Specifications.pdf

Supplemental Specifica�ons for

PAVEMENT IMPROVEMENTS – CRESWELL AVE AND

WYNGATE CIRCLE

PROJECT OWNER:

CITY OF SHREVEPORT

SHREVEPORT, LOUISIANA

July, 2025

PREPARED BY:

VOLKERT, INC.

SHREVEPORT, LOUISIANA

318-210-0761

2021 CITY OF SHREVEPORT STANDARD SPECIFICATIONS FOR INFRASTRUCTURE IMPROVEMENTS GOVERN AS AMMENDED BY

THESE SUPPLEMENTAL SPECIFICATIONS

07/16/2025

TABLE OF CONTENTS

PART 1 - GENERAL PROVISIONS PAGE

Section 100 Definitions and Abbreviations Section 101 Bidding Requirements Section 102 Award and Execution of Contract Section 103 Scope of Work Section 104 Control of Work Section 105 Changes in Work Section 106 Control of Materials Section 107 Governmental Regulations Section 108 Contractor’s Responsibilities Section 109 Utilities Section 110 Prosecution and Progress of Work Section 111 Measurement and Payment

PART 2 - MATERIALS

Section 200 Aggregates Section 201 Concrete, Mortar and Related Material Section 202 Masonry Materials Section 203 Soil and Grasses Section 204 Bituminous Materials Section 205 Timber and Preservative Treatment Section 206 Piles Section 207 Miscellaneous Metal Items Section 208 Storm Drain Pipe

Section 209 Water and Sewer – Piping and Appurtenance Section 210 Paint and Protective Coatings Section 211 Geotextile Fabric and Geocomposite Systems Section 212 Erosion Control Matting and Hardware Section 213 Traffic Signal Materials Section 214 This section left blank Section 215 Signs and Pavement Markings

PART 3 - EARTHWORK

Section 301 Clearing and Grubbing Section 302 Removal of Structures and Obstructions Section 303 Roadway Excavation Section 304 Fill Construction Section 305 Borrow Excavation Section 306 Muck Excavation Section 307 Channel Excavation Section 308 Structural Excavation and Backfill Section 309 Rip-rap Construction Section 310 Temporary Erosion Control

PART 4 - ROADWAY SUBGRADE PREPARATION AND BASE COAT

Section 401 Subgrade Preparation Section 402 Soil Cement Base Section 403 Aggregate Base Section 404 Base Reinforcement Section 405 Pavement Undersealing

PART 5 - AGGREGATE SURFACE COURSE

Section 501 Aggregate Surface Course Section 502 Tack Coat Section 503 Prime Coat Section 504 Asphaltic Surface Treatment Section 505 Asphaltic Concrete Friction Course Section 506 Slurry Seal Coat Surfacing Section 507 Asphaltic Concrete Pavement Section 508 Cold Planing Asphaltic Pavement Section 509 Portland Cement Concrete Pavement

PART 6 - CONCRETE CONSTRUCTION

Section 601 Concrete Structures Section 602 Pneumatic Placed Concrete Section 603 Precast Concrete Section 604 Prestressed Concrete Section 605 Concrete Curbs, Walks, Gutters, Driveways Section 606 Concrete Reinforcement Section 607 Drilled Shaft Foundations Section 608 Ditch Paving and Concrete Revetment Section 609 Raising, Void Filling and Undersealing Pavements Using Polyurethane 609

PART 7 - MASONRY CONSTRUCTION

Section 701 Concrete Masonry Unit Construction Section 702 Brick Masonry Section 703 Mechanically Stabilized Earth Wall With Masonry Unit

PART 8 - METAL FABRICATION AND CONSTRUCTION

Section 801 Structural Steel Section 802 Metal Railings Section 803 Chain Link Fence

PART 9 - PILE DRIVING AND TIMBER CONSTRUCTION

Section 901 Pile Driving Section 902 Timber Construction

PART 10 - PIPELINE CONSTRUCTION

Section 1001 Storm Drain Pipe Installation Section 1002 Excavation and Backfill Section 1003 Abandonment of Existing Water Main and

Sanitary Sewer Facilities Section 1004 Trench Safety Systems Section 1005 Trench Dewatering

Section 1006 Boring, Tunneling and Pipe Jacking Operations

PART 11 - PAINTING

Section 1101 Painting

PART 12 - MISCELLANEOUS CONSTRUCTION

Section 1201 Landscaping and Seeding Section 1202 Mobilization Section 1203 Erosion Control Systems

PART 13 - TRAFFIC

Section 1301 Traffic Signs and Devices Section 1302 Traffic Control Components Section 1303 Plastic Pavements Markings Section 1304 Painted Traffic Striping Section 1305 Raised Pavement Markers Section 1306 Temporary Signs, Barricades, Barriers & Pavement Markings Section 1307 Street Lighting

PARTS 14 THRU 19 NOT USED

PARTS 20 – SEWER

Section 2000 Gravity Sewer Mains Section 2100 Sewer Force Mains Section 2200 Sanitary Sewer Manholes Section 2210 Manhole Rehabilitation Section 2220 Monolithic Manhole Lining Systems Section 2300 Sanitary Sewer Testing of Pipes and Manholes Section 2400 Manhole Inflow Preventers Section 2600 Cured in Place Within-A-Pipe Section 2700 Pipe Bursting Section 2800 Package Submersible Lift Station Section 2810 Wetwell Lining System Section 2900 Sewer Line Cleaning

PARTS 30 – WATER

Section 3000 Water Mains Section 3100 Testing, Flushing and Sterilization of Water Mains Section 3200 Water Service Lines and Meter Boxes Section 3300 Fire Hydrants Section 3400 Waterworks Valves Section 3500 Wet Connections and Appurtenances

