Special Notice of Intent to Sole Source.docx

Notice of Intent to Sole Source This is a SPECIAL NOTICE ANNOUNCEMENT ONLY. The Department of Veteran Affairs (VA), VISN 8 Network Contracting Office, 8875 Hidden River Pkwy, Tampa FL 33637, intends to award a sole source contract to CARF International, 6951 E. Southpoint Road, Tucson, AZ 85756. This proposed contract action is for the procurement of a service agreement for achieving and maintaining Rehabilitation Program accreditation at the James A. Haley Veterans Hospital, 13000 Bruce B. Downs Blvd., Tampa, Florida 33612, and at locations listed under authority of James Haley. The base period of performance is for one (1) year with only one source, CARF International under the authority Federal Acquisition Regulation (FAR) Part 13.106-1(b)(1).

This contract requires achieving and maintaining Rehabilitation Program accreditation, which aligns with the strategic objective of continuously enhancing the quality and safety of health care provided to Veterans. This accreditation signifies that the program meets the highest standards of quality and safety through a comprehensive, program‑level evaluation process that includes an on‑site survey and subsequent post‑survey activities such as follow‑up actions and formal reporting.

To assess conformance to standards, policies, and operation procedures in accordance with published manuals, a site-based survey by an independent, peer review system of accreditation that is accepted by leading professional rehabilitation groups will focus on the Veterans receiving rehabilitation care.

3 Complete Accreditation Surveys: Spinal Cord Injury, Behavioral Health and Physical Medicine and Rehabilitation Services.

1. The survey to be conducted using field-driven standards for rehabilitation in the areas of medical rehabilitation, behavioral health, and employment and community services. The primary focus is on person-centered outcomes in rehabilitation and behavioral health.

2. The approach to accreditation will be in accordance with the standards, policies and procedures in the vendor’s published manuals.

3. The approach to the survey process includes contact with resource specialist(s) for standards questions, site-based surveys, accreditation outcome notification, issuance of survey reports, and monitoring of annual conformance to quality reports.

a) Evaluate all rehabilitation programs that have applied for surveys.

b) Tailored surveys to the programs being surveyed.

c) Provide an in-depth review at the level of the individual program with a focus on the Veteran receiving rehabilitation care.

d) Scheduled surveys shall be coordinated by the vendor to ensure that rehabilitation accreditation is maintained.

Response:

Responses to this Special Notice should be able to demonstrate the firm's ability, capability, and responsibility to deliver the service listed above. The purpose of this Special Notice announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone and other Small Businesses interested and capable of providing the services described above.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. No funds have been authorized, appropriated, or received for this effort. Responses should include the following information: Business name, address, business size and Socioeconomic Category (HUBZone, 8(a), Service-Disabled Veteran, Small Business, Large Business, etc.), and point of contact to include e-mail address and telephone number.

All offerors must be registered in the Veteran Small Business Certification System (VetCert) if your company is a Small Business, SDVOSB, VOSB, etc.. The System for Award Management (www.sam.com ) and Representations and Certifications must be completed prior to any future award. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to provide the full Rehabilitation Program accreditation services listed.

Determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.

Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Special Notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 541611 – Support - Professional: Program Evaluation/Review/Development with a size standard of $15.0 million.

Any offeror capable of providing this service shall notify the Contracting Officer by email within 2 calendar days from the date of the publication of this special notice.

*Responses must include written documentation showing your company is an authorized “service” provider for Rehabilitation Program accreditation.

All information is to be submitted no later than 11:00 am EST, 9/28/2026, to: Walida.MooreSaintil@va.gov