SF1449_-_SPE30215QS013_(Official).pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1000033991

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SPE302-15-Q-S013

5. SOLICITATION NUMBER

2015 FEB 06

6. SOLICITATION ISSUE

DATE

Kristopher Tom PAP0108

a. NAME TELEPHONE NUMBER (No Collect calls)

Phone: 808-474-2945 b.

2015 MAR 10

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SPE302

DLA TROOP SUPPORT PACIFIC

440 FULLER WAY, BLDG 280

PEARL HARBOR HI 96860-4967

USA

10. THIS ACQUISITION IS 100UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

311991NAICS:

500 EmployeesSIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

51PAGE 1 OF

01:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

CONTINUED ON NEXT PAGE

[STATEMENT OF WORK (SOW)/ REQUEST FOR QUOTE (RFQ) ATTACHMENT LIST]:

Attachment 1: Schedule of Items Attachment 2: Customer List Attachment 3: Request for New Items Attachment 4: FFAVORS Web Vendor User Manual Attachment 5: STORES Vendor Catalog Manual Attachment 6: STORES Reconciliation Vendor Guide Attachment 7: EDI Implementation Guide

[CONTINUATION OF BLOCKS ON THE SF 1449]

BLOCK 8 (CONTINUED):

OFFER DUE DATE/ LOCAL TIME: MARCH 10, 2015 at 1:00 P.M. HAWAII STANDARD TIME. QUOTES SHALL BE EMAILED TO ALLISON.HIGASHI@DLA.MIL AND PAUL.CUNANAN@DLA.MIL. IT IS THE OFFEROR'S RESPONSIBILITY TO CONFIRM RECEIPT OF

QUOTE.

QUESTIONS PERTAINING TO THIS SOLICITATION SHALL BE SUBMITTED IN WRITING TO ALLISON.HIGASHI@DLA.MIL AND PAUL.CUNANAN@DLA.MIL NO LATER THAN March 03, 2015 AT 3:00 P.M. HST.

BLOCK 17A. (CONTINUED):

OFFERORS: SPECIFY

CAGE CODE: ________________

FAX NUMBER _____________________

EMAIL ADDRESS___________________

COMPANY POC: _____________________

PHONE #: ____________________________

BLOCK 17B. (CONTINUED)

Remittance will be made to the address that the vendor has listed in the System for Award Management (SAM) Database. Offeror’s assigned DUNS Number:

(If you do not have a DUNS number, contact the individual identified in Block 7a of the SF 1449 or see 52.212-1, Instructions to Offerors—Commercial Items (paragraph j) for information on contacting Dun and Bradstreet.)

BLOCKS 19-24 (CONTINUED): SEE SCHEDULE OF ITEMS (ATTACHMENT 1)

BLOCK 18A: (CONTINUED)

CODE: SL4701

DFAS Columbus Center

DFAS BVDP

PO Box 369031 Columbus, OH 43236-9031

BLOCK 20. (CONTINUED)

Full line Grade US#1 or Better Fresh Fruits and Vegetables (FF&V) Support for Non-DoD USDA Schools and DoD Troops & Ships Customers, Island of Hawaii (Big Island), in the State of Hawaii. See Schedule of Items (Attachment 1).

BLOCK 28. (CONTINUED)

PAGE 3 OF 51 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SPE302-15-Q-S013

Contractor is required to sign this document and return ONE copy to issuing office.

BLOCK 31b. (CONTINUED)

Name of Contracting Officer: Paul Cunanan

[CHECKLIST - DID YOU REMEMBER TO?]

________1. Fill in Block 17a, of SF 1449?

________2. Fill in Block 17A above?

________3. Indicate remittance address and DUNS Number, block 17B above?

________4. Sign Block 30a, name in Block 30b, and date in Block 30c of SF1449?

________5. Sign and return any/all amendments?

________6. Return one (1) COMPLETE & SIGNED copy of the SF1449 solicitation [ALL PAGES]?

________7. Fill out all certifications and representations in solicitation or submit a copy of ORCA Registration?

________8. Submit Delivered Prices (EXCEL Spreadsheet Column I) and Distribution Price Per Pound (LB) (EXCEL Spreadsheet Cell "L2") for every item listed in Attachment 1 - Schedule of Items (on all EXCEL Spreadsheet Tabs)?

________9. Fill out Vendor Name in the Attachment 1 - Schedule of Items, Excel Spreadsheet cells “C3-E3” on all EXCEL Spreadsheet Tabs?

[CAUTION NOTICE]

This solicitation is being issued as a 100% Small Business Set-Aside. The applicalbe NAICS code is 311991 and size standard is 500. A Non-Manufacturer waiver was approved by Small Business Administration (SBA) for the subject solicitation. Evaluation method will be Lowest Priced, Technically Acceptable. The anticipated Indefinite Delivery, Indefinite Quantity (IDIQ) contract will contain one (18 month) base period plus one (18 month) option period. The length of the contract, including options if exercised, may total 36 months (3) years.

