Specifications.pdf

Richard L. Roudebush VA Medical Center

Replace Electrical Panels & Expand Distribution Indianapolis, Indiana

Specification Book Final CD Bid Set

June 01, 2026

VA Contract #36C25024C0127

VA PO #583C42261

SES Project #23359.001

SEALS PAGE

DESIGN PROFESSIONALS OF RECORD

Date: 06/01/2026

Project Name VA Indianapolis AE Replace Electrical Panels & Expand Distribution

Deliverable: Final Construction Documents Bid Set VA Contract #: 36C25024C0127

SES Project #: 22359.001 VA Project #: 583-22-106

Discipline Design Professional License # Seal

Architectural Bradford A. Pierce AR005805

Structural Brad Schaap E-11934

Civil Greg Schunck 11200220

Mechanical Christopher D. Williams E-19137 www.specializedeng.com

06/01/2026

06/01/2026

Discipline Design Professional License # Seal

Electrical (Building 1) Michael Lawrence Wheeler PE12400969

Electrical (Building 23 and Site)

Gary N. Fischer PE-2018021177

Replace Electrical Panels & Expand Distribution Final CD Bid Set Richard L Roudebush VAMC 06/01/2026 VA Project #583-22-106 Version 06-01-24

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 01-24 01 33 23 Shop Drawings, Product Data, and Samples 11-23 01 35 26 Safety Requirements 05-24 01 42 19 Reference Standards 11-20 01 45 00 Quality Control 02-21 01 45 29 Testing Laboratory Services 11-18 01 57 19 Temporary Environmental Controls 01-21 01 58 16 Temporary Interior Signage 07-15 01 74 19 Construction Waste Management 04-22 01 91 00 General Commissioning Requirements 04-22

DIVISION 02 – EXISTING CONDITIONS

02 21 13 Site Surveys 12-23 02 41 00 Demolition 08-17 02 82 11 Traditional Asbestos Abatement 01-21 02 83 33.13 Lead-Based Paint Removal and Disposal 01-21

DIVISION 03 – CONCRETE

03 30 53 (Short-Form) Cast-in-Place Concrete 01-21

DIVISION 04 - MASONRY

04 20 00 Unit Masonry 08-17

DIVISION 05 – METALS

05 50 00 Metal Fabrications 08-18

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 01-21

00 01 10-2

07 92 00 Joint Sealants 04-22

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 01-21 08 71 00 Door Hardware 03-24 08 80 00 Glazing 01-21

DIVISION 09 – FINISHES

09 06 00 Schedule for Finishes 01-21 09 65 19 Anti-Static Flooring 05-18 09 91 00 Painting & Sealers 01-21

DIVISION 13 - SPECIAL CONSTRUCTION

13 05 41 Seismic Restraint Requirements for Non-Structural

Components 01-21

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 03-23

23 05 12 General Motor Requirements for HVAC and Steam Generation

06-24

23 05 41 Noise and Vibration Control for HVAC Piping and Equipment

03-23

23 05 93 Testing, Adjusting, and Balancing for HVAC 03-23 23 07 11 HVAC Insulation 02-20 23 08 00 Commissioning of HVAC Systems 03-23 23 09 23 Direct-Digital Control System for HVAC 03-23 23 21 13 Hydronic Piping 03-23 23 31 00 HVAC Ducts and Casings 03-23 23 34 00 HVAC Fans 03-23 23 37 00 Air Outlets and Inlets 03-23 23 40 00 HVAC Air Cleaning Devices 03-23 23 74 13 Packaged, Outdoor, Central-Station Air-Handling Units 03-23 23 82 16 Air Coils 03-24

DIVISION 25 – INTEGRATED AUTOMATION

25 10 10 Advanced Utility Metering System 02-10

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22 26 05 13 Medium-Voltage Cables 11-22 26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22 26 05 26 Grounding and Bonding for Electrical Systems 11-22 26 05 33 Raceway and Boxes for Electrical Systems 11-22

