulic system reservoir capacity (gal) : __________

59. Capacity of front bumper mounted hydraulic capstan (lbs): __________

60. 120VAC inverter (wired ignition hot, 1800watt, pure sine wave preferred) rating (watts): __________

61. 2/0 extra flexible truck grounding reel length (ft): __________

62. Total number of underbed tool boxes mounted in front of rear axle on truck: __________

63. Underbed tool box mounted in front of rear axle side (w x l x d)(in):

__________x__________x__________

64. Chassis warranty start date(preferred start at delivery to FKEC): __________

65. Chassis warranty length (miles/years): __________

66. Bucket truck warranty start date: __________

67. Bucket truck warranty length (years): __________

68. Bucket truck warranty covers (parts/labor/etc.): __________

69. Guaranteed delivery date, if available: __________

70. Delivery date, if not guaranteed: __________

71. Not To Exceed (NTE) purchase price: __________

72. List available leasing terms (84 months, Fair Market Value preferred): __________

Please list YES or NO for the following if included with the truck:

73. Bluetooth & AM/FM Radio: ___________

74. Cruise control: ___________

75. Power windows: ___________

76. Safety additions like emergency automatic braking, front/rear, or obstacle warning system:

__________ if so, please list.

77. Air brakes: __________

78. Regen is disallowed while in PTO mode: ___________

79. Trailer brake controller: ___________

80. 7-pin flat trailer connector: ___________

81. Glad hands mounted at rear of truck with dust covers: __________

82. Engine clean idle certified: __________

83. Engine idle shut down required: __________

84. PTO hour meter: __________

85. PTO indicator light in cab: __________

86. Backup camera (heated) with ~7”monitor on dash area: __________

87. Dielectric test unit according to ANSI requirements: __________

88. Digger derrick truck is dielectrically Class C rated: __________

89. Digger derrick truck will meet or exceed ANSI 92.2 requirements: __________

90. Digger derrick truck will be delivered with current dielectric test record: __________

91. Stability test unit according to ANSI requirements: __________

92. Operator, maintenance, service, and parts manuals, for entire truck with safety and instructional decals included and in English: __________

93. Digger derrick is capable of attaching a 2-person personnel basket to the boom tip: __________

94. Digger derrick will be delivered with a 2-person basket and all attachments needed to connect the basket to boom tip: __________

95. Digger derrick boom rated for continuous rotation: __________

96. Digger derrick controls have interlock to prevent inadvertent operation: __________

97. Digger derrick operator controls have a remote engine start/stop: __________

98. Digger derrick controls have a wireless remote control option: __________

99. Digger derrick controls area has a foot throttle: __________

100. Digger derrick has 2.5” hex output shaft: __________

101. Hydraulic system operation over full range is rated for continuous use: __________

102. Hydraulic system has cooling fan: __________

103. Hydraulic system has radiator installed: __________

104. Hydraulic fluid has temperature gauge: __________

105. Hydraulic overpressure protection system installed: __________

106. Hydraulic overload protection resets automatically after lowering pressure: __________

107. Hydraulic boom side load protection system installed: __________

108. Pole guides, hydraulicly controlled with tilt and interlock to stop inadvertent boom contact:__________

109. Auger overstow protection installed: __________

110. Auger, as provided, has removable bullet teeth: __________

111. Two-part load line attachment point on middle boom section: __________

112. Interlock installed to ensure PTO won’t engage until parking brake is set: _________

113. Outriggers have motion alarm: __________

114. Outriggers interlocked with boom operation: __________

115. Outrigger controls located at tailshelf of both sides of truck: __________

116. Protection system installed for boom stow, to prevent excessive down pressure: __________

117. Hydraulic hose reel at tailshelf, pays off to rear, with quick connect couplings and 50’ hose (Hannay N616 Series or similar):__________

118. Slope indicator assembly included: __________

119. Walkable truck bed surfaces are all non-skid: __________

120. Bed of truck between boom turret and cab to remain open for hauling loads with no obstructions:__________

121. Underbed tool boxes to be installed in front of rear axles: __________

122. Underbed tool boxes are lockable with a single key or accept padlock: __________

123. Underbed long tool storage box with bin door on rear of truck: __________

124. Two-pole capacity of truck mounted pole rack: __________

125. Pole rack is adjustable or removable at rear: __________

126. Removable pole mount transformer bracket/socket to be installed on truck bed, to the rear of truck cab, 2’ from streetside of truck: __________

127. Removable pole mount bracket/socket to be painted orange: __________

128. Capstan controls mounted on bumper and in-cab: __________

129. Collapsible reel (Utility Tool & Body Co #176-A-78 or similar): __________

130. Storage bracket for collapsible reel mounted on bed of truck: __________

131. Truck grounding reel, automatically retracting, electrically connected to chassis, mounted on the rear of truck, that includes 50’ of #2/0 coated copper extra flexible cable with aluminum c-clamp head:

132. Grounding lug, u-shaped mounted on front bumper and connected to chassis: __________

133. Cone holder mounted on front bumper (up to 4 cones at 15”x15”): ___________

134. Amber LED strobe lights (wired ignition hot) installed on all 4 corners of vehicle: __________

135. At least 2 hours of operator familiarization training for digger derrick truck is included: __________

136. As-built electrical and hydraulic schematics and wiring diagrams to be provided to FKEC electronically, via PDF or AutoCAD format: __________

Submittal Requirements Quotes must be submitted in the format, including heading descriptions, outlined below. To be considered, the quote must respond to all requirements stated below. Any other information thought to be relevant, but not applicable to the enumerated categories, should be provided as an appendix to the quote.

