Special Notice Sole Source Intent UPS 36C24726Q0202.docx

Special Notice Special Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Birmingham VA Medical Center 700 South 19th Street Birmingham AL 35233

POINT OF CONTACT*

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

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DESCRIPTION

Department of Veterans Affairs Memorandum

Special Notice

This is not a request for proposal or a request for quote. There is no solicitation documentation available Under F.A.R Part 6.302-1. This is a notice of intent; The Atlanta Veterans Health Care System intends to negotiate a sole source firm fixed price contract with United Parcel Service (UPS) at 1400 N. Hurstbourne PKWY Louisville, KY. 40223. In accordance with the Transportation Command USTC-CA-00065 government wide mandatory Next Generation Delivery Service (NGDS) contract for small package delivery service awarded on 20 Dec. 2022, United Parcel Service (UPS) HTC711-23-D-C025.

The statutory authority for the sole source procurement is 41 U.S.C.253(b)(c). Oral communications are not acceptable in response to this notice. Interested parties may identify their interest and capability to respond to this requirement no later than Jan. 9, 2026, @ 15:00 PM CST. Responses must be in writing and must provide clear and concise documentation, indicating an offerors ability to meet the required services. Responses will be emailed to winston.graber@va.gov. Emails are not to be in the excess of 5MB. Prospective offerors shall complete electronic annual representations and certification at http://orca.bpn.gov, shall be registered in the Central Contractor Registration (CCR) database at http://www.ccr.gov prior to award of a contract.

Statement Of Work (SOW) United Parcel Service (UPS)

A. GENERAL INFORMATION

1. Title of Project: Shipping of Small Packages with United Parcel Service (UPS)

2. Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. The requirements pertain to all small package mailings containing nonhazardous materials and medical samples by the United Parcel Service (UPS) per VA Directive 6609.

3. Background: Central Office Requirement for all Mailings containing nonhazardous materials.

4. Period of Performance: Begins 01 April 2026 through 31 March 2027. The contractor shall complete the work required under this (SOW) daily excluding Federal Holidays or otherwise directed by the Contracting Officer (CO).

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

The government has a requirement for a service contract In Accordance With (IAW) VA Directive 7179. The quantities remarks outlined in section G of this SOW are an estimate and may be depending on facility use.

5. Type of Contract: IDIQ

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kickoff meeting or has advised the contractor that a kickoff meeting is waived.

C. GENERAL REQUIREMENTS

1. Payment is made via Tungsten System in Austin, Texas.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables: Contractor shall provide the specific deliverables described below within the performance period stated in Section A 4 of this (SOW). United Parcel Service (UPS) uses the world-ship software application through Script-Pro; this software reduces time and manpower needed to process medication order.

Task one: Pick-up and delivery of small packages containing nonhazardous materials per VA Directive 6609.

E. SCHEDULE FOR DELIVERABLES

Please see above.

F. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

G. REPORTING REQUIREMENTS

1. The contractor shall provide the PM/TM with weekly invoices. These are due to the PM/TM throughout the project's duration. All invoices will be sent to the Tungsten System in Austin, Texas.

H. TRAVEL

Daily pick up included in the Contract.

I. GOVERNMENT RESPONSIBILITIES

The Atlanta VAMC will provide space for package storage and pick up during normal business hours 8:00 am – 4:00 pm.

J. CONTRACTOR EXPERIENCE REQUIREMENTS:

Governed by the NGDS Contract Number: HTC711-23-D-C025

K. SCHEDULE OF DELIVERABLES

The work shall begin IAW section A-4 unless otherwise specified. Work at the government site shall not take place on Federal holidays or weekends unless approved by the Contracting Officer

Special Notice