PARTS 40 – GENERAL REQUIREMENTS

Section 4010 Summary of Work Section 4025 Measurement and Payment Section 4026 Pay Estimates Section 4035 Change Order Procedures Section 4038 Requests for Information Section 4050 Project Controls (Surveying)

Section 4110 Storm Water Permitting Procedures Section 4200 Project Meetings Section 4300 Submittals Section 4310 Construction Scheduling Section 4322 Photographic Documentation Section 4370 Schedule of Values Section 4400 Quality Control Section 4562 Dust Control Section 4600 Delivery Storage and Handling Section 4630 Substitutions and Product Options Section 4700 Contract Closeout Section 4710 Cleaning Section 4720 As-Built Drawings Section 4740 Warranties and Bonds

4010-4

SECTION 4010

SUMMARY OF WORK

PART 1 GENERAL

1.01 LOCATION OF WORK

A. The work of this Contract is located at

I. Creswell Avenue, Shreveport, La from Unadilla Street to Longleaf Road.

II. Wyngate Circle, Shreveport, La from Wyngate Boulevard to Woodfield Drive

1.02 SCOPE OF WORK

A. Furnish all labor, materials, equipment and incidentals required to perform and install:

I. Creswell Avenue roadway rehabilitation consists of removal and replacement of concrete roadway panels and base course, replacement of curb ramps to meet ADA standards, cleaning and resealing joints and sealing cracks and the replacement of concrete barrier and mountable curbs as shown on the Drawings and as specified herein.

II. Wyngate Circle roadway rehabilitation consists of removal and replacement of concrete roadway panels and base course, removal and replacement of damaged barrier curb and mountable curb, cleaning and resealing joints and sealing cracks as shown on the Drawings and as specified herein.

B. The Work includes, but is not necessarily limited to, the following:

City of Shreveport Rehabilitation (Concrete Streets)

1. Removal of concrete pavement including curb [302.6]

2. Removal of pavement base and asphalt surface [302.7]

3. Removal of concrete walks and driveways [302.8]

4. Removal of existing curb ramps, curb, and sidewalk including saw cutting [302.8(A)]

5. Removal of concrete curb and gutter [302.9]

6. Roadway excavation [303.1]

7. Soil lime processing (12” Depth) [401.4]

8. Hydrated lime, 8% by volume (Pelletized) [401.5]

9. Crushed aggregate base course [403.4]

10. Geotextile fabric [404.1]

11. Portland cement concrete pavement (8” thick) [509.1]

12. Concrete curb (Barrier) [605.1]

4010-5

13. Concrete curb (Mountable) [605.1(A)]

14. Sidewalk (4” Concrete) [605.4]

15. ADA curb ramps (All Types) [605.6]

16. Mobilization [1202.1]

17. Temporary signs and barricades [1306.1]

18. Cleaning and resealing existing longitudinal and transverse pavement joints [S-1]

19. Cleaning and resealing random cracks [S-2]

20. Saw cut existing concrete pavement [S-3]

21. Sidewalk, driveway and curb saw cut [S-4]

22. Water services, Long [S-5]

23. Water services. Short [S-6]

1.03 WORK SEQUENCE

A. The rehabilitation of Creswell Avenue and Wyngate Circle as shown in the contract documents and plans, will be installed to ensure that the existing roadway operates continuously without disruption.

1.04 CONTRACTOR'S USE OF PREMISES

A. Contractor will not have complete and exclusive use of the premises for the performance of the Work. Contractor shall coordinate the use of the premises with the City. Facilities, or Process Units requiring shutdown due to construction-related activities, shall be coordinated with the City as noted in writing one week prior to taking any Facility or Process Unit out of service.

B. Contractor shall limit the use of the premises for its Work and for storage to allow for:

1. Work by other contractors.

2. City occupancy

3. Public use.

C. Coordinate use of premises with other contractors.

D. Contractor shall assume full responsibility for security of all its subcontractors’ materials and equipment stored on the site.

E. If directed by the Engineer, move any stored items which interfere with operations of City or other contractors.

F. Obtain and pay for use of additional storage or work areas if needed to perform the Work.

4010-6

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION

4025 - 7

SECTION 4025

MEASUREMENT AND PAYMENT

PART 1 GENERAL

1.01 SCOPE

A. This Section includes requirements for the measurement and payment of various elements of the Work which are not already specified in the Standard Specifications.

1.02 MISCELLANEOUS CONSTRUCTION ITEMS

A. Miscellaneous Construction Items, if indicated in the Bid Form, is considered a provisional amount to be used only if needed. Miscellaneous Construction Items are exclusive of work indicated in the Contract Documents for which payment is included under other items in the Bid Form. No work may be performed under Miscellaneous Construction Items without prior written approval of the City Engineer.

B. Prior to final payment, the original amount provided for Miscellaneous Construction Items will be adjusted to actual costs by deductive Change Order, adjusting the Contract Amount, accordingly.

C. The Contractor shall make no claim, nor receive any compensation, for anticipated profits, loss of profit, damages, or any extra payment due to any unexpended portion of the Miscellaneous Construction Items.

D. Work authorized by the City under Miscellaneous Construction Items may be performed as a lump sum (negotiated before the fact), unit prices (when applicable), or time and material. For work performed under time and material, Contractor shall submit detailed verification (breakdown) of all costs, subject to the approval of the Engineer.

PART 2 PRODUCTS – NOT USED

PART 3 EXECUTION

3.01 CONTRACT ITEMS

Pavement Improvements – Creswell Ave. and Wyngate Circle

A. ITEM 302.6 REMOVAL OF CONCRETE PAVEMENT INCLUDING CURB

1. Measurement

a. Measurement for this item shall be on a Square Yard basis.

2. Payment

a. Payment for this item will be made under item 302.6 as a Square Yard item and includes labor, tools, and materials required.

