Specifications for 24_0032_2 Marine Construct.pdf

SPECIFICATIONS FOR: BID NO. 24-0032-2

ANNUAL CONTRACT FOR MARINE CONSTRUCTION SERVICES FOR CHATHAM

COUNTY PARKS AND RECREATION

GENERAL INFORMATION: The purpose of this bid is to solicit competitive bids from qualified general contractors to provide labor, parts and equipment to perform marine construction at various Parks and Recreation locations in Chatham County. This applies to projects less than $25,000. The County reserves the right to bid separately any job deemed to be in its best interest. The quantity and nature of work will vary throughout the term of this contract. No guarantee is given to the amount of work a contractor will receive over the contract period.

For additional information concerning these specifications, please contact ONLY Ms.

Sabrina Tippett, Procurement Specialist, by visiting the Purchasing Portal:

https://chathamcountyga.bonfirehub.com/portal. Bidders are not to contact any County

Department directly.

A. CONTRACT SPECIFICATIONS:

a. Primary department representative and phone number are as follow:

CHATHAM COUNTY PARKS & RECREATION

7226 Varnedoe Drive

Savannah, Georgia 31406

Contact: Holly Holdsworth, Deputy Director

(912) 652-6784

b. The terms and conditions of this contract will allow for the Contractor to

Subcontract work should the need arise; however, all subcontractors must first be approved by the Project Manager.

c. Contractor must hold a general contractors license. Contractors’ licensing for himself or herself and all of his/her employees that will be performing on the resulting contract must be included with bid submittal.

d. All work is to be scheduled within 48 hours of a service call. This is to be arranged between the Contractor and the Project Manager. There is a potential for emergency response work needed at times. This may be due to a safety concern or damage from boating accidents, fallen trees or weather events. In an emergency response event, the Contractor will be expected to respond within two (2) hours of a service call. A representative of Parks and Recreation will determine repair or replacement work to be completed at each site. The Contractor may also be required to troubleshoot and/or diagnose boardwalk, pier, dock, and trail bridge problems and recommend repairs as requested. Hourly rates shall be billed as https://chathamcountyga.bonfirehub.com/portal follows:

Regular Working Hour Rates: Monday – Friday, 8 AM – 5 PM

Holiday/Weekend Hour Rates: Holidays, Saturday – Sunday, Emergency work where two (2) hour response time is required.

e. The Contractor will meet with the Project Manager at the job site, negotiate the final scope of service, and provide cost prior to any work commencing.

Contractor will provide a detailed scope of services with contracted hourly rates and percentage mark up on material for each individual project. Once the final scope of service has been established, the contractor has 5 days in which to start work unless both parties agree upon a new date.

f. All work must be done in accordance with the national code, current edition, and all state and local codes.

g. Contractor shall clean up and remove all debris and rubbish resulting from his or her work. Work site is to be left in a clean and satisfactory order.

h. Contractor will ascertain from Parks and Recreation representative the availability and cost of necessary parts. County personnel will procure parts as necessary or will designate for the Contractor to supply parts.

i. Replacement parts furnished must be of the same manufacturer or an equal product.

j. Contractor should own or have quick access to special equipment such as backhoes, pile driver, excavator, etc. when needed to accomplish job. Contractor will immediately notify the Project Manager, if a “specialized equipment” not covered under this contract is required to perform a service request. Specialized equipment needed to perform specialized tasks may be rented upon approval of the County at the County’s discretion. Payment shall be made under the materials line item based on the actual rental cost of the equipment plus contractor material mark-up. Invoices for all rented specialized equipment shall be furnished for payment. No payment for rented specialized equipment shall be made without supporting invoices. There shall be no separate payment for mobilization or transportation of equipment or crews. In the event that specialized equipment is needed that is not included in this contract and is owned by the Contractor, the

Contractor shall notify the Project Manager and provide daily rate pricing for the use of such specialized equipment.

k. Completion time of services shall be negotiated for each job by the Contractor and the Project Manager to determine a reasonable time for service completion.

l. Pricing will be based on labor rates and material costs. It is anticipated that the vast majority of jobs can be handled with a two (2) person crew, consisting of one