Delivery orders will be placed against the resulting contract at the current catalog price on the United States Department of Agriculture (USDA) Fresh Fruits and Vegetables Order Receipt System (FFAVORS) website [for Non-DoD USDA Schools] and on DLA's Subsistence Total Order and Receipt Electronic System (STORES) website [for DoD Troops & Ships]. The awardee will be required to have a computer system capable of accepting delivery orders and processing Electronic Data Interchange (EDI) transactions. This contract will require the contractor to have electronic commerce/electronic data interchange (EC/EDI) capabilities.

All contractors who choose to conduct business with the Department of Defense must now be registered in the System for Award Management (SAM) database at www.sam.gov.

All contractors who receive awards as a result of this initiative are encouraged to utilize the SBA SUBNet database to assist them in further identifying additional unrestricted sources of supply. Vendors may post notices of sources sought for teaming partners and subcontractors on future contracts. Small Business can review this web site to identify opportunities in their area of expertise. You may access the SBA PRONet database through the SBA Website at: www.sba.gov.

In accordance with DLAD Clause 52.215-9023, Reverse Auction may be used for Distribution Prices ONLY and the low offeror at the end of the Reverse Auction may not be the ultimate awardee. Award determination will be based on the lowest evaluated aggregate price.

[RAPIDGATE]

PAGE 4 OF 51 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

"Many bases currently require enrollment in RapidGate and will not allow entry without RapidGate clearance.

During the contract implementation period, the Contractor must contact all customer locations to determine whether enrollment in RapidGate or another security program is required for access to each location. If RapidGate or other security enrollment is required, the contractor must take all necessary steps to obtain this in time for the start of performance under this contract. Failure to have RapidGate clearance may result in a vendor being turned away from the base and being unable to complete delivery. The contractor is responsible for the additional cost for RapidGate enrollment and must ensure that a RapidGate enrolled driver is available for all deliveries. We currently estimate that RapidGate enrollment will cost about $250 per company and $200 per enrolled employee for 1 year of access to multiple locations, but the cost of RapidGate or other security enrollment may vary, so the contractor should contact RapidGate to determine its own costs.

If more than one driver is required, RapidGate enrollment must be obtained for each driver. Note that enrollment can take several weeks, so an awardee that is not already enrolled must begin enrollment at the time of award notification at the latest. If difficulty or delay in enrollment in RapidGate is encountered during the implementation period, the contractor MUST contact RapidGate and/or the Security Officer at the applicable customer locations to resolve any issues with processing RapidGate enrollment so that the contractor will be able to deliver as required. For additional information regarding RapidGate, including enrollment instructions, please visit their website at www.rapidgate.com.

Please note that RapidGate is currently a requirement for access to some military bases; however, these and other locations may require enrollment in other security programs at some time in the future. In this event, the contractor is responsible for obtaining all required enrollments and clearances for each of their drivers as soon as they receive notice of such a requirement."

[ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS---COMMERCIAL ITEMS (APR 2014)]

The following paragraphs of 52.212-1 are amended as indicated below:

1. Paragraph (c), Period for Acceptance of Offers, is revised as follows:

Period of acceptance is 180 calendar days.

2. Paragraph (h), Multiple Awards, is deleted in its entirety and replaced with the following:

The Government intends to make one award, offers must be submitted for all items.

[OFFEROR SUBMISSION INFORMATION]

I. QUOTE REQUIREMENTS

A. At a minimum, the following shall be emailed as attachments:

1. Signed and Completed Standard Form (SF) 1449 [ALL PAGES]

2. Signed SF30 Amendments (if applicable)

3. Completed Attachment 1 – Schedule of Items.

II. PRICING

A. Pricing will be evaluated through the Schedule of Items Approach. The Schedule of Items Approach is a grouping of items along with the estimated quantities. The items found in the Schedule of Items represent 100% of the estimated dollar value for 18 month base and option period for all Non-DoD USDA schools and DoD Troops & Ships customers. Offers shall submit pricing on RFP/SOW Attachment 1 – Schedule of Items, no exceptions. Use of any other spreadsheet or form may deem an offeror as nonresponsive. OFFERORS ARE REQUIRED TO SUBMIT A UNIT PRICE FOR ALL ITEMS, BROKEN DOWN INTO THE CORRESPONDING DELIVERED PRICE AND DISTRIBUTION

PRICE COMPONENTS.

PAGE 5 OF 51 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

1. Pricing will be based on the following formula:

CONTRACT UNIT PRICE = DELIVERED PRICE + DISTRIBUTION PRICE

2. In accordance with DLAD Clause 52.215-9023, Reverse Auction may be used for Distribution Price Per Pound (LB) only.

B. Definitions:

1. “Contract Unit Price” See Economic Price Adjustment (EPA) Clause.

2. “Delivered Price” See Economic Price Adjustment (EPA) Clause.

3. “Distribution Price” See Economic Price Adjustment (EPA) Clause.

(a) Distribution prices shall be formatted to no more than two (2) places to the right of the decimal point, for example, $2.50.

(b) The offeror may submit a separate Distribution Price Per Pound (LB) for each period (base period and option period 1).