B. ITEM 302.7 REMOVAL OF PAVEMENT BASE AND ASPHALT SURFACE

1. Measurement

a. Measurement for this item shall be on a Square Yard Basis

2. Payment

4025 - 8

a. Payment for this item will be made under item 302.7 as a Square Yard Item and includes labor, tools, and materials required.

C. ITEM 302.8 REMOVAL CONCRETE WALKS AND DRIVEWAYS

1. Measurement

a. Measurement for this item shall be on a Square Yard basis.

2. Payment

a. Payment for this item shall be made under item 302.8 as a Square Yard item and includes labor, tools, and materials required.

D. ITEM 302.8(A) REMOVAL OF EXISTING CURB RAMPS, CURB, AND SIDEWALK

INCLUDING SAW CUTTING

1. Measurement

a. Measurement for this item shall be on an Each basis.

2. Payment

a. Payment for this item shall be made under item 302.8 (A) as an Each item and includes labor, tools, and materials required.

E. ITEM 302.9 REMOVAL OF CONCRETE CURB AND GUTTER

1. Measurement

a. Measurement for this item shall be on a Linear Foot basis.

2. Payment

a. Payment for this item shall be made under item 302.9 as a Linear Foot item and includes labor, tools, and materials required.

F. ITEM 303.1 ROADWAY EXCAVATION

1. Measurement

a. Measurement for this item will be on a Cubic Yard basis.

2. Payment

a. Payment for this item shall be made under item 303.1 as a Cubic Yard item and includes labor, tools, and materials required.

G. ITEM 401.4 SOIL LIME PROCESSING (12” DEPTH)

1. Measurement

a. Measurement for this item shall be on a Square Yard basis.

2. Payment

a. Payment for this item shall be made under item 401.4 as a Square Yard item and includes labor, tools, and materials required.

4025 - 9

H. ITEM 401.5 HYDRATED LIME, 8% BY VOLUME (PELLETIZED)

1. Measurement

a. Measurement for this item will be on a Cubic Weight basis.

2. Payment

a. Payment for this item shall be made under item 401.5 as a Cubic Weight item and includes labor, tools, and materials required.

I. ITEM 403.4 CRUSHED AGGREGATE BASE COURSE (8” THICK)

1. Measurement

a. Measurement for this item will be on a Square Yard basis.

a. Payment for this item shall be made under item 403.4 as a Square Yard item and includes labor, tools, and materials required.

J. ITEM 404.1 GEOTEXTILE FABRIC

1. Measurement

a. Measurement for this item will be on a Square Yard basis.

2. Payment

a. Payment for this item shall be made under item 404.1 as a Square Yard item and includes labor, tools, and materials required.

K. ITEM 509.1 PORTLAND CEMENT CONCRETE PAVEMENT (8” THICK)

1. Measurement

a. Measurement for this item will be on a Square Yard basis.

2. Payment

a. Payment for this item shall be made under item 509.1 as a Square Yard item and includes labor, tools, and materials required.

L. ITEM 605.1 CONCRETE CURB (BARRIER)

1. Measurement

a. Measurement for this item will be on a Linear Foot basis.

2. Payment

a. Payment for this item shall be made under item 605.1 as a Linear Foot item and includes labor, tools, and materials required.

M. ITEM 605.1(A) CONCRETE CURB (MOUNTABLE)

a. Measurement for this item will be on a Linear Foot basis.

4025 - 10

a. Payment for this item shall be made under item 605.1(A) as a Linear Foot item and includes labor, tools, and materials required.

N. ITEM 605.6 ADA CURB RAMPS (TYPE 1)

1. Measurement

a. Measurement for this item will be on an Each basis.

2. Payment

a. Payment for this item shall be made under item 605.6 as a Each item and include, labor, tools and materials required.

O. ITEM 1202.1 MOBILIZATION

1. Measurement

a. Measurement for this item will be on a Lump Sum basis.

2. Payment

a. Payment for this item shall be made under item 1202.1 as a Lump Sum item and include labor, tools and materials required.

P. ITEM 1306.1 TEMPORARY SIGNS AND BARRICADES

a. Measurement for this item will be on a Lump Sum basis.

2. Payment

a. Payment for this item shall be made under item 1306.1 as a Lump Sum item and include, labor, tools, and materials required.

Q. ITEM S-1 CLEANING AND RESEALING EXISTING LONGITUDINAL & TRANSVERSE PAVEMENT

JOINTS

1. Measurement

a. Measurement for this item will be on a Linear Foot basis.

2. Payment

a. Payment for this item shall be made under item S-1 as a Linear Foot item and includes labor, tools, and materials required.

R. ITEM S-2 CLEANING AND RESEALING RANDOM CRACKS

1. Measurement

a. Measurement for this item will be on a Linear Foot basis.

2. Payment

a. Payment for this item shall be made under item S-2 as a Linear Foot item and include labor, tools, and materials required.

4025 - 11

S. ITEM S-3 SAW CUT EXISTING CONCRETE PAVEMENT

1. Measurement

a. Measurement for this item will be on a Linear Foot basis.

2. Payment

a. Payment for this item shall be made under item S-3 as a Linear Foot item and include labor, tools, and materials required.

T. ITEM S-4 DRIVEWAY AND CURB SAW CUT

1. Measurement

a. Measurement for this item will be on a Linear Foot basis.

2. Payment

a. Payment for this item shall be made under item S-4 as a Linear Foot item and include labor, tools, and materials required.

U. ITEM S-5 WATER SERVICES, LONG

1. Measurement

a. Measurement for this item will be on an Each basis.

2. Payment

a. Payment for this item shall be made under item S-5 as an Each item and include labor, tools, and materials required.

V. ITEM S-6 WATER SERVICES, SHORT

1. Measurement

a. Measurement for this item will be on an Each basis.

2. Payment

a. Payment for this item shall be made under item S-6 as a Linear Foot item and include labor, tools, and materials required.

4026 - 1

SECTION 4026

PAY ESTIMATES

1.01 REQUIREMENTS INCLUDED

A. Pay Estimates will be prepared by the Contractor and Submitted to the Engineer for review and acceptance. Supporting documentation and other items shall be prepared by the Contractor.

B. Unit Price Work will be measured for payment as specified in Standard Specification Section 111.

C. Stockpiled or Stored Material will be measured for payment as specified in Standard Specification Section 111. Refer to Standard Specification Section 111.7 for minimum storage period, maximum percentage of contract price, and other requirements.

D. The accepted Schedule of Values, specified in Technical Specifications Section 4370, will be used as the basis of payment for Contract Items measured by lump sum.

1.02 PREPARATION OF PAY ESTIMATES

A. Weekly reports will be prepared by the Contractor each week, listing quantities of Unit Price Work and percentages of work items in the Schedule of Values completed each week. Each weekly report shall be signed by Engineer and Contractor, to acknowledge agreement on completed Work each week.

B. The cutoff date for pay estimates is the last day of each month. The Contractor will prepare the Pay Estimate based on a summary of completed work items recorded on the daily reports each month.

1.03 DOCUMENTATION ASSOCIATED WITH PARTIAL PAYMENTS

A. Prepare and furnish additional documentation to coincide with each partial payment. The value of each item of required documentation on a monthly basis, established in the approved Schedule of Values or in respective Contract Items, will be included in partial payments whenever the respective item is provided in a timely manner.

B. After receipt of the first partial payment and prior to receipt of subsequent payments, certify in writing that all subcontractors and suppliers have been paid for work and materials from previous partial payments received (less any retainage) by the Contractor.

C. On a monthly basis, furnish a completed Monthly Subcontractor Payment and Utilization Report – FSC Form 5 for first-tier and second-tier subcontractors.

D. On a monthly basis, furnish an updated construction schedule as required in Technical Specification Section 4310.

E. Provide construction photographs in accordance with Technical Specification Section 4322.

4026 - 2

1.04 STOCKPILED AND STORED MATERIALS

A. Furnish a monthly summary of stockpiled and stored materials in a format acceptable to the Engineer. The summary shall clearly indicate materials previously installed, materials received and installed during the current month, and net materials on hand during the current month. Summary shall identify the following information.

1. Contract Item number or scheduled item number.

2. Description of specific material

B. Furnish the following documentation for stockpiled and stored materials

1. Copies of invoices from supplier or manufacturer verifying the cost and quantity of material

2. If storage is on private property, a copy of the lease or agreement granting the Department right of entry to property

3. Certified copies of invoices from the supplier or manufacturer of each item for which payment has been made with the previous payment from the City. All such invoices shall state the amount received by the supplier or manufacturer as payment in full for the materials.

PART 2 PRODUCTS (NOT USED)

4035 - 1

SECTION 4035

CHANGE ORDER PROCEDURES

1.01 REQUIREMENTS INCLUDED

A. Promptly implement change order procedures.

1. Provide full written data required to evaluate changes.

2. Maintain detailed records of work done on a time-and-material/force account basis.

3. Provide full documentation to Engineer on request.

B. Designate in writing the member of Contractor's organization:

1. Who is authorized to accept changes in the Work.

2. Who is responsible for informing others in the Contractor's employ of the authorization of changes in the Work.

C. City will designate in writing the persons who are authorized to sign Field Orders, Miscellaneous Construction Authorizations, Work Change Directives, and Change Orders.

1.02 RELATED REQUIREMENTS

A. Standard Specification Section 100 Definitions and Abbreviations

B. Standard Specification Section 103 Scope of Work

C. Standard Specification Section 105 Changes in Work.

1.03 FIELD ORDER

A. Engineer may issue a Field Order for Contractor to proceed with a minor change which does not involve a change in Contract Amount or Contract Time.

B. Field Order will describe interpretations or clarifications of Contract Documents, order minor changes in the work, and/or memorialize trade-off agreements. Field Order will describe changes in the Work, both additions and deletions, with attachments as necessary to define details of the change.

1.04 CONTRACT CHANGE REQUEST

A. City may initiate changes to plans, specifications, character of work, or quantity of work by submitting a Change Proposal Request to Contractor. Request will include:

1. Detailed description of the Change, Products and location of the change in the project.

2. Supplementary or revised Drawings and Specifications.

4035 - 2

3. The projected time span for making the change and a specific statement as to whether overtime work is, or is not, authorized.

4. A specific period of time during which the requested price will be considered valid.

5. Such request is for information only and is not an instruction to execute the changes, nor to stop work in progress.

B. Contractor may initiate changes in specified methods of construction and changes to plans and specifications which do not materially affect the Work, and which can be made at a reduction in cost or at no additional cost to the City, by submitting a written Change Proposal to the Engineer, containing:

1. Description of the proposed changes.

2. Statement of the reason for making the changes.

3. Statement of the effect on the Contract Amount and the Contract Time.

4. Documentation supporting any change in Contract Amount or Contract Time, as appropriate.

1.05 DOCUMENTATION OF PROPOSALS AND CLAIMS

A. Support each quotation for a lump-sum proposal and for each unit price which has not previously been established, with sufficient substantiating data to allow Engineer to evaluate the quotation.

B. On request, provide additional data to support time and cost computations

1. Labor required.

2. Equipment required.

3. Products required.

a. Recommended source of purchase and unit cost.

b. Quantities required.

4. Taxes, insurance and bonds.

5. Credit for work deleted from Contract, similarly documented.

6. Overhead and profit.

7. Justification for any change in Contract Time.

C. Support each claim for additional costs and for work done on a time-and-material/force account basis, with documentation as required in Standard Specification Section 105.3.2 Payment.

D. Document requests for Substitutions for Products as specified in Section 4630.

1.06 AUTHORIZATION OF CONTRACT CHANGES

A. City may authorize changes or extra work that involves changes to Contract Price or Contract Time with a Miscellaneous Construction Authorization, a Work Change Directive, or a formal Change Order.