General Contractor/Foreman and an Unskilled Laborer/Helper. The County reserves the right to approve the number of employees prior to work. A rate for additional helpers will be indicated in the event that additional workers are needed. Those labor rates will include all miscellaneous tools and/or other small equipment required. The labor rates will be quoted at a regular working hourly rate or by weekend/holiday hourly rate. Chatham County will honor a minimum of 1 (one) hour billing for any service required. For material costs, a percent mark-up from vendor's procurement costs should be indicated. Labor quoted shall include all labor cost, insurance, overhead, profit, travel time and mileage. Copies of invoices or other appropriate documentation will be supplied with each job to support material costs.

m. The County reserves the right to award to a primary and secondary Contractor based on price and other considerations. The County reserves the right to utilize the secondary Contractor in emergency situations or when the primary supplier has more work than he can reasonably handle.

n. Chatham County Parks and Recreation currently manages 19 sites with boardwalks, docks, fishing piers and bridges. Our current inventory includes about 2,800 linear feet of boardwalks, 300 linear feet of gangways, 1,600 linear feet of fishing piers, 450 linear feet of floating docks and 1,550 linear feet of bridges. Majority of these facilities are located in marine environments, mostly over saltwater rivers with some over brackish tidal areas or freshwater ponds and creeks. There are 4,200 linear feet of wooden structures, 1,100 linear feet of aluminum structures, and 1,400 linear feet of concrete structures.

o. Possible Locations for work to take place:

Bells Landing Boat Ramp 12450 Apache Avenue

Frank Downing Fishing Pier 7 Diamond Causeway

Frank W Spencer Fishing Pier 3102 Islands Expressway

Kings Ferry Fishing Pier & Boat Ramp 6811 Chief of Love Road

Lazaretto Creek Boat Ramp & Fishing Pier 1000 US HWY 80

Rodney J Hall Boat Ramp 25 Diamond Causeway

Salt Creek Boat Ramp & Fishing Pier 5323 Ogeechee Road

Thunderbolt Boat Ramp 3500 Marye Street

Turners Creek Boat Ramp 98 Johnny Mercer Boulevard

Lake Mayer Community Park 1850 East Montgomery Cross Road

L. Scott Stell Community Park 195 Scott Stell Road

Tom Triplett Community Park 100 Tom Triplett Road

Robert McCorkle Bike Trail Bridge on Cromwell Road near Wilmington

Island Road

McQueen’s Island Trail Fort Pulaski Road

Savannah Ogeechee Canal Trail 681 Fort Argyle Road

(& Boardwalk that connects Bush Rd to

Canal Bank Rd)

Bungard Preserve Conservation Area 6700 Chief of Love Road

Whitemarsh Preserve 68 Johnny Mercer Boulevard

Jennifer Ross Sports Complex 7221 Sallie Mood Drive

Al Henderson Golf Course 1 Al Henderson Drive

p. Anticipated common repairs include, but are not limited to the following:

• Repairs to or replacement of dock bumpers or dock fenders, corner and side bumpers, cleats, rollers, gangways, decking and edging on floating docks

• Repairs to or replacement of decking, railings or support structures on boardwalks, bridges and fishing piers

• Aluminum welding may be needed for some repairs made to the 1,100 linear feet of aluminum structures including cleat replacement, decking patches, and railing repairs

q. Materials used should be marine grade, stainless steel or aluminum and within industry standards and regulations. Fenders and bumpers should be made out of

100% certified prime UV stabilized flexible PVC. Repairs may be due to regular wear and tear or as a result of misuse or damage.

r. The Contractor must take proper safeguards to protect the public as well as their equipment and personnel. The Contractor cannot leave a current job site leaving a boardwalk/bridge/floating dock with an exposed gap causing a safety hazard.

Repair work should be completed in sections to avoid closures of structures.

Extended closure of structure must be approved.

B. QUALIFICATIONS:

a. Contractor shall have a general contractors license and have a Chatham County business license.

b. The Contractor shall follow all guidelines, rules, and regulations as set forth in the current International Building Code with Georgia Amendments.

c. Contractors must be qualified and familiar with all types of marine construction on docks and boardwalks in a coastal setting. They must have demonstrated a past history of responsiveness, technical enterprise, and professionalism. Contractor should have extensive knowledge of marine grade materials and best practices for repairs made in coastal environments.

C. WARRANTY REQUIREMENT:

a. Standard manufacturer's warranties shall apply to all parts. All work shall carry a one (1) year warranty. Contractor will guarantee all workmanship for a period of one (1) year after completion of work.

b. Contractor must provide a written warranty satisfactory to the County covering all parts and labor.

c. All parts and work under this contract must conform to manufacturer's specifications when applicable.