SPE8EE27Q0034.pdf

PDF 155 KB Posted Oct 21, 2026

Attached to: BEAM,HOISTING and 1 more item
Solicitation number: SPE8EE27Q0034
Issued by: Defense Logistics Agency Troop Support Construction and Equipment

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REQUEST FOR QUOTATIONS THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

4. CERT.FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

5. ISSUED BY

7. DELIVERY

9. DESTINATION

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5 ON OR

BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (See Continuation Sheets)

12. DISCOUNT FOR PROMPT PAYMENT

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

16. SIGNER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not useable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

SPE8EE-27-Q-0034

1. REQUEST NO.

2026 OCT 20

2. DATE ISSUED

7012611034

3. REQUISITION/PURCHASE REQUEST NO.

DO-C9

RATING

DLA TROOP SUPPORT

CONSTRUCTION & EQUIPMENT MANU & CON

700 ROBBINS AVENUE

PHILADELPHIA PA 19111-5096

USA

Buyer: KYLE BARNER DKB0181 Tel: 445-737-8182 Fax: 000-000-0000 Email: Kyle.Barner@dla.mil

SEE SCHEDULE

6. DELIVER BY (Date)

8. TO:

c. CITY

d. STATE

b. STREET ADDRESS

a. NAME OF CONSIGNEE

e. ZIP CODE

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS

15. DATE OF QUOTATION

a. NAME (Type or Print)

AREA CODE

c. TITLE (Type or Print)d. CITY

c. COUNTY

b. STREET ADDRESS

e. STATE f. ZIP CODE

See Schedule

2026 NOV 03

NUMBER

FOB DESTINATION

OTHER

(See Schedule)

CAGE

b. TELEPHONE

See attached schedule to complete quote information.

Quoter must also complete the following:

a. Quotation is valid for 90 days from date specified in Block 10 above unless otherwise indicated: _____________ .

b. Prices quoted are:

___ Contained in Commercial Catalog or Published Price List No. ___________________ dated _______________ page __________ .

___ Contained in Internal Price List No. _______________dated ____________________, which may be examined at our facility.

___ Commercial sales of comparable quantities: Quantity ____________ ; Price _____________;

___ Customer ________________________.

___ Other (provide basis) ______________________________________ _______________________________________ .

c. FOB Point: ____ Destination ____ Origin Shipping Point (City, State) _________________________________________ .

d. If delivery period shown in Block 6 is unacceptable, provide best possible delivery: _________________________________.

e. Remittance Address (Name, Street, City, State, ZIP): Same as Block 13 unless otherwise indicated below:

f. Vendor FAX Number: ____________________ Vendor Toll-Free Number: ____________________ Vendor E-mail: ______________________________

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

CONTINUED ON NEXT PAGE

PAGE 2 OF 28 PAGES

SPE8EE-27-Q-0034

1. Government First Article Testing (FAT) is required to be sent to the address listed in paragraph 2(c).

2. Production Lot testing (PLT) is required (2% of award quantity). Reference PLT DLAD clause

(a) For the Lots/Items specified, the Contractor is required to provide Production Lot Test (PLT) samples, at no charge to the Government. The PLT samples shall conform to all requirements in the Procurement Item Description (PID) of this contract.

(b) PLT samples shall be selected at random by the cognizant Government Quality Assurance Representative (QAR).

Commanding Officer

NSWC IHD DET PICATINNY

Attn: Code W64 (Test and Evaluation) Bldg 3355 Whiter Rd Picatinny Arsenal, NJ 07806-5000

DODDAC: N38634

POC: Martin F. Orozco

(d) The Contractor is responsible for all transportation charges incurred in the submission and return of any PLT samples. The Contractor shall ship all PLT samples by traceable means.

(e) The Contractor shall deliver PLT samples to the testing facility in sufficient time prior to the required delivery date for the production quantity to allow for the following:

(1) Transportation time from the Contractor to the testing facility;

(2) A [60 day] calendar day period for the facility to conduct the testing after receipt of the PLT samples;

(3) Receipt by the Contracting Officer of the testing results and recommendation of approval or disapproval from the testing facility; and

(4) Receipt by the Contractor of written notification of approval/disapproval from the Contracting Officer.

(f) In the event the Contractor fails to deliver any PLT sample for testing within the timeframe specified above or the Contracting Officer disapproves any PLT sample, the Contracting Officer shall notify the Contractor, in writing, of the appropriate course of action. If the Contracting Officer requires the manufacture of a new production lot or a rework of the rejected production lot, the foregoing procedures shall apply to the new or reworked production lots.

(g) The Contracting Officer or any Government personnel designated by the Contracting Officer shall be permitted entry into the Contractor's plant to observe and consult during manufacturing operations.

(h) Approved PLT samples will be returned to the Contractor for delivery with the production quantity, unless the item description indicates the samples will be subjected to destructive testing.

3. THE CONTRACTING OFFICER WILL NOTIFY THE CONTRACTOR, IN WRITING, OF THE CONDITIONAL APPROVAL, APPROVAL, OR DISAPPROVAL OF THE FIRST ARTICLE. SEE PROCUREMENT NOTE H03: SUPPLEMENTAL FIRST ARTICLE TESTTING REQUIREMENTS (SEP

2016) - FOR ADDITIONAL FAT REQUIREMENTS.

4. The contractor shall maintain records of material certification for the material used manufacturing the end item.

5. Vendor is not to incur any additional costs until FAT is approved in writing by this office.

6. Delivery Details: Delivery schedules are After Date of Order (ADO)

90 (a) days to deliver FAT units 45 (b) days for the government to test FAT +120 (c) days for government approval/disapproval of PLT +230 (d) days after approval of FAT to deliver final quantity

485 TOTAL DELIVERY DAYS (a+b+c+d)

7. This contract anticipates that FAT Line Item 0002 will be destroyed in testing allowing for that priced line item.

Line item 0002 must be invoiced as a separate line item only billable after FAT is approved per the government inspector.

THIS SOLICITATION INCORPORATES THE TERMS AND CONDITIONS SET FORTH IN THE LATEST DLA MASTER SOLICITATION FOR EPROCUREMENT AUTOMATED SIMPLIFIED ACQUISITIONS REVISION, WHICH CAN BE FOUND ON THE WEB AT https://www.dla.mil/HQ/ Acquisition/Offers/eProcurement.aspx

THIS DOCUMENT INCORPORATES TECHNICAL AND/OR QUALITY REQUIREMENTS

(IDENTIFIED BY AN 'R' OR AN 'I' NUMBER) SET FORTH IN FULL TEXT IN THE

DLA MASTER LIST OF TECHNICAL AND QUALITY REQUIREMENTS FOUND ON THE WEB

AT: https://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx FOR SIMPLIFIED ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE SOLICITATION ISSUE DATE OR THE AWARD DATE

CONTROLS.

PAGE 3 OF 28 PAGES

SPE8EE-27-Q-0034

(OCONUS ONLY)

52.213-1 - FAST PAYMENT PROCEDURE

52.211-16 - NO VARIATION IN QUANTITY ALLOWED

52.204-23 - Prohibition on Contracting for Hardware, Software, and Services Provided by Kaspersky Lab and Other Covered Entities (JULY 2018) 52.222-50 - Combating Trafficking in Persons 252.204-7009 - Limitations on the use or disclosure of third-party contractor reported cyber incident information

QPL/QSLM/QSLD -

52.209-01 – QUALIFICATION REQUIREMENTS

H02 – COMPONENT QPL/QML ITEMS (QPL/QML)

M03 - QUALIFIED SUPPLIERS LIST FOR DISTRIBUTORS (QSLD) REQUIREMENT

Shelf-Life -

52.211-9024 – SHELF LIFE MFG RESTRICTIONS

52.211-9024 – SHELF LIFE MFG RESTRICTIONS FOR FSG 91, ALT 1

Hazardous Natured Item

252.223-7001 – HAZARD WARNING LABELS

52.223-03 – HAZARDOUS MATERIAL INDENTIFICATION AND MATERIAL DATA SHEET

52.223-9000 – MATERIAL SAFETY DATA SHEETS AND HAZARD WARNING LABELS

52.223-9003 – MARKING DANGREOUS GOODS OR HAZARDOUS MATERIAL

(Over $10,000) Walsh-Healey Public Contracts Act (PCA)

(Over $15,000)

DFARS 252.225-7000 - BAA--BALANCE OF PAYMENTS PROGRAM APPLIES.

52.219-28 – Post Award Small Business Program Rep Note

PART NUMBER OFFERS

The following Procurement Notes Applied:

C01 Superseded Part Numbered Items (SEP 2016) L04 Offers for Part Numbered Items (SEP 2016) M06 Evaluation of Offers for Part Numbered Items (SEP 2016) C14 Repackaging or Relabeling to Correct Deficiencies (AUG 2017) Failure to fully comply with the required packaging & labeling provisions may result in payment delays or rejection of delivered material.

This is a First Time Buy - Please include Quantity Break if applicable for this NSN, include quantity ranges with unit price.

This Solicitation is under the First Destination Transportation (FDT) program. If this Solicitation is for FMS or has an APO/FPO ship-to address, these instructions do not apply and normal procedures should be followed.

Procurement Note C16 – August 2017 - F.O.B. ORIGIN, GOVERNMENT ARRANGED TRANSPORTATION - Applies to solicitations and awards for supplies when the item description states that the First Destination Transportation (FDT) Program applies.

Procurement Note C17 – August 2017 - FIRST DESTINATION TRANSPORTATION (FDT) PROGRAM – SHIPMENTS ORIGINATING FROM OUTSIDE THE CONTIGUOUS UNITED STATES (OCONUS) Applies to solicitations and awards for supplies when the item description states that the FDT program applies.

1. CONUS AWARDEES SHIPPING TO ALL LOCATIONS: Transportation requirements for FDT awards are located in DLAD clauses Procurement Note C16 - F.O.B. Origin, Government Arranged Transportation and Procurement Note C17 - First Destination Transportation (FDT) Program - Shipments Originating Outside the contiguous United States (OCONUS).

2. OCONUS AWARDEE SHIPPING TO CONUS DESTINATION: If awardee is outside the continental United States (OCONUS) and is shipping to a location in the continental United States (CONUS), transportation requirements are located in DLAD clauses Procurement Note C17, First Destination Transportation (FDT) Program – Shipments Originating Outside the contiguous United States (OCONUS) and Procurement Note C16 F.O.B. Origin, Government Arranged Transportation.

3. OCONUS AWARDEE SHIPPING TO OCONUS LOCATION: If awardee is outside the continental United States (OCONUS) and is shipping to a location outside the continental United States (OCONUS), contact the Transportation Office at delivery@dla.mil with "FDT OCONUS Shipment" in the subject line for instructions. Transportation requirements are located in DLAD clauses Procurement Note C17, First Destination Transportation (FDT) Program – Shipments originating outside the contiguous United States (OCONUS) and Procurement Note C16 F.O.B. Origin, Government Arranged Transportation.

4. OCONUS AWARDEE WITH INSPECTION AND ACCEPTANCE AT ORIGIN: If awardee is outside the continental United States (OCONUS) and Inspection and Acceptance are at Origin, normal DCMA transportation procedures should be followed and paragraphs 1, 2 and 3 above do not apply.

Billing problems: Please contact the DSCPWAWFTeam@dla.mil for assistance. Billing information call 800-756-4571.

