Special Instructions _ .pdf
PDF 279 KB Posted
- Attached to
- Flexible Concrete Matting for Nolin River Lake.
- Solicitation number
- W912QR26QA011
About this file
This Request for Quote (RFQ) is for the purchase of Flexible Concrete Matting for Nolin River Lake. The procurement is a 100% small business set-aside under NAICS 327390 with a size standard of 500 employees, resulting in a single Firm Fixed Price Purchase Order award. Electronic bid submission is mandatory through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module by 12:00 PM Eastern Time on 29 January 2026, with quotes to be submitted in searchable PDF format following a specific file naming convention.
Key submission requirements include mandatory registration in the System for Award Management (SAM.gov), obtaining a Unique Entity Identifier, and submitting a notarized letter appointing an authorized Entity Administrator. The contract will be awarded based on the lowest total price to the Government, with payment to be made via Electronic Funds Transfer (EFT) to the contractor's commercial bank account. Vendors are advised to begin the SAM registration process early, as it may take several weeks, and to carefully follow all submission guidelines to ensure their quote is considered.
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Text version
The Request for Quote (RFQ) is for the purchase of Flexible Concrete Matting for Nolin River Lake.
One award will be made from this Request for Quote (RFQ). The contract type is a Firm Fixed Price Purchase Order.
This procurement is 100% set-aside for Small Business, NAICS 327390, Size Standard 500 employees
Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.
Note: The contract award will be based on lowest total price to the Government.
Quotes are due 29 January 2026, 12:00PM Eastern Time. Fax and mailed submittals will not be accepted.
Electronic Bid Submission is required through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module https://wawf.eb.mil/.
Instructions on how to create a vendor account will be posted to sam.gov and can be located at:
https://www.acq.osd.mil/asda/dpc/ce/cap/docs/piee/PIEE_Solicitation_Module_Vendor_Access_Instructions.pdf
Instructions on how to submit an offer will be posted to sam.gov and can be located at:
https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf
NOTE: Do NOT enter Privacy Act Data (Personal Identification Information (PII) in the File Description.)
Upload Completion & Deadline: Interested parties shall submit responses no later than the date specified on the solicitation document. The time & date of proposal receipt will be the upload completion / delivery time & date recorded within PIEE Solicitation Module site. Do not assume that electronic submission will occur instantaneously.
Large files (e.g. 10MB or more) will take some time to upload. Offerors should time their upload effort with prudence by not waiting until the last few minutes—this will allow for unexpected delays in the transmittal process.
Offerors are encouraged to keep a copy of the upload confirmation for their record. Submissions after the deadline will be considered late and will be processed in accordance with FAR 15.208.
Electronic Files: Submission shall be in a searchable Adobe PDF format.
File Naming Convention: To ensure your submission is received and processed appropriately, it is important that interested parties CAREFULLY ensure their electronic files adhere to the following naming convention:
W912QR26QA011-FIRMNAME
All contractors must be registered in the System for Award Management (www.SAM.gov) prior to submission of proposal. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov.
Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.
ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.
Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation, or the vendor risks no longer being active in SAM.
Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier.
The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM.
To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).
File details come from the government source that posted it. Updated .