4035 - 3

B. City may issue a Miscellaneous Construction Authorization to authorize changes or extra work with payment from the Miscellaneous Construction Items, if indicated on the Bid Form, and changes to Contract Time. Authorization will describe changes in the Work, both additions and deletions, with attachments of revised Contract Documents to define details of the change. It will designate the amount of payment and any change in Contract Time. A Miscellaneous Construction Authorization does not change the Contract Amount or the Contract Time. Authorized changes to Contract Time will be included in a subsequent Change Order.

C. City may issue a Work Change Directive for Contractor to proceed with a change for subsequent inclusion in a Change Order, either with or without initiating a change by first submitting a Change Proposal Request. Authorization will describe changes in the Work, both additions and deletions, with attachments of revised Contract Documents to define details of the change and will designate the method of determining any change in the Contract Amount and any change in Contract Time. A Work Change Directive does not change the Contract Amount or the Contract Time. Changes to the Contract Amount and the Contract Time will be included in a subsequent Change Order.

D. A formal Change Order is the only document that can change the Contract Amount and the Contract Time. City may issue a Change Order to change the Contract Time as authorized in a Miscellaneous Construction Authorization, to change the Contract Amount and Contract Time as designated in a Work Change Directive, and to authorize extra work and changes initiated by the City.

1.07 METHODS OF COMPENSATION FOR CHANGES

A. Content of Lump Sum/Fixed Price changes will be based on

1. Engineer’s Change Proposal Request and Contractor’s responsive Change Proposal as mutually agreed between City and Contractor

2. Contractor’s Change Proposal, as recommended by the Engineer

B. Content of Unit Price changes will be based on

1. Engineer’s definition of the scope of the changes

2. Contractor’s Change Proposal, as recommended by the Engineer

3. Survey of completed Work

C. Unit Prices will be those stated in the Contract or those mutually agreed upon between the City and the Contractor.

D. When the price for changes or extra work cannot be agreed upon, City will issue a Work Change Directive directing Contractor to proceed on the basis of time and materials/force account.

E. At the end of each day, submit itemized accounting and supporting data as provided in Standard Specification Section 105.3.2.2. Engineer will determine the allowable cost of such work.

1.08 ALLOWABLE COSTS FOR CHANGES

A. Allowable labor costs consist of payroll costs in the direct employ of the Contractor in the performance of the Work under schedules of job classifications agreed upon by the City and the Contractor. Such employees shall include superintendents, foremen, and

4035 - 4 other personnel employed full time on the Work. Payroll costs for employees not employed full time on the Work shall be apportioned on the basis of their time spent on the Work. Payroll costs and other compensation of Contractor’s officers, executives, principals, general managers, safety managers, engineers, architects, estimators, attorneys, auditors, accountants, purchasing and contracting agents, expediters, timekeepers, clerks, and other personnel employed by the Contractor, whether at the Site or in the Contractor’s principal or branch office for general administration of the Work and not specifically included in the agreed upon schedules of jab classifications, are excluded from allowable labor costs. Payroll costs shall include, but not be limited to, salaries and wages plus the cost of fringe benefits, which shall include social security contributions, unemployment, excise and payroll taxes, workers’ compensation, health and retirement benefits, bonuses, sick leave, vacation and holiday pay applicable thereto. The expense of performing Work outside of regular working hours, on Saturday, Sunday, or legal holidays, may be included in the above to the extent authorized by the City.

B. Allowable material costs consist of the cost of materials furnished and incorporated into the work, including costs of transportation and storage thereof, and Suppliers’ field services required in connection therewith. All cash discounts shall accrue to the Contractor. All trade discounts, rebates, and refunds and returns from sale of surplus materials shall accrue to the City, and the Contractor shall make provisions so that they may be obtained.

C. Allowable labor costs for Subcontractors are the same as specified for the Contractor.

D. Allowable equipment costs for owned or rented equipment shall be paid by the following conditions.

1. Allowable rates for owned or borrowed equipment shall be the estimated cost reimbursement rates included within the original bid prices. If the Contractor’s established original bid rates are not available, the allowable rates shall not exceed those shown in the Rental Rate Guide Book for Construction Equipment (Blue Book) Volumes 1, 2, or 3 as applicable. If Blue Book rates are used, reimbursement will not be made for owned service trucks or other support equipment and vehicles, since their costs are normally included in equipment operating costs.

2. Owned pickups, if directly used in the performance of extra work, are eligible for reimbursement at the flat rate of $50.00 per day. If used by a superintendent or used primarily for transportation of employees, their costs are included in overhead and separate reimbursements will not be made.

3. Payment for owned or borrowed equipment will be made for the actual hours used in the extra work. Payment will not be made for time lost for breakdowns, repairs, or time after equipment is no longer needed for the extra work. If equipment is used intermittently while dedicated to the extra work, payment will be made for the duration that the equipment is dedicated to the extra work, but not more than 8 hours per day. While actually working during second and third shift work, payment will be made at one half the Blue Book ownership costs plus the estimated hourly operating costs. No reimbursement will be made while not actually working.

4. If ordered held available for extra work, idled owned or borrowed equipment will be paid for at an hourly standby rate computed as one half of the agreed working rate per hour, excluding operating costs. Reimbursement for standby will not be paid when the equipment would normally be idle, such as Saturdays, Sundays, holidays, days when weather conditions prevent working, during breakdowns or servicing, or when the equipment has actually worked or been paid for 8 or more hours in the day or 40 or more hours in the week.

4035 - 5

5. Rental rates for rented or leased equipment shall be as paid by the Contractor. The allowable reimbursement for rented equipment shall be the agreed invoice cost. The invoice shall be marked “PAID” and initialed or signed by the Contractor. Allowable reimbursement for operating costs shall be as agreed between the City and Contractor.