III. SCHEDULE OF ITEMS: PRICING (ATTACHMENT 1)

A. OFFERS SHALL SUBMIT PRICING ON RFP/SOW ATTACHMENT 1 – SCHEDULE OF ITEMS, NO EXCEPTIONS. USE OF ANY OTHER SPREADSHEET OR FORM MAY DEEM AN OFFEROR AS NONRESPONSIVE. The Schedule of Items in the attachment represents 100% of the estimated dollar value of this procurement. Offerors must submit pricing information. The unit prices of all items found in the Schedule of Items will be comparatively assessed to identify any unusually high or low priced items (outliers).

B. Estimated quantities for 18 month period are indicated next to each item and are for information and evaluation purposes only. The unit price found in the Schedule of Items will be multiplied by the estimate to calculate the aggregate against the estimated 3 year requirements of the ordering activities and evaluated for the lowest overall aggregate cost to the Government.

C. OFFERORS ARE TO SUBMIT THE MOST CURRENT UNIT PRICES. THESE PRICES ARE EFFECTIVE FROM SUNDAY, FEBRUARY 15, 2015 THROUGH SATURDAY, FEBRUARY 28, 2015. This unit price must be in a format that shows the delivered price and the distribution price as separate entries, then totaled. For example, if the delivered price is $2.00 and the distribution price is $0.50, pricing should be formulated as follows:

$ 2.00 + $ .50 = $ 2.50 (Prices used for illustrative purposes only)

1. Do Not Submit only the Unit Price; the two (2) elements must be shown separately.

2. Delivered and Distribution Prices for all items are to be submitted according to the Government’s Unit of Issue (THERE ARE NO EXCEPTIONS). All items listed in the solicitation will ultimately become part of the vendor’s catalog. The most recent prices submitted prior to award will be incorporated into the vendor’s catalog.

IV. DISTRIBUTION PRICES

A. The offeror shall provide an independent standard Distribution Price Per Pound (LB) for each period (i.e.

Base/Option) in the Schedule of Items. ONLY ONE DISTRIBUTION PRICE PER POUND (LB) shall be offered for each period (base period and option period 1)

B. CASE Distribution Prices are automatically calculated by multiplying the Distribution Price Per Pound (LB) by the PKG SIZE. CASE Distribution Prices shall remain constant for the contract period (i.e. base or

PAGE 6 OF 51 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

option). CASE Distribution Prices for the base period do not have to be the same as each option period. CASE Distribution Prices can differ or remain the same as the base contract period; but must remain constant through the length of each period.

V. DELIVERED PRICES

A. OFFERORS ARE TO SUBMIT THE MOST CURRENT UNIT PRICES. THESE PRICES ARE EFFECTIVE FROM SUNDAY, FEBRUARY 15, 2015 THROUGH SATURDAY, FEBRUARY 28, 2015. The offeror is required to submit pricing on all items that will meet the Government’s minimum requirement.

B. As part of the evaluation process the Government reserves the right to request that the offeror substantiate any or all proposed Delivered Prices with an invoice, pricelist or quote. If the price on the invoice does not match the offered price due to a freight charge, the freight charge must be indicated on the invoice. This must appear on the invoice submitted by the offeror if requested. However, a separate freight invoice may be required as further documentation. Bulk freight charges are to be broken down by the case. All Delivered Prices shall be supportable with an invoice, pricelist or quote. If a Delivered Price (DEP) is deemed an outlier (below or above the competitive range of offers), and the Delivered Price (DEP) cannot be support by back docuementation, your entire offer may be deemed ineligible for award.

The Item Number must be marked on each invoice so as to identify the invoice’s corresponding item. The preferred documentation is the grower/supplier invoice. If invoices are not available for that time period, a written quote from the grower/supplier will be accepted. If you do not have an invoice, the offeror needs to explain why, i.e. not in season, do not carry, etc. The Government has a strong preference for invoices over market quotes. All invoices and quotes must be from sources that the offeror currently uses or plans to use to support the resultant contract.

Any quote must be presented in the following manner:

1. Detailed on grower/manufacturer letterhead;

2. Date price quote was supplied;

3. Time period price quote is effective; to include expiration date;

4. Quantity covered by price quote;

5. Grower/Manufacturer part number; and

6. Grower/Manufacturer's point of contact: including name, title, address, and phone numbers.

C. Prices must not extend more than two [2] places to the right of the decimal point. Standard rounding methods should be observed. For example, a delivered price of $4.578 should be rounded to $4.58.

D. If an offeror carries a variety of brands for the same item, the price submitted shall be for the lowest priced, technically acceptable, item that meets the Government’s minimum requirements.

E. All items procured under the resultant contract are subject to all contractual clauses and regulations, including, but not limited to DFARS 252.225-7012 Preference for Certain Domestic Commodities and procured from a Sanitarily Approved Source.

F. PROPOSED DELIVERED PRICES FOR NON-DOD USDA SCHOOLS SHALL BE FOR DOMESTIC FRESH FRUIT AND VEGETABLES ONLY, NO EXCEPTIONS (IDENTIFIED BY “FFAVORS ITEM CODE” ON ATTACHMENT 1). All invoices and quotes must reflect compliance to contract terms and conditions.

G. Offerors are required to submit pricing on Attachment 1 – Schedule of Items. Column descriptions are provided below:

1. Gov’t Item #: Self-explanatory

2. Catalog Input: The system that the catalog will be built and maintained in (either FFAVORS Web or

STORES).