Your Electronic Invoicing Solution - Wide Area Workflow (WAWF). Register at https://wawf.eb.mil/ or go to the DFAS EC

PAGE 4 OF 28 PAGES

SPE8EE-27-Q-0034

Tool Box http://www.dod.mil/dfas/contractorpay/electroniccommerce.html

Don't forget to sign-up for the invoice status system-- myInvoice-- at https://myinvoice.csd.disa.mil

DLA Customer Interaction Center 1-877-DLA-CALL – 1-877-352-2255 or DLAContactCenter@dla.mil The Customer Contact Center is available around the clock to provide information on all DLA products and services including assistance with placing, modifying and tracking orders.

Please visit our GSA Vendor information webpage at https://www.troopsupport.dla.mil/GSA/ or https://www.troopsupport.dla.mil/index.asp for information on doing business with DLA.

Please submit all quotes via DIBBS only.

VSM: Suppliers MUST register themselves on the VSM website at https://vsm.distribution.dla.mil/. Once registration is complete VSM will assess the information provided and process shipments according to the contract terms. VSM WILL NOT provide transportation for Hazardous Material however they will provide the Container Labels and Unit/Intermediate Pack Labels. If suppliers do not access VSM for this information they can email delivery@dla.mil and include DDC-2010/1 Form located at https://vsm.distribution.dla.mil/net/secure_default.aspx. To obtain the form click on the link, once the page appears, on the left hand side click on “Shipping Instructions” and DDC-2010/1 will upload.

VSM User’s Guide can be obtained by clicking on http://www.dla.mil/FDTPI/Pages/default.aspx Scroll down to the middle of the screen and click “Processing Shipments in Vendor Shipment Module (VSM)” to upload the VSM User’s Guide.

PAGE 5 OF 28 PAGES

SPE8EE-27-Q-0034

SECTION B

SUPPLIES/SERVICES: 3940-01-534-6832

ITEM DESCRIPTION:

BEAM, HOISTING

RP001: DLA PACKAGING REQUIREMENTS FOR PROCUREMENT

RQ006: QUALITY CONFORMANCE INSPECTION REQUIREMENTS

RA001: THIS DOCUMENT INCORPORATES TECHNICAL AND/OR QUALITY REQUIREMENTS

(IDENTIFIED BY AN 'R' OR AN 'I' NUMBER) SET FORTH IN FULL TEXT IN THE

DLA MASTER LIST OF TECHNICAL AND QUALITY REQUIREMENTS FOUND ON THE WEB

AT:

http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx

FOR SIMPLIFIED ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE

SOLICITATION ISSUE DATE OR THE AWARD DATE CONTROLS. FOR LARGE

ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE RFP ISSUE DATE

APPLIES UNLESS A SOLICITATION AMENDMENT INCORPORATES A FOLLOW-ON

REVISION, IN WHICH CASE THE AMENDMENT DATE CONTROLS.

RQ009: INSPECTION AND ACCEPTANCE AT ORIGIN

RQ011: REMOVAL OF GOVERNMENT IDENTIFICATION FROM NON-ACCEPTED SUPPLIES

MERCURY OR MERCURY CONTAINING COMPOUNDS SHALL

NOT BE INTENTIONALLY ADDED TO<(>,<)> OR COME IN DIRECT

CONTACT WITH<(>,<)> ANY HARDWARE OR SUPPLIES FURNISHED

UNDER THIS CONTRACT. EXCEPTION: FUNCTIONAL MERCURY

USED IN BATTERIES, FLUORESCENT LIGHTS, REQUIRED

INSTRUMENTS; SENSORS OR CONTROLS; WEAPON SYSTEMS;

AND CHEMICAL ANALYSIS REAGENTS SPECIFIED BY NAVSEA.

PORTABLE FLUORESCENT LAMPS AND PORTABLE INSTRUMENTS

CONTAINING MERCURY SHALL BE SHOCK PROOF AND CONTAIN

A SECOND BOUNDARY OF CONTAINMENT OF THE MERCURY OR

MERCURY COMPOUND. (IAW NAVSEA 5100-003D).

