Special Notice Attachment A - Statement of Work.pdf

Hampton VA Medical Center

Architect Engineer (A/E)

STATEMENT OF WORK

Renovate Elevators 110, 110A, and 110B

Project # 590-23-101

-- Services --

Provide professional Architect/Engineer services to include:

1. Site investigation

2. Architectural, Electrical, Mechanical, and Structural

3. Environmental survey (lead, asbestos, mold identification, etc.)

4. Construction drawings and specifications

5. Third party construction estimates

6. Construction period services

6.1. Air monitoring during abatement/remediation (To be determined after environmental survey based on results of survey)

7. Construction Inspections

8. Conduct Infection Control Risk Assessment (ICRA) in conjunction with VA Safety/Infection

Control staff -- Project Scope --

SCOPE:

The A/E shall provide design services for NRM construction project 590-23-101. The project shall renovate elevators (approximately 10 elevators) in buildings 110, 110A, 110B. The design shall include an investigation to determine the repairs and modernization needed in the existing buildings. The design shall also include repairs and renovations to the elevators and all associated elevator equipment. The extent and type of repairs and modernization necessary will be determined by the findings of the investigation. The A/E shall employ the services of an elevator Modernization consultant to ensure the elevators meet all current codes and requirements.

Design shall comply with VA guidelines and specifications, and ASME A17.3-2022 Safety Codes for Elevators and Escalators. Design manuals and specifications can be found at http://www.cfm.va.gov/TIL/ . Proposed work is located at Hampton VA Medical Center, Hampton, Virginia, 23667.

Design for a construction budget for a magnitude of construction between $2,000,000.00 and $5,000,000.00. Completed design shall result in a cost that is within the budget limitations. To ensure this, the A/E shall set up one (1) or more bid deduct alternatives totaling 10% of the construction cost. If the base bid cost exceeds budget and deduct alternates do not bring the project http://www.cfm.va.gov/TIL/ within the construction budget, the A/E shall re-design or take necessary steps to reduce the cost so that budget limitations are not exceeded.

The Architect/Engineer shall make a thorough investigation of the existing site. Investigations are required for the proper design of the project. Existing conditions shall be determined by verifying information from field investigations and any documentation that may be available. A site survey shall be conducted to obtain sufficient information to permit designers to develop a detailed cost estimate. The entire Veterans Affairs drawing files will be made available and accessible along with reproduction materials, but the A/E shall provide the manpower to reproduce prints.

AutoCAD drawings are also available for use contingent they are existing. This information is the best available, but the Government does not guarantee its accuracy or completeness. The A/E investigation of field conditions shall be performed in a competent, professional manner in accordance with Architectural Design Manual PG 18-10. Site utility locations will be verified by the A/E (VA staff will not mark utilities but will assist with locating if workload permits).

Incorporate in the preliminary drawings the pre-construction risk assessment/evaluation as the sample shown below.

Provide bound specifications and 100% construction drawings with all xref’s bound. Construction documents will be required to be furnished in hard copy, electronic .dwg files (AutoCAD 2022 or most current at the time of final design submission) and electronic .pdf files. All AutoCAD

PROJECT NAME: PROJECT NUMBER:

EXPECTED IMPACTS PLANS/MEASURES TO ADDRESS IMPACTS

1 Plumbing Outages

2 Mechanical Outages

3 Electrical Outages

4 Miscellaneous Utilities

5 Fire Alarm

6 VIBRATIONS

DUST (INFECTION

CONTROL)/AIR QUALITY

8 NOISE

9 EQUIPMENT

CREATION OR SPREAD OF

CONTAMINANTS

TRAFFIC FLOW--PATIENTS,

VISITORS, STAFF,

CONTRACT PERSONNEL

LIMITS OF

CONSTRUCTION, BARRIER

LOCATION

HVAMC ANNUAL TB RISK

ASSESSMENT LEVEL IS

LOW

Project Location: _________________________.

Risk Assessment Required based on vicinity of patient care areas?: Y N

Subject to change during construction phase:

PPD / TB Risk Assessment Completed: .

Non-patient care area No TB screening: .

HVAMC PRE CONSTRUCTION RISK ASSESSMENT/EVALUATION

drawings (including subcontractors) shall be in an organized drawing file system using its “Project Browser/Navigator”.

The A/E shall include in their design any environmental permits (i.e. VPDES) and ensure proper erosion control measures are also included in the contract documents for construction.

Cost estimates detailing quantities of materials, labor, profit, overhead, insurance, taxes, etc. in the format found at https://www.cfm.va.gov/til/aeDesSubReq.asp

Life safety and infection control will be taken into account during all phases of design. Final construction documents will detail measures to be taken by the contractor to assure life safety and infection control. Laydown areas and storage for materials shall be identified in the early stages of the design. A preconstruction risk assessment will be completed and included in project submissions.

Plans for phasing construction to minimize impact on the medical center will be incorporated into the construction documents. Plan construction to include impacts on the medical center such as relocating patient and staff equipment, providing temporary barriers, providing temporary utilities, temporary means of entrance and egress (i.e., ramps, steps, automatic door operators, push plates, sensors, etc.), minimizing impact on patient flow, etc.

All design submissions will be submitted in accordance with the Program Guide PG-18-15, Volume C; A/E Submission Instructions for Minor and NRM Construction Program. These submission requirements may be found at the following web site https://www.cfm.va.gov/til/aeDesSubReq.asp. Other applicable program guides can be found at http://www.cfm.va.gov/contract/ae.asp.

Provide construction period services to include shop drawings review, site inspections, and RFI response. In addition, the A/E shall provide scope of works, and estimates for any RFI response that causes a cost change due to design errors and omissions.

-- Site Investigations --

EXPECTATION: A/E shall make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing as-built conditions affecting this project. Note:

Information including drawings and other documentation provided to the A/E is used as reference only. All additional references and specifications are available in VHA’s Technical Information Library at address http://www.cfm.va.gov/TIL/ . A/E shall field verify every aspect that relates to the project. Coordinate visits with the Project Manager/Contracting Officer Representative (COR) as assigned after award. The A/E shall arrange for and oversee the performance of such investigations. AutoCAD architectural background drawings will be provided by the VA upon request. The A/E shall field verify all dimensions, wall layouts, etc. A/E shall field verify every aspect that relates to the project.

https://www.cfm.va.gov/til/aeDesSubReq.asp https://www.cfm.va.gov/til/aeDesSubReq.asp http://www.cfm.va.gov/contract/ae.asp http://www.cfm.va.gov/TIL/

Perform Photographic Documentation during Investigative Services; files are to be maintained for future reference of existing conditions for construction documents and unforeseen unit costing basis.

The Contractor shall prepare digital photo documentation of construction work, including sites, buildings, and field activities. Digital photos shall be consolidated and submitted in a written pdf report to detailing the results of their site investigation of the site to the project COR and Contracting Officer, and to a resolution sufficient and appropriate for the type of work photographed. The Contractor shall provide an index for each set of photographs submitted identifying the contractor, base, facility, project number, date, and a brief description. The Contractor shall coordinate photography of any kind through the COR.

-- Design Review Schedule --

EXPECTATION: Submit review package so they are received on the noted day.

Review Due Date (Calendar Days

After NTP) Initial Project Design Meeting (PDT) 10 25%percent construction documents (90 days) 100 VA Review Period (30 days) 130 50%percent construction documents (90 days) 220 VA Review Period (30 days) 250 95% percent construction documents (60 days) 310 VA Review Period (30 days) 340 100% Construction Documents (30 days) 370

Note: NTP will be issued at award. A/E will be required to attend and take minutes from each PDT meeting. Minutes will be submitted electronically to the Project Manager/COR and Contracting Officer within three calendar days of each meeting.