1.09 ALLOWABLE MARKUP FOR CHANGES

A. The Contractor’s fee for overhead and profit (markup) for Lump Sum/Fixed Prices changes shall be a fee based on the markup provided in Standard Specification Section 105.3.2.4.

1.10 CHANGE OF CONTRACT TIME

A. The Contract Time may only be changed by a Change Order. Changes to Contract Time identified in a Miscellaneous Construction Authorization or a Work Change Directive is evidence that City and Contractor expect that the change will be incorporated into a subsequently issued Change Order.

B. Where Contractor is prevented from completing any part of the Work within the Contract Time due to delay beyond control of the Contractor, the Contract Time will be extended in an amount equal to the time lost due to such delay.

C. If anyone for whom the City is responsible delays, disrupts, or interferes with the performance or progress of the Work, then the Contractor will be entitled to an equitable adjustment in the Contract Amount or the Contract Time or both. The Contractor’s entitlement to an adjustment is conditioned on such adjustment being essential to the Contractor’s ability to complete the Work within the Contract Time.

D. If the Contractor is delayed in performance or progress of the Work by fire, flood, epidemic, abnormal weather conditions, acts of God, acts or failures to act of utility owners not under control of the City, or other causes not the fault of and beyond control of City and Contractor, then the Contractor will be entitled to an equitable adjustment in Contract Time, if such adjustment is essential to the Contractor’s ability to complete the Work within the Contract Time. Such an adjustment shall be the Contractor’ sole and exclusive remedy for the delays described in this paragraph.

E. For the purpose of this specification, a delay extends the duration of critical path. With any request for changes to Contract Time, the Contractor shall furnish the Engineer with sufficient documented evidence of the impact of a delay to the critical path.

Documentation shall include identifying work activities affected by the delay, demonstrating that the affected work activities are critical path activities, and the impact to the critical path.

F. With any request for changes to Contract Time for delays related to abnormal weather conditions, the Contractor shall furnish the Engineer with sufficient documented evidence to demonstrate the difference between normal and abnormal weather conditions for the Project location.

1.11 CORRELATION WITH CONTRACTOR'S SUBMITTALS

A. Periodically revise Schedule of Values to record each change as a separate item of work, and to record the adjusted Contract Amount.

B. Periodically revise the Construction Schedule to reflect each change in Contract Time.

1. Revise sub schedules to show changes for other items of work affected by the changes.

C. Upon completion of work under a Change Order, enter pertinent changes in As-Built Drawings.

4035 - 6

4038 - 1

SECTION 4038

REQUESTS FOR INFORMATION

PART 1 GENERAL

1.01 DESCRIPTION OF REQUIREMENTS

A. This Section specifies the general methods and requirements of Requests for Information (RFIs).

1.02 REQUESTS FOR INFORMATION

A. When the Contractor believes that additional information or clarification of a contract requirement is needed, they may initiate an RFI.

B. The RFI process shall be limited to the clarification of technical and/or administrative matters. While the response to an RFI might lead to a change in the contract scope, cost or time, RFIs are not a substitute to the notification requirements stipulated in the General Provisions.

C. A response to an RFI is not an authorization to perform any additional work that would require a change order or written amendment to the contract. If the Contractor believes the response an RFI requires a change to the Contract, Contractor shall promptly provide written notice to the Engineer in accordance with the General Provisions.

D. RFIs are not a substitute for the Submittals process specified elsewhere.

PART 2 PRODUCTS – NOT USED

PART 3 EXECUTION

3.01 ORIGINATION

A. The Contactor shall originate RFIs using the form appended to this Section.

1. RFIs shall be numbered in ascending order from the first submittal date. In the event that an answered RFI results in a follow-up inquiry, a new RFI must be originated and the RFI’s may be linked.

2. Enter a short description of the question as the Title. For reference documents, include Specification Section(s), Drawing(s), or detail(s) for which information is requested.

3. Attach drawings, sketches, photographs or other relevant information.

4. If the question concerns an interpretation of the Contract Documents, enter the Contractor's interpretation.

4038 - 2

5. Indicate the date by which the Contractor requests a reply.

6. Sign the upper portion of the form.

B. RFIs submitted directly to the Engineer by subcontractors or suppliers will not be accepted. When a subcontractor or supplier generates a request for information or clarification to the Contractor, Contractor shall incorporate such requests into the required format, assign the next number, and sign.

C. Contractor shall maintain a log of all RFIs including the date originated, date delivered, and date answered.

3.02 PROCESSING

A. Contractor shall submit all RFIs to the Engineer for processing.

B. All RFIs will be reviewed and answered by the Engineer.

C. The Engineer will generally respond to RFIs within seven calendar days of receipt – depending on the complexity of the inquiry.

3.03 RESPONSES

A. If the RFI contains sufficient clarity, the Engineer will insert a response in the lower portion of the RFI form, sign and date the response; and return the completed form to the Contractor.

B. If the RFI does not contain sufficient clarity, the Engineer may request additional information from the Contractor.

C. Engineer will maintain a log of all RFIs including the date received and date returned to Contractor.

(Standard RFI Form Follows)

4038 - 3

Request for Information

Project Name:

City’s Project No.: Program Project No.:

Contractor: RFI No.:

Date:

Subject:

Spec Section: Drawing: Detail:

QUESTION:

If the above question concerns an interpretation of the Contract Documents, the Contractor's interpretation is:

Please Respond by This Date:

Submitted by Contractor: Date:

Received by [ insert ]:

Date:

RESPONSE:

By: Date:

Distribution: Contractor,City, Engineer, File, Field, RFI Notebook

4050 - 1

PART 1 GENERAL.

