SPE1C125Q0388.PDF

REQUEST FOR QUOTATIONS THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

4. CERT.FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

5. ISSUED BY

7. DELIVERY

9. DESTINATION

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5 ON OR

BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (See Continuation Sheets)

12. DISCOUNT FOR PROMPT PAYMENT

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

16. SIGNER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not useable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

SPE1C1-25-Q-0388

1. REQUEST NO.

2025 JUL 07

2. DATE ISSUED

7011699763

3. REQUISITION/PURCHASE REQUEST NO. RATING

DLA TROOP SUPPORT

C AND T SUPPLY CHAIN

700 ROBBINS AVENUE

PHILADELPHIA PA 19111-5096

USA

Buyer: Nicholas Smarro DNS0060 Tel: 445-737-6336 Email: NICHOLAS.SMARRO@DLA.MIL

90 DAYS ADO

6. DELIVER BY (Date)

8. TO:

c. CITY

d. STATE

b. STREET ADDRESS

a. NAME OF CONSIGNEE

e. ZIP CODE

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS

15. DATE OF QUOTATION

a. NAME (Type or Print)

AREA CODE

c. TITLE (Type or Print)d. CITY

c. COUNTY

b. STREET ADDRESS

e. STATE f. ZIP CODE

See Schedule

2025 JUL 21

NUMBER

FOB DESTINATION

OTHER

(See Schedule)

CAGE

b. TELEPHONE

See attached schedule to complete quote information.

Quoter must also complete the following:

a. Quotation is valid for 90 days from date specified in Block 10 above unless otherwise indicated: _____________ .

b. Prices quoted are:

___ Contained in Commercial Catalog or Published Price List No. ___________________ dated _______________ page __________ .

___ Contained in Internal Price List No. _______________dated ____________________, which may be examined at our facility.

___ Commercial sales of comparable quantities: Quantity ____________ ; Price _____________;

___ Customer ________________________.

___ Other (provide basis) ______________________________________ _______________________________________ .

c. FOB Point: ____ Destination ____ Origin Shipping Point (City, State) _________________________________________ .

d. If delivery period shown in Block 6 is unacceptable, provide best possible delivery: _________________________________.

e. Remittance Address (Name, Street, City, State, ZIP): Same as Block 13 unless otherwise indicated below:

f. Vendor FAX Number: ____________________ Vendor Toll-Free Number: ____________________ Vendor E-mail: ______________________________

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CONTINUED ON NEXT PAGE

SPE1C1-25-Q-0388

SECTION A - SOLICITATION/CONTRACT FORM

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020) FAR

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

CAUTION NOTICE

POCs:

Nicholas Smarro Contract Specialist - Outerwear, Shirts, & Headwear Clothing & Textile Directorate DLA Troop Support Nicholas.smarro@dla.mil

Earl Joyner Contract Officer - Outerwear, Shirts, & Headwear Clothing & Textile Directorate DLA Troop Support Earl.Joyner@dla.mil

Note: The Tech Data, Bill of Materials, and Spec is provided as attachments to this solicitation.

OFFERS:

ALL QUOTES MUST BE SUBMITTED VIA THE DLA INTERNET BID BOARD SYSTEM (DIBBS) AT https://www.

dibbs. bsm.dla.mil BEFORE THE ESTABLISHED CLOSING DATE.

As part of the United States Defense Industrial Base, offerors are strongly encouraged to develop pricing that adequately accounts for market risk and volatility, includes sufficient margins to withstand future unforeseen contingencies, and allows for long term viability. Offerors are advised to refrain from submitting any offers or bids with the anticipation that in the event costs increase that there may be a price adjustment and/or cancellation of the contract. Offers are reminded that the awardee is expected to, and will be contractually bound to, perform at the final pricing submitted for the duration of the contract performance period(s) established in this solicitation. The successful performance of your contract is critical to the continued support of our nation's warfighters.

Due to the volatility of demands, and frequent quantity changes on open purchase requests, offerors are highly encouraged to submit quantity ranges when quoting. If a PR is evaluated manually, quoting ranges provides the buyer the option to combine requirements or reduce the quantity as needed without resoliciting or adding any additional administrative burden for either party involved when making an award.

IDENTIFICATION OF SOURCES FOR ALL COMPONENTS FOR CLOTHING/TEXTILE ITEMS:

(a) The offeror shall indicate below the names and addresses of those suppliers from whom each component will be obtained for use in the performance of any resultant contract. In addition, for each component, the offeror shall also identify the name of the item's manufacturer and the address of the manufacturing location. Failure to furnish this information with the offer may result in rejection of the offer.

mailto:Nicholas.smarro@dla.mil mailto:Earl.Joyner@dla.mil https://www.dibbs.bsm.dla.mil/ https://www.dibbs.bsm.dla.mil/ https://www.dibbs.bsm.dla.mil/

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SPE1C1-25-Q-0388

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

(b) No change in the supplier(s) or manufacturer(s) listed below shall be permitted between the opening/closing date of the offer and the award, except where time permits and then only upon receipt of the Contracting Officer's written approval.

(c) Any change in the supplier(s) or manufacturer(s) listed below, and in any resultant contract, is prohibited unless it is specifically approved in advance by the Contracting Officer.

Component and Quantity Name and Address of Supplier Address of Manufacturer

BUY AMERICAN/BERRY:

This solicitation includes domestic preference requirements as identified in the Berry Amendment. Offers are cautioned that ALL components must be of domestic origin in compliance with clause 252.225-7012, Preference for Certain Domestic Commodities (APR 2022) as contained in this solicitation. The vendor must certify their agreement to these terms by signing the certifications located below.

Section 833 National Defense Authorization Act Certification

I, (name) do hereby certify by signature below that all articles or items of “clothing,” including the materials and components thereof, being offered for sale to the Department of Defense have been grown, reprocessed, reused, or produced in the United States, other than sensor, electronics, or other items added to, and not normally associated with, clothing (and the materials and components thereof). (signature).

MASTER SOLICITATION:

THIS SOLICITATION INCORPORATES THE TERMS AND CONDITIONS SET FORTH IN THE DLA MASTER SOLICITATION FOR EPROCUREMENT AUTOMATED SIMPLIFIED ACQUISITIONS (PART 13) REVISION 100 (April 24, 2025) WHICH CAN BE FOUND ON THE WEB AT: https://www.dla.mil/Portals/104/Documents/ J7Acquisition/MasterSolicitation4ASAcqRev-100_April_24_2025.pdf

RESULTING PURCHASE ORDER:

The Government intends to award a single purchase order award from this solicitation. This solicitation will be issued as a 100% SMALL BUSINESS SET-ASIDE. Only small business firms will be considered for an award in response to this solicitation.

This solicitation is subject to the Simplified Acquisition Threshold regulations; therefore, the total maximum dollar value of this purchase order may not exceed $250,000.00.

Very Important Notes:

- 100% Small Business Set-Aside

- FOB Destination

- Inspection and Acceptance at Origin. The Government reserves the right to change Inspection and Acceptance to

Destination should the Government determine a need and it is in its best interest.

- Any resulting award will require Pre-Production Samples

SOURCE SELECTION:

The solicitation is issued as a Total Small Business Set-Aside and will result in a Firm Fixed Price contract. Evaluation shall occur on a LPTA (Lowest Price Technically Acceptable) basis, where acceptability must be attained in the following non-price evaluation factors:

https://www.dla.mil/Portals/104/Documents/J7Acquisition/MasterSolicitation4ASAcqRev-100_April_24_2025.pdf https://www.dla.mil/Portals/104/Documents/J7Acquisition/MasterSolicitation4ASAcqRev-100_April_24_2025.pdf

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SPE1C1-25-Q-0388

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

Non-price evaluation factors for award are the following:

Supplier Performance Risk System (SPRS)

Past performance evaluation will utilize the Supplier Performance Risk System (SPRS). The evaluation criteria stated in this paragraph supersede any inconsistent provisions contained elsewhere in the solicitation. Moreover, those offerors who consistently demonstrate an ability to deliver on time while consistently improving the quality of the products they produce will receive more favorable consideration than those who do not. The Government reserves the right to evaluate past performance up until award.