PAGE 7 OF 51 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

3. FFAVORS Item Code: Provided

4. STORES Gov’t Stock Number: Provided

5. Item Description: Government Item Description.

6. PKG Size (LB) and Unit of Issue: Equals 1 case. For example, Gov’t Item #5: 5 LB BG = 1 case

7. Estimated Quantity: Quantity provided.

8. CASE Delivered Price (DEP) Including Freight: The price you actually paid for the item, as substantiated by grower/manufacturer invoice.

9. Distribution Price Per Pound (LB): Your Distribution Price Per Pound (LB).

10. CASE Distribution Price (DIP): Your Distribution Price Per Pound (LB) multiplied by the PKG SIZE.

11. Extended CASE Delivered Price (DEP): Estimated Quantity multiplied by CASE Delivered Price (DEP)

12. Extended CASE Distribution Price (DIP): Estimated Quantity multiplied by CASE Distribution Price (DIP)

13. Total Evaluated Price: Extended CASE Delivered Price (DEP) plus Extended CASE Distribution Price (DIP)

VI. SUBMISSION INFORMATION FOR PROPOSAL SPREADSHEET – Attachment 1 “Schedule of Items”

A. Please fill in the white boxes only (for base period and option period 1):

1) Vendor Name (cells C3 through E3)

2) CASE Delivered Price (DEP) Including Freight Column I (cells I7 to I90).

3) Distribution Price Per Pound (LB) Cell L2.

*** NOTE: The offeror may submit a separate distribution price per pound (LB) for each period, however, only one (1) distribution price per pound (LB) shall be offered for each period (base period and option period 1).

All components of the option period price must be rounded to two (2) places beyond the decimal point. If an offeror does not submit option period prices, the offeror’s proposal may be rejected. Option period price increases or decreases are to be expressed in dollars and cents only. The offeror may also elect to offer no change in the distribution price per pound (LB) over the life of the contract. If you are not changing option period distribution price per pound (LB), all offerors are still required to fill in cell L2 for Option Period 1 with the same distribution price per pound (LB). As a reminder, all offerors must submit ONE DISTRIBUTION PRICE PER POUND (LB), per period (i.e.base/option). Multiple Distribution Prices Per Pound (LB) within a base or option period WILL NOT BE ACCEPTED.

B. When preparing the spreadsheet, totals must appear in the rows titled “TOTAL EVALUATION” (Cells K91, L91 and M91) for both the Base period and Option 1 spreadsheet.

C. If requested to submit an invoice and the price on the invoice does not match the offered price due to a freight charge, the freight charge must be indicated on the invoice. This must appear on the invoice submitted by the offeror if requested. However, a separate freight invoice may be required as further documentation.

Bulk freight charges are to be broken down by the case.

(END OF PROVISION)

[CAUTION NOTICE]

This solicitation is being issued as a 100% Small Business Set-Aside. The applicalbe NAICS code is 311991 and size standard is 500. A Non-Manufacturer waiver was approved by Small Business Administration (SBA) for the subject solicitation. Evaluation method will be Lowest Priced, Technically Acceptable. The anticipated Indefinite Delivery, Indefinite Quantity (IDIQ) contract will contain one (18 month) base period plus one (18 month) option period. The length of the contract, including options if exercised, may total 36 months (3) years.

Delivery orders will be placed against the resulting contract at the current catalog price on the United States Department of Agriculture (USDA) Fresh Fruits and Vegetables Order Receipt System (FFAVORS) website [for Non-DoD USDA Schools] and on DLA's Subsistence Total Order and Receipt Electronic System (STORES) website

PAGE 8 OF 51 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

[for DoD Troops & Ships]. The awardee will be required to have a computer system capable of accepting delivery orders and processing Electronic Data Interchange (EDI) transactions. This contract will require the contractor to have electronic commerce/electronic data interchange (EC/EDI) capabilities.

All contractors who choose to conduct business with the Department of Defense must now be registered in the System for Award Management (SAM) database at www.sam.gov.

All contractors who receive awards as a result of this initiative are encouraged to utilize the SBA SUBNet database to assist them in further identifying additional unrestricted sources of supply. Vendors may post notices of sources sought for teaming partners and subcontractors on future contracts. Small Business can review this web site to identify opportunities in their area of expertise. You may access the SBA PRONet database through the SBA Website at: www.sba.gov.

In accordance with DLAD Clause 52.215-9023, Reverse Auction may be used for Distribution Prices ONLY and the low offeror at the end of the Reverse Auction may not be the ultimate awardee. Award determination will be based on the lowest evaluated aggregate price.

[RAPIDGATE]

"Many bases currently require enrollment in RapidGate and will not allow entry without RapidGate clearance.

During the contract implementation period, the Contractor must contact all customer locations to determine whether enrollment in RapidGate or another security program is required for access to each location. If RapidGate or other security enrollment is required, the contractor must take all necessary steps to obtain this in time for the start of performance under this contract. Failure to have RapidGate clearance may result in a vendor being turned away from the base and being unable to complete delivery. The contractor is responsible for the additional cost for RapidGate enrollment and must ensure that a RapidGate enrolled driver is available for all deliveries. We currently estimate that RapidGate enrollment will cost about $250 per company and $200 per enrolled employee for 1 year of access to multiple locations, but the cost of RapidGate or other security enrollment may vary, so the contractor should contact RapidGate to determine its own costs.

