Specifications-Computers.docx

Department of Health and Human Services Indian Health Service Oklahoma City Area Office

Specifications IT Routine Computer Purchase

1. PURPOSE OF THE PROJECT

The Oklahoma City Area Office A/O, Indian Health Services (IHS) has a need for replacement computers. This is a routine purchase of computers to ensure hospital maintains functioning and efficient equipment. This purchase will replace existing equipment and allow for employees to have modern equipment.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide Dell equipment only. (EXACT MATCH)

11 Pro, English, Brazilian Portuguese, French, Spanish, Intel vPro Essentials Technology Enabled, 32 GB, 2 x 16 GB, DDR4, 3200 MT/s, Non-ECC, dual-channel, 512 GB, M.2 2230, PCIe NVMe, SSD, Class 35, English US backlit AI hotkey keyboard, 79-key, 3 Years ProSupport Flex with Next Business Day Onsite & KYHD Service-FED LOW

3. PERIOD OF PERFORMANCE

60 days from date of award

4. LEVEL OF EFFORT

4.1. The contractor shall provide new equipment.

4.1.1. This should include all accessories to operate the equipment and features as listed to include, but not limited to:

4.1.1.1. Cables

4.1.1.2. Adapters

4.1.1.3. Batteries

4.2. The contractor shall delivery to Indian Health Service Oklahoma City Area Office 701 Market Drive Oklahoma City, Oklahoma 73114 with all installation instructions, warranty documents, and specifications.

4.3. Training: Contractor shall provide an online resource for training and initial use.

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management. - (Security Clearance for on-site human services)

5.2. The Indian Health Service Oklahoma City Area Office is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Claremore Indian Hospital official, presenting valid identification, smoking restriction and any safety procedures.

5.4. The contractor shall not disclose or cause to disseminate any information concerning operations of Indian Health Service Oklahoma City Area Office. Such action(s) could result in violation of the contract and possible legal actions.

5.4.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

5.5. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the delivery, installation and training date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall make no supply of property, facilities, and services.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: equipment and shipping.

9. CHANGES TO THE SPECIFICATIONS

Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

10.1. This is to confirm that all Dell Latitude 5540s, Dell Monitors, and other equipment delivered meet all the specs listed above in Section 2.

10.2. Did the vendor supply laptops in a timely manner: YES or NO?

10.3. Did the vendor supply monitors in a timely manner: YES or NO?

10.4. Did the vendor supply other equipment in a timely manner: YES or NO?

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