Specifications.pdf

REQUEST FOR BIDS

WHITES RUN HAND FELLING PROJECT

STATE GAME LANDS # 074

CLARION COUNTY

03-15-21

Prospective Service Contractors:

The Northwest Region of the Pennsylvania Game Commission is soliciting bids for the hand felling of all sweet birch 5-foot-tall and larger on 85 acres on SGL 074, Clarion County, Clarion Township. The location of the project area is defined on the attached map.

Specifications are detailed in the Supplement Pages.

Bids are to be submitted electronically through the Commonwealth’s “PA Supplier Portal” system by 2:00 PM, Monday, April 5, 2021. If you have not registered as a vendor with the state, you must do this first at www.pasupplierportal.state.pa.us before submitting an electronic bid. Any questions regarding this may be directed to PGC Contracts and Procurement at 717-787-6594.

This bid should include the unit price per acre. The bid will be awarded on a lump sum total of the entire project. The work may begin on or after April 5, 2021 and the work must be completed by June 30, 2021. No extension of time will be awarded.

The PGC will provide a tour of the site. The tour is planned for Wednesday, March 31, 2021. The tour will begin at 10:00 am and all project locations will be available for review. Tour meeting location and directions can be found in the general specification document.

Questions concerning the site characteristics of these projects should be directed to Field Forester Steve Meredith, 717-210-1375.

The attached Bid Prospectus provides all necessary specifications, instructions, contact information, map, etc.

Please contact me if you have any questions.

Jesse Bish Land Management Group Supervisor Office: 814-432-3187 http://www.pasupplierportal.state.pa.us/

GENERAL SPECIFICATIONS

PENNSYLVANIA GAME COMMISSION

HAND FELLING CONTRACT

I. SCOPE OF WORK:

A. The Pennsylvania Game Commission requires the services of an Operator to cut all sweet birch 5-foot-tall and larger as described below on 1 treatment block totaling 85 acres on SGL 074, Clarion Township, Clarion County. Services shall include, but are not limited to, the furnishing of all materials, labor, equipment, tools, superintendence, miscellaneous items, and performing all work necessary to complete the project to the satisfaction of and subject to the approval of the Commission.

B. Questions regarding any technical aspects of this bid should be directed to Land Management Group Supervisor Jesse Bish, at telephone no. 814-432-3187. Questions specific to the bidding process should be directed to the PGC Purchasing and Procurement Division at telephone no. 717-787-6594.

II. CONTRACT TASKS:

A. Project Location(s): N 41.230088 W -79.319443

1. Approximately 85 acres on State Game Lands 074 will require the hand felling/cutting of interfering woody vegetation under this contract between April 5, 2021 and June 30, 2021.

There is one block covering 85 acres. See attached project and location maps.

Approximate stems to be felled include:

Block Number SB 5’ Tall and Larger Stems/Acre

1 1,535

2. Counties Included:

Clarion County, Clarion Township

III. SITE INSPECTION AND ASSISTANCE:

An optional site inspection tour of the project site is scheduled for March 31, 2021 at 10 am.

The meeting location is the Game Lands Parking Area on Millcreek Road at N 41.230088 W -79.319443. The site inspection will provide prospective bidders the opportunity to view the site and evaluate conditions specific to the project, including vegetation for control, topography, site challenges (rock, downed logs, deer fence, density of reserved trees, etc.)

IV. EQUIPMENT SPECIFICATIONS:

a. This project is to be completed by hand felling/cutting only. Acceptable equipment includes chainsaws and brush saws on weed whacker platforms. The Commission reserves the right to reject any piece of equipment that in its opinion will not safely and adequately complete the job.

V. CONTRACT REQUIREMENTS:

• All sweet birch 5-foot-tall and larger must be felled.

• Woody material felled with clean cuts must have stumps that are parallel to the ground surface and shall not exceed six (6) inches in height measured on the side next to the highest ground or the diameter of the stump, whichever is smaller, except when in the opinion of the Field Contract Coordinator, said height is impractical.

• Cut trees must be removed from trails, roads, tail drains, fence, streams, and utility rights-of-way.

• The Operator shall exercise care and caution in all operations to prevent damage to all trees not specified for treatment.

• Damage to trails, roads, fence, streams, or utility rights-of-way caused by the Operator’s equipment must be repaired by the Operator at their expense.

• Any trash resulting from the Operator’s operations must be removed from the area and properly disposed.

• The Operator shall not block any roads or trails in the area during performance of this contract. The Operator shall not in any way hinder the progress of any Timber Sale Contracts in these areas.

• All labor, equipment, tools, etc., needed to complete contracted projects are to be provided by the Operator.

• No utilization of felled material is allowed.

• OPERATIONS AND NON-WORKDAYS

a) No woods operation will be permitted on the following days:

1. All Saturdays in the months of September, October, November, December, and January.

2. The opening day and all Saturdays during spring turkey season, including the youth spring gobbler hunt.

3. The added Sunday of the statewide archery season in November

4. All the days of the general statewide bear season

5. The entire 2 weeks of the general firearms deer season

6. The opening day of the flintlock muzzleloader season

VI. INSURANCE REQUIREMENTS:

A. The contractor will provide Workmen’s Compensation insurance sufficient to cover all the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the contractor from claims arising out of the performance of the contract. The amount of bodily injury insurance shall not be less than $300,000.00 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per occurrence.

Such policies shall name the Commonwealth as an additional insured. Prior to the commencement of work under this contract, the contractor must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverages afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth.

The Commonwealth shall be under no obligation to obtain such certificates from the Operator(s). Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Operator’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

VII. HOLD HARMLESS:

A. The contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth from and against damages to property or injuries (including death) to any persons and other losses, damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in connection with the work performed by the contractor.

VIII. BIDDING

A. RECEIVING AND OPENING BIDS

Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us Faxed bids and mailed bids will NOT be accepted.

Bids will be publicly opened on April 5, 2021 at 2:00 PM., at the Pennsylvania Game Commission, 2001 Elmerton Ave., Harrisburg, PA 17110- 9797.

The price per acre shall include all labor, equipment, tools, insurance, materials disposal and all items necessary for the completion of the project. Prices bid shall be in dollar and cents only.

B. BID RESULTS - Bidders can obtain results at www.emarketplace.state.pa.us/bidtabs.aspx The posted results will contain the information of the apparent bidders, and all bids are under review until final award of the purchase order.

Quantities herein are only estimates and may increase or decrease dependent upon the needs of the Commission. Operator shall be paid at the unit price bid for actual services performed.

The Commission reserves the right to reject any or all bids and award contracts as it determines to be in the best interest of the Commission.

IX. PERFORMANCE SECURITY:

http://www.pasupplierportal.state.pa.us/ http://www.pasupplierportal.state.pa.us/ http://www.emarketplace.state.pa.us/bidtabs.aspx

A. As further guarantee of faithful performance of the conditions set forth in this contract, the Contractor hereby agrees to furnish the Commission with Certified Check, Savings Account, Irrevocable Letter of Credit, or other security acceptable to the Pennsylvania Game Commission, in the sum of $3,000.00.

ANY SECURITY POSTED MUST HAVE AN EXPIRATION DATE A MINIMUM OF ONE

YEAR BEYOND THE EXPIRATION DATE OF THE CONTRACT.

B. Performance Security is due no later than 30 days after written notice of the bid award. Time is of the essence with regard to the provision of Performance Security. At the option of the PGC, failure to provide an acceptable Surety within 30 days will result in cancellation of the contract and the PGC may declare the bidder ineligible on future projects.

C. It is further agreed that any performance bond guarantees the complete and faithful performance of this contract and full compliance with the conditions set forth herein, particularly as to construction repairs, restorations or other conditions to be performed and the Principal and Surety shall in no way be released or either of them, their executors, administrators, successors or assigns from their liability hereunder, notice to the Surety or Sureties of any such repair involving construction restoration and conditions to be performed, and extension or forbearance hereof being hereby waived.

D. Failure to comply with any of the conditions of the contract herein mentioned shall result in cancellation of the agreement and forfeiture of the performance bond to cover damages sustained by the Commission. The Commission may declare the Contractor ineligible to bid on future contracts.

X. OPERATOR REFERENCES:

After the bid opening and prior to awarding of the contract, the Commission has the right to request 3 references (names, addresses, and telephone numbers) of similar work performed by the Operator within the previous two (2) years as proof of qualifications to perform the work involved in this contract. Similar work is defined here as proof that the bidder has successfully completed at least 150 acres of machine and/or hand cut mowing in a forested environment in a single calendar year.

XI. CONTRACT TERM:

The Contract shall commence upon execution and receipt of the purchase order and continue until June 30, 2021.

XII. PAYMENT TERMS:

Payment shall be on a reimbursement basis for actual acres completed as measured by a PA Game Commission employee. A block will be deemed complete when all items listed in the specifications have been met for that block. Invoice must state the number of acres properly treated.

XIII. INVOICES:

Original invoices must be sent to:

Commonwealth of PA – PO Invoices P.O.Box 69180 Harrisburg, PA 17106

A copy of all invoices must be sent to: Jesse Bish - LMGS

Pennsylvania Game Commission 1509 Pittsburgh Road Franklin, PA 16323

All invoices must have the Purchase Order Number, as well as the Operator’s SAP Vendor Number on the invoice. The name and address listed on the purchase order must also be on each invoice. Failure to provide this information may result in a delay of payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

XIV. PURCHASE ORDER(S) TERMINATION

The Commonwealth may terminate the Purchase Order(s) for its convenience if the Commonwealth determines termination to be in its best interest. Operator shall be paid for work completed.

Attachments:

Attachment A: Project Map

B: Location Map