Specification Book.pdf

Clover School District - York 2

LWHS / LHES: OS Signal & Intersection Improvements

SC-274 (Hands Mill Highway) @ L-2150 (Cannonball Run)

PROJECT MANUAL

October 28, 2025

TABLE OF CONTENTS

TABLE OF CONTENTS 00 01 10

DIVISION 00-PROCUREMENT AND CONTRACTING REQUIREMENTS

00 00 00 Title Page

00 01 10 Table of Contents

00 21 13 Information to Bidders

00 21 13.1 Supplemental Instructions to Bidders

00 26 10 Submittal of Substitutions

00 41 13 Bid Form – Single Prime

00 41 13.1 Bid Bond – A310-2010

00 43 24 Bidder’s Request for Information Form

00 43 25 Substitution Request Form

00 52 00 Agreement Forms

AIA A132-2019 Standard Form of Agreement Between Owner and Contractor

AIA A232-2019 General Conditions of the Contract for Construction

AIA A312-2010 Performance Bond

AIA A312-2010 Payment Bond

DIVISION 01-GENERAL REQUIREMENTS

01 11 00 Summary of Work

01 21 13 Cash Allowances

01 22 00 Unit Prices

01 23 00 Alternates

01 26 53 Proposal Requests

01 29 73 Schedule of Values

01 29 76 Progress Payment Procedures

01 31 19 Project Meetings

01 32 16 Construction Progress Schedule

01 33 00 Submittal Procedures

01 41 26 Permits

01 45 23 Testing and Inspecting Services

01 77 00 Close-out Procedures

01 78 39 Project Record Documents

TABLE OF CONTENTS

TABLE OF CONTENTS 00 01 10

SOUTH CAROLINA DEPARTMENT OF TRANSPORTATION REQUIREMENTS

For Electronic Reference Documents Listed Below visit SC-DOT’s Website https://www.scdot.org/business/traffic-signals.html

2025 STANDARD SPECFICAION FOR HIGHWAY CONSTRUCTION 908 Pages

SC-DOT TRAFFIC SIGNAL MATERIAL SPECFICATIONS 105 Pages

SC-DOT TRAFFIC SIGNAL SUPPLEMENTAL TECHNICAL SPECFICATIONS 102 Pages

SC-DOT TRAFFIC SIGNAL SPECIAL PROVISIONS FORM 2 Pages

SC-DOT TRAFFIC SIGNAL SPECIAL – TRAFFIC CONTROL 13 Pages

END OF TABLE OF CONTENTS

SECTION 00 21 13 – INFORMATION TO BIDDERS

INFORMATION TO BIDDERS 00 21 13-1

1. PROJECT DESCRIPTION

1.1. The Clover School District (CSD) is accepting Bids for Single Prime Contractor to provide comprehensive services as outlined within the Construction Documents. The scope of work includes but is not limited to all necessary surveying, demo, grading, paving, utility relocation, and new signal installation as indicated within the Construction Documents. All work shall adhere to current York County Roadway Standards and SCDOT 2025 Standard Specifications for Highway Construction requirements.

2. DEFINED TERMS

2.1. Terms used in the Information to Bidders are defined and have the meanings assigned to them in the General Conditions.

3. COPIES OF BIDDING DOCUMENTS

3.1. Only complete sets of Bidding Documents will be issued and shall be used in preparing

Bids. Neither the OWNER nor the ARCHITECT/CONSTRUCTION MANAGER assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

3.2. Complete sets of Bidding Documents may be obtained in the manner and at the location stated in the Invitation for Bids.

3.3 Electronic reference documents listed below shall be considered part of the Bidding

Documents. Bidders shall visit SC-DOT’s Website https://www.scdot.org/business/traffic-signals.html to familiarize themselves and include any required provisions in their Bid Form Proposal:

2025 STANDARD SPECFICAION FOR HIGHWAY CONSTRUCTION

908 Pages

SC-DOT TRAFFIC SIGNAL MATERIAL SPECFICATIONS

105 Pages

SC-DOT TRAFFIC SIGNAL SUPPLEMENTAL TECHNICAL SPECFICATIONS

102 Pages

SC-DOT TRAFFIC SIGNAL SPECIAL PROVISIONS FORM

2 Pages

SC-DOT TRAFFIC SIGNAL SPECIAL – TRAFFIC CONTROL

13 Pages

4. QUALIFICATIONS OF BIDDERS

4.1. Each Bid must contain evidence of the Bidder's qualifications to do business in the area where the project is located and under the jurisdiction of the South Carolian Department of Transportation.

4.2. To demonstrate his qualifications to perform the Work, each Bidder must be prepared to submit, within five days of OWNER’s request, a Statement of Qualifications providing written evidence as to his financial status; previous successful contractual and technical experience in similar work including references, description and volume of present commitments, evidence of possession of valid state, county, and local licenses; Certificates of Competency covering all operations and all areas of political jurisdiction involved in the work of this project; and such other data as may be requested by the OWNER.

4.3. Statement of Bidders Qualifications

INFORMATION TO BIDDERS 00 21 13-2

If requested by the OWNER, Bidder must submit a Statement of Qualifications (the Qualifications) to include the following information. Bidder must provide all requested information in the Qualifications, and the data given must be clear and comprehensive.