The offeror's ability to meet the delivery schedule and manufacture the item in accordance with the solicitation requirements is paramount.

RFID HANGTAG:

This solicitation requires the successful awardee(s) to affix passive RFID tags, at the ITEM, case, and palletized unit load levels. The successful awardee(s) is also required to electronically submit advance shipment notices to DOD, to permit association of the passive RFID tag data with the corresponding shipment.

An RFID inlay shall be added to the barcode paper hang tag attached to each item. Where the use of self-adhesive bar-code labels are authorized, the RFID inlay may be added to the self-adhesive label in lieu of a paper hang tag. All other contract barcode and hang tag requirements still apply.

The RFID inlay should be passive Gen2 with a frequency range between 860 and 960 MHz. The RFID antenna should be Avery/ Dennis AD222 or comparable with ISO/IEC 18000-C EPCglobal C1G2 Protocol and an EPC memory allocation containing a 96 bit EPC Number. The data linking the EPC number to the NSN and quantity unit pack must be exportable to VIM/ASAP. The bar code of the EPC Number must be printed at the bottom of the tag along with the human readable version below the bar code.

In addition to defects applicable to the paper tag and barcoding element, the RFID tag shall be examined for the defects listed below:

-RFID Inlay omitted -RFID Inlay not secure -RFID Inlay not laying flat when packaged -RFID Inlay not readable with RFID scanner -RFID Inlay or configuration not as specified

IDENTIFICATION OF QUALIFIED LABORATORY AND SOURCE SAMPLING:

(a) The offeror or bidder shall indicate in paragraph (e) below the name and address of the laboratory or laboratories where components or end items will be tested during the course of any resultant contract. Any laboratory proposed by the Contractor is subject to the approval of the Contracting Officer.

(b) The Government quality assurance representative (QAR) will cut samples from a lot at the textile component source and send them for testing to the laboratory cited below. (The acceptability of each lot will be determined through the testing of these samples). In addition, the QAR will simultaneously cut samples from the same rolls of material and send them to the DLA Troop Support laboratory when advised by the DLA Troop Support textile technologist to do so. For end items, duplicate samples will be drawn. Source sampling procedures are detailed further in DLA Troop Support Manual, Quality Systems Requirements, 4155.3, which is incorporated by reference.

(c) The prime Contractor will notify the DLA Troop Support textile technologist (Leonard Johnson at leonard.

johnson@dla.mil) in writing at least ten days in advance when lots are to be presented to allow Government witnessing of testing at the Contractor's laboratory. If the Government intends to witness testing, a representative from the DLA Troop Support laboratory will notify the Contractor's laboratory. In the absence of Government notification, testing should proceed mailto:}{\rtlch\fcs1 \af0 \ltrch\fcs0 \ul\cf2\ulc2\insrsid1321313\charrsid398023 leonard.johnson@dla.}{
\rtlch\fcs1 \af0 \ltrch\fcs0 \ul\cf2\ulc2\insrsid1321313 mailto:}{\rtlch\fcs1 \af0 \ltrch\fcs0 \ul\cf2\ulc2\insrsid1321313\charrsid398023 leonard.johnson@dla.}{
\rtlch\fcs1 \af0 \ltrch\fcs0 \ul\cf2\ulc2\insrsid1321313 mailto:leonard.johnson@dla.mil

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SPE1C1-25-Q-0388

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

as scheduled.

