Specifications (60).pdf

SPECIFICATIONS

SCOPE

The Harris County Office of the Purchasing Agent is seeking a firm with the experience, capabilities, and qualified available staff to provide Construction Manager-at-Risk (CMAR) services for the project referenced herein. The project will be composed and awarded in compliance with Chapter 2267 of the Texas Government Code “Contracting and Delivery Procedures for Construction Projects,” specifically Subchapter F, TEX. GOV’T CODE ANN. §§ 2267.251, et. seq, as amended, “Construction Manager-at-Risk Method” for certain public work projects.

Respondent understands if funds are not appropriated or otherwise become unavailable, the County may terminate the Contract and/or option, in whole or in part, without penalty or further obligation to the Proposer, except for amounts lawfully owed for goods or services properly provided before the effective date of termination. Any contract resulting from this solicitation will be subject to the availability of funds and shall not be construed as creating a debt on behalf of Harris County in violation of Article III, Section 49a of the Texas Constitution.

MANDATORY PRE-SUBMITTAL CONFERENCE AND SITE VISIT

A mandatory pre-submittal conference is scheduled for October 27, 2026, at 10:00 a.m. CST, to be held at 1504 Ben Taub Loop, Houston, TX 77030. All vendors shall assemble in the lobby of the hospital. A MANDATORY SITE VISIT for vendors to inspect the work location will immediately follow. Attendance is mandatory so that all vendors have a better understanding of the requirements of this Request for Qualifications (RFQ). The mandatory pre-submittal conference and site visit will not be rescheduled due to tardiness or any other issues that may arise;

no exceptions. Persons with disabilities requiring special accommodations should contact the Purchasing Office at (713) 274-4400 at least two (2) days prior to the pre-proposal conference.

It is the responsibility of each firm to examine the entire RFQ solicitation, seek clarification in writing, and review their submittal for accuracy before submitting. Once the submission deadline has passed, all submissions will be final. Questions relating to the RFQ must be submitted in through Bonfire. The deadline for submission of questions relating to this RFQ is detailed in the Event Details in Bonfire. All questions submitted in writing prior to the deadline will be compiled and answered in writing.

MWBE

Harris Health requires vendors to make a good effort to meet or exceed a 27% goal for participation by M/WBEs on this project. Failure to either meet the goal or demonstrate Good Faith Efforts at the time of submission may result in the proposal being deemed non-responsive. To meet this requirement, the proposer must submit an executed M/WBE Utilization Commitment Form (pg.1 of packet) with their proposal. Should the contractor elect to use subcontractors in pre-construction phase services, the contractor is to submit a M/WBE Utilization Plan designating the work to be performed by both M/WBE and non-M/WBE subcontractors with the proposal.

Construction Manager at Risk for the Construction of the Ben Taub Hospital

Expansion for Harris Health System

A complete M/WBE Utilization Plan and executed Letters of Intent to subcontract with M/WBE firms must be collected and approved prior to the start of each subsequent phase. The awarded contractor will be required to submit to Harris Health an updated project cost estimate and M/WBE Utilization Plan for each construction phase of the contract prior to Guaranteed Maximum Price (GMP) approval.

The ability or desire of the proposer to perform the project work with its own organization does not relieve the proposer of the responsibility to make good faith efforts. Please review the Utilization Plan Tip Sheet for further details on good faith efforts.

CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

Texas law requires all parties who enter into any contract with the Harris County Hospital District which must be approved by its Board of Trustees to disclose all interested parties. Form 1295 must be completed in its entirety at the following website:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm prior to submitting your response. Failure to do so may result in disqualification of your response.

Harris County intends to procure a CMAR, in compliance with TEX. GOV’T CODE ANN. 2267.251,

et. seq, as amended, to assume the risk as general contractor and provide consultation to Harris Health System during and after the design.

PROJECT OVERVIEW

Harris Health is planning a new inpatient expansion tower on the Ben Taub Hospital campus. The project is intended to increase inpatient capacity and support future growth, operational efficiency, patient experience, and long-term campus sustainability.

Current planning assumptions include:

Item Preliminary Assumption

Licensed Beds 100-120 Beds

Approximate Size 260,000 – 300,000 GSF (including shell space)

Estimated Construction Budget $289 Million

Delivery Method CMAR

Sustainability Goal LEED Silver Equivalent

Energy Reduction Goal Up to 60% Reduction

The final program will be confirmed during the pre-design phase.

PROJECT OBJECTIVES

The project shall be guided by the following objectives:

• Clinical Excellence: Support future healthcare delivery models and patient-centered care.

• Operational Efficiency: Improve patient flow, logistics, supply chain operations, and support services.

• Campus Integration: Integrate seamlessly with existing Ben Taub operations.

• Future Flexibility: Provide opportunities for future expansion and adaptability.

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

• Sustainability: Advance energy efficiency and environmental stewardship.

• Resilience: Support long-term operational continuity and disaster preparedness.