00 01 10-3

26 05 41 Underground Electrical Construction 11-22 26 05 73 Overcurrent Protective Device Coordination Study 11-22 26 08 00 Commissioning of Electrical Systems 11-22 26 11 16 Secondary Unit Substations 11-22 26 13 13 Medium-Voltage Circuit Breaker Switchgear 11-22 26 23 00 Low-Voltage Switchgear 11-22 26 24 13 Distribution Switchboards 11-22 26 24 16 Panelboards 11-22 26 24 19 Motor Control Centers 11-22 26 27 26 Wiring Devices 11-22 26 29 11 Motor Controllers 11-22 26 29 21 Enclosed Switches and Circuit Breakers 11-22 26 36 23 Automatic Transfer Switches 11-22 26 43 13 Surge Protective Devices 11-22 26 51 00 Interior Lighting 03-24

DIVISION 27 - COMMUNICATIONS

27 15 00 Communications Structured Cabling 01-16

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and Security 04-18 28 05 13 Conductors and Cables for Electronic Safety and

Security 10-18

28 05 26 Grounding and Bonding for Electronic Safety and Security

09-11

28 05 28.33 Conduits and Backboxes for Electronic Safety and Security

09-11

28 08 00 Commissioning of Electronic Safety and Security Systems 11-16 28 13 00 Physical Access Control System 28 23 00 Video Surveillance Systems 09-11 28 31 00 Fire Detection and Alarm 10-11

DIVISION 31 – EARTHWORK

31 20 11 Earthwork (Short Form) 10-12 31 23 19 Dewatering 10-12 31 23 23.33 Flowable Fill 10-12

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 05 23 Cement and Concrete for Exterior Improvements 08-16 32 12 16 Asphalt Paving 09-15 32 17 23 Pavement Markings 08-16 32 33 00 Site Furnishings (White Vinyl Fence) 10-12 32 90 00 Planting 08-16

00 01 10-4

DIVISION 33 – UTILITIES

33 08 00 Commissioning of Site Utility Systems 11-16 33 08 00.01 DVA/USACE Projects Commissioning of Site Utility

Systems 08-19

DIVISION 34 – TRANSPORTATION

34 71 13 Passive Vehicle Barrier 04-18

APPENDICES

Appendix A Submittal Register Appendix B Hazardous Materials Report Appendix C NEPA / CATEX

VA Project #583-22-106 Version 05-01-20

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SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

GENERAL

G000 Cover Sheet

HAZARDOUS MATERIALS

HA100 Asbestos Sample Locations

HA101 Lead-Based Paint Sample Locations

CIVIL

CN001 Notes, Legend and Line Types

VI101 Existing Conditions

CS100 Storm Sewer Cleaning and Circulation Plan

GC101 Storm Water Pollution Prevention Plan, Details, and Notes

CD101 Site Demolition Plan

CS101 Site / Utility Plan

CS501 Site Details

CS502 Site Details

CU201 Electrical Conduit Plan and Profile

STRUCTURAL

SG001 Structural General Notes

SB501 Typical Details

ARCHITECTURAL

AE101 Architectural Floor Plan & Schedules

MECHANICAL

M000 Mechanical Symbols and Abbreviations

M200A Basement Floor Plan – Mechanical – Overall

MH200 Basement Floor Plans - Mechanical

M600 Mechanical Schedules, Details and Controls

VA Project #583-22-106 Version 05-01-20

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ELECTRICAL

E000 Electrical Symbols and Abbreviations

ED100 Basement Floor Plan – Electrical – Demo - Overall

ED200 Basement Floor Plan – Electrical - Demo

E100 Basement Floor Plan – Electrical – New - Overall

E101 Electrical Power Site Plans

EL200 Basement Floor Plan – Lighting

EP100 Electrical Power Enlarged Plans

EP200 Basement Floor Plan – Power Phase 1 - Plans

EP200A Basement Floor Plan – Power Phase 1 – Phasing

EP201 Basement Floor Plan – Power Phase 2 - Plans

EP201A Basement Floor Plan – Power Phase 2 – Phasing

EP202 Basement Floor Plan – Power Phase 3 – Plans

EP202A Basement Floor Plan – Power Phase 3 – Phasing

EP203 Basement Floor Plan – Power Future – Plans

EY200 Basement Floor Plan – Low Voltage

E500 One-Line Diagram – Medium Voltage (Bldg. 23)