If more than one driver is required, RapidGate enrollment must be obtained for each driver. Note that enrollment can take several weeks, so an awardee that is not already enrolled must begin enrollment at the time of award notification at the latest. If difficulty or delay in enrollment in RapidGate is encountered during the implementation period, the contractor MUST contact RapidGate and/or the Security Officer at the applicable customer locations to resolve any issues with processing RapidGate enrollment so that the contractor will be able to deliver as required. For additional information regarding RapidGate, including enrollment instructions, please visit their website at www.rapidgate.com.

Please note that RapidGate is currently a requirement for access to some military bases; however, these and other locations may require enrollment in other security programs at some time in the future. In this event, the contractor is responsible for obtaining all required enrollments and clearances for each of their drivers as soon as they receive notice of such a requirement."

PAGE 9 OF 51 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

STATEMENT OF WORK (SCOPE)

INTRODUCTION

A. DLA Troop Support Pacific intends to enter into a Fixed Price with Economic Price Adjustment (FP with EPA) Indefinite Delivery, Indefinite Quantity (IDIQ) contract with a commercial firm to supply a full line of USDA No.1 or better Fresh Fruit and Vegetable (FF&V) products to Non-Department of Defense (DoD) United States Department of Agriculture (USDA) School & Department of Defense (DoD) Troops & Ships Customers, Island of Hawaii (Big Island), in the state of Hawaii.

B. The Government intends to make a single award against this solicitation, offerors are required to offer on all items in the Schedule of Items, failure to do so may result in exclusion from award consideration.

C. This solicitation is being issued as a 100% small business set-aside. It utilizes the Lowest Price Technically Acceptable (LPTA) evaluation method.

D. Any award made against this solicitation will result in a Fixed Price with Economic Price Adjustment (FP with EPA), Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The IDIQ contract will provide for an indefinite quantity, within stated limits, of specific supplies or services to be furnished during a fixed period, with deliveries to be scheduled by placing orders with the contractor (reference DLAD 16.504(a)).

E. NON-DOD USDA SCHOOLS CUSTOMERS: All Fresh Fruits and Vegetable products delivered to schools under this IDIQ contract shall be sourced domestically, no exceptions. Non-DoD USDA School Customers are allowed to utilize the resultant IDIQ contract only when they use Federal funding. Additionally, these customers shall be required to utilize Federal funding on domestic items ONLY. Non-Domestic items for schools are not authorized using Federal funding.

F. DOD TROOPS AND SHIPS CUSTOMERS: A Class Domestic Non-Availability Determination (DNAD) for Federal Supply Class 8915, Fresh Fruits and Vegetables, dated 16 May 2008 has been approved under the DLA Troop Support Pacific/DLA Produce Long-Term Contracts. This DNAD establishes a limited Berry Amendment waiver to the requirements of DFARS 252.225-7012, Preference for Certain Domestic Commodities (Jun 2010), which is applicable to this solicitation. As a result of the DNAD, non-domestic FF&V may be supplied under this contract TO DOD TROOPS AND SHIP CUSTOMERS ONLY, when domestic FF&V of satisfactory quality and sufficient quantity cannot be procured as and when needed at U.S. market prices. This determination will remain in effect until these circumstances have changed and the DNAD is formally rescinded.

II. EFFECTIVE PERIOD OF CONTRACT

A. The resultant IDIQ contract may be for a total of 3 years (one [18 month] base period plus one [18 month] option period) commencing on the effective date of the IDIQ contract. The base period will include a start-up period, see paragraph V. Requirements.

B. For evaluation purposes only, the base term of the resultant IDIQ contract (18 Months), and the term of any option (18 Months), if exercised under the IDIQ contract, will not exceed 18 months for the option period. The total length of the IDIQ contract will not exceed thirty-six (36) months.

C. Exercising of an option is not automatic and depends upon such conditions as acceptable vendor performance in meeting contract specifications and verifying an ongoing demand for this requirement.

III. OPTIONS

A. There is one 18 month option period in this solicitation. Acceptance of this option is mandatory. Delivered Prices (DEP) and Distribution Prices (DIP) [See Economic Price Adjustment (EPA) clause] must be submitted for both the base period and option period.

B. Failure to propose an increase or decrease of Distribution Price in the option period will be considered, and evaluated as, no change for the option period.

IV. GUARANTEED MINIMUM / MAXIMUM

A. The guaranteed minimum is $79,000.00 (for the base period only).

PAGE 10 OF 51 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

B. The maximum ceiling on the resultant contract is $1,800,000.00.

V. REQUIREMENTS

A. Startup Period: The Contractor’s startup period will take place prior to the first order and is included in the 18-month period of the base period. The Contractor shall submit a proposed implementation schedule to the Contracting Officer within five (5) days after award highlighting the steps that will be taken to implement a fully functional distribution account, including all EDI transactions for all customers covered by this solicitation. An additional thirty (30) days will be granted for actual implementation. No more than thirty (30) days after award will be permitted for each contractor to have fully functional distribution accounts in place for all customers.