SECTION 4050

PROJECT CONTROLS (SURVEYING)

1.01 SCOPE OF WORK.

A. Provide and pay for field engineering services required for project; including but not limited to:

1. Survey work required for project controls and layout.

B. Retain the services of a qualified individual licensed in the state of Louisiana to:

1. Identify existing control points and property line corners indicated on the Drawings.

2. Verify and record the locations of all proposed structures and facilities.

1.02 SUBMITTALS.

A. Submit, to the Engineer, the name, address and state registration and license number of proposed registered land surveyor.

B. On request of the Engineer, submit documentation to verify accuracy of field engineering work.

C. Submit copies of all cut sheets for information.

1.03 QUALIFICATIONS OF SURVEYOR.

A. Individuals performing construction layout or cadastral surveying shall meet the qualifications established by the laws and rules of the Louisiana Professional Engineering and Land Surveying Board.

1.04 SURVEY REFERENCE POINTS.

A. The City will provide reference points which in the Engineer’s judgment are necessary to enable the Contractor to proceed with the Work.

B. Locate and protect reference points prior to starting site work and preserve all permanent reference points during construction.

1. Make no changes or relocations without prior written notice to and approval by the Engineer.

2. Report to the Engineer when any reference point is lost or destroyed, or requires relocation because of necessary changes in grades or locations.

3. Require the surveyor to correctly replace project control points which may be lost or destroyed. Establish replacements based on original survey control.

4050 - 2

1.05 PROJECT SURVEY REQUIREMENTS.

A. Establish a minimum of two temporary benchmarks on site, referenced to data established by survey control points.

1. Record locations, with horizontal and vertical data.

2. Temporary benchmarks shall be installed and spaced for convenient reference and used at locations along roadways, pipeline routes, and/or on the Site.

PART 2 PRODUCTS. (NOT USED)

PART 3 EXECUTION.

4110 - 3

SECTION 4110

STORM WATER PERMITTING PROCEDURES

1.01 SCOPE OF WORK

A. Furnish all labor and professional services necessary to prepare an Erosion Control Plan or Storm Water Pollution Prevention Plan (SWPPP) for use in compliance with storm water permit requirements.

1. Prepare an Erosion Control Plan for Work where less than one acre of land will be disturbed by construction activities.

2. Prepare a SWPPP for Work where one or more acres of land will be disturbed by construction activities.

3. Prepare a Notice of Intent (NOI) where 5 or more acres of land will be disturbed by construction activities and submit the NOI to the State prior to commencing land-altering activities. Prepare and submit a Notice of Termination (NOT) to the state after final acceptance of work.

B. The City will prepare and submit a Notice of Intent and a Notice of Termination.

C. Refer to Standard Specification Section 310 for requirements to construct and maintain temporary erosion control features.

1.02 APPLICABLE REGULATIONS

A. Comply with all applicable Federal, State and local laws and regulations concerning storm water permitting.

1. City of Shreveport Code of Ordinances Article IV – Erosion and Sediment Control

2. LAC 33:IX.2511.B.15 (for ground disturbance area 1 acre to less than 5 acres)

3. LAC 33:IX.2511.B.14.j (for ground disturbance area 5 acres or more)

4. Title 40 CFR 123.5(a)(9), 122.26(a), 122.26(b)(14)(x) and 122.26(b)(15)

1.03 SUBMITTALS

A. Submit 6 copies of the Erosion Control Plan or SWPPP to the City before commencing land-altering activities including clearing, grading, excavating and filling.

1.04 EROSION CONTROL PLAN

A. The Permit Application and Erosion Control Plan shall satisfy requirements of Shreveport Code of Ordinances Section 34-123

B. The Permit Application and Erosion Control Plan shall include the following items.

1. Grading and drainage plan showing

a. Date, scale, north arrow, and property lines

b. Location, type of use, and total percentage of existing and proposed improvements

c. Existing and proposed topographic features

4110 - 4

d. Locations of all temporary and permanent runoff detention basins, along with any constructed and/or altered drainage systems

2. Erosion Control Plan showing

a. Description of temporary and permanent structural controls

b. Temporary and final stabilization

3. Schedule providing for site inspections at least every 2 weeks and after each rain event of ½ inch or more

4. List of measures to minimize offsite tracking of sediment on vehicles

5. Sequence of scheduled activities

6. The 100-year floodplains and/or floodways with related elevations

1.05 STORMWATER POLLUTION PREVENTION PLAN

A. The SWPPP shall satisfy requirements of Louisiana DEQ Storm Water General Permit for Small Construction Activities or Louisiana DEQ General Permit for Discharges of Storm Water from Construction Activities 5 Acres or More.

B. The SWPPP shall include the following contents as described in the respective General Permit.

1. Site Description

2. Controls

3. Maintenance

4. Inspections

5. Non-Storm Water Discharges

6. Certification and Signature

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.01 STORM WATER POLLUTION PREVENTION PLANS

A. Post a notice near the main entrance to the construction site with the following information.

1. The LPDES permit number and effective date of the permit

2. The name and telephone number of a local contact person

3. A brief description of the project

4. Location of the SWPPP if the site is inactive or does not have an on-site location to store the plan

B. Make the SWPPP available on request to LDEQ, local government officials, and the operators of a municipal separate storm sewer receiving discharges from the site.

C. Amend the SWPPP as described in the respective General Permit whenever:

4110 - 5

1. there is a change in design, construction, operation, or maintenance, which has a significant effect on the discharge of pollutants to the waters of the State and which has not otherwise been addressed in the SWPPP.

2. inspections or investigations indicate the SWPPP is proving ineffective or otherwise not achieving the general objectives of controlling pollutants in storm water discharges associated with construction activity

3. a new contractor or subcontractor will implement a measure of the SWPPP

4. measures are necessary to protect endangered and threatened species or historic properties.

4200 - 1

SECTION 4200

PROJECT MEETINGS

1.01 REQUIREMENTS INCLUDED

A. The Engineer will schedule and administer pre-construction meetings, periodic progress meetings and specially called meetings throughout progress of the Work.