(d) Should the Contracting Officer withdraw approval of the laboratory proposed by the Contractor during the course of a contract, DLA Troop Support will perform the required testing for up to 30 calendar days from the date of approval withdrawal. The charge for testing will be the DLA Troop Support laboratory's effective cost rate on the date of testing. The Contractor is responsible for securing the services of another laboratory during this period.

(e) Any change in the laboratory (or laboratories) specified below is prohibited unless approved in advance by the Contracting Officer.

Name and Address of Laboratory Component Identity* Name and Address of Component Source

When a single lot of material requires testing by more than one laboratory for different characteristics, list the name of the secondary laboratory and the test characteristics below:

Name and Address of Laboratory Component Identity* Test Characteristics

(f) It is solely the prime Contractor's responsibility to schedule laboratory testing and to obtain test reports. The cost of laboratory testing shall also be borne by the prime Contractor.

(g) Shipments of component materials to the prime Contractor need not be deferred pending test results except when shade approval is required (see paragraph (h)). Cutting production lots without a passing laboratory test report on the corresponding samples is done at the Contractor's own risk.

(h) Shade evaluation is acceptance testing. Therefore, component lots may not be shipped to the prime Contractor until the DLA Troop Support laboratory accepts the shade of the material.

SHADE EVALUATION OF CONTRACTOR FURNISHED MATERIALS:

Although important notes are included in the paragraph below, please be sure to read the Tech section of this caution notice in its entirety.

The fabric supplier shall submit shade swatches along with a DD1222 to:

DLA Product Testing Center Analytical 700 Robbins Ave Philadelphia, PA 19111

ATTN: BLDG 5D

EMAIL: PTC_A.Shade@dla.mil

PHONE: 215-737-0114

For physical (non-shade) testing, the contractor's approved qualified laboratory will be required to forward a completed test report for each lot of components to PTC_A.Shade@dla.mil. The supplier source sampling representative will forward the completed DD Form 1222. Samples for physical testing will only be forwarded upon request to:

mailto:PTC_A.Shade@dla.mil

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SPE1C1-25-Q-0388

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

DLA Product Testing Center Analytical 700 Robbins Ave Philadelphia, PA 19111

ATTN: BLDG 5D

EMAIL: PTC_A.Shade@dla.mil

PHONE: 215-737-0114

SUPPLIER PERFORMANCE RISK SYSTEM (SPRS):

It is imperative that vendors validate their performance data in SPRS.

Vendors MUST register at the SPRS website https://www.sprs.csd.disa.mil/ for access to view their past performance scores and negative delivery and quality records affecting the scores.

Your delivery performance will be evaluated by using your SPRS contract data, the history record of performance, for Federal Supply Class (FSC) 8405 (Outerwear, Men's ) and 8410 (Outerwear, Women's). We will use the weighted average score of both FSCs to come to an overall SPRS score as both Federal Supply Class Codes are similar enough to be equal. To get this overall score we will multiply the 8405 (Outerwear, Men's) score by the amount of records under that FSC. We will do the same for FSC 8410 (Outerwear, Women's) then add the overall score results for 8405 and 8410. This total will then be divided by the total amount of records under both FSCs 8405 and 8410 to come to the Overall SPRS Score for the vendor.

For example, if a vendor has a score of 80 for FSC 8405 with 100 records of delivery performance, you would multiply 80 * 100 = 8000. If the vendor has a score of 90 for FSC 8410 with 20 records of delivery performance, you would multiply 90 * 20 = 1800. You would then add 8000 + 1800 = 9800. Then divide 9800 by the total amount of records of delivery performance under both FSCs, which is 120. The vendor has an Overall SPRS Score of 81.67 for the evaluated FSCs (9800/120 = 81.67).

