Special Notice - Bid Abstract - 36C77625B0036 8-13-2025.pdf

Special Notice

*= Required Field Special Notice

SUBJECT* 620A4-19-202 Replace Chilled Water Lines Construction at Castle Point VAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 44131

SOLICITATION NUMBER* 36C77625B0036

RESPONSE DATE/TIME/ZONE

ARCHIVE 90 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* Z1DA

NAICS CODE* 236220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490

Independence OH 44131

POINT OF CONTACT*

Contract Specialist

Jason Phillip jason.phillip@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

See attached document: Abstract of Bids OF 1419 - CONSTRUCTION - signed noted_Redacted.

End of Document

ABSTRACT OF OFFERS - CONSTRUCTION

1. SOLICITATION NUMBER 2. DATE ISSUED 3. DATE OPENED PAGE OF

PAGES

4. ISSUING OFFICE

5. PROJECT TITLE

6. NUMBER OF AMENDMENTS ISSUED

I CERTIFY that I have opened, read, and recorded on this abstract all offers received in response to this solicitation.

NAME AND TITLE OF CERTIFYING OFFICIAL (Type)

SIGNATURE DATE SIGNED

7B. DESCRIPTION OF OFFERED ITEM 7C. EST.

QUANTITY

D.

UNIT

E. UNIT

PRICE

F. ESTIMATED

AMOUNT

D. UNIT

PRICE

E. ESTIMATED

AMOUNT

D. UNIT

PRICE

E. ESTIMATED

AMOUNT

8. GOVERNMENT ESTIMATE

(Check A, B or C and complete D, E, and F)

A. HIRED LABOR

B. REASONABLE CONTRACT

(Without Profit)

C. REASONABLE CONTRACT

(Including Profit)

9. OFFERS

NO. 1 NO. 2

A. OFFEROR

B. BID SECURITY (Type and amount)

C. AMENDMENTS ACKNOWLEDGED

A. OFFEROR

B. BID SECURITY (Type and amount)

C. AMENDMENTS ACKNOWLEDGED

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is usable

NOTE: If more than two offers are received, continue on OF 1419A. OPTIONAL FORM 1419 (11-88)

7A.

ITEM

NO.

Department of Veterans Affairs Program Contracting Activity Central (PCAC) 6100 Oak Tree Blvd, Suite 490 Independence OH 44131

620A4-19-202 Replace Chilled Water Lines Construction at Castle Point VAMC

1 Base Bid JB1 8,378,390.008,378,390.00 9,479,000.00 9,479,000.00

36C77625B0036 1 2

Bridget May - Contracting Officer

J&J Mechanical and Construction Gr Iron Sword Enterprises, LLC

20% 20%

5 of 5 5 of 5

BRIDGET MAY Digitally signed by BRIDGET MAY Date: 2025.08.13 09:51:50 -04'00'

08/08/202506/26/2025

08/08/2025

ABSTRACT OF OFFERS - CONSTRUCTION

CONTINUATION SHEET

1. SOLICITATION NUMBER PAGE OF

PAGES

INSTRUCTIONS Attach this form to OF 1419, Abstract of Offers - Construction, when more than 2 offers are received on a construction project. Each Continuation Sheet will accommodate 13 contract items to conform to the number of items which can be entered on the OF 1419. Use additional OF 1419's for contract items in excess of 13 and attach additional continuation Sheets (OF 1419A) as needed.

4. OFFERS (Continued)2. PROJECT TITLE

NO.: NO.: NO.: NO.:

A. OFFEROR A. OFFEROR A. OFFEROR A. OFFEROR

B. BID SECURITY (Type and amount) B. BID SECURITY (Type and amount) B. BID SECURITY (Type and amount) B. BID SECURITY (Type and amount)

3. CONTRACT ITEMS C. AMENDMENTS ACKNOWLEDGED C. AMENDMENTS ACKNOWLEDGED C. AMENDMENTS ACKNOWLEDGED C. AMENDMENTS ACKNOWLEDGED

A.

ITEM

NO.

B.

ESTIMATED

QUANTITY

C.

UNIT D. UNIT

PRICE

E. ESTIMATED

AMOUNT

E. ESTIMATED

AMOUNT

D. UNIT

PRICE

E. ESTIMATED

AMOUNT

D. UNIT

PRICE

E. ESTIMATED

AMOUNT

D. UNIT

PRICE

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is usable

OPTIONAL FORM 1419A (11-88)

36C77625B0036

620A4-19-202 Replace Chilled Water Lines Construction at Castle Point

VAMC

20% 20%

5 of 5 5 of 5

1 1 JB 12,100,000 12,100,000 7,825,000.00 7,825,000.00

2 2

3 4 5 6

Ameritech Contracting LLC Veterans Contracting Group Inc

Bid Opening Notes:

On August 8, 2025, at 1:30 PM ET, during the bid opening for project 620A4-19-202: Replace Chilled Water Lines Construction at Castle Point VAMC, we received three bids prior to the scheduled call, which I subsequently announced during the meeting. However, before concluding the call, a participant indicated that their bid had not been read. The Contract Specialist instructed the individual to follow up via email post-call.

Following the call, the individual forwarded an email containing their bid, demonstrating through the email header that it had been submitted to both the Contract Specialist and the Contracting Officer (CO) before the deadline. The individual also verified with their IT department that the email had indeed been sent on time.

The Contract Specialist checked his email inbox and found no record of the bid. The Contracting Officer also checked her email, which also did not contain the bid.

At the direction of the Contracting Officer, the Contract Specialist contacted the local VA IT department to investigate the issue further. The local VA IT department elevated the request to the National VA IT Help Desk. On August 13, 2025, at 8:44 AM, the National VA IT Help Desk confirmed that the bid had been received by the VA servers 12:37 PM ET, which was timely, but had been quarantined, as the system had flagged the email as potential spam and consequently blocked it.

The bid was promptly reviewed post-confirmation and was found to be complete and compliant with the IFB solicitation requirements. The bid, submitted by Veterans Contracting Group, Inc., amounting to $7,825,000.00, was the lowest submitted and the winning bid.