-- Design Requirements/Submissions –

EXPECTATIONS:

Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/contract/aeDesSubReq.asp. Please pay specific attention to the schematic, design and construction submission requirements. As appropriate depending upon the complexity of the design, the A/E may request approval from COR to delete individual submissions where not required (i.e. Do not address A. Site Development, Landscaping for interior renovation projects)

DELIVER ONE (1) DISC AND TWO (2) HARD COPIES PER SUBMISSION;

DRAWINGS SHALL BE HALF SIZE:

Design Development (DD) 25%:

Identify all design calculations.

Identify all existing condition, utilities and utility requirements.

Complete applicable DD Checklist requirements Preliminary Estimate

Design Development (DD2) 50%:

Address all comments from the DD1 Submission review.

Complete applicable DD Checklist requirements Updated Estimate

Design Development (CD1) 95%:

Address all comments from the DD2 Submission review.

Design all finishes if applicable Finalize required submittals.

Complete CD1 Checklist Updated Estimate

Contract Documents (Bid documents) 100%:

Submit a complete document of all contract requirements including final estimate. The

Cover Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA.

Consolidate all necessary submittals by specification section on an Excel spreadsheet.

Checklist to be utilized to track/monitor submittal process.

Provide copies of Autocad files.

-- Construction Period Services –

PROVIDE:

Assist the VA to determine whether the contractor or subcontractor meets qualification requirements, supported by written recommendations of any problems or litigation encountered in past based on firsthand knowledge.

Review all submittals and provide recommendations to the VA within ten (10) calendar days.

Review and provide replies to contractor generated RFIs when required by the Project

Manager/COR within seven (7) calendar days.

Review contractor's cost estimates and provide recommendations to the VA.

Prepare as-built drawings on original set with A/E’s stamp, based on record drawings that the contractor kept during construction. Transpose contractor’s as-builts to AutoCAD (.dwg) and provide a set of updated as-builts on CD within 30 days to the Project Engineer. Final drawing submittal will include hard copies as described for other submissions as well as a CD clearly labeled with the project name, number and submittal date containing:

1. Folder labeled “bid documents”

a. All specifications bound in one (1) word document (make sure spec sections are separated by page breaks and that new sections start on right hand page)

b. All drawing sheets in one .pdf file.

2. Folder labeled “DWGs” with subfolders containing engineering disciplines

(Architectural, MEP, Structural, Civil, etc.) which includes the .arj file (for every discipline) to launch and organize the drawing file system and make all drawings the current project inside of AutoCAD.

3. Folder labeled “PDF sheets” containing separate .pdf documents for each discipline. Provide a combined PDF document of all drawings.

4. Folder labeled “cost estimate” containing a copy of the final construction cost estimate documents.

5. Folder labeled “calculations” containing final calculation documents.

6. Folder labeled “specifications” with a word document for each spec section.

7. Folder labeled “misc” for IH reports, materials testing, VPDES permit, soils tests, sustainability checklist, etc.

8. Upon construction completion, red line drawings will be furnished to the A/E to prepare as built drawings. Final as built drawings will be furnished as master building drawings in a project manager format prescribed by the VA.

The A/E shall review and approve all specified equipment and installation submittals and shop drawings.

-- Site Visit –

Attend preconstruction conference (teleconference i.e. MS Teams) Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA.

Participate in partial/final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.)

During construction, the A/E shall allow for a minimum of six (6) site visits as directed and scheduled by the COR. The A/E shall also attend the final inspection and provide the COR with an itemized punch list.

-- Period of Performance –

Design completion: 370 calendar days; includes VA design reviews Procurement timeframe: Six (6) months from the time Engineering submits package to contracting. Designer shall answer pre-bid RFIs and provide updated construction documents to capture any changes made through the procurement process within 7 calendar days.

Construction period services:730 calendar days from construction award date Total contract period: 1100 calendar days

SCOPE: