SPE4A824Q0023_Redacted.pdf

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SPE4A824Q0023-J&A
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SPE4A824Q0023-JUSTIFICATION
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This document is a Justification for Other Than Full and Open Competition (J&A) form for a vertical grinder acquisition. The Defense Logistics Agency is seeking to purchase two vertical grinders from Hartech Group LLC (the sole source), with an estimated value of $454,300. The procurement is for a Vertical Grinder, including IUID tag, technical data, removal of existing machines, tooling, shipping, and training/rigging/installation at the Computer Numerical Controlled (CNC) Equipment Manufacturing Shop within the Naval Air Station Jacksonville.

The justification cites 10 U.S.C. 3204(a)(1) as the statutory authority, noting limited competition due to specific constraints. The market research showed that only Campbell Grinding Company has a grinding machine fitting the government's precise requirements (floor space of 276 in x 168 in x 180 in, based on market research). Hartech Group LLC is the exclusive dealer for Campbell Grinding Company. The acquisition will be synopsized on 12/20/2023, and market research will be conducted for future procurements to potentially expand competition. The contracting officer will review pricing data to ensure fair and reasonable costs.

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AVN Form S55, JAN 2023 CUI 1

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

FOR NON-NSN AND LSN ACQUISITIONS

1. Agency: Contracting Activity:

Document Identification Number: Solicitation Number:

FAR Part 15 FAR Part 12 FAR Part 13.5

2. The action being approved is the acquisition of supplies/services on other than a full and open competition for Non-NSN and LSN acquisitions.

New Action Amendment:

3. The supplies/services required to meet the using activity’s needs are described as follows:

BRIEF DESCRIPTION P/N / LSN QUANTITY ESTIMATED VALUE

DETAILED DESCRIPTION

4. The statutory authority permitting other than full and open competition is 10 U.S.C. 3204(a)(1) – Available from only one or limited number of sources.

5. The acquisition is restricted to the only source(s) of supply known to have the capability of furnishing the required supplies/ services. Source(s) are:

CAGE COMPANY NAME

The use of authority 10 U.S.C. 3204(a)(1) is based on:

6. Efforts to ensure that offers are solicited from as many sources as practicable are:

The acquisition will be synopsized on or about and any firm requesting a solicitation copy will be provided one.

A synopsis exception cited in FAR 5.202 applies: (Explain)

CONTROLLED BY: (AGENCY)

CONTROLLED BY:

CUI CATEGORY:

DISTRIBUTION/DISSEMINATION

CONTROL:

POC: (insert email or phone number)

CUI

AVN Form S55, JAN 2023 CUI 2

Manufacturers of similar products identified in the market survey will be solicited.

Dealers of the manufacturers will be solicited.

Other: (Explain)

7. I hereby determine that the anticipated cost to the Government will be fair and reasonable. (Explain)

8. A market survey as defined by FAR 10:

was conducted, and firms indicating an interest in the acquisition will be solicited. Market research efforts, include:

was not conducted due to the unusual and compelling urgency of the requirement.

was not conducted due to:

9. Additional facts supporting other than full and open competition are:

Based upon the technical certification on file, technical data is not available and cannot be developed to permit full and open competition. The data presently available reflects the minimum needs of the Government.

When FAR 6.302-1 is cited for substantial duplication of costs in the case of a follow-on acquisition as described in 6.302-1(a)(2)(ii)(A), an estimate of the cost to the Government that would be duplicated and how the estimate was derived:

When FAR 6.302-1 is cited for unacceptable delays in the case of a follow-on acquisition as described in 6.302- 1(a)(2)(ii)(B), describe the unacceptable delays:

Other:

AVN Form S55, JAN 2023 CUI 3

10. A listing of sources, if any, indicating an interest in writing in the acquisition are: (if none, state none)

CAGE COMPANY NAME

11. The actions, being taken to overcome barriers to competition before any subsequent acquisition are made: (Explain)

APPROVAL

APPROVAL LEVELS OF THE JUSTIFICATION – FAR 6.304

not exceeding $750,000… ....................................................... Contracting Officer over $750,000 not exceeding $15,000,000… ....................... Competition Advocate

TECHNICAL/REQUIREMENTS PERSONNEL CERTIFICATION – FAR 6.302-2(c) Supporting data that is the responsibility of technical or requirements personnel and which form the basis for this justification have been certified as complete and accurate by the cognizant technical/requirements Personnel. Signature of technical/requirements personnel is not required.

DLA COUNSEL AVIATION – DLAD 1.691(e)(ii) DLA Counsel Aviation has reviewed the information contained in this justification and concluded it is legally sufficient.

Name and Title Signature Phone Date

CONTRACTING OFFICER – FAR 6.303-2(b)(12) I hereby certify that the information contained in this justification is accurate and complete to the best of my knowledge and belief. If not exceeding $750,000, this signature serves as the approval.