VI. CATALOG

Offerors will be required to maintain electronic catalogs that list all items available to the customers covered under this solicitation. The catalog for Non-DoD USDA Schools customers shall be built and maintained in USDA’s Fresh Fruits and Vegetables Order Receipt System (FFAVORS) Web. The catalog for DoD Troops and Ships customers shall be built and maintained in DLA’s Subsistence Total Order Receipt Electronic System (STORES). Each item in the catalog shall contain the corresponding national or local stock number, Government item description, packaging characteristics, unit of issue and unit price.

A. Catalog Maintenance

1. New Items

(a) Prior to commencement of the first order, DLA Troop Support Pacific, the customer and the vendor will collaborate to identify items not found in the Schedule of Items which are to be added to the ordering catalog. Neither the vendor nor customer is permitted to add a new item to the catalog without initiating a new item request to the Contracting Officer.

(b) After ordering commencement, if a customer desires to order a Fresh Fruit and Vegetable (FF&V) item that is not part of the ordering catalog, the contractor will be allowed a maximum of twenty (20) days to source the item, obtain a stock number from DLA Troop Support Pacific (if required) and add the item to the ordering catalog via an 832 catalog transaction. These items should then become a permanent part of the contractor’s inventory, dependent upon availability, after the Contracting Officer’s determination of fair and reasonable pricing. The contractor shall utilize the Contracting Officer provided form when requesting all item approvals (additions and/or changes). The form is mandatory and is Attachment 3.

(c) The successful awardee shall assume the responsibility of introducing new produce items to the customers, as well as showing cost effective alternatives to their current choices.

2. Catalog Pricing

(a) Schedule of Items Pricing: Items priced in the Schedule of Items (See Attachment) will be included in the ordering catalog following award. Schedule of Items will be determined fair and reasonable prior to award. The final proposed price for each item in the Schedule of Items will be the catalog price during the first week of customer ordering.

(b) Catalog Price Changes: Once an item is listed on the ordering catalog, the contracting officer will make on-going price reasonableness determinations. In accordance with clause Economic Price Adjustment –Actual Material Costs for Subsistence Delivered Price Business Model, contractors are permitted to submit a weekly EPA for items found on the catalog. For each item the vendor is requesting a price change, the contracting officer will conduct a separate price reasonableness determination. The item will be removed from the catalog until a fair and reasonable price can be determined by the Contracting Officer.

(c) Catalog Additions: Before an item is added to the catalog vendors are required to submit to the contracting officer a request of proposed catalog additions (See Attachment). The request shall include the stock number, Government item description, proposed unit price and a corresponding supplier invoice or quote, and proposed distribution price. The request is due by 9:00 AM HST on the Monday prior to inclusion of the Wednesday catalog updates. The contracting officer will review the catalog addition request and upon determining the price fair and reasonable will contact the contractor to indicate acceptance. The contractor shall then include the item on Wednesday’s catalog update. Should the proposed price fail to be determined fair and reasonable, the contracting officer will conduct negotiations with the vendor. If after negotiations the proposed pricing still cannot be determined fair and reasonable the item will not be added to the catalog.

(d) Pricing Requirements: The final negotiated contract fixed unit price for each item delivered to all customers shall be in effect for a minimum of all orders issued during the first ordering week (from Sunday at 12:01 AM through the following Saturday until midnight). The prices shall remain in effect for all subsequent ordering weeks except as otherwise adjusted IAW clause Economic Price Adjustment –Actual Material Costs for Subsistence Delivered Price Business Model (Nov 2011).

PAGE 11 OF 51 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

(i) On the first week’s catalog the vendor shall submit final evaluated prices as awarded using the 832 transaction unless lower market prices are available at time of award whereby the vendor shall adjust their catalog prices to provide all available lower prices to the Government. Because this award is being made as Low Price Technically Acceptable, there is no upward adjustment on the final evaluated price for the first week’s catalog. For Troop Customers the vendor retains the right to limit deliveries under the first week’s catalog to delivery days in the first week plus the following Monday and Tuesday.

3. Rebates/Discounts and Price-Related Provisions

(a) The contractor shall employ prevailing commercial methods in the pursuit of discounts, rebates, allowances or other similar economic incentives or benefits, for the customers supported under this contract, throughout the period of performance. All NAPA discounts, food show discounts, early payment discounts (except as identified in paragraph (b) herein), and other discounts, rebates, allowances or other similar economic incentives or benefits received by the Contractor at any time during the period of performance shall be passed to the Government via a reduced catalog price. Instructions for identifying discounts, rebates, allowances or other similar economic incentives or benefits that shall be provided to the Government or retained by the contractor are set forth in the submission requirements in the Business Proposal/Pricing and in the Reports section of the Statement of Work.

(b) The contractor may retain Early Payment discounts that meet the following conditions:

(i) the Early Payment discount is an incentive to encourage payment earlier than the normal payment due date;

(ii) the Early Payment discount is consistent with commercial practice;

(iii) the Early Payment discount is routinely given by the manufacturer/growers to customers other than the Prime Vendor/Contractor at the same discount rate and under the same conditions as provided to the Prime Vendor/Contractor;

(iv) the Early Payment discount is not established, requested, or negotiated for the purpose of avoiding giving DLA TROOP SUPPORT PACIFIC a lower cost or a rebate or in exchange for a higher invoice price;

(v) the Early Payment discount is no more than 2 percent of the manufacturer/grower’s invoice and the early payment is required within 10 days to obtain the discount; and

(vi) the contractor actually made the required payment within the time period required to receive the discount.

