Specification_Vestdavit Support (DRAFT).pdf

Specification for Davit System Technical Support

1 Scope

1.1 Provide services to groom and/or repair existing (and new once installed) boat davit systems.

1.2 Provide davit hook inspection and replacement.

1.3 Provide spare parts for new and existing boat davit systems.

1.4 Provide crew training for new and installed units.

1.5 Provide engineering, analysis, testing, modification, regulatory approval and documentation to maintain or modify the functionality of the system.

2 Background

2.1 The National Oceanic and Atmospheric Administration (NOAA) operates a fleet of research vessels that support research and mapping for the National Fisheries Service, National Ocean

Service, Office of Atmospheric Research and the National Weather Service, as well as provide support to other Federal agencies. These research missions are time sensitive and therefore the data must be collected at specific times during the sailing season to be meaningful. At the end of each sailing season, the vessels enter a repair period (dry dock or dockside) to address repairs that have been previously identified, perform upgrades to mission systems or ship systems that either extend the life of the ship or provide new data collection capabilities or for safer operations of ships systems as well as address any emergent work that would adversely affect the ships ability to safely perform its mission on schedule, while meeting all regulatory body (American Bureau of Shipping and United States

Coast Guard) requirements and all habitability requirements, including any that may be required as a result of contracts for personnel to augment ship staff.

2.2 Several NOAA ships have various types of Vestdavit Systems installed onboard for retrieving, storing, and deploying small boats. The following is an inventory of Vestdavit

Systems in the NOAA fleet as of 3/26/2020:

2.2.1 NOAA Ship Fairweather: (4) HN-9002, (1) P-3600, (1) PL-2500

2.2.2 NOAA Ship Rainier: (4) HN-9001, (1) H-7000, (1) PLR-3600

2.2.3 NOAA Ship Thomas Jefferson: (2) HN-9003

2.2.4 NOAA Ship Ferdinand Hassler: (1) H-6000

2.2.5 NOAA Ship Oscar Dyson: (1) HNF-8500

2.2.6 NOAA Ship Okeanos Explorer: (2) PLR-3600

2.3 In order to maintain and maximize the useful life of these systems, NOAA requires the support of an original equipment manufacturer (OEM) authorized service provider to attend the vessel(s) and to perform required periodic system grooms, inspections and repairs. This support is to include proper function of the hydraulic components, structural components, sheaves, lifting hooks, swivels, controls and any other components that support function of the davit systems.

3 References

3.1 Will be identified at the Task Order level when required.

4 Government Furnished Material

4.1 Will be identified at the Task Order level when required.

5 Requirements

5.1 The contractor shall provide all labor, materials, equipment, services, disposal costs and miscellaneous related items to perform the work specified. All material and work performed shall comply with the applicable regulatory requirements including, Safety of Life at Sea

(SOLAS), Life Saving Appliance (LSA) Code and any related American Bureau of Shipping

(ABS) or United States Coast Guard (USCG) requirements. Work will occur onboard the ships at any homeport locations listed below, but could also occur on the ship at ports located at East Coast, Gulf of Mexico, West Coast, Hawaiian, Alaskan, or Caribbean locations. Work may also occur while the ship is located in an industrial facility like a shipyard.

5.1.1 Current Homeports include:

5.1.1.1 Norfolk, VA, Newport, OR, Newport, RI, New Castle, NH, Ketchikan, AK and Kodiak, AK

5.2 Support of Existing Systems

5.2.1 For annual inspections, the contractor shall provide a checklist/procedure for a standard system “annual groom”. This groom shall include the recommended OEM inspections and servicing normally required on an annual basis. Assume six (6) ship attendances per year.

5.2.2 For 5-year system inspections, the contractor shall provide a checklist/procedure for a standard system “5-year inspection and groom”. This groom shall include any the recommended OEM inspections and servicing that is normally required at a 5-year interval. Assume three (3) ship attendances per year. Any required attendance for a

5-year system inspection will supersede an annual inspections attendance.

5.2.3 During any annual or 5-year groom, deficiencies may be identified that require additional labor and material to repairs.

5.2.4 Coordinate with the ship’s crew during the grooms to ensure proper operational support. The Government anticipates that the inspections will occur while the ship is dockside and waterborne, although davit services may be required while the ship is in dry dock.

5.2.5 The contractor shall have the capability to support all of the existing systems. It is likely that components will need to be removed from the ship and sent out for repair.

The intent is that the contractor services provided are from an “in-house” source, however, if a subcontractor is required the contractor shall identify that source in advance and provide it in writing to the Contracting Officer Representative (COR) and Contracting Officer for approval.

5.2.6 At a minimum, system grooms shall include:

5.2.6.1 Inspecting operation of davits and all associated components

5.2.6.2 Inspection of the condition of the davit and components for wear or signs of failure

5.2.6.3 Validate system settings and performance

5.2.6.4 Witnessing of operation

5.2.6.5 Checking for any system faults

5.2.6.6 Verification of existing spare parts and recommendations for any additional spare parts

5.2.6.7 Troubleshooting of existing issues

5.3 Davit Hook Inspection and Service

5.3.1 Provide inspection services of the existing in-service Henricksen davit hooks, swivels and receiving rings. As required by the manufacturer’s recommendations, provide exchange services of davit hooks and swivels through the OEM. Provide the certification documentation for each replacement hook and swivel. Assume that

10 hooks, swivels and receiving rings may need exchange in a given year. The contractor shall setup and maintain an exchange program for these components.

5.3.2 Provide pricing for new replacement davit hooks, swivels and receiving rings to be used in the case where the components are unserviceable.

5.3.3 All exchange hooks and swivels shall be received by NOAA prior to sending in the old equipment for credit. This will allow NOAA to verify the proper fit of the newly provided equipment.

5.4 Emergent/Technical Support

5.4.1 Support emergent repairs by providing onsite attendance at any port within the continental US, Hawaii, Alaska and the Caribbean. Assume that five (5) emergent service calls will be required each year, requiring travel, material and labor. Each service call will be 1 work week in duration.

5.5 Parts

5.5.1 Provide a price list or standard mark up for consumable parts normally used during the course of both an annual and 5-year groom.

5.5.2 Provide pricing and lead time for a standard set of system spare parts that should be carried onboard the ship.

5.5.3 Provide access to parts beyond what is identified in paragraphs 5.5.1 and 5.5.2 above.

Describe how pricing and components not identified as recommended spares will be handled.

5.6 Training

5.6.1 Provide onsite training on davit systems installed in the NOAA fleet when requested.

Assume two (2) training visits per year including travel and labor. Estimate each visit at a duration of two (2) days onsite plus travel time.

5.6.2 During the training demonstrate to the crew safe and effective operation and maintenance of the onboard davit systems and hooks. Provide an updated system manual electronically to the COR prior to each visit to ensure that the ship’s crew has the latest version.

5.7 Engineering and Technical Support

5.7.1 Provide up to 350 hours of engineering technical support per year to assist in resolving complex issues, developing solutions to implement systems upgrades and to support the requirements associated with changes to existing davits or new installation.

6 Quality Assurance

6.1 After each service of ship visit, provide a service report to the associated ship’s Port Engineer and COR. Each report shall contain a summary of service and test results as well as a list of components replaced or provided as spares.

6.2 After each davit hook is serviced, provide the davit hook certificates from the manufacturer to the associated ship’s Port Engineer and COR.

END OF SPECIFICATION