1. Prepare agenda for meetings.

2. Make physical arrangements for meetings.

3. Preside at meetings.

4. Record the minutes; include significant proceedings and decisions.

5. Meeting minutes must be transmitted to the Department of Public Works within 2 working days after each meeting.

6. Reproduce and distribute copies of minutes within 15 working days after each meeting.

a. To participants in the meeting.

b. To parties affected by decisions made at the meeting.

B. Representatives of Contractors, subcontractors and suppliers attending meetings shall be qualified and authorized to act on behalf of the entity each represents.

C. Attend meetings to ascertain that work is expedited consistent with Contract Documents and construction schedules.

1.02 PRE-CONSTRUCTION MEETING

A. Attend a preconstruction meeting.

B. Location: A central site, convenient for all parties, designated by the Engineer.

C. Attendance

1. Engineer and his/her professional consultants.

2. Resident Project Representative.

3. Contractor.

4. Major Subcontractors.

5. Major suppliers.

6. Utilities

7. Others as appropriate.

D. Suggested Agenda Items

4200 - 2

1. Introduction of key project personnel

2. Lines of communication/procedures

3. Preconstruction submittal requirements

4. Key contract dates

5. Correspondence routing and distribution

6. Payment procedures

7. Submittal and shop drawing procedures

8. Project progress meetings

9. Project progress reports

10. City requirements and special project procedures

11. RPR duties, responsibilities, and limitations of authority

12. Permits and coordination with local building officials

13. Safety procedures

14. QM procedures

15. Construction work schedule (days, hours, holidays, overtime)

16. Control of work requirements

17. Fair Share reporting requirements (Form 5)

18. Material storage requirements

19. Contractor’s staging area

20. Field Offices

21. Coordination with utilities

22. Homeowner/business notification and citizen complaints

23. Construction photographs and record drawings

24. Testing laboratory procedures

25. Conformed documents

1.04 PROGRESS MEETINGS

A. Attend construction progress meetings once a month and periodic meetings at regular intervals determined by the Engineer.

B. Attend called meetings as required by progress of the Work.

C. Location of the meetings: Project field office of Contractor or Engineer, or City Hall, or another location identified by the Engineer.

4200 - 3

D. Attendance

1. Engineer and his/her professional consultants as needed.

2. Subcontractors as appropriate to the agenda.

3. Suppliers as appropriate to the agenda.

4. Others as appropriate.

E. Suggested Agenda Items

1. Review, approval of minutes of previous meeting.

2. Review of work progress since previous meeting.

3. Submittals

4. RFI’s

5. Field Orders, Work Change Directives, Change Orders

6. Field observations, problems and conflicts.

7. Current Construction Schedule.

8. Progress, schedule, during succeeding work period.

9. Coordination of work activities.

F. Attend progress meetings and study previous meeting minutes and current agenda items, in order to be prepared to discuss pertinent topics such as deliveries of materials and equipment, progress of the Work, etc.

G. Provide a current submittal log at each progress meeting.

H. Provide an updated and accurate project schedule of work to be performed in the next 30 days.

4300 - 4

SECTION 4300

SUBMITTALS

1.01 SCOPE OF WORK

A. This Section includes the requirements for compiling, processing and transmitting submittals required for execution of the project.

B. Submittals are categorized into two types: Action Submittals and Informational Submittals, as follows:

I. Action Submittal: Written and graphic information submitted by the Contractor that requires the Engineer's approval. The following are examples of action submittals:

a. Shop drawings (including working drawings and product data).

b. Schedule of values Pay Estimate format.

c. Construction Schedule.

d. As-Built Drawings

e. Traffic Control Plans

f. Work Plans.

g. Warranties and Bonds.

h. Outage Requests

i. Contract Close-out documents.

2. Informational Submittal: Information submitted by the Contractor that does not require the Engineer’s approval. The following are examples of informational submittals:

a. Submittal Registry

b. Statements of Qualifications

c. Daily Reports

d. Construction Photography and Videography

e. Test Records and Reports

f. Storage of Materials on Private Property

g. Contractor’s Certifications

h. Construction Progress Schedule

1.02 CONTRACTOR'S RESPONSIBILITIES

A. The Contractor shall prepare and submit, at no additional cost to the City, submittals and details of mix design, equipment, materials, concrete design, work drawings, product and

4300 - 5 material data as required in the technical specifications.

All submittals and supporting data, catalogs, schedules, etc., shall be submitted as the instruments of the Contractor, who shall be responsible for their accuracy, completeness, and coordination. Such responsibility shall not be delegated, in whole or in part, to subcontractors or suppliers. These submittals may be prepared by the Contractor, subcontractors, or suppliers, but the Contractor shall confirm that materials, dimensions, catalog numbers, technical data and performance criteria meet all of the requirements of the Contract Documents, while conforming to structural, space, and access conditions at the point of installation. Designation of work “by others,” if shown in submittals, shall mean that the Work will be the responsibility of the Contractor rather than the subcontractor or supplier who prepared the submittals. The Engineer will not accept receipt of submittals directly from subcontractors or vendors.

The Contractor shall ensure that there is no conflict with submittals and notify the Engineer in each case where its submittal may affect the work of another Contractor of the City. The Contractor shall ensure coordination of submittals among the related crafts and subcontractors.

Submittals shall be prepared in such form that data can be identified with the applicable specification paragraph. The data shall clearly demonstrate compliance with the Contract Documents and shall relate to the specific equipment or piece of work to be furnished.

Where manufacturers’ standard drawings and catalog sheets are employed, they shall be marked clearly to show what portion of the data is applicable to this project.

B. Transmittal Procedures:

Electronic transmission of submittals is not acceptable. Transmit hard copies to the Engineer.

C. Submittal Registry:

The Contractor will submit a submittal registry listing all proposed submittals for the project to the City…