Appendix_G_-_Transition_Plan.docx

APPENDIX G: TRANSITION PLAN

People

· The Contractor shall establish a Transition Working Group to manage transition activities and ensure timely completion - Month 1

· Transition Working Group members should be experienced with the compliance requirements of the Government, and have a thorough understanding of this contract

· Specific personnel on the working group include:

· Program Manager

· Forecasting Team Manager

· On Site Logisticians

· DLA Contract Manager

· DLA OC-ALC Site leader

· Other DLA personnel as identified by the Government

· The Contractor shall identify individuals from the Contractor team who shall have direct involvement with the contract implementation, including but not limited to field service representatives, logisticians, and program manager. The Contractor shall obtain Government approval of these individuals, including submittal of the information detailed below - Month 1

· Background checks for individuals requiring OC-ALC access o AMFC Form 493 completion

· Maintain a record of each employee's name, date of birth, SSN, and update these records as needed throughout the life of the contract

· Following the required approval steps, DLA shall provide physical access and office space for Contractor personnel at OC-ALC - Month 1

Process

· The Contractor shall reconcile inventory at DLA warehouses at contract start, and revise product forecast - Week 1

· The Contractor shall perform a review of previous inventory assessments and select physical inventory assessments - Month 3

· DLA and the Contractor shall work together to reconcile inventory on hand, pending requisitions and open orders at time of contract award - Month 3

· The Contractor shall develop initial management plans, including a support services management plan and master schedule, detailed transition plan, quality plan, etc., and identify contacts to manage and update the plans as needed - Month 3

· The Contractor shall conduct a series (4 - 5) of interviews with OC-ALC and DLA Distribution personnel to identify key forecasting and material usage related meetings and processes - Month 3

· The Contractor shall create interim workarounds to enable information flow with both DLA and OC-ALC until formal processes are established - Month 2

· The Contractor shall develop co-forecasting capabilities with DLA within one week of contract start, while the proper electronic connections are made. The Contractor shall take over all forecasting - Month 6

· The Contractor shall finalize necessary business partnerships and supplier agreements, including the establishment of new partnerships and agreements, and modifying existing relationships - Month 6

· The Contractor shall complete process of identifying suppliers for Contractor-sourced consumables, and build initial safety stock inventory - Month 6

Policy/Training

· The Contractor shall complete training, any required certification and authorization, and complete integration of Contractor logisticians into DLA processes - Month 1

· Specific training shall be determined by the Contractor in accordance with DLA and OC-ALC guidance to fulfill contract requirements

Technology

· The Contractor shall submit periodic status reports to update the PCO on its implementation progress during the transition period against the schedule below

· Stand up a site (or sites) in the Contractor IT system for the 7000 + parts on contract - Month 2

· Consumable Catalog, Purchase part, Inventory part, Inventory locations, Repair BOMs, Spares forecast consumables, master schedules for OC ALC

· Interface with DLA data via DLA Systems or flat-file sharing

· Import the demand history to be used for demand planner - Month 2

· Import from DLA on hand inventory levels - Month 3

· Import from DLA on order/due in positions for the 4000+ consumables that the Contractor only forecasts and DLA supplies - Month 4

· Generate EDI PO Data for utilizing the data sharing and communication processes described in C.4.2.1.5.1, - Month 6

· Interface with USAF systems - Month 2

· Interface with the data sharing and communication processes described in C.4.2.1.5.1and section C-8.

· Reporting - Month 6

· Create Metric Reports

· Create Ops Reporting

· Forecast format for 4000 + DLA-sourced consumables

· The Contractor shall establish appropriate and tested network connections to enable proper information flow and metric calculation - Month 6

Complete all transition activities - Month 6

· The Government and the Contractor shall hold monthly contract transition reviews to evaluate progress, make adjustments to the plan

· The Government and the Contractor shall utilize the contract transition reviews to establish the contract transition has been completed