Specifications.pdf

Department of Health and Human Services Indian Health Service

National Supply Service Center (NSSC)

Specifications Dental Materials

1. PURPOSE OF THE PROJECT

The National Supply Service Center (NSSC), Indian Health Services (IHS) has a need for specialized dental materials. This will allow them to provide dental care for Native American and Alaskan Natives. The quality of equipment and instruments is impactful in the delivery of the highest quality of patient dental care.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide the following, as listed:

• (36 RL) Floss Waxed Dental Medium (J&J), Catalog # 2810083

• (190 Pk) Bur #2 Round Latch Type, Catalog # H1-21-010

• (65 CA) Toothbrush, Oral-B Pro Health, Catalog # 80366558

• (22 PK) Paper, Chart Recorder, Catalog # 1610406

• (4 BX) Point Endo Gutta Percha Accessor, Catalog # 12659

• (30 BX) Prophy Paste, Zooby, With Xylito, Catalog # 7070034

• (180 BG) Saliva Ejector Disp. Vinyl Flexi, Catalog # 07-0894097

• (80 EA) Sealant (Clinpro), Refill, Conta, Catalog # 12627

• (40 PK) Marker Lab Black Fine Point, Catalog # UNV07071

3. PERIOD OF PERFORMANCE

30 days from the date of the award

4. LEVEL OF EFFORT

4.1. The contractor shall provide the materials as outlined in the Technical Requirements. Substitutes or comparable products will be accepted if the items meet or exceed the technical requirements being requested.

4.2. The contractor shall provide customer support with a representative readily available.

4.3. The contractor shall provide a warranty for a period of one year from the date of invoice on products when given normal, proper, and intended usage.

4.4. The contractor shall deliver to the National Supply Service Center, Distribution Center, at 501 NE

122nd Street, Suite F, Oklahoma City, OK 73114 with all installation instructions, warranty documents, and specifications.

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1303, To ensure compliance with Homeland Security Presidential Directive-12: Policy for a Common Identification Standard for Federal Employees and Contractors (HSPD-12) It is the IHS policy that all staff and contractors who require physical access to federally controlled facilities and logical access to the IHS Information Technology (IT) networks and systems must obtain an HSPD-12-compliant access card. Individuals will be issued an access card upon meeting the HSPD-12 requirements and a favorable background investigation.

5.2. The US PHS National Supply Service Center (NSSC) is a tobacco/smoke-free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government-designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by National Supply Service Center (NSSC) officials, presenting valid identification, smoking restriction, and any safety procedures.

5.4. The contractor shall not disclose or cause to disseminate any information concerning the operations of the National Supply Service Center (NSSC). Such action(s) could result in a violation of the contract and possible legal actions.

5.4.1. All inquiries, comments, or complaints arising from any matter observed, experienced, or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

5.5. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price/cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to the contractor in regard to a termination for convenience shall be available to the contractor.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the delivery, installation, and training date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed dock access. No deliveries can be made after 3:15 pm. Driver needs a valid ID.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance.

The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meet the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 7:00 am and 3:30 pm, Monday through Friday.

7. GOVERNMENT-FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall make no supply of property, facilities, and services.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required personnel, materials, supplies, and equipment: The contractor shall furnish all personnel, materials, supplies, and equipment required to perform work under the contract, including but not limited to equipment and shipping.

9. CHANGES TO THE SPECIFICATIONS

Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

10.1. Did the vendor provide supply’s in a timely manner: YES or NO

Program Manager Signature:________________________

Andrea L.

Klimo -S

Digitally signed by Andrea L. Klimo -S Date: 2024.07.02 13:05:16 -05'00'