E501 One-Line Diagram – Phase 1 (Bldg. 1)

E502 One-Line Diagram – Phase 2 (Bldg. 1)

E503 One-Line Diagram – Phase 3 (Bldg. 1)

E503B One-Line Diagram – Phase 3 (Bldg. 1)

- Emergency

E504 One-Line Diagram – Future (Bldg. 1)

E505 SCC Rating Revisions One-Line Diagrams

E600 Electrical Details

E601 Electrical Details

E602 Electrical Details

E700 Electrical Schedules

E701 Panel Schedules

FA100 Basement Floor Plan – Fire Alarm – Overall

FA200 Basement Floor Plan – Fire Alarm

FIRE ALARM

FA100 Basement Floor Plan – Fire Alarm – Overall

FA200 Basement Floor Plan – Fire Alarm

VA Project #583-22-106 Version 11-01-21

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Replace Electrical Panels &

Expand Distribution at the Richard L Roudebush Veterans Administration

Medical Center (VAMC) Indianapolis, Indiana as required by drawings and specifications.

B. Visits to the site by Bidders shall be made in accordance with what is listed in the solicitation and at the discretion of the Contracting

Officer Representative (COR).

C. Offices of Specialized Engineering Solutions, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the

Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

E. Employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and be restricted from unauthorized access.

F. The VA will provide the Contractor direction, after being awarded the project, regarding Personal Identity Verification (PIV) submittal requirements for Contractor employees and Subcontractor employees for the project. Submittals by the Contractor to the VA of this

01 00 00 -2 information must be provided within 15 days of the Contractor or

Subcontractor Employee coming on site.

G. The Key Personnel assigned by the contractor for the performance of work on this contract shall be acceptable to VA in terms of personal and professional conduct and technical knowledge. Should the assignment to this contract of any person by the contractor be deemed to conflict with the interests of VA, or in the event performance is deemed to be unsatisfactory at any time during the life of the contract, the Contracting Officer may notify the contractor and request the person be removed from the assignment. The reason for the removal will be documented and a request to receive key personnel replacement within three (3) business days of the notification will be made.

Replacement of key personnel qualifications shall be equal to or greater than those of the key personnel being replaced. Employment and staffing difficulties will not be justification for failure to meet established schedules. The contractor is required to submit a resume with qualifications for the proposed replacement which shall be approved by the COR and CO prior to the replacement starting work.

H. Normal working hours for this contract will be from 7:00 AM to 4:30 PM

(local time), Monday through Friday except for weekends and established

Federal Holidays. Performing on-site work outside normal working hours will require approval from the Contracting Officer and the COR.

Requests shall be submitted via email at least 14 days prior to the requested date and at no additional cost to the Government. Approval is subject to the availability of on-site staff. Paragraph (1.6)(I)(2) has additional information about phasing and the potential need for work after business hours in occupied areas, when directed by the

Contracting Officer or COR and at no additional cost to the Government.

I. An updated 2-week schedule shall be provided to the COR on a weekly basis. An updated long-term schedule shall be provided to the COR on a monthly basis.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: BASE BID Work includes a comprehensive electrical upgrade including replacing three existing unit substations with a new, single ended unit substation, modification of the existing medium voltage feeders to the new unit substation, providing a new medium voltage feeder in a new underground duct bank, adding

01 00 00 -3 distribution capacity to the existing generator paralleling switchgear, and HVAC in the existing main electrical room. Included are detailed plans for equipment replacement, outage management, and safety improvements. All phases of work shall be completed within 731 calendar days; of which 571 calendar days account for submittal approvals and material lead times for major equipment, with an additional 159 calendar days required for the installation and completion of the longest lead time equipment.