RD002, COVERED DEFENSE INFORMATION APPLIES

RQ032: EXPORT CONTROL OF TECHNICAL DATA

This item has technical data some or all of which is subject to export-control of either the International Traffic in Arms regulations (ITAR) or the Export Administration Regulations (EAR), and cannot be exported without prior authorization from either the Department of State or the Department of Commerce. Export includes disclosure of technical data to foreign persons and nationals whether located in the United States or abroad. This requirement applies equally to foreign national employees and U.S. companies and their foreign subsidiaries. DFARS 252.225-7048 is applicable to this data.

The Defense Logistics Agency (DLA) limits distribution of export-control technical data to DLA contractors that have an approved US/Canada Joint Certification Program (JCP) certification, have completed the Introduction to Proper Handling of DOD Export-Controlled Technical Data Training and the DLA Export-Controlled Technical Data Questionnaire (both are available at the web address given below), and have been approved by the DLA controlling authority to access the export-controlled data. Instructions for obtaining access to the export-controlled data can be found at:

https://www.dla.mil/Logistics-Operations/Enhanced-Validation/

To be eligible for award, offerors and any sources of supply proposed

PAGE 6 OF 28 PAGES

SPE8EE-27-Q-0034

SECTION B

SUPPLY/SERVICE: 3940-01-534-6832 CONT'D

for use are required to have an approved JCP certification and have been approved by the DLA controlling authority to access export-controlled data managed by DLA. DLA will not delay award in order for an offeror or its supplier to apply for and receive approval by the DLA controlling authority to access the export-controlled data.

RD005: Cybersecurity Maturity Model Certification (CMMC) Level 2 Certified Third-Party Assessment Organization (C3PAO)

INCLUDE RQ047 OBJECT TEXT ID ST

TDP Rev A Gen 1

IAW BASIC DRAWING NR 30003 3872AS100

REVISION NR A DTD 08/30/2007

PART PIECE NUMBER:

TDP Rev A Gen 1

IAW REFERENCE DRAWING NR 10001 2643829

REVISION NR D DTD

PART PIECE NUMBER:

TDP Rev A Gen 1

IAW REFERENCE DRAWING NR 10001 2643830

REVISION NR D DTD

PART PIECE NUMBER:

TDP Rev A Gen 1

IAW REFERENCE DRAWING NR 53711 6214312

REVISION NR J DTD 01/08/2024

PART PIECE NUMBER:

TDP Rev A Gen 1

IAW REFERENCE DRAWING NR 30003 PHST-172A

REVISION NR DTD

PART PIECE NUMBER:

TDP Rev A Gen 1

IAW REFERENCE DRAWING NR 30003 3872AS101

REVISION NR DTD 04/12/2008

PART PIECE NUMBER:

TDP Rev A Gen 1

IAW REFERENCE DRAWING NR 30003 3872AS106

REVISION NR DTD 05/03/2009

PART PIECE NUMBER:

TDP Rev A Gen 1

IAW REFERENCE QAP 13873 QAP-EQ003

REVISION NR D DTD 02/09/2023

PART PIECE NUMBER:

TDP Rev A Gen 1

IAW REFERENCE DRAWING NR 14153 SQAP-PHST-172A

REVISION NR DTD 02/13/2007

PART PIECE NUMBER:

TDP Rev A Gen 1

IAW REFERENCE DRAWING NR 30003 3872AS102

REVISION NR C DTD 08/19/2013

PART PIECE NUMBER:

TDP Rev A Gen 1

IAW REFERENCE DRAWING NR 30003 3872AS105

REVISION NR A DTD 08/30/2007

PART PIECE NUMBER:

TDP Rev A Gen 1

IAW REFERENCE DRAWING NR 30003 3872AS103

REVISION NR A DTD 08/30/2007

PART PIECE NUMBER:

TDP Rev A Gen 1

IAW REFERENCE DRAWING NR 30003 3872AS104

REVISION NR A DTD 08/30/2007

PART PIECE NUMBER:

PAGE 7 OF 28 PAGES

SPE8EE-27-Q-0034

SUPPLY/SERVICE: 3940-01-534-6832 CONT'D

TDP Rev A Gen 1

IAW REFERENCE QAP 14153 SQAP-FAT3

REVISION NR DTD 08/26/2025

PART PIECE NUMBER:

TDP Rev A Gen 1

IAW REFERENCE QAP 14153 SQAP-PLT3

REVISION NR DTD 07/17/2025

PART PIECE NUMBER:

DLA issues this document using the DoD authorized unit of issue, please refer to the following URL to determine the corresponding ANSI X12 unit of issue.

https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.dla.mil%2FPortals%2F104%2FDocuments%2FDLMS% 2FeApplications%2FLogDataAdmin%2FUnit_of_Issue_and_Purchase_Unit.xlsx&wdOrigin=BROWSELINK

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

0001 3940-01-534-6832 6.000 EA $ ________________ $ ________________

BEAM,HOISTING

PRICING TERMS: Firm Fixed Price

QTY VARIANCE: PLUS 0% MINUS 0%

INSPECTION POINT: ORIGIN

ACCEPTANCE POINT: ORIGIN

FOB: ORIGIN DELIVERY DATE: 425 DAYS ADO

PREP FOR DELIVERY:

PKGING DATA-QUP:001

WILL BE PACKAGED IN ACCORDANCE WITH ASTM D3951.

All DLA Master List of Technical and Quality Requirements take precedence over ASTM D3951.

Mark and label all packaging and packing in accordance with MIL-STD-129.

The Unit of Issue (U/I) and Quantity per Unit Pack (QUP) will be as specified in the contract/purchase order.

PALLETIZATION SHALL BE IN ACCORDANCE WITH RP001: DLA PACKAGING

REQUIREMENTS FOR PROCUREMENT

PARCEL POST ADDRESS:

W62G2T

W1A8 DLA DIST SAN JOAQUIN

25600 S CHRISMAN RD

REC WHSE 57

TRACY CA 95304-5000

FOR TRANSPORTATION SEE DLAD DLAD PROC NOTE C19. FOR FIRST DESTINATION TRANSPORTATION SEE DLAD PROC NOTE C20 AND

CONTRACT

FREIGHT SHIPPING ADDRESS:

W62G2T

W1A8 DLA DIST SAN JOAQUIN

25600 S CHRISMAN ROAD

25600 S CHRISMAN RD REC WHSE 57

TRACY CA 95304-5000

PAGE 8 OF 28 PAGES

SPE8EE-27-Q-0034

SUPPLY/SERVICE: 3940-01-534-6832 CONT'D

Government First Article Test Government First Article Test – The number of units shown signifies the test requirement. See FAR clause 52.209-4 for the actual quantity required to be tested.

DLA issues this document using the DoD authorized unit of issue, please refer to the following URL to determine the corresponding ANSI X12 unit of issue.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

0002 0001 - S00000052 1.000 EA $ ________________ $ ________________

PRICING TERMS: Firm Fixed Price

FOB: DELIVERY DATE: 90 DAYS ADO

PREP FOR DELIVERY:

Not Applicable

GOVT USE

External External External Customer RDD/ ITEM PR PRLI PR PRLI Material Need Ship Date .

0001 7012611034 0001 N/A N/A N/A 10/23/2026

0002 N/A N/A N/A N/A N/A N/A

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 9 OF 28 PAGES

SPE8EE-27-Q-0034

SECTION C - SPECIFICATIONS/SOW/SOO/ORD

C03 CONTRACTOR RETENTION OF SUPPLY CHAIN TRACEABILITY DOCUMENTATION (JUN 2023)

C20 VENDOR SHIPMENT MODULE (VSM) (MAY 2026)

C16 FIRST DESTINATION TRANSPORTATION PROGRAM, GOVERNMENT ARRANGED TRANSPORTATION FOR MANUAL AWARDS

(AUG 2017)

SECTION E - INSPECTION AND ACCEPTANCE

E02 SUPPLEMENTAL FIRST ARTICLE EXHIBIT DISPOSITION – GOVERNMENT MAINTAINED (MAY 2020)

E10 GOVERNMENT FIRST ARTICLE TEST (FAT) INFORMATION (JUL 2022)

(1) For FAT requirements, the Government will conduct inspection at source and acceptance at destination. The FOB point is destination. Due to known systems limitations, solicitations may contain erroneous inspection, acceptance, and FOB points. This procurement note takes precedence over any conflicting terms.

(2) GOVERNMENT FAT DELIVERY SCHEDULE

(a) 90 Days: To Deliver FAT Units to the Government

(b) 45 Days: Government FAT Evaluation and Notification to Contractor

(c) 230 Days: To Deliver Final Production Quantity After Approval of FAT. If PLT applies, this line will be blank; the number of delivery days for final production quantity will appear in procurement note E03, Production Lot Testing - Contractor, or E04, Production Lot Testing - Government, as applicable]

(d) 365 Total Delivery Days for FAT (Sum of Paragraphs (2)(a) through (2)(c)).

52.246-2 INSPECTION OF SUPPLIES FIXED PRICE (AUG 1996) FAR

E06 INSPECTION AND ACCEPTANCE AT SOURCE (JUN 2018)

Inspection and acceptance are at source. The place of acceptance is the location where the Government conducts the last inspection before shipment, unless the contractor indicated a different physical location for acceptance below.

The contractor shall indicate the location where supplies will be inspected, if different from the production location:

Commercial and Government Entity (CAGE) code:

Address:

Applicable to contract line item numbers(s) (CLIN(s)):

The contractor shall indicate the location where packaging will be inspected, if different from the production location:

[ ] Same as for supplies OR CAGE code:

Address:

Applicable to CLIN(s):

The contractor shall indicate the location where supplies will be accepted, if different from the inspection location:

Commercial and Government Entity (CAGE) code:

Address:

Applicable to contract line item numbers(s) (CLIN(s)):

E04 PRODUCTION LOT TESTING (MAY 2020)

(1) The purpose of production lot testing (PLT) is to validate quality conformance of products. The Government conducts PLT on the production lot(s) after first article approval, when a first article is required. The contractor shall price the PLT CLIN to cover the cost of any approved samples that are consumed, destroyed, or otherwise rendered unusable during testing. The unit of issue for the PLT CLIN, EACH, is equal to one Production Lot Test (1EA=1PLT).

(2) For purposes of facilitating PLT, the engineering support activity and/or testing facility has authority to communicate and conduct clarifications directly with contractors. If this results in necessary changes to contract requirements, the contractor shall contact the post award contracting officer or contract administrator (see the “Issued By” blocks on the contract award or order) for written approval. The contractor shall not act on any revisions or other changes until the contracting officer issues a written modification approving the proposed revision(s)/ change(s).

(3) The contractor shall provide and maintain an inspection system acceptable to the Government in accordance with FAR Clause 52.246-2 or 52.246-3, and maintain and make available all records evidencing those details if requested by the Government. At least fourteen (14) calendar days (or as otherwise specified in the contract) prior to the date when the contractor will present the production lot for selection of PLT samples, the contractor shall provide written notice to the contracting officer (and the cognizant DCMA functional specialist when full

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 10 OF 28 PAGES

SPE8EE-27-Q-0034

SECTION E - INSPECTION AND ACCEPTANCE (CONTINUED)

administration or quality support administration is delegated to DCMA).

(4) Unless otherwise stated, the contractor shall select [ 2% OF PRODUCTION QUANTITY ] samples, at random from the production lot(s) produced. If the quantity stated in the previous sentence equals “ZZ,” the contractor shall use the appropriate sample size identified in the technical data package or applicable sample plan provided by the Government. If the contractor cannot determine the sample quantity, the contractor shall obtain written confirmation of the sample size from the contracting officer.

(5) If a PLT sample fails, the entire production lot from which the contractor took the sample fails. The contractor shall propose corrective action, if appropriate.

(6) The Government will return PLT samples to the contractor, with a copy of the test report, at contractor expense.

(7) The contractor shall prepare and disseminate the samples as follows:

(a) Ship the selected PLT samples by traceable means. [Mark the shipment “Production Lot Samples - Do Not Post To Stock,” Contract Number [ ] and Lot/Item Number [ ]”. Place a copy of the system of record receiving report (i.e., WAWF or DD Form 250) on the exterior of the shipping container in accordance with DFARS Appendix F. Mark the exterior of the shipping container in accordance with MIL-STD-129 (latest revision), paragraph 5.11.

(b) Include the following interior documentation:

(i) DD Form 1222 and system of record receiving report (i.e., WAWF or DD Form 250);

(ii) Copy of contract/order;

(iii) Copy of test reports, showing actual results and tolerances specified in the technical data package;

(iv) Material and process certifications;

(v) Process operations and inspection method sheets;

(vi) Copies of drawings used to manufacture the PLT sample (proper marking to assert proprietary or other rights to restrict public disclosure is the contractor's responsibility);

(vii) Documents required under contract deliverables requirements list; and

(viii) A prepaid shipping label or document with the information required to return the PLT samples to the contractor at no cost to the Government.

(8) At the time of shipment, the contractor shall sign and provide copies of the DD Form 1222, system of record receiving report (i.e., WAWF or DD Form 250), transportation tracking information, and information for return of the PLT samples to the contracting officer. The Government testing time will be [ 60 ] calendar days for the test results to be provided to the contractor.

(9) For PLT, the Government will conduct inspection at source and acceptance at destination. The FOB point is destination.

(10) Delivery.

(a) Ship samples to [ Commanding Officer NSWC IHD DET PICATINNY Attn: Code W64 (Test and Evaluation) Bldg 3355 Whiter Rd Picatinny Arsenal, NJ 07806-5000 DODDAC: N38634 POC: Martin F. Orozco ].

(b) Delivery Schedule Information:

(i) [ 135 ] Total Delivery Days for FAT (If Applicable)

(ii) [ 60 ] Days: Completion of Production Units (to include PLT samples), and Submission of samples for Government Testing

(iii) [ 60 ] Days: Government PLT Report Evaluation and Notification to Contractor

(iv) [ 230 ] Days: Delivery of final production quantity to Government

(v) [ 485 ] Total Delivery Days (Sum of paragraph (10)b)(i) through (iv))

SECTION F - DELIVERIES OR PERFORMANCE

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984) FAR

52.247-29 F.O.B. ORIGIN (FEB 2006) FAR

SECTION G - CONTRACT ADMINISTRATION DATA

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (PRE-FILLED) (JAN 2023) DFARS As prescribed in 232.7004 (b), use the following clause:

(a) Definitions. As used in this clause - Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

https://www.acquisition.gov/dfars/part-232-contract-financing

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 11 OF 28 PAGES

SPE8EE-27-Q-0034

SECTION G - CONTRACT ADMINISTRATION DATA (CONTINUED)

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

Payment request and receiving report are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation System (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https:// wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items -

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

Invoice (stand-alone) and Receiving Report (stand-alone) or Invoice and Receiving Report (combination)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table *

Field Name in WAWF Data to be entered in WAWF Guidance

Pay Official DoDAAC See Block 12 (SF26), 15 (DD 1155), or 18a

(SF1449)