NON-GOVERNMENT FURNISHED MATERIAL (GFM): The Government has recently changed its procedures regarding Government Furnished Material (GFM). GFM will no longer be provided to Contractors that are awarded contracts for end item dress clothing contracts/purchase orders. The Government will still make available to the Contractor, for use in connection with and under the terms of this purchase order, the material set forth below, and the Contractor shall utilize such materials in the furnishing of supplies hereunder. All other types of materials required in the performance of this contract shall be furnished by the Contractor.

Type of Material: Cloth, Tropical, Khaki shade, M-1

Price: $24.42 per yard

It is now the responsibility of the Contractor to purchase the material listed above from DLA Troop Support as needed. The Government shall be the sole source of the supply of the materials listed above and only such material obtained from the Government under this solicitation may be used in the performance of this purchase order.

PRICING:

The material will be priced at the current DLA Troop Support contract price for the material being purchased with an additional 2% inflation added on for each pricing tier. The material price will be listed in the solicitation and the Contractor is required to submit pricing inclusive of the material price (CMT + Material price). The Contractor can purchase any amount of cloth desired that does not exceed 2% of the total yardage required to produce the item based http://www.sprs.csd.disa.mil/

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SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

on the Government BOM. In order not to affect planning and the purchase of cloth by the Government, unlimited quantities of cloth cannot be sold to the Contractor. In the event that the Contractor would like material in excessive quantities, defined as purchasing more than 2% of the total unit allowance determined by the Government BOM for that delivery order, the Contractor may submit a request for the excess material. Depending on fabric inventory levels, the Contracting Officer may, at his or her discretion, approve the request for some or all of the excessive quantities.

PAYMENT:

Upon the delivery of end items, the Contractor will be paid the contractual unit price for the contract. It is the responsibility of the Contractor to pay the balance owed to the Government for the material as end items are shipped and payments are received. The Contractor will receive a bill from DFAS for the amount of the cloth purchased that will outline the procedures for payment. A copy of the bill must be submitted with every payment. The Contractor will only receive one bill and must make copies of it if incremental payments will be made. This ensures there is a copy of the bill linking every incremental payment made. The balance due for the purchase of the cloth must be paid within 180 days after the date of the bill for the purchase of the material. In the case that delivery schedules have been extended, the Government may extend the payment terms beyond 180 days. The Contractor will have a continuing balance owed to the Government for the material until end items are shipped and payments are received by the Contractor and made to the Government. In the case that a Contractor makes a late payment or no payment at all, a standard rate of interest will be charged to the Contractor's account which is determined by DFAS. Failure to make payment will be considered as a part of any future assessment of past performance. Final payment on this contract will be withheld until all material is paid for. Note that once the sale is made for the cloth, the Contractor assumes all responsibility for the cloth including care and safety.

CONTRACTOR REQUEST FOR MATERIAL:

The Contractor shall submit a properly executed DLA Troop Support Form, “Prime Contractor's Request for the Purchase of Material”, to the Contract Specialist. The procedure for requesting material has not changed. It is the responsibility of the Contractor to request the material in sufficient time to comply with the delivery schedule of the contract. The Government reserves the right to ship partial orders of material depending on the current available stock. The Contractor is not required to purchase the entire amount of material at one time that is required to complete the purchase order. The Contractor may purchase the entire amount of material required to complete the delivery at one time and schedule partial shipments for later dates. If the cloth required to complete the purchase order is purchased all at once, payment is due 180 days after the date of the bill for the purchase of the material. If smaller increments are purchased, payment is due 180 days from each incremental sale. The Government will not purchase extra fabric leftover after the end of a contract.

PROCEDURES:

1.All concerns regarding material should be directed to the Contracting Officer by letter or email within 30 days of the purchase of the cloth. The Contracting Officer will respond within three business days of receipt. The Contractor must notify the QAR and Contracting Officer within the timeframes listed above when there is an issue regarding quality of the material. Ultimately, it is the Contracting Officer's decision to determine a solution.