PROJECT ASSUMPTIONS

• 100–120 new inpatient beds

• Future shell space opportunities

• Bridge connection to existing hospital

• Connection to existing logistics infrastructure

• Expansion of supporting operational services

• Preservation of uninterrupted hospital operations during construction

SPECIAL PROJECT REQUIREMENTS

Respondents shall acknowledge the project’s unique context within the following environments:

• Texas Medical Center

• Active Level I Trauma Campus

• Public Healthcare Environment

• Adjacent Hermann Park Interface

• Ongoing Hospital Operations

The selected team shall demonstrate experience managing complex stakeholder environments while maintaining uninterrupted clinical operations.

Schedule & Delivery

The project will be delivered under a multiple bid package to streamline coordination and reduce overall duration. Anticipated construction time is 36 months.

Ben Taub Hospital Expansion Project – Project Timeline

Phase Duration

Design January 2027 – December 2027

Construction Manager at Risk (CMAR) Selection March 2027

Permitting & Bidding December 2027 – January 2028

Guaranteed Maximum Price (GMP) Formation February 2028

Construction May 2028 – May 2031

Activation September 2031

Go Live September 2031

APPENDIX A

Campus Planning Study

Ben Taub Site Analysis Test Fit information

The proposed site has undergone a series of test fits to analyze maximum allowable buildable area, including the size of a new replacement hospital with multiple phased expansions that could be added over time all while leaving the existing facilities uninterrupted during the initial construction of the first tower. A review of various building types and additions, including structured parking, pedestrian bridges, ambulatory facilities, and shell spaces were reviewed. The selected A/E team shall perform site studies and a comprehensive programming effort in collaboration with Harris Health to validate and define the final project requirements, including service lines, bed counts, and related operational needs, based on updated volume projections and anticipated future growth provided by Harris Health. This will be incorporated in the final master plan.

Location of Future Bed Tower (8.9 Acre Project Site)

Stacking Plan Study

Campus Study - findings are provided below:

▪ The new bed tower will include 100-120 beds with shell space, according to the Demand Planning

Study conducted by Harris Health

▪ The bed tower and/or renovation of the existing hospital must have space to expand clinical and logistical services to support additional beds (kitchen, supply chain, linen, etc.)

▪ The new bed tower must be connected via bridge to clinical services in existing hospital for patient transport

▪ The new bed tower must be connected via basement to logistical corridors of the existing hospital and the existing dock

▪ The project will include selective renovation of existing Ben Taub Hospital to provide circulation between the two structures, supporting hospital operations.

▪ A portion of the new structure could be shelled to provide future expansion.

▪ Harris Health plans to replace Ben Taub Hospital over time and the AE will provide a phased master plan, including the hospital, central plant, clinics and parking required for a future replacement of the

Ben Taub Campus.

APPENDIX B

Hermann Park Conservancy Commitments

The selected AE team shall incorporate and support Harris Health’s commitments under its MOU with

Hermann Park Conservancy in the planning and design of the Ben Taub expansion.

This includes collaborating with Harris Health, Hermann Park Conservancy, and their consultants on evaluation and preservation or feasible relocation of mature, healthy trees within the project area; planning safe pedestrian connectivity between the project site and Hermann Park through wayfinding, lighting, pathways, cleanliness, and risk-mitigation measures; and designing landscape improvements that create natural buffers, reinforce a cohesive park-like setting, and enhance the experience of patients, staff, visitors, and the public.

The design shall also integrate stormwater management and flood-resilience measures. In addition, the design team shall incorporate, to the extent feasible and subject to approvals and applicable law, beautification elements including a park-like buffer along Cambridge Street, green space for patient healing and recovery, improved internal wayfinding and lighting, ADA-accessible pedestrian features, and targeted trail connections to adjacent park and green spaces.

Harris Health will consider Hermann Park Conservancy’s recommendations in good faith, while retaining final decision-making authority; therefore, the design team must be prepared to coordinate these features through planning, design, documentation, and implementation so they can be constructed and maintained as part of the project.

In addition, the CMAR must comply with Texas Government Code (GC) Chapter 2258, Prevailing Wage Rates. Accordingly, GC 2258 requires the CMAR to submit a certified payroll record and compensate any worker employed on a public works project not less than as applicable. The Harris County Wage Rates Schedule will be provided prior to the advertised bidding phase. As well, GC 2253.021, Performance and Payment Bonds, requires the CMAR to provide a payment bond on public works jobs that exceed $25,000.00, and a performance bond on public works jobs that exceed 100,000.00.

Architect/Engineer of Record for this project is HDR Inc. The estimated construction budget for the work is $289,000,000 and the estimated duration of construction and/or construction related work for this project is thirty (36) months. All work to be designed in accordance with all applicable codes, Harris County, Harris Health System and City of Houston regulations and criteria including Property Covenants and Restrictions.