This statement shall be notarized and furnished to the OWNER, within five days of OWNER’s request. If necessary, the Qualifications questions may be answered on separate, attached sheets. The Bidder may submit any additional information he desires.

4.3.1. Name of Bidder.

4.3.2. Name(s), address(es), & social security number(s) of company principal(s).

4.3.3. Permanent main office address.

4.3.4. When organized.

4.3.5. If a corporation or company, list the State where incorporated or registered, year incorporated or registered, and the location of the principal place of business.

4.3.6. How many years has your organization been engaged in the contracting business under your present firm or trade name?

4.3.7. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate anticipated dates of completion).

4.3.8. Under what other and former names has your organization operated?

4.3.9. General character of work performed by your company.

4.3.10. Has your company ever failed to complete any work awarded to you?

4.3.11. Have you ever defaulted on a contract?

4.3.12. List the more important projects completed by your company in the last five (5) years, the approximate cost for each project, and the month and year completed.

4.3.13. List your major equipment available for this contract.

4.3.14. Experience in construction work similar in importance to this project.

4.3.15. Background and experience of the principal members of your organization, including officers.

4.3.16. Credit available: $ .

4.3.17. Give bank references: .

4.3.18. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the OWNER?

The following statement shall appear on the submitted Statement of Bidder Qualifications: “The undersigned hereby certifies that information furnished is true and accurate and further authorizes and requests all persons, firms, and corporations to furnish all information requested by the OWNER to allow verification of the information requested in this Statement of Bidder’s Qualifications.”

INFORMATION TO BIDDERS 00 21 13-3

5. DISQUALIFICATION OF BIDDERS

5.1. One Bid: Only one Bid from an individual firm, partnership, company, or corporation under the same or under different names will be considered. If OWNER believes that a Bidder submitted more than one Bid for the work involved, all Bids submitted by that Bidder will be rejected.

5.2. Collusion Among Bidders: If OWNER believes that collusion exists among the Bidders, the Bids of all participants in such collusion will be rejected, and no participants in such collusion will be considered in future Proposals for the same work.

6. EXAMINATION OF SITE CONDITIONS

6.1. Each Bidder, by and through the submission of his Bid, agrees that he has examined the site, the location of all proposed work, and has satisfied himself from his own personal knowledge and experience or professional advice as to the character and location of the site, surface and subsurface conditions, elevations, locations of underground utilities and structures, and any other conditions and obstructions affecting the work, the nature of any existing construction, and other physical characteristics of the job, in order that the prices which he bids include all costs required for satisfactory completion of the work, including the removal, relocation, or replacement of any objects or obstructions which may be encountered in doing the proposed work.

6.2. Reports and records of obstructions and subsurface investigations shown on the Drawings or included in the Bid Documents, were made solely for design purposes. The OWNER and ARCHITECT/CONSTRUCTION MANAGER do not warrant, guarantee or represent that said data is accurate or complete with respect to actual subsurface conditions throughout the site. Therefore, the Bidder, by and through the submission of his Bid, affirms that he has satisfied himself with respect to such site conditions, and, should the Bidder be awarded the Contract, he agrees that he will make no claims against the OWNER or ARCHITECT/CONSTRUCTION MANAGER if, in carrying out the work, he finds that the actual conditions do not conform to those indicated. The OWNER will, upon request, provide each Bidder with reasonable access to the site to conduct such tests and investigations as each Bidder deems necessary for submission of his Bid. If a Bidder obtains such access he shall restore the site to the condition existing prior to conducting said tests and investigations.

6.2.1. In reference to those reports of explorations and tests of subsurface conditions at the site which have been utilized by ARCHITECT/CONSTRUCTION MANAGER in preparation of the Contract Documents, Bidder may rely upon the accuracy of the technical data contained in such reports but not upon non-technical data, interpretations or opinions contained therein or for the completeness thereof for the purpose of bidding or construction.

6.2.2. In reference to those drawings of physical conditions in or relating to existing surface and subsurface conditions (except Underground Facilities) which are at or contiguous to the site which has been utilized by ARCHITECT/CONSTRUCTION MANAGER in preparation of the Contract Documents, Bidder may rely upon the accuracy of the technical data contained in such drawings but not upon the completeness for the purpose of bidding or construction.

Copies of such reports and drawings will be made available by OWNER to any Bidder upon request. Those reports and drawings are not part of the Contract Documents, but the technical data contained therein upon which Bidder is entitled to rely as provided in Paragraphs 6.2.1 and 6.2.2 are incorporated into the Contract Documents by reference.

INFORMATION TO BIDDERS 00 21 13-4

6.3. Information and data reflected in the Contract Documents with respect to Underground

Facilities at or contiguous to the site is based upon information and data furnished to OWNER and ARCHITECT/CONSTRUCTION MANAGER by owners of such Underground Facilities or others, and OWNER and ARCHITECT/CONSTRUCTION MANAGER do not assume responsibility for the accuracy or completeness thereof.

6.4. Should a Bidder find that any subsurface conditions, Underground Facilities or other physical conditions at or contiguous to the site is of such a nature as to require a change in the Contract Documents due to differing conditions, Bidder shall at once notify the ARCHITECT/CONSTRUCTION MANAGER in writing.