(c) Upon request the contractor shall provide to the Government any invoices, quotes, or agreements relevant to the delivered price component for existing catalog items, for any new items being added to the catalog, and for requested price changes to existing catalog items. The contractor must include detailed payment terms on each invoice or quote used to substantiate delivered price, including any applicable discounts or rebates. If there are no payment terms associated with the document, the contractor must annotate it with “No payment terms.”

(d) The Government may require the contractor to submit invoices and other documentation from all subcontractor tiers or any supplier or person in the delivered price supply chain, to substantiate all discounts, rebates, allowances or other similar economic incentives or benefits. If the Contracting Officer determines, after reviewing an invoice or other documentation, that a discount, rebate, allowance or other similar economic incentive or benefit should have been passed on to the Government, or if price verifications reveal any instance of overpricing or underpricing, the Government shall be entitled to a prospective delivered price reduction and a retroactive refund for the amount of the overcharges or discounts, rebates, allowances or other similar economic incentives or benefits, including interest and the contractor shall be entitled to a credit for any undercharges. The Contracting Officer, or authorized representative, shall have the right to examine and audit all the Contractor's records relevant to the existence of discounts, rebates, allowances or other similar economic incentives or benefits, and commercial customer delivered prices. Failure to exercise this right shall not constitute a defense or alter the Government’s entitlement to any other remedies by contract or by law.

VII. DEFENSE APPROPRIATIONS ACT

A. A Class Domestic Non-Availability Determination (DNAD) for Federal Supply Class 8915, Fresh Fruits and Vegetables, dated 16 May 2008 has been approved under the DLA Troop Support Pacific/DLA Produce Long-Term Contracts. This DNAD establishes a limited Berry Amendment waiver to the requirements of DFARS 252.225-7012, Preference for Certain Domestic Commodities (Jun 2010), which is applicable to this solicitation. As a result of the DNAD, non-domestic FF&V may be supplied under this contract TO DOD TROOPS AND SHIP CUSTOMERS ONLY, when domestic FF&V of satisfactory quality and sufficient quantity cannot be procured as and when needed at U.S. market prices. This determination will remain in effect until these circumstances have changed and the DNAD is formally rescinded.

PAGE 12 OF 51 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

B. This DNAD is not applicable to Non-DoD USDA schools customers, the USDA requires that produce supplied via Federal Entitlement for School lunch funding be domestic only, no exceptions.

VIII. CUSTOMERS

A. Adding customers within the Contract Geographic Distribution Region/Zone.

1. Additional non-DoD USDA school and DoD Troops & Ships customers that request DLA Troop Support Pacific produce support will be added on to the resultant prime contract under this solicitation, without any new acquisition or competition process, if the customer(s) is clearly within the geographic distribution region/zone covered by this contract.

2. In this case, the contractor shall include this customer(s) at the effective contract prices applicable to that contract zone or region.

3. The decision as to whether the new customer is clearly within the contract region or zone and will be added to the contract without further competition and at existent contract prices, shall be the sole decision of the DLA Troop Support Pacific Contracting Officer.

B. Adding customers outside the contract geographic distribution region/zone that are not covered by a current Produce Long Term Contract.

1. This provision applies to the following customers:

(a). A non-DoD school and DoD Troops & Ships customer that is not clearly within the contract geographic distribution region/zone or for which the contractor will NOT accept the customer(s) at the effective contract price, (b). A customer(s) located in an area that may be considered adjacent or proximal to the geographic distribution region/zone covered by more than one contractor.

(c). The above instances may occur when new customers request DLA Troop Support Pacific Produce support or a current Contractor is no longer able to support that proximal customer installation(s). In these latter events, the DLA Troop Support Pacific will utilize this provision to expeditiously source a Contractor for the customer installation(s).

2. The customer installations described in para. (B) above, and their Produce requirements will be added to a Contractor’s contract as follows:

(a) Complete price proposals to support the subject new customer(s), to include distribution and delivered prices, will be requested from only existing Subsistence Produce contractors that are proximal to the new customer, i.e. close in distance.

3. The contract maximum may not be exceeded, even with the addition of a new customer(s).

4. The decision as to which contractors are proximal to the new customer and will be requested to provide a proposal to support such customer shall be the sole decision of the DLA Troop Support Pacific Contracting Officer.

IX. CUSTOMER SERVICE

A. Vendors shall treat every customer covered under its contract as of its best customers. Therefore, any treatment and/or customer service policy given to other accounts shall also be given to the customers under these contracts.

B. USDA School Lunch Program customers have periodic food menu board, school district and other types of meetings which the vendor may be required to attend. At these meetings, the customers not only review their internal business practices, but the offeror can utilize this forum to show new products, demonstrate produce preparation, and provide nutritional information. The email address;

of the respective agencies representatives, or any other method of communicating, shall be furnished to the customers after award.