2.The Government reserves the right to furnish cloth on rolls or folded. Unless sponged, rolls should contain approximately 100 yards of fabric at approximately 60” width. The Government may furnish material in widths other than those specified. Regardless of widths furnished, the material shall not be deemed deficient or defective when the

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SPE1C1-25-Q-0388

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

width furnished differs from the specified width by less than plus or minus 2 inches. If more than plus or minus 2 inches, the Contractor shall be entitled to an equitable adjustment.

3.Material furnished shall be charged to the Contractor's account in multiples of one yard. Where material furnished contains fractions of a yard, the yardage shall be rounded to the whole yard. Fractions of less than one-half yard will be rounded to the next lower full yard; fractions of one-half yard or more will be rounded to the next higher full yard.

4.The Government reserves the right to provide not more than 10% of the material in short pieces. The Contractor shall cut and use short pieces furnished and/or generated and not retain them for return to the Government.

5.For the determination of defective material for excessive visual defects, the Contractor's examination of the material shall be in strict accordance with the quality assurance provisions for the fabric, including random sampling procedures and, as applicable, federal standard (FED-STD) 4 or military standard (MIL-STD) 655 and the applicable Sears slub (i.e. knot in yarn) and knot gauges.

The Contractor shall inspect fabric as it is opened and shall set aside higher point count (metric for assessing fabric defects) rolls for return as either "excess" or "defective" goods. Over-point count fabric set aside prior to cutting by the Contractor shall be returned to the shipment in question prior to random sampling. Upon completion of the examination, the Contractor shall immediately provide the Quality Assurance Representative (QAR) with a written notification of the alleged deficiencies, including the findings of its own examination of the material using a cloth perch (machine which allows unrolling/rerolling of fabric to search for defects). As a minimum, the Contractor shall provide the following data:

(A) Type of material

(B) Nature of nonconformance (including examination report of alleged defective point count)

(C) Number of rolls or pieces in shipment

(D) Name of manufacturer of material

(E) Contract number(s) of material

(F) Lot identification of material

(G) Total number of yards in shipment

(H) Acceptable quality limits (or acceptable quality level (AQL), if applicable)

(I) Number of rolls or yardage in sample

(J) Acceptance number

(K) Recommended disposition

The Contractor shall provide the QAR access to a cloth perch, which the QAR will use to examine the material in question. The QAR shall verify the damage, defect, shortage, narrow width, or discrepancy as documented in the Contractor's notification, and will report the findings of the verification to the Contracting Officer. If the Contractor fails to notify either the Government QAR or the Contracting Officer within 5 days of discovery of any damage, defect, shortage, narrow width or discrepancy in the Government material, no equitable adjustment will be made in the delivery or performance dates or the contract price.

The Contractor shall not cut or use such material, or in the event the damage, defect, shortage, narrow width or

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SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

discrepancy is such that it could not reasonably have been discovered until after cutting or further processing, the Contractor shall not further process such material pending instructions from the Contracting Officer. If replacement is to be made, the Government shall provide replacement at its own expense, including transportation costs. When the return of the material is authorized, the Contractor will ship it and include a copy of the Contractor's notification of deficiencies (including examination report) and the QAR's deficiency verification.

6.In cases of Government delay, failure to furnish the requested material, the Government has furnished damaged, defective, short, narrow width, or other discrepancies in the material, the Contracting Officer, upon written request of the Contractor, shall equitably adjust the delivery or performance date and any other contractual provisions effected thereby, in accordance with Federal Acquisition Regulation (FAR) clause 52.243-1, Changes--Fixed-Price. If the Contractor does not request such an adjustment 30 days of the purchase of the cloth, no adjustment will be made.

Under no circumstances shall the Government include as an element of any adjustment under this clause any amount for loss of prospective profits.