Required Information on Attachment A

1. Cost Quote. The cost quote shall identify all costs, including but not limited to taxes, fees, delivery/freight, title work charges to FKEC Tavernier location. Include the name of Respondent’s company, address, telephone number, and contact person.

2. Description. Include a full description, image, and specifications of the item(s).

3. Schedule. Include the estimated delivery date to the Tavernier, FL Operations Center.

Addenda and Supplemental Information Any and all addenda to the RFQ will be provided to all Proposers who received the initial RFQ and provided contact information to FKEC, should it become necessary for FKEC to make revisions, request additional information, or respond to written inquiries relating to the RFQ. It is the responsibility of potential proposers to timely submit contact information to facilitate receipt of addenda and supplemental information requests, if issued.

Evaluation and Award Criteria A Selection Committee appointed by FKEC will evaluate and rank each Quote.

Review of Quote - FKEC’s designated selection committee will review responses to the RFQ. Selections will be based on completeness of quotes, cost, and delivery timeframe.

Evaluation Criteria – The Selection Committee will evaluate and score quotes on the basis of the responsiveness to the requirements of this RFQ. Quotes will be evaluated on the basis of the following criteria:

Selection Criteria

The following weighted criteria will be utilized to select the company to be awarded this contract:

Cost of Material 40

Specifications and Design 40

Delivery Schedule 20

TOTAL 100

FLORIDA KEYS ELECTRIC COOPERATIVE

PROFESSIONAL SERVICE AGREEMENT

TERMS & CONDITIONS

Scope of Service:

Awarded Bidder will quote for and deliver specified materials under this Agreement as requested and authorized by Florida Keys Electric Cooperative.

Payment:

For items furnished, FKEC shall pay the awarded Bidder upon delivery and receipt of invoice(s). Invoice(s) must include the “Fully Delivered/Not to Exceed” price for each material item delivered.

Change in Scope and Delay If the provisions for payment in the Agreement provide for a fixed fee or a maximum payment for services, such fee or maximum is for the Scope of Services described in the Agreement. If the Scope of Services is modified so that more or less work or time is required, and such modification is accepted by FKEC and the Company, the fee or maximum and the time shall be equitably adjusted.

Right to Inspect FKEC reserves the right to inspect materials at delivery time against the required specifications listed in the Scope of Services. If the delivered material(s) does not meet the required specifications, FKEC reserved the right to not accept delivery of said material(s).

Equal Opportunity The Company will not knowingly discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, marital or veteran status or physical handicap. The Company will take affirmative action to the end that applicants are employed, and that employees are treated during employment, without such discrimination.

Severability and Heading

1. If any part of this Agreement, including, but not limited to, any provision, paragraph, clause, phrase or words, is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder shall be given full force and effect.

2. The descriptive headings used in this Agreement have been inserted for convenience of reference only and shall in no way modify or restrict any of the terms and provisions of this Agreement.

Applicable Law This Agreement shall be interpreted in accordance with the law of the State of Florida.

Work Guarantee The purchase order to procure the item(s) in this Call for Quotes will be valid for the expiration date agreed to by the parties and as depicted on this document listed as the bidder provided “delivery date”. FKEC reserves the right to terminate this purchase order on the listed expiration date, with FKEC bearing no financial responsibility for any materials, equipment, or other goods not yet received by FKEC, regardless of their status relative to fabrication or delivery. Bidders are encouraged to communicate anticipated delivery delays with FKEC to extend this purchase order as needed. Extensions to the purchase order are not binding until agreed to by both parties, in writing.

Attachment A

FKEC BID #25-13 SPECIFICATIONS FOR THE PURCHASE OF ONE NEW ~85’ INSULATED HYDRAULIC DIGGER

DERRICK TRUCK

COST QUOTE FORM

Please quote the items based on the requirements listed in the Scope of Services, along with a delivery date.

Each item is required to have a “Fully Delivered/Not to Exceed” price.

Digger Derrick Truck: 11/1/2027 to 12/31/2027 delivery $_______________________

Delivery Date _____________________________

Company Name of Bidder: ______________________________________________________________

Contact Name: ______________________________________________________________

Contact Phone Number: ______________________________________________________________

Company Address: ______________________________________________________________

BIDDER’S STATEMENT

In consideration of this contract, if awarded, the Vendor agrees without reservation to FKEC’s Terms &

Conditions herein, which will become a part of the contract, the signing of this statement confirms the Vendor’s acceptance.

DATE:

COMPANY NAME: EMAIL:_______________________

SUBMITTED BY:

Print Name & Title

SIGNATURE:

WITNESS:

NOTICE: THIS SIGNATURE PERTAINS TO THE ACKNOWLEDGEMENT AND

ACCEPTANCE OF THE ENTIRE TERMS & CONDITIONS. ANY EXCEPTIONS TO

THIS AGREEMENT SHOULD BE NOTED SEPARATELY.

FAILURE TO COMPLETE ABOVE NOTED DOCUMENT WILL RESULT IN

NON-COMPLIANCE WITH THESE SPECIFICATIONS.

QUOTE ACCEPTANCE

Florida Keys Electric Cooperative Association, Inc. (FKEC) hereby accepts the foregoing Quote of the Bidder, for the delivery of the following:

FKEC BID #25-13

SPECIFICATIONS FOR PURCHASE OF ONE NEW ~85’ INSULATED HYDRAULIC DIGGER DERRICK TRUCK

Digger Derrick Truck: 11/1/2027 to 12/31/2027 delivery $_______________________

Delivery Date _____________________________

Florida Keys Electric Cooperative Association, Inc.

By __________________________________

CEO

Scott Newberry

91630 Overseas Hwy

Tavernier, FL 33070

Date of Contract __________________