SPE8EQ-23-RQ006 Statement of Work.pdf

Statement of Work

PROVIDING REAGENTS/CONSUMABLES: The Contractor shall provide all laboratory reagent requirements for the U.S. Navy Medicine Readiness & Training Command (NMRTC) Laboratory and Branch Health Clinics (BHC) Atsugi, Iwakuni, Sasebo & Diego Garcia for use in government owned equipment. These reagents are critical supply items that enable the department to perform essential analysis for the purposes of physician diagnosis, treatment, and care of active duty, family members and other eligible beneficiaries assigned to U.S. Forces Japan. All supplies (or equivalents/comparable substitute) required are listed on Attachments #1 - Schedule of Items for BHC Atsugi, Iwakuni, Sasebo and Diego Garcia, according to the delivery schedule included on Attachments #1. The supplies to be delivered by the Contractor shall have the manufacturer's designated longest remaining shelf-life, at least 3 months or as prescribed in the reagent shelf-life list at below. In any case the contractor cannot supply reagents as those prescribed shelf life due to various circumstances, no item should expire prior to receipt of the next shipment of that item.

PACKAGING AND MARKING: The supplies shall be delivered in manufacturer's standard packaging and marking for domestic shipment and protected in a manner to prevent deterioration and damage during shipment from manufacturer to the destination. The supplies shall be kept at -1C through 8C during delivery from the Contractor's plant to the delivery point if refrigeration is required or at 20C to 25C for items that must be kept at ambient temperatures. Each shipment should ideally contain a single lot number for each type of reagent throughout the life of the contract.

DELIVERY: The vendor shall deliver temperature sensitive products directly to NMRTC Yokosuka and BHC Atsugi, Iwakuni, and Sasebo. Products for BHC Diego Garcia and some items highlighted in green for the Branch Health Clinics that can’t be delivered to the clinic directly shall be delivered to NMRTC Yokosuka then transferred from Yokosuka to the clinic Via MMD.

The vendor shall deliver the products consistently, as itemized on the schedule, on a monthly, quarterly, and biannual schedule.

Monthly Shipment: LAST WEEK OF EVERY MONTH OF AUG 2023 - JUL 2024 Bimonthly Shipment: LAST WEEK OF OCT & DEC 2023 & FEB, APR, JUN & AUG 2024 Quarterly Shipment: LAST WEEK OF AUG 2023, NOV 2023, FEB 2024, AND MAY 2024 Biannual Shipment: LAST WEEK OF NOV 2023 AND MAY 2024

The vendor shall provide consistent brands of reagents to avoid any interruption of services provided by the laboratory. The laboratory analyzers (i.e., equipment) that are used with the reagents have been calibrated with specific manufacturer brands.

The vendor shall be able to provide emergency orders in cases where unexpected workload increases deplete the stocked supply items.

TIME OF DELIVERY: The supplies shall be delivered according to the delivery schedule provided.

Deliveries should occur between the hours of 0800-1500 from Monday thru Friday except American Federal Holidays.

DELIVERY POINTS:

BHC ATSUGI

FUKAYA-OHGIMI AYASE

KANAGAWA 252-1101 JAPAN

BHC IWAKUNI

MISUMI-CHO IWAKUNI

YAMAGUCHI 740-0025 JAPAN

BHC SASEBO

MUBANCH HIRASE SASEBO

NAGASAKI 857-0056 JAPAN

BHC DIEGO GARCIA

C/O USNH YOKOSUKA

MATERIALS MANAGEMENT DEPT BLDG E-18

1-CHOME HON-CHO YOKOSUKA

KANAGAWA 238-0041 JAPAN

CONTRACTOR'S RESPONSIBILITY: The Contractor shall provide all tools/parts/labor and properly skilled and qualified personnel to properly perform the services and keep the work area clean. Damage to Government property shall be the responsibility of the Contractor to repair or replace. Personnel injury incurred due to Contractor's fault or negligence shall be the responsibility of the Contractor. Any reagents and consumables unacceptable to the Government upon delivery, due to defect/damage/short shelf life prior to Government acceptance shall be the responsibility of the Contractor to replace at no expense to the Government.

INSPECTION AND ACCEPTANCE: NMRTC Yokosuka Laboratory Dept. personnel and/or appointed personnel will conduct inspection and acceptance upon each delivery.

EMERGENCY CONTACT INFORMATION: In case of any emergency on Government compounds and/or inside military bases while in Contractor's possession, the Contractor shall be responsible to immediately notify NMRTC Laboratory Dept. at 011-81-46-816-8561.

EQUIPMENT AND TESTS SUPPORTED:

Equipment Item Manufacturer Owner Tests Performed VITEK® 2 Compact Biomerieux NMRTC Yokosuka, BHC Iwakuni Microbial identification

BactAlert Biomeriux NMRTC Yokosuka, BHC Iwakuni Microbial detection in blood

Aution Max 4030 Arkray NMRTC Yokosuka Urine Macroscopic IrisCell IO 200 Sprint Beckman

Coulter NMRTC Yokosuka Urine Microscopic i-STAT Abbott NMRTC Yokosuka, BHC Iwakuni, BHC Diego Garcia

Blood gas and basic chemistry analyses

HemoCue HemoCue NMRTC Yokosuka, BHC Iwakuni, BHC Sasebo

Hemoglobin

Aerospray Slide Stainer Wescor NMRTC Yokosuka Blood smear staining

POINTS OF CONTACT:

Primary:

Korakot Gilmer, MLS (AMT), BB (ASCP)cm Branch Health Clinic Coordinator Laboratory Department NMRTUs Atsugi, Sasebo, Camp Fuji ,Chinhae, Iwakuni & Diego Garcia Email: Korakot.gilmer.civ@health.mil Office DSN:315-243-9264

Cell: +81 70 1410 2519 Alternate:

HM3 Gonzalez, Omar U.S. Navy Medicine Readiness & Training Command (NMRTC) Yokosuka Japan Laboratory Department

DSN: 243-0771

Omar.Gonzalez68.mil@health.mil

HM3 Mullins, Ethan U.S. Navy Medicine Readiness & Training Command (NMRTC) Yokosuka Japan Laboratory Department

DSN: 243-0771

ethan.l.mullins3.mil@health.mil

PERIOD OF PERFORMANCE:

Basic Year: 23 AUGUST 2023 through 22 AUGUST 2024 mailto:Omar.Gonzalez68.mil@health.mil