7.The length marked on the piece tickets of cloth made available as material reflects the measurement metered during preparation for delivery of the cloth, using mechanical measuring devices. An inherent disparity exists between these measurements and cutting table measurements, because the latter are subject to many variables that cannot be controlled. Accordingly, claims for shortages based on cutting table measurements will be considered for allowance only when the shortage on an individual piece exceeds 3-1/2% of the length marked on the piece ticket. All other claims for shortages shall be based on measurements using a mechanical measuring device (calibrated in accordance with the current edition of military standard (MIL-STD) 45662, Calibration System requirements) activated positively by direct contact, with the fabric in continuous motion. These measurements can be determined by using such devices as true meter, length counter on cloth perch, or similar devices.

SHIPPING ARRANGEMENTS:

1.The Contractor shall be solely responsible for making transportation arrangements for the pickup and delivery of this material, using its own truck, or a leased or rental carrier. These arrangements shall be specified by the Contractor on the DLA Troop Support Form, Prime Contractor's Request for the Purchase of Material. The Government material will be available for pickup not later than 21 calendar days after receipt of the original DLA Troop Support Form, Prime Contractor's Request for the Purchase of Material.

2.Prior to pick-up, the Contractor shall contact the storage location to coordinate the exact date for pickup and provide the name of the motor carrier to be used. If such pickup is not made within 10 calendar days after the availability date, or the actual date the material becomes available, whichever date is later, the Government reserves the right to return the material to storage, unless a revised date for its pickup has been requested by the Contractor. If the material has to be returned to storage, the Government will not be liable for any additional expense, delay, or loss incurred by the Contractor as a result of missing a scheduled shipment.

3.Shipping of the material from the Government to the Contractor shall be F.O.B. Origin with all material picked up at the location specified and made available at the shipping platform. Loading into the vehicle will be the responsibility of the Contractor or its representative. Delivery of the material shall be deemed to be accomplished when the material has been picked up and loaded into the vehicle by the Contractor, or its authorized representative.

Title to and risk of loss of or damage to the material shall pass to the Contractor upon delivery.

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SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

C&T ELECTRONIC INVOICING (MAR 2013) DLA TROOP SUPPORT:

The Directorate of Clothing and Textiles (C&T) requires electronic invoicing on all contracts unless another method is mutually agreed to by the Contractor, the Contracting Officer, the contract administration office, and the payment office.

UTILIZATION OF WIDE AREA WORKFLOW - RECEIPTS AND ACCEPTANCE (WAWF-RA) IN CONJUNCTION WITH DFARS 252.232-7003, Electronic Submission of Payment Requests.

The Directorate of Clothing and Textiles utilizes VIM-ASAP, which is short for DLA Virtual Item Manager ARN Supply- Chain Automated Processing, to transmit data to WAWF-RA. VIM-ASAP is the only authorized method to electronically process requests for payment to WAWF-RA for the Directorate of Clothing and Textiles. VIM-ASAP will give you visibility of contract information, track production status and print labels. VIM-ASAP pre-populates contract data on your invoices, such as unit price, contract numbers, item numbers, addresses, and many other fields that will save you labor and time.

Advanced Shipment Notifications (ASNs) associated with DFARS clause 252.211-7006, Radio Frequency Identification are sent via VIM-ASAP to WAWF-RA processes.

Please contact the VIM-ASAP help desk at 888-940-7348 to get started today!

For questions about invoice preparation, just call the DFAS Customer Service Resource Center at 1-800-756-4571, or Check out these resources:

http://www.dfas.mil/contractorsvendors.html ..under the "Contractor/Vendor Pay" link.

http://www.dfas.mil/ecommerce/wawf/info.html... information regarding bill paying process and how to use Wide Area Workflow http://www.dfas.mil/ecommerce/myInvoice/gettingstarted.html myInvoice is an interactive web application developed specifically for contractors/vendors and government/military employees to obtain invoice status. It is available 24/7.

CAUTION NOTICE: PATIENT PROTