Specifications for Bid No_ 24_0062_5.pdf

SPECIFICATIONS FOR BID NO. 24-0062-5

ANNUAL CONTRACT TO PROVIDE LOW VOLTAGE CABLING SERVICES

TO VARIOUS DEPARTMENTS AND AGENCIES OF CHATHAM COUNTY

SECTION I – GENERAL INFORMATION:

The purpose of this bid is to solicit competitive bids from qualified Contractors for an annual contract with renewal options for four additional one-year terms for low voltage cabling services for various departments and agencies of Chatham County. All equipment must be in new (no used or refurbished material) condition.

SECTION II – SPECIFICATIONS:

2.1 GENERAL REQUIREMENTS:

A. Contractor must be licensed by the State of Georgia and meet or exceed all BICSI, IEEE, TIA/EIA, NFPA, and ISO/IEC standards for low voltage cabling.

B. The Contractor is required to follow all guidelines, rules, and regulations as set forth in the most recent National Electrical Codes and is subject to any future Chatham County electrical codes.

C. Contractor must be qualified and familiar with low voltage cabling and must have demonstrated a history of responsiveness, technical expertise, and professionalism.

D. Completion time for each installation will be negotiated for each job by the Contractor and the Chatham County Representative as required to determine a reasonable time for service completion.

E. All bids received will be evaluated based on the criteria stated herein.

The contract will be awarded to the firm that meets and/or exceeds all specifications and is found to be in the best interest of the County.

F. County reserves the right to bid larger projects separately as a lump sum.

2.3 SCOPE OF SERVICE/CONTRACT REQUIREMENTS:

A. Installation of Category 6 plenum cable wired to the ANSI/TIA/EIA 568

B specification. Cables should be run inside cable trays if available. If not, they should be suspended every 4 feet in the drop ceiling using J or

D-style hooks. Stainless steel fasteners must be used for exterior installations, and clear silicon must be used to seal conduit penetrations through the building's exterior walls. Provide testing and documentation of cable runs to meet specifications. The Contractor will be responsible for the repairs of all damage to the building due to the negligence of its workers. The Contractor must leave the premises clean and neat including having all ceiling tiles in place after each work session. All work must be coordinated through a designated Chatham County employee.

Cabling shall not be laid on the ceiling grid structure or ceiling tiles or supported on any structure not specifically designed for supporting cables. If a cable tray is not present, provide cable supports at intervals of every 4-6 feet. Cable supports shall be "J" hooks or other supporting devices with a minimum 1-inch cable resting surface. Cable-supporting devices shall be independently suspended from or attached to building structures or walls. Cable sag between supports shall not exceed 12 inches. All cables shall be neatly bundled and secured with appropriately rated fasteners. Cables should not be installed within 4 feet of transformers/motors when running parallel to power conduits or fluorescent light fixtures, maintaining a 1-foot separation.

B. The Contractor must be staffed with multiple field technician crews.

C. The County seeks annual contract pricing at a cost per foot for the installation and the pulling of low voltage CAT6 cabling. The cabling cost will include all parts and labor needed to properly run, hang, restrain, and terminate low voltage cabling. Pricing will also include insurance, overhead, travel time, and mileage. Additional pricing will be allowed for items that fall outside of this contract, such as lift rental.

D. The parts to be used as a baseline for the major components shall be

Panduit-manufactured products. (e.g., patch panel, jacks, etc.). Please remember the proposal is for a complete solution, and pricing should include accessories such as cable support, labels, grounding wire, etc.

E. The Contractor will install and reseal the firewall if necessary. After resealing, Chatham County must inspect all firewall penetrations. The

Contractor will also be responsible for obtaining all permits; however, there will be no inspection charges.

F. Contractor will be responsible for the removing of all trash and debris from the job site. All tools and supplies shall be removed at the end of each workday, and the site shall be left clean for the following workday.

G. No minimum or maximum cable lengths or number of runs per trip can be guaranteed or implied. This contract covers all present and future

County owned or occupied buildings.

H. Contractor shall coordinate all requirements with the Chatham County

Representative before beginning any installation.

I. All installed cables shall be identified on each end.

J. Deep ceiling runs only shall be terminated in the wall to a 2" box with an appropriate faceplate.

K. No third-party subcontracting will be allowed. The awarded Contractor must have its own equipment and provide references as follows in section 4.7.

2.4 WARRANTY REQUIREMENTS:

A. Contractor must provide a written warranty that is satisfactory to the

County and covers all parts and labor.

B. All parts installed under this contract must conform to the manufacturer’s specifications when applicable.

2.5 INSURANCE: The Contractor shall procure and maintain insurance for the duration of the contract, as stated in section 2.15 of the Invitation to Bid.

2.6 QUOTES/BILLING/INVOICES:

A. Within two (2) days after a site survey for cabling, the contractor must provide a quote for the installation.

B. Installation must begin within three (3) days of the receipt of the

Purchase Order.

C. In some emergency cases, installation must be started before the receipt of the Purchase Order. Emergency cable installs will not exceed ten drops or two thousand feet of cable, which is cumulative if multiple emergency installs are simultaneously or per job.

D. Contractors will provide, in writing, any reason for any additional delay and shall also state the estimated time for completion.

E. All invoices will detail each drop to include footage and unit prices from the contract.

2.7 REFERENCES: Provide references from owners of at least three (3) projects with similar scope of work, including government owners if possible. If the

Contractor has performed any work for the Chatham County within the last five

(5) years, at least one (1) of the three (3) owner references must be from the appropriate party within the Chatham County Government.