B. The following deduct alternates shall be provided as modifications to the base bid which shall be priced in the bid package independently from one another. The alternates are to be deductive in nature and shall be provided with the overall decrease in contract amount that acceptance of that alternate will result in. Each alternate will be evaluated individually by the Government for acceptance, such that the

Government may select none, or any number, of the alternates for approval. The awarded contract amount shall be determined by assessing the impact of any accepted deduct alternates on the base bid of any single bid package. Each bid package shall contain values for each of the bid deducts listed below. None of the bid deducts modify the contract timeline in any way. No modifications to the contract timeline resulting from acceptance or lack thereof of bid deducts will be entertained. The bid deducts shall be as follows:

1. BID DEDUCT ALTERNATE NO. 1 – Delete scope related to the new door in room AB139.

2. BID DEDUCT ALTERNATE NO. 2 – Delete scope related to the storm water underground site work.

3. BID DEDUCT ALTERNATE NO. 3 – Delete the 6th vertical and spare breakers therein from US1SG.

4. BID DEDUCT ALTERNATE NO. 4 – Delete tie breaker T2 in US2SG and replace with terminals directly on the bus.

5. BID DEDUCT ALTERNATE NO. 5 – Delete the hot-swappable PLCs in all logic containing components and replace with single controllers.

6. BID DEDUCT ALTERNATE NO. 6 – Delete scope related to the new door in room AB139, Delete scope related to the storm water underground site work, Delete the 6th vertical and spare breakers therein from US1SG, Delete tie breaker T2 in US2SG and replace with terminals directly on the bus, and Delete the hot-swappable PLCs in all logic containing

01 00 00 -4 components and replace with single controllers (BID DEDUCT ALTERNATE

NO. 1 through BID DEDUCT ALTERNATE NO. 5).

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security escort and/or other arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

5. The VA will supply the General Contractor with duplicate keys and install temporary cores to locks securing project construction areas. The Contractor shall provide the COR duplicate keys for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

01 00 00 -5

6. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71

00, DOOR HARDWARE for more information.

C. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer or Contracting Officer Representative.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer, Contracting Officer Representative and

Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

D. Motor Vehicle Restrictions

01 00 00 -6

1. A limited number of 2 permits shall be issued for General Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center Facility Manager. The

Contractor is authorized two parking spaces on the Richard L.

Roudebush (RLR) Veterans Affairs Medical Campus. All other

Contractor Employees or subcontractors will be required to park at the VA’s Cold Springs Road (CSR) Campus located at 2669 Cold Springs

Road, Indianapolis, IN 46222. Contractor parking is authorized in the F-Lot only when directed by the COR. The Contractor will be required at their expense to carpool and park at the VA’s Cold

Springs Road location at 2669 Cold Springs Road, Indianapolis, IN

46222. The COR will arrange for parking passes for Contractor vehicles.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

01 00 00 -7

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be limited to a 20 foot trailer and location to be coordinated with and approved by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, 01 00 00 -8 payment of such fee shall be the responsibility of the Government and not the Contractor.

I. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. Since unpredictable variables may affect the construction sequence scheduling, a protocol for making changes due to unforeseen problems should be plainly stated. The Contractor shall update the Construction Sequencing Plan as changes occur during the course of work. In addition, Contractor shall notify the

COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor.

3. Work done above and below occupied spaces will need to be carefully coordinated with the COR and Medical Center Director well in advance of the work. Work may need to be limited to hours outside of normal business hours when spaces are unoccupied. The sequencing of access to spaces will be coordinated with the COR.

4. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of

Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking

01 00 00 -9 surfaces, lighting etc. to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of

Veterans Affairs so that Medical Center operations will continue during the construction period.