6.5. The land upon which the work is to be performed, rights-of-way and easements for access thereto, and other lands designated for use by OWNER in performing the Work are identified in the Bid Documents. All additional lands and access thereto required for temporary construction facilities or storage of materials and equipment are to be provided by the successful Bidder. Easements for permanent structures or permanent changes in existing structures are to be obtained and/or paid for by OWNER unless otherwise provided in the Contract Documents.

7. EXAMINATION OF CONTRACT DOCUMENTS

7.1. Each Bidder shall carefully examine the Contract Documents and become thoroughly informed regarding any and all conditions and requirements that may in any manner affect cost, progress or performance of the Work to be performed under the Contract. Ignorance on the part of the CONTRACTOR will in no way relieve him of the obligations and responsibilities assumed under the Contract.

7.2. Should a Bidder find discrepancies, ambiguities, or omissions in the Bid Documents or

Contract Documents or doubt as their meaning, the Bidder shall at once notify the ARCHITECT/CONSTRUCTION MANAGER in writing.

7.3. The Submission of a Bid will constitute an incontrovertible representation by Bidder that

Bidder has complied with every requirement of Articles 6 and 7; without exception the Bid is premised upon performing and furnishing the Work required by the Contract Document;

and such means, methods, techniques, sequences, or procedures of construction as may be indicated in or required by the Contract Documents; and the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

8. INTERPRETATIONS, CLARIFICATIONS AND ADDENDA

8.1. All questions about the meaning or intent of the Contract Documents or about the bid process must be written. No oral interpretations will be made to any Bidder as to the meaning of the Contract Documents or the bid process. Any inquiry or request for interpretation received prior to the indicated due date will be given consideration. Any changes or interpretations will be made in writing in the form of an addendum and, if issued, posted on the Owner’s procurement website and will be sent by available means to all known prospective Bidders prior to the established bid opening date. Each Bidder shall acknowledge receipt of such addenda in the space provided on the Bid Form. In case any Bidder fails to acknowledge receipt of such addenda, submission of the bid constitutes acknowledgement of the receipt of all addenda. All addenda are a part of the Contract Documents and each Bidder will be bound by such addenda, whether or not received by him. It is the responsibility of each Bidder to verify that he has received all addenda issued before Bids are opened. Questions received less than five (5) days prior to the date for opening of Bids may not be answered. Only questions answered by formal written

INFORMATION TO BIDDERS 00 21 13-5

addenda will be binding. Oral and other interpretations or clarifications will have no legal effect.

8.2. Addenda may also be issued to modify the Bidding Documents as deemed advisable by

OWNER or ARCHITECT/CONSTRUCTION MANAGER.

8.3 Inquiries regarding interpretation or additional information concerning the Owner’s requirements or stipulations concerning this request can be made via email as listed below.

Send questions regarding the Scope of Work on the Request for Information form included in the Project Manual via email to the following:

• George Pendleton – CSD - george.pendleton@clover.k12.sc.us

• Jon Hattaway – LMG - Jon@leitnergrp.com

• Cliff Lawson – Timmons - cliff.lawson@timmons.com

9. INTERPRETATION OF QUANTITIES

9.1. The quantities of work to be performed and materials to be furnished under unit price items, as given in the Bid Form, shall be considered as approximate only and will be used solely for the comparison of Bids received. The OWNER and/or ARCHITECT/CONSTRUCTION MANAGER do not expressly or by implication represent that the actual quantities involved will correspond exactly with the quantities on the Bid Form. The Bidder may not plead misunderstanding or deception because of such estimate or quantities or of the character, location or other conditions pertaining to the work. Payment to the CONTRACTOR under unit price items will be made only for the actual measured quantities of work performed and materials furnished in accordance with the Contract Documents, and it is understood that the quantities may be increased or decreased at the OWNER's option, as provided in the General Conditions, without in any way invalidating any of the unit or lump sum prices Bid.

10. ALTERNATES

10.1. When certain items of equipment or materials are specified or described as the product of a particular manufacturer - together with any required additional information such as model number, size or catalog number - only such specific items may be used in preparing the Bid, except as hereinafter provided.

10.2. A Bidder proposing to seek approval for the use of alternate, substitute, or “equal” items must do so in accordance with the provisions of Section 12 of the General Conditions and must judge for himself that such proposed equipment is of comparable character and quality to that specified. The OWNER or the ARCHITECT/CONSTRUCTION MANAGER will not discuss, approve, or disapprove any alternate or substitution of equipment or materials before execution of the Contract. The cost of changes in related work and additional drawings, which may be required to illustrate or define the alternate or substitute equipment and its relation to the other parts or portions of the work, shall be paid by the Bidder. Substitution of equipment or materials will cause no change in the Contract Time or in the amount of liquidated damages in the Contract Documents.

11. GOVERNING LAWS AND REGULATIONS

11.1. Upon award of a contract under this request the successful Bidder must comply with the laws of South Carolina including obtaining authorization or licensure to do business with this State if required.

INFORMATION TO BIDDERS 00 21 13-6

11.2. Notwithstanding the fact that applicable statutes may exempt or exclude the successful Bidder from authorization or licensure requirements, by submission of this signed proposal, the Bidder agrees to subject himself to the jurisdiction and process of the courts of the State of South Carolina as to all matters and disputes arising under the Contract Documents and the performance thereof, including any questions as to the liability for taxes, licenses, or fees levied by the State.

11.3. The Bidder is required to be familiar with and shall be responsible for complying with all federal, State and local laws, ordinances, rules, and regulations that in any manner affect the work.

11.4. The bid prices shall include all sales, consumer, use, and other taxes required to be paid in accordance with the law of the place of the project.

12. PREPARATION OF BIDS

12.1. Signature of the Bidder: Each Bidder shall sign the Bid Form in the space provided for the signature. If the Bidder is an individual, the words "doing business as", or "Sole Owner" must appear beneath such signature. In the case of a partnership, the signature of at least one of the partners must follow the firm name and the words "Member of the Firm" should be written beneath such signature. If the Bidder is company, either a member or the managing member must sign the Bid on behalf of the company and provide evidence of his authority to sign the bid. If the Bidder is a corporation, the title of the officer signing the Bid on behalf of the corporation must be stated and evidence of his authority to sign the Bid must be submitted. Bids not signed may be automatically rejected.

12.2. The Bidder shall show valid South Carolina Contractor’s License Number on the Bid Form.

Failure to show this required information in the proper place may cause the Bid to be automatically rejected.

12.3. Basis for Bidding: The price bid for each item shall be on a lump sum or unit price basis as specified in the Bid Form. The bid prices shall remain unchanged for the duration of the Contract and no claims for cost escalation during the progress of the work will be considered. All blanks on the Bid Form must be completed in black ink or typewritten.

12.4. Price Bid: The total price bid for the work shall be the aggregate of the lump sum prices bid and unit prices multiplied by the appropriate estimated quantities for the individual items and shall be stated in figures in the appropriate place on the Bid Form. In the event that there is a discrepancy on the Bid Form due to unit price extensions or additions, the corrected extensions and additions shall be used to determine the project bid amount.

Written values (in words) shall supersede numerical values, when discrepancies exist.

13. SUBMISSION OF BIDS

13.1. Each bid shall be submitted on the Bid Form as furnished, together with a suitable bid security as herein described.

13.2. The Bid, accompanied by bid security, as described in Section 14, and other required documents, shall be submitted in a sealed envelope clearly marked with the Project title (and if applicable, the designated portion of the Project for which the Bid is submitted) and the name and address of the Bidder. If forwarded by mail or other delivery system, the above mentioned envelope shall be enclosed in another envelope with the notation “BID ENCLOSED” on the face of it and addressed to the entity and address stated in the Invitation for Bids. Bids will be received until the date and hour stated in the Invitation for Bids.

INFORMATION TO BIDDERS 00 21 13-7

13.3. Solicitation Number – The Bidder shall also clearly indicate the Solicitation Number of this bid on the outside of the sealed envelope within which the Bid is submitted in person to the Clover School District Office or by mail to 604 Bethel St., Clover, SC 29710.

13.4. If requested by the OWNER, Bidder shall submit, within five days of OWNER’s request, a list of the names and addresses of his major subcontractors together with the services they will supply. These subcontractors will be subject to review as to their competency by the OWNER prior to award of Contract and shall be one of the considerations in determining the successful Bidder. After award of Contract, no change in subcontractors shall be made unless approved by the OWNER after a request for such a change, including the reasons therefore, has been submitted in writing by the CONTRACTOR.

13.5. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY, AND

VOLUNTARY EXCLUSION: The Bidder certifies, by submission of this document or acceptance of a contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any State, Federal department, or agency. It further agrees by submitting this qualification statement that it will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts. Where the Bidder or any lower tier participant is unable to certify to this statement, it shall attach an explanation to the Bid Form.

14. BID SECURITY

14.1. Each Proposal must be accompanied by a Bid Bond made payable to the OWNER in an amount not less than five percent (5%) of the total amount of the Bid if the total amount of the bid exceeds $30,000. Generally, the bid security of all non-awarded Bidders, including the three (3) lowest responsible Bidders, will be returned within ten (10) days after the OWNER and the accepted Bidder have executed the written Contract and the accepted Bidder has filed acceptable Performance and Indemnity and Payment Bonds. Upon request and no earlier than thirty (30) days after the formal opening of bids, the Owner will return the bid security of any Bidder.

14.2. Attorneys-in-Fact who sign Bid Bonds shall file with such bonds a certified copy of their

Power of Attorney to sign said Bonds.

14.3. Failure of the accepted Bidder to execute a Contract and file acceptable bonds within ten

(10) days after a written Notice of Award has been given shall be just cause for the annulment of the award and the forfeiture of the bid security to the OWNER as liquidated damages for damages sustained by OWNER. Award may then be made to the next lowest responsible Bidder or all Bids may be rejected.

15. WITHDRAWAL OF BID

15.1. Any Bid may be withdrawn prior to the time scheduled in Invitation for Bids for the receipt thereof. A Bid may also be withdrawn within twenty-four (24) hours after the date of the receipt of the Bids, provided that the Bidder files a duly signed, written notice with OWNER and promptly there after demonstrates, to the reasonable satisfaction of OWNER, that there was a material and substantial mistake in the preparation of its Bid. The Bid security will be returned and the Bidder will be disqualified from further bidding on the work to be provided under the Contract Documents.

16. MODIFICATION OF BIDS

16.1. The Owner does not allow modification of bids after submittal.

INFORMATION TO BIDDERS 00 21 13-8

17. RECEIPT AND OPENING OF BIDS

17.1. Bids will be received until the designated time and will be publicly opened and (unless non-responsive) read aloud at the appointed time and place stated in the Invitation for Bids.

The person whose duty it is to open the Bids will decide when the specified time has arrived and no Bids received thereafter will be considered. No responsibility will be attached to anyone for the premature opening of a Bid not properly addressed and identified. Bidders or their authorized agents are invited to be present. An abstract of the amounts of the base Bids and major alternates (if any) will be available to Bidders after the opening of Bids.

18. DETERMINATION OF SUCCESSFUL BIDDER

18.1. For the purpose of award, the correct summation of the lump sum prices and/or of the products of the estimated quantities shown in the Bid and the unit prices will be considered the Bid. Until the final award of the Contract, the OWNER does not bind himself to accept the minimum Bid stated herein, but reserves the right to reject any and all Bids and to waive technical errors and irregularities as may be deemed best for the interests of the OWNER.

Bids containing modifications that are incomplete, unbalanced, conditional, and obscure;

containing additions not requested or irregularities of any kind; not complying in every respect with the Information to Bidders and the Bid Documents, may be rejected at the option of the OWNER.

18.2. In evaluating Bids, OWNER will consider the qualifications of the Bidders, whether or not the Bids comply with the prescribed requirements, alternates (if any), unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

18.3. OWNER may conduct such investigations as OWNER deems necessary to assist in the evaluation of any Bid and to establish the qualifications to perform and furnish the Work in accordance with the Contract Documents to OWNER’s satisfaction within the prescribed time.

18.4. The Bids of the three (3) lowest responsible Bidders will remain subject to acceptance for a maximum of one hundred twenty (120) days after the day of the Bid opening, but OWNER may, at its sole discretion, release any Bid and return the bid security prior to that date.

19. AWARD OF CONTRACT

19.1. The OWNER reserves the right to reject any or all Bids or any part of any Bid, to waive any informality in any Bid, or to re-advertise for all or part of the work contemplated. The OWNER reserves the right, prior to award of Contract, to delete from the scope of the project any item or any combination of items. If Bids are found to be acceptable by the OWNER, written Notice of Award will be given to the lowest responsible Bidder of the acceptance of his Bid and of the award of the Contract to him.

19.2. If a Bidder to whom a Contract is awarded forfeits his bid security and the award of the

Contract is annulled, the OWNER may either award the Contract to the next lowest responsible Bidder or re-advertise the work.

19.3. The Contract will be awarded to the lowest responsible Bidder complying with the applicable conditions of the Contract Documents.

19.4. The ability of a Bidder to obtain Performance and Indemnity and Payment Bonds shall not be regarded as the sole test of such Bidder's competence or responsibility.

19.5. The OWNER also reserves the right to reject the Bid of a Bidder who has previously failed to perform properly or to complete Contracts of a similar nature on time.

INFORMATION TO BIDDERS 00 21 13-9

20. EXECUTION OF CONTRACT

20.1. The Bidder to whom a Contract is awarded will be required to return to the OWNER a minimum of three (3) executed counterparts of the prescribed Contract or Agreement together with the required Performance and Indemnity and Payment Bonds and the required Certificates of Insurance within ten (10) days from the date of Notice of Award.

Within ten (10) days thereafter, OWNER shall deliver one fully signed counterpart to

CONTRACTOR.

21. PERFORMANCE AND PAYMENT BONDS

21.1. Simultaneously with his delivery of the executed Contract to the OWNER, a Bidder to whom a Contract has been awarded must deliver to the OWNER executed Performance and Indemnity and Payment Bonds on the prescribed forms each in an amount equal to one hundred percent (100%) of the total amount of the Contract Amount, as security for the faithful performance of the Contract and for the payment of all persons performing labor or furnishing materials in connection therewith. The Performance and Indemnity and Payment Bonds shall have as the surety thereon only such surety company or companies as are authorized to write bonds of such character and amount under the laws of the State of South Carolina and with a resident agent in the county in which the project is located.

The Attorney-in-Fact, or other officer who signs the Performance and Indemnity and Payment Bonds for a surety company must file with such bonds a certified copy of his Power-of-Attorney authorizing him to do so.

21.2. The Performance and Indemnity and Payment Bonds shall remain in force for one (1) year from the date of final payment of the Work as a protection to the OWNER against losses resulting from latent defects in materials or improper performance of work under the Contract, which may appear or be discovered during that period.

21.3. Qualification of Sureties shall be as described in the General Conditions.

22. CERTIFICATES OF INSURANCE

22.1. Simultaneously with his delivery of the executed Contract and Bonds to the OWNER, the Bidder to whom a Contract has been awarded shall deliver to the OWNER the required Certificates of Insurance and endorsements certifying insurance coverage in amounts not less than the limits of liability and coverages and naming the insureds and additional insureds as provided in the General Conditions, or as required by law, whichever is greater.

