SPECIAL NOTICE NOISS 36C24524Q0634 PHARMACY SVCS BECKLEY WV VAMC.docx

Special Notice Special Notice

GENERAL INFORMATION

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405

POINT OF CONTACT*

Contracting Officer Craig Armagost craig.armagost@va.gov 304-263-0811 ext 7601

DESCRIPTION

NOTICE OF INTENT TO SOLE SOURCE

PHARMACY SERVICES FOR COMPOUNDING STERILE INTRAVENOUS (IV) COMPOUNDING SERVICES

Veterans Health Affairs, Network Contracting Office 5, is issuing this Notice of Intent to Sole Source to identify any potential sources that have the resources and capabilities to provide pharmacy services for compounding sterile intravenous (iv) compounding services. This requirement is defined primary by existing local services already in use at the Beckley WV VA Medical Center.

BACKGROUND

Beckley VAMC requires a non-VA pharmacy to be able to compound both hazardous and non-hazardous parenteral drugs due to instances of inoperability of the Beckley VAMC compounding service. This requirement is in place to ensure that veterans received appropriate pharmaceutical care without delay of care. The ability to perform these services as well as provide priority scheduling is required. The government is contemplating a Base + 4 option year Firm Fixed Price contract to satisfy this requirement and meet the needs of the Beckley VA Medical Center.

SCOPE

The Beckley Veterans Affairs Medical Center has a requirement for an ongoing program to furnish patient and order specific sterile parenteral products for both hazardous and non-hazardous drugs. It is Veterans Health Administration (VHA) policy that each Department of Veterans Affairs (VA) medical facility providing compounded preparations have a pharmaceutical compounding program in place for compounding sterile and non-sterile preparations and handling hazardous drugs in health care and clinical research settings established in the United States Pharmacopeia (USP).

GENERAL TASK REQUIREMENTS:

a. VA Sterile compounding regulations require any contracted sterile compounding facility to be licensed by their local board of pharmacy within the state they operate and follow sterile compounding requirements in accordance with UPS <797> and USP <800> minimum practice standards.

b. The contractor must be in full compliance with USP <797> minimum practice standards and remain in good standing with their respective Board of Pharmacy at all times.

c. The final compounded sterile product must be labeled with a patient specific label that has adequate directions that maintain a valid provider, pharmacist, and patient relationship.

d. Must provide documentation of a successful state Board of Pharmacy inspection within the last calendar year of the date the contract is awarded.

e. Must provide documentation of state specific Board of Pharmacy sterile compounding inspection documentation, that demonstrates an evidence of an established state of microbial control within all cleanroom areas within the last calendar year of the date the contract is awarded.

f. The contractor must have the capability to receive orders via facsimile transmission. Contractor must have e-mail capability for rapid communication with VA personnel.

g. Sterile compounded product orders received by the Beckley VAMC will be sent to the contractor via facsimile transmission or delivered in person no less than one business day prior to their scheduled appointment date. The contractor will compound and deliver the prescription no later than 9:00am on scheduled appointment date. The contractor shall notify the facility Contracting Officer’s Representative (COR) or designee in the event he/she in unable to compound this item within this timeframe and provide detail for the reason services were unable to be rendered.

h. The contractor will be responsible for delivery of the finished sterile compounded product to the Beckley VAMC pharmacy within four hours of the completion of compounding. The finished product must be labeled with storage specific beyond use dating and be delivered to the Beckley VAMC outpatient pharmacy in room 1AB-102. The contractor shall be responsible for delivery of pharmaceuticals to the point of delivery specified in the contract. The contractor will pay and bear all charges to the specified point of delivery. The contractor will designate the mode of delivery carrier.

i. Personnel assigned by the contractor to perform the services covered by this contract shall be qualified, maintain an active competency in accordance with UPS <797> and USP <800> minimum practice standards. All contracted work shall be performed by and under the supervision of a Pharmacist licensed in a State, Territory, or Commonwealth of the United States and meet the professional qualification criteria of VA in accordance with VHA Handbook 5005/55 APPENDIX G15. LICENSED PHARMACIST QUALIFICATION STANDARD GS-660.

PLACE OF PERFORMANCE

Beckley VA Medical Center 200 Veterans Avenue Beckley , WV 25801

TRAVEL

N/A

CLASSIFICATION/SECURITY

INFORMATION SECURITY:

a. Contractor will safeguard all patient sensitive information used to ensure appropriate dosing and compounding for specific patients and handoff to VA personnel. The only patient information shared with the contractor will be via secure facsimile and include the patient’s name, date of birth, address, and last four digits of their social security number.

GOVERNMENT FURNISHED PROPERTY

None.

INTERESTED & CAPABLE RESPONSES:

NCO 5 is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources, rights, and capabilities necessary to provide these services listed above. Please respond with your:

1. Business name, business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), person of contact (including telephone number & email address), GSA Contract number if applicable, and SAM UEI number

2. Capability statement Any contractor that feels they can complete the required work listed below must supply craig.armagost@va.gov a copy of West Virginia state Pharmacist license with above listed requirements with their response to this notice of intent to sole source. If the requirement information is not sent the response will be discarded.

Responses must be submitted by 08:00 AM (EDT) Monday August 26, 2024. Responses to the information requested above may be submitted via email to craig.armagost@va.gov.

This Special Notice of Intent to sole source is for planning purposes ONLY. The results of this notice will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice.

Special Notice