Name and Title Signature Phone Date

COMPETITION ADVOCATE – FAR 6.304(a)(2) The Competition Advocate for the procuring activity designated pursuant to FAR 6.501 has reviewed and approved this Justification for a proposed contract over $750,000 but not exceeding $15 million.

Name and Title Signature Phone Date

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION FOR NON-NSN AND LSN ACQUISITIONS
APPROVAL
TECHNICAL/REQUIREMENTS PERSONNEL CERTIFICATION – FAR 6.302-2(c)
DLA COUNSEL AVIATION – DLAD 1.691(e)(ii)
CONTRACTING OFFICER – FAR 6.303-2(b)(12)
COMPETITION ADVOCATE – FAR 6.304(a)(2)
FOR NONNSN AND LSN ACQUISITIONS: Defense Logistics Agency
undefined: Industrial Plant Equipment - VICA
Contracting Activity: 22-20-1201/7003197105
Solicitation Number: SPE4A824Q0023
undefined_2:
BRIEF DESCRIPTION 1: Vertical grinder
BRIEF DESCRIPTION 2:
BRIEF DESCRIPTION 3:
PN LSN 1:
PN LSN 2:
PN LSN 3:
QUANTITY 1: 2
QUANTITY 2:
QUANTITY 3:
ESTIMATED VALUE 1: 4,454,301
ESTIMATED VALUE 2:
ESTIMATED VALUE 3:
CAGE 1: N/A
CAGE 2: 6H5F3
CAGE 3:
CAGE 4:
COMPANY NAME 1: Campbell Grinding Company
COMPANY NAME 2: Hartech Group LLC
COMPANY NAME 3:
COMPANY NAME 4:
6 Efforts to ensure that offers are solicited from as many sources as practicable are: 12/20/2023
CAGE 1_2: 1UN56
CAGE 2_2: 42FD7
CAGE 3_2: 96XT6
CAGE 4_2:
COMPANY NAME 1_2: Danobat
COMPANY NAME 2_2: Starrag
COMPANY NAME 3_2: DMG
COMPANY NAME 4_2:
Name and Title: Linwood I. Rogers, Chief Counsel
2023-11-21T08:50:22-0500
ROGERS.LINWOOD.I.1229520039
Phone:
Date: 11/21/2023
Name and Title_2: WesleyJenkins, Contracting Officer
2024-02-21T09:28:46-0500
JENKINS.WESLEY.ALLEN.1057786376
Phone_2:
Date_2: 2/21/2024
Name and Title_3: Yolanda Calvin Maupin /Senior Procurement Analyst
2024-02-22T07:23:54-0500
MAUPIN.YOLANDA.C.1274262946
Phone_3: 804.279.4498
Date_3: 2.22.24
Check Box49: Off
Check Box50: Yes
Check Box51: Yes
Check Box52: Yes
Check Box53: Off
Text54: Vertical Grinder, IUID tag, Technical Data, Removal of existing machines, Tooling, Shipping, Training, Rigging, Installation
Text55: The Engine’s Machine Shop at Fleet Readiness Center Southeast within the Naval Air Station Jacksonville utilizes Computer Numerical Controlled (CNC) equipment to manufacture and modify replacement aircraft components for the United States Air Force & Navy. The building in which this work is performed has limited space to replace the current Motch VGC-52s grinding machines. The current floor space is 276 in x 168 in x 180 in. Based on market research, only one manufacturer has a grinding machine that fits in the current floor space: The Campbell Model 1000C1500 , which is 150 in. × 142 in. × 144 in. Hartech is the exclusive dealer for Campbell Grinding Company. Therefore, the supplies or services required by the agency are available from only one or a limited number of responsible sources in accordance with FAR 6.302-1(a)(2).
Check Box56: Yes
Check Box57: Off
Text58:
Check Box60: Off
Check Box61: Yes
Check Box62: Yes
Text63: A sources sought was posted to sam.gov for from October 31, 2022 with original response date of December 30, 2022. The posting offered a site visit and was subsequently updated six time with a final response date of March 8, 2023. The sources sought resulted in responses from three other manufacturers. The responses showed that the manufacturers are unable to meet the government's space limitations. The OEM does not bid turn-key projects directly to the government and bids through a non-manufacturing source Hartech Group LLC, 6H5F3.
Text64: The contracting officer will review pricing data prior to award and determine the price fair and reasonable.
Check Box65: Off
Text66:
Check Box67: Off
Check Box68: Off
Text69:
Check Box1: Off
Check Box2: Off
Text3:
Text1:
Check Box4: Off
Check Box5: Yes
Text6: Danobat, Starrag and DMG Grinding Machines are too large for the space available at the FRCSE machine shop.
Text7: Market research will be conducted for future procurements to determine whether competition is available to meet Government need.
Check Box8: Off
Check Box9: Off

File details come from the government source that posted it. Updated .