C. Vendors shall provide at least one (1) full time Customer Service representative to maintain continuous contact with all of the ordering activities. The name of the representative and the phone number, mobile phone number, beeper number, email address, or any other method of communicating with the representative, shall be furnished to the customer after award.

D. The vendor shall assume the responsibility of introducing new food items to the customers, as well as to show cost effective alternatives to their choices.

PAGE 13 OF 51 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

E. Since many of our customers only have access to the Government phone network, it is strongly preferred that a toll free number be provided.

VIII. ORDERING SYSTEMS

A. Fresh Fruit and Vegetable Order Receipt System (FFAVORS Web): Non-DoD customers (USDA school customers) will utilize the Fresh Fruit and Vegetable Order Receipt System (FFAVORS) Web catalog. The successful awardee will be provided a User ID and password to Log in and receive orders through FFAVORS Web, a web-based ordering system. The vendor is responsible for establishing and maintaining the FFAVORS WEB catalog in accordance with Attachment 4.

1. Accessed via the Internet. FFAVORS WEB is the Government’s ordering system for USDA Customers. It is capable of accepting orders from the schools and tribal reservations.

2. Customers will be able to order all of their requirements through FFAVORS WEB. The system will transmit orders to the vendor and DLA-Troop Support Pacific.

3. In the event the FFAVORS WEB system is not operational, the vendor must provide alternate ways for the customer to order (e.g., by fax, by phone, pick up orders.)

B. Subsistence Total Order and Receipt Electronic System (STORES): DoD customers (Troops and Ships) will utilize the Subsistence Total Order and Receipt System (STORES) catalog. The successful awardee will be provided a User ID and password to Log in and receive orders through STORES, a web-based ordering system. The vendor is responsible for establishing and maintaining the STORES catalog in accordance with Attachments 5-7.

1. STORES is the Government’s translator/ordering system that is capable of accepting orders from any of the Services: i.e.

Army, Air Force, Navy, or Marines individual ordering systems and translating them into an Electronic Data Interchange (EDI) format.

In addition, this information is passed to DLA Troop Support Pacific for the purposes of contractor payment and customer billing.

2. Customers will be able to order all of their requirements through STORES. The system will transmit orders to the vendor and DLA-Troop Support Pacific.

3. In the event the STORES is not operational, the vendor must provide alternate ways for the customer to order (e.g., by fax, by phone, pick up orders.)

4. Contractor shall use the Order Receipt Confirmation tool in STORES to confirm receipt of all transmitted orders.

C. Public Key Infrastructure (PKI)/ External Certificate Authorities (ECA) Certificates: The Department of Defense DoD) Public Key Infrastructure (PKI) Certificate will be required for all DoD users. A DoD PKI certificate will be required for all contractors.

The requirement for PKI certificates is implemented in accordance with DoD security policy promoting secure electronic transactions.

1. Obtaining a PKI certificate:

(a) Contractors who do not work on-site at a Department of Defense facility may purchase a DoD PKI certificate from one of three External Certificate Authorities (ECAs). The ECAs are vendors who provide digital certificates to DoD’s industry partners who are using their own equipment or working in non – Governmental facilities. Certificate prices range from $99 - $115 (subject to change) per certificate per year, with volume discounts at some ECAs. A list of ECAs is available at https://www.daas.dla.mil/daashome/pki_contacts.asp.

(b) Each contractor must fully comply with the DoD requirement to implement PKI in order for our information systems to remain secure and viable.

IX. ORDER PLACEMENT

A. Minimum order requirement for any resultant contract is $100.00. The $100.00 minimum order shall be based on the aggregate total of orders to all customers located within a particular base or location. See attachment for customers and addresses.

B. School Customers and DoD Troops & Ships shall place their orders to accommodate a 3-day order time. For example, the vendor downloads the order on Tuesday and prepares shipment for Friday, in effect, 3-day order. Orders may be placed with longer lead time not to exceed 10 days in advance of the requested delivery date; however, the minimum lead-time is “72 hour”.

C. All invoice pricing will be based upon the unit price at time of order. For example, for any item ordered on a Friday to be delivered the following week, pricing will based upon the Friday price, regardless of whether the unit price for that item changed as part of the weekly catalog update.

PAGE 14 OF 51 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

https://www.daas.dla.mil/daashome/pki_contacts.asp

X. ITEM AVAILABILITY

A. Vendors must have access to items in sufficient quantities to fill all ordering activity requirements. All supplies shall be furnished on a “fill or kill” basis. Partial shipments are acceptable if the customer is notified in advance and agrees to the partial shipments; however, the unfilled quantity is to be reported as not-in-stock (NIS). Offerors are required to have procedures for handling NIS situations. The contractor is required to stipulate timeframes in which the NIS item will be identified to the customer prior to delivery, in order that a substitute item may be requisitioned via a new order. Only substitutes of comparable description, quality, and price may be offered to the customer.

B. Vendors shall notify the customer within 24 hours of order placement of the non-availability of any item. Vendors shall offer the customer a substitute of equal or higher quality and at an equal or lower cost, or advise them of the not-in-stock position of the item.

Substituted product shall not be delivered without prior…