23. AFFIRMATIVE ACTION

23.1. TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 Contractors shall comply with Title VI of the Civil Rights Act of 1964.

24. DRUG FREE WORKPLACE

24.1. Drug free workplace: During the performance of this project, the CONTRACTOR agrees to provide a drug-free workplace for his employees; post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and specify the actions that will be taken against employees for violations of such prohibition; and state in all solicitations or advertisements for employees placed by or on behalf of the CONTRACTOR that the CONTRACTOR maintains a drug-free workplace.

INFORMATION TO BIDDERS 00 21 13-10

24.2. For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a CONTRACTOR in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

25. CONFLICT OF INTEREST

The successful Contractor shall not knowingly employ, during the period of a contract, or any extensions to it, any professional personnel who are also in the employ of Clover School District and who are providing services involving this request or services similar in nature to the scope of this request to the Owner. Furthermore, the Vendor shall not knowingly employ, during the period of a contract or any extensions to it, any Clover School District employee who has participated in the making of a contract until at least two years after his/her termination of employment with Clover School District.

26. PROHIBITION OF GRATUITIES

Neither the company, nor any person, employed by the company in the performance of this request, shall offer or give any gift, money or anything of value or any promise for future reward or compensation to any Clover School District employee at any time.

27. PUBLIC ACCESS TO PROCUREMENT INFORMATION

Subject to the requirements of the Freedom of Information Act, any confidential commercial or financial information provided by the Bidder in response to this Invitation for Bids will not be disclosed if the Bidder clearly marks "CONFIDENTIAL" on each specific part of its Bid containing confidential information. Confidential commercial or financial information includes proprietary information, trade secrets, or other information exempt from disclosure under S.C. Code Ann. § 30- 4-40. The Bidder must only mark the section containing confidential information as “CONFIDENTIAL.” Marking the entire document confidential may result in the accidental release of confidential information.

Clover School District disclaims any responsibility for accidentally disclosing information identified by any Bidder as confidential and for disclosing any information that proposer failed to visibly mark as "CONFIDENTIAL." Clover School District may release information marked as confidential if Clover School District determines that the information is not exempt from disclosure under S.C.

Code Ann. § 30-4-40.

28. RIGHT TO REJECT ANY AND/OR ALL BIDS

THE CLOVER SCHOOL DISTRICT RESERVES THE RIGHT TO REJECT ANY AND/OR ALL

BIDS AND TO WAIVE ANY AND ALL TECHNICALITIES.

SECTION 00 21 13.1 – SUPPLEMENTAL INSTRUCTIONS TO BIDDERS

00 21 13.1

1. EXPLANATION TO BIDDERS

Any explanations desired by bidders regarding the meaning or interpretation of the drawings and specifications should be requested in writing on the Bidder’s Request for Information Form. This form must be submitted with sufficient time allowed for a reply to reach all perspective bidders at least seven (7) days before the submission of the bids. Oral explanations or instructions given before the award of the Contract will not be binding. Any interpretations made will be in the form of an addendum to the Specifications or drawings and will be furnished to all bidders and its receipt by the bidder shall be acknowledged on the proposal form in the space provided.

2. APPROVAL OF MATERIALS, EQUIPMENT AND SUBSTITUTIONS PRIOR TO OPENING OF BIDS

A. Substitutions:

The Contract shall be based on the standards of quality established in the Contract Documents. Products specified by reference to standard specifications such as ASTM and similar standards do not require further approval except for interface within the Work. Do not substitute materials, equipment, or methods unless such substitution has been specifically approved in writing for this Work by the Architect.

B. "Or equal":

Where the phrase "or equal," or "equal as approved by the Architect", occurs in the Contract Documents, do not assume that the materials, equipment, or methods will be approved as equal unless the item has been specifically approved for this Work by the Architect. The decision of the Architect shall be final.

C. Approval of Substitutions and "Or equal" Materials:

In cases where a bidder is in doubt concerning the acceptability of a material that he desires to use as a basis for this bid, the bidder may request the Architect/Engineer's approval to use such material in lieu of that particularly mentioned as a basis of this bid. Requests from material dealers and subcontractors must be made through a prime bidder. Such requests shall be submitted in writing using the Substitution Request Form. The Architect/Engineer's approval to use the materials as a basis of bids will, if granted, be in writing and a copy will be forwarded to all other bidders. Approval to use a material as a basis of bids shall not constitute final approval. Such approval granted prior to opening of bids shall be subject to reconsideration after the proposals are received and before the award of the Contract. Final approval of all materials proposed in lieu of those particularly mentioned will be submitted through the apparent low Contractor as provided in Division 1 of the Contract Specifications. In view of the relatively short time available for consideration of requests and advising all parties concerned prior to opening bids, bidders should limit such requests to those they consider particularly important and should submit such requests as far in advance of the opening of bids as practical and no less than ten (10) days prior to bid opening.

3. ADDENDA

Changes or corrections may be made to the Drawings and Specifications after they have been issued but before bids are received. In such cases, a written addendum describing the change or corrections will be issued by the Construction Manager and the Architect/Engineer to all bidders. Such Addenda will take precedence over the portion of the Drawings and Specifications concerned and will be considered a part of the Contract Documents. Except in unusual cases, addenda will be issued to reach bidders at least three (3) days prior to bid opening.