Due to the function of this project, it is imperative that it be managed, designed and constructed with the utmost regard to cost, schedule and quality control by all participants. There is a clear expectation by Harris Health System that construction costs will come in below the budgeted amount. The integrity, reputation, skills and performance of the CMAR must be of the highest caliber to maintain confidence in the project team.

Architect/Engineer and the CMAR will contract separately with Harris Health System; these parties will be the nucleus of the project team so teamwork will be the fundamental ingredient in the relationship between the parties.

Harris Health System will manage the overall development process. During pre-construction, the CMAR will develop pricing, value engineering recommendations, and constructability recommendations. At the end of the construction document phase, the CMAR, with the support and assistance of Harris Health System, will commit to a Guaranteed Maximum Price (GMP) for all construction. Construction will commence once the total design documents are finalized. The CMAR shall competitively bid all construction subcontracts and other work appropriate for competitive bidding as directed by Texas State Statute.

Qualified parties must be able to demonstrate the expertise necessary to perform all portions of the work required by this RFQ and be familiar with the applicable statutes and regulations under which CMAR services are provided to local governments in the State of Texas. The firm’s key personnel must demonstrate substantial experience with projects similar in scope and type to the one described in this RFQ including expertise in scheduling and cost control, collaborating and coordinating with the activities of design professionals and scheduling and coordinating activities of trade contractors and subcontractors.

SCOPE OF WORK DURING PHASES OF PROJECT CONSTRUCTION

The following is a listing of, but not limited to, services to be provided by the CMAR:

1. Design and pre-construction phase:

a) Regularly attend meetings with Harris Health System prior to construction and Architect/Engineer prior to construction and consult with Harris Health System regarding selection of systems and equipment.

b) Develop a major task-based bar schedule.

c) Develop a provisional construction project manager schedule indicating methods and sequencing of construction. Include time requirements for sequences and durations, milestones dates for receipt and approval of pertinent information, preparation and processing of shop drawings and samples, delivery schedule of materials or equipment requiring long-lead time procurement, project procurement schedule, and installation and construction completion. This includes the periodic updates of project schedule for review and Harris Health System approval.

d) Develop requirements for safety, quality assurance/control, and schedule adherence.

e) Develop flood mitigation options to protect the site during construction.

f) Vendor shall provide a proposed site layout and phasing recommendation.

g) Review plans and schedules for phased construction and make recommendations to Harris Health System regarding the phased issuance of the drawings and specifications to facilitate phased construction where such phasing is appropriate.

h) Perform a “constructability” review of the construction documents.

i) Perform maintainability review of the construction documents.

j) Provide detailed construction cost estimates, to achieve the Harris Health System budget.

k) Provide analysis of different construction methods, materials and systems in each major trade group for potential quality, cost and schedule enhancements.

l) Develop a budget to be maintained throughout construction and develop value-engineering options.

2. Bidding and award phase:

a. Arrange bid/proposal packages.

b. Develop requirements to assure time, cost and quality control during construction.

c. Provide a provisional construction schedule for issuance with bid/proposal packages.

d. Identify bidders/proposers and generate bid/proposal documents.

e. Schedule and conduct pre-bid conferences in conjunction with the

Architect/Engineer.

f. Advertise and distribute bid/proposal documents.

g. Monitor bid/proposal activity as well as review and analyze submissions.

h. Update schedule.

i. Make award recommendation to Harris Health System based on best value.

3. Construction Phase:

a. Maintain an on-site staff for construction management.

b. Establish and maintain coordinating procedures.

c. Develop and maintain a detailed schedule including delivery, approvals, inspection, testing, construction and occupancy.

d. Conduct and record job meetings as well as prepare and submit change order documentation for approval of the Architect/Engineer and Harris Health System.

e. Maintain a system for review and approval of shop drawings, samples and product data.

f. Maintain records and submit bi-weekly reports and formal monthly reports to the

Architect/Engineer and Harris Health System. Included is a daily log containing a record of trade contractors and subcontractors working on the site, number of workers, work accomplished, and problems encountered, and other similar relevant data as Harris Health System may reasonably be required. This log should be made available to Harris Health System.

g. Maintain quality control and ensure conformity to plans.

h. Develop a system to provide cost control through progress payment review and verifications according to the approved schedule and contract amounts. Include regular monitoring of actual costs for activities in progress and estimates for uncompleted tasks and proposed changes. Identify variances between actual and estimated costs and report the variances to Harris Health System.

i. Coordinate and plan the sequencing of all third party inspections and work including but not limited to activities such as Test, Adjust & Balance and Commissioning efforts.

j. Develop as-built drawings.

k. Coordinate post-completion activities, including the assembly of guarantees, manuals, closeout documents, training, and Harris Health System final acceptance.

l. Coordinate and monitor the resolution of remaining “punch-list” items.

4. Warranty Phase – Coordinate, monitor and resolve all warranty complaints to the satisfaction of Harris Health during the warranty period.