5. Immediate areas of alterations not mentioned in preceding

Subparagraph 1 will be temporarily vacated while alterations are performed.

J. Construction Fence: The installation of a fence around the construction area is required, provided that adequate space is available. The contractor shall coordinate with the Contracting Officer Representative

(COR) prior to installation to ensure proper placement and compliance with site conditions. The Contractor shall provide a chain link construction fence meeting the following requirements: 2.1m (seven feet) minimum height, around the construction area indicated on the drawings. Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 375mm (15 inches). Bottom of fences shall extend to 25mm (one inch) above grade. Remove the fence when directed by COR.

K. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

L. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), 01 00 00 -10 they shall be cut and capped at suitable places where shown; or, in absence of, or discrepancy of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR

COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR

ELECTRONIC SAFETY AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to

COR, in writing, in advance of proposed interruption. Requests shall state reason, date, exact time of, and approximate duration of such interruption. Interruptions of any system shall be performed as directed by the COR and must be requested:

a. At least 15 calendar days prior to the desired time for interruptions less than or equal to 2 hours in duration

b. At least 30 calendar days prior to the desired time for interruptions greater than 2 hours but less than or equal to 8 hours in duration

c. At the beginning of construction for interruptions greater than 8 hours in duration, with follow up correspondence occurring 6 months, 3 months, 1 month, and 1 week prior to interruption

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

5. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, 01 00 00 -11 payment of such fee shall be the responsibility of the Government and not the Contractor.

M. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

N. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for new utility lines cross existing roads, at least one lane must be open to traffic at all times with approval.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

O. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, Contractor and the COR or other Designated Authorized Government

Authority. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

01 00 00 -12

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR or other

Designated Authorized Government Authority.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR or other Designated Authorized Government Authority, and/or Supply

Representative, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by

Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-

2) and "CHANGES" (FAR 52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately

01 00 00 -13 protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags and/or noted on drawings or in specifications as items to be stored or salvaged. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

4. Contractor shall coordinate all dumpster locations with the

Contracting Officer Representative (COR) prior to start of work.

Contractor shall place all dumpsters in F-Lot; coordinate dumpster location with the COR. If this is not possible any dumpster within

20 feet of a building will remain covered when not in use.

Contractor shall use temporary marking and signs to indicate dumpster placement.

5. If space is available. The COR will allow a dumpster on site. The dumpster must fit in one parking spot. The dumpster shall not interfere with other vehicular parking or pedestrian traffic at any time.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the

01 00 00 -14 work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

D. Refer to FAR clause 52.236-7, "Permits and Responsibilities," which is included in General Conditions. A National Pollutant Discharge

Elimination System (NPDES) permit is required for this project. The

Contractor is considered an "operator" under the permit and has extensive responsibility for compliance with permit requirements. VA will make the permit application available at the (appropriate medical center) office. The apparent low bidder, contractor and affected subcontractors shall furnish all information and certifications that are required to comply with the permit process and permit requirements.

Many of the permit requirements will be satisfied by completing construction as shown and specified. Some requirements involve the

Contractor's method of operations and operations planning and the

Contractor is responsible for employing best management practices. The

01 00 00 -15 affected activities often include, but are not limited to the following:

1. Designating areas for equipment maintenance and repair;

2. Providing waste receptacles at convenient locations and provide regular collection of wastes;

3. Locating equipment wash down areas on site, and provide appropriate control of wash-waters;

4. Providing protected storage areas for chemicals, paints, solvents, fertilizers, and other potentially toxic materials; and

5. Providing adequately maintained sanitary facilities.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

01 00 00 -16

1.11 PHYSICAL DATA – SOIL CONDITIONS

A. No Geotechnical Reports are available as part of the Construction

Document Bid set for the Contractor. There are varying types of soil on the property and the Contractor will be required to do field research to obtain this information.

B. Government does not guarantee what materials will be encountered nor that proportions, conditions or character of several materials will not vary from one location of the campus to another. Bidders are expected to examine site of work and, after investigation, decide for themselves character of materials and make their bids accordingly. Upon proper application to Department of Veterans Affairs, bidders will be permitted to make subsurface explorations of their own at site.

1.12 PROFESSIONAL SURVEYING SERVICES

A. A registered professional land surveyor or registered civil engineer whose services are retained and paid for by the Contractor shall perform services specified herein and in other specification sections.

The Contractor shall certify that the land surveyor or civil engineer is not one who is a regular employee of the Contractor, and that the land surveyor or civil engineer has no financial interest in this contract.

1.13 LAYOUT OF WORK

A. The Contractor shall lay out the work from Government established base lines and bench marks, indicated on the drawings, and shall be responsible for all measurements in connection with the layout. The

Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work. The Contractor shall be responsible for executing the work to the lines and grades that may be established or indicated by the Contracting Officer. The Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the Contracting Officer until authorized to remove them.

If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor.

(FAR 52.236-17)

01 00 00 -17

B. Establish and plainly mark utility center lines and such other lines and grades that are reasonably necessary to properly assure that location, orientation, and elevations established for each such structure and/or addition, roads, and parking lots are in accordance with lines and elevations shown on contract drawings.

C. Following completion of general mass excavation and before any other permanent work is performed, establish and plainly mark (through use of appropriate batter boards or other means) sufficient additional survey control points or system of points as may be necessary to assure proper alignment, orientation, and grade of all major features of work. Survey shall include, but not be limited to, location of lines and grades of footings, exterior walls, center lines of columns in both directions, major utilities and elevations of floor slabs:

1. Such additional survey control points or system of points thus established shall be checked and certified by a registered land surveyor or registered civil engineer. Furnish such certification to the COR before any work (such as footings, floor slabs, columns, walls, utilities and other major controlling features) is placed.

D. During progress of work, Contractor shall have line grades and plumbness of all major form work checked and certified by a registered land surveyor or registered civil engineer as meeting requirements of contract drawings. Furnish such certification to the COR before any major items of concrete work are placed. In addition, Contractor shall furnish to the COR certificates from a registered land surveyor or registered civil engineer that the following work is complete in every respect as required by contract drawings.

1. Elevations of bottoms of footings and tops of floors of each building and/or addition.

2. Lines and elevations of sewers and of all outside distribution systems.

3. Lines and elevations of roads, streets and parking lots.

E. Whenever changes from contract drawings are made in line or grading requiring certificates, record such changes on a reproducible drawing bearing the registered land surveyor or registered civil engineer seal, and forward these drawings upon completion of work to COR.

F. Upon completion of the work, the Contractor shall furnish the COR one electronic copy and reproducible drawings at the scale of the contract

01 00 00 -18 drawings, showing the finished grade on the grid developed for constructing the work, including burial monuments and fifty-foot stationing along new road centerlines. These drawings shall bear the seal of the registered land surveyor or registered civil engineer.

G. The Contractor shall perform the surveying and layout work of this and other articles and specifications in accordance with the provisions of

Article "Professional Surveying Services".

1.14 AS-BUILT DRAWINGS

A. The contractor shall log as-built conditions in digitally marked up PDF format. A master as-built PDF file of the project drawings shall be kept current during construction of the project, to include all contract changes, modifications and clarifications. The contractor shall, additionally, update all sheets with any field revisions performed including but not limited to:

1. Final equipment dimensions

2. Conduit routing for conduit 2” or greater including elevations and sections

3. Revised panel schedules

4. Any changes in conduit or conductor size or configuration

5. Terminal designations for any and all controls, networking, and low voltage terminations

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made immediately available for COR review, as often as requested.

C. Contractor shall deliver the completed set of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR. The contractor shall deliver two full sets of final approved as-built drawings in full size bound paper format to the COR as a condition of final completion.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.15 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the

01 00 00 -19

Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty

01 00 00 -20 of construction.