4. EXAMINATION OF DRAWINGS AND SPECIFICATIONS

Each bidder shall carefully examine Drawings and Specifications and all Addenda or other revisions thereto and thoroughly familiarize himself with the detailed requirements thereof prior to submitting a proposal. If any bidder is in doubt as to the true meaning of any part of the Drawings, Specifications or other documents, or if any part of the error, discrepancy, conflict or omission is noted, the bidder should immediately contact the Architect/Engineer and request clarification. The Architect/Engineer will clarify discrepancy, conflict or omission and will notify all bidders by Addendum in cases where the extent of the Work or the cost thereof will be appreciably affected. No allowance will be made after the bids are received for oversight by a bidder.

Bidders shall use complete sets of Contract Documents in preparing bids; neither the Owner nor Architect assumes responsibility for errors or misinterpretations resulting from the use of incomplete sets of Contract Documents.

The organization of the Specifications into divisions, sections and articles and the arrangement of Drawings shall not control the Bidder in dividing the Work among sub-bidders or in establishing the extent of Work to be performed by any trade.

This Project Manual is, in part, of the "streamlined" type and includes incomplete sentences. Omissions of words or phrases such as "the Contractor shall," "as noted on the drawings" "according to the plans "a," "an", "all," are intentional and shall be supplied by inference by the reader. Words "shall" or "shall be" shall be supplied by inference where a colon (:) is used within a sentence or phrase. Where a manufacturer's name is mentioned, the words "as manufactured by" or "as made by" shall be understood.

A Pre-Bid Conference will be held for purposes of considering questions posed by Bidders as follows.

TIME: November 6, 2025, at 3:00PM

PLACE: 604 Bethel St, Clover, SC 29710

All interpretations and corrections to Contract Documents deriving from this Conference will be mailed, faxed or electronically mailed to each Bidder of record.

5. EXAMINATION OF OTHER CONDITIONS AFFECTING THE WORK

Each bidder shall examine and thoroughly familiarize himself with all existing conditions including all applicable laws, ordinances, rules and regulations that will affect the work prior to submitting a proposal. He shall visit the site, examine the grounds and all existing buildings, utilities and roads and shall ascertain by any reasonable means all conditions that will in any manner affect his work. He shall ask the Architect/Engineer for any additional information that he deems necessary for him to be fully informed as to exactly what is to be expected prior to submitting a proposal. The drawings have been prepared on the basis of surveys and inspections of the site and physical conditions at the site. This, however, shall not relieve the bidder of the necessity for fully informing himself as to the existing physical conditions. Each bidder shall carefully examine the existing conditions as compared to the Contract Documents. Any discrepancies noted between same shall be noted in writing to the Architect/Engineer ten (10) days prior to the established bid date for inclusion in a written Addendum. Verbal or telephone changes will not be considered binding.

Bidder has secured on-site measurements for quantities upon which Bidder's proposal is based and has observed all existing conditions and limitations.

6. DRAWINGS AND SPECIFICATIONS

All copies of Drawings, Specifications and other documents will be accessed by each Bidder through the Owner’s Procurement website. Bidding Documents may be downloaded and Bidder’s will not be required to return their documents to the Construction Manager at the end of the bid process. The documents are the bidders to keep. The successful bidder will be responsible for reproducing all drawings and specifications that they and their subcontractors require for the project. NO ADDITIONAL COPIES OF THE DRAWINGS OR SPECIFICATIONS WILL BE PROVIDED TO THE SUCCESSFUL BIDDER UPON AWARD OF THE PROJECT.

7. PREPARATION AND SUBMISSION OF PROPOSAL

Proposals to be entitled for consideration must be made on the form provided in the Project Manual. All conditions set forth in the "Bid Form" and "Advertisement for Bids" must be complied with. Figures shall be entered on the Bid Form in writing. All blank spaces shall be filled in properly or indicated as not applicable as necessary. No interlineations or alteration will be made on the proposal form. If erasures are necessary and appear on the forms, each such erasure must be initialed by the person signing the proposal. Proposals shall be placed in an opaque envelope, sealed, addressed and delivered in the manner and at the time stipulated in the Invitation for Bids. Facsimile or telegraphic bids will not be considered. Additionally, modification of bids by facsimile or telegraphic will not be accepted.

8. BID GUARANTEE

The bidder shall include with his proposal a bid bond for the sum of not less than five percent (5%) of the total amount of the bids, as evidence of good faith and as a guarantee that if awarded the Contract, the bidder will execute the Contract and give bond(s) as required by the Specifications. Bid bond does not have to be on an AIA Document.

9. RETURN OF BID BONDS

Bid bonds will be returned to all except the three lowest bidders within ten (10) days after the formal opening of bids. The bid bond of the three lowest bidders will be returned within 48 hours after the Owner and Contractor have executed a Contract and the executed performance bond and payment bond has been approved by the Owner, or, if no award has been made within 120 days after the opening of bids, upon the demand of the bidder at any time thereafter, so long as he has not been notified of the acceptance of this bid.

10. LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO CONTRACT

The successful bidder, upon his failure or refusal to execute and deliver the bonds required within ten (10) days after he has received notice of the acceptance of this bid and or the notice to proceed, shall forfeit to the Owner, as liquidated damages for such failure or refusal, the security deposited with his bid. The successful bidder shall mobilize to the site within ten (10) days from receipt of Notice to

Proceed. The contract date will be the date of issue for the notice to proceed.

11. BIDDERS QUALIFICATIONS

Proposals for each contract will be accepted from bidders who are regularly engaged in, and licensed to perform, the work they are bidding, which represents a significant portion of their total volume and who perform this work with individuals regularly employed on their direct payrolls. Before a bid is considered for award, the bidder may be requested by the Construction Manager to submit a statement of facts in detail as to his previous experience in performing similar or comparable work and of his business and technical organization and financial resources and plant available to be used in contemplated work. The bidder may also be required to submit a statement of facts in detail on his proposed subcontractors as to their previous experience and past performance in performing similar work or comparable work.

12. ACCEPTANCE OR REJECTION OF PROPOSAL

The Owner reserves the right to reject any and all bids when such rejection is in the interest of the Owner to reject the bid of the bidder who has previously failed to perform or to complete on time Contracts of a similar nature; and to reject the bid of a bidder who is not, in the opinion of the Architect/Engineer and/or Construction Manager, in a position to perform the Contract. The Owner reserves the right to reject any subcontractor who has previously failed to perform properly in the opinion of the Architect/Engineer, Construction Manager or the Owner. The Owner also reserves the right to waive any informalities and technicalities in bidding. The Owner may also accept or reject any of the alternates that may be set forth on the Bid Form. The Contract will be awarded (unless all bids are rejected), under normal circumstances, to the lowest responsible bidder. The Owner reserves the right, however, to award the Contract in its best interest and therefore may select a bidder other than the lowest if such is considered to be advantageous to the Owner.

The Owner reserves the right to disqualify bids, before or after opening, upon evidence of collusion with intent to defraud or other illegal practices upon the part of the Bidder.

13. WITHDRAWAL OF BIDS

Bids may be withdrawn on written or telegraphed requests received from bidders prior to the time fixed for the opening. Negligence on the part of the bidder in preparing the bid confers no right for the withdrawal of the bid after it has been opened.

14. CONTRACTOR'S LICENSES

A. The bidder shall obtain a Contractor's License under the provisions of the Contractor's Licensing Law

(1976 Code) Volume 14, Chapter 11, Section 40-11-10 through 40-11-340 as amended. Specialty Contractor's Licenses can be obtained for the various building trades and information regarding these licenses can be obtained from the South Carolina Licensing Board for Contractors. It shall be the bidder's responsibility to provide appropriate licensing to perform the work described in the Contract Documents.

B. If a Contractor has any employees earning income in South Carolina who are legal residents of another state, he also becomes a withholding agent and must withhold South Carolina Income Taxes from the earnings of the non-resident employees on the basis of tables furnished by the South Carolina Tax Commission. If a Contractor subcontracts with other non-resident Contractors, he must withhold two percent (2%) of each and every payment made to the subcontractor if the total amount of the subcontract exceeds $10,000 or can be expected to exceed that amount. The subcontractor may obtain in the same relief as a Contractor by posting bond, per stipulations of this Act.

C. Any Owner hiring or contracting or having a Contract with any non-resident Contractor, where such contract exceeds $10,000 or can be expected to exceed that amount, shall be required by law to withhold two percent (2%) of each and every payment made after January 1, 1959, to such non-resident individuals and partnerships, and foreign corporations as well. A person or business entity which hires or contracts with a non-resident to perform temporary work in this state is not required to withhold two percent (2%) of the contract if the non-resident is registered to pay taxes in this state and gives an affidavit stating such person hiring or contracting with the non-resident. For additional information, contact the State of South Carolina Department of Revenue and Taxation.

15. CONTRACTS

A. The Owner will take bids for the work described in these Bid Documents and will enter into a direct construction agreement with the successful bidder. At or before delivery of signed agreement, Bidder shall deliver to Owner the policies of insurance or certificates.

B. The Bidder shall deliver the required bonds to the Owner, prior to signing of the contract. The bonds shall be dated on or before the date of the contract. The contract shall be dated on or before the date of the Notice To Proceed.

C. The contracts described by these Contract Documents are as listed below:

1) Single Prime

16. CLEANLINESS

A particularly high standard of cleanliness will be rigidly enforced. Contractors will be required to perform daily clean-up and failure to do so will result in the work being performed by other forces on the following day and back charged to the offending Contractor. The Construction Manager will issue a written notice of 48 hours before the contractor’s forces are supplemented.

17. WORK BY OTHER CONTRACTORS

By submission of this bid, bidder acknowledges that he has read and is totally familiar with the scope of other Contractor's work. All work not performed or supplied under this contract will be identified under other Scopes of Work or Owner Furnished Products of these specifications.

18. EXISTING UTILITIES

The Contractor shall be responsible for the protection of underground and overhead utilities in his work area which are shown on the Drawings and/or which can be detected by a visual inspection of the job site. The Contractor is cautioned, however, that there may exist unknown underground utilities neither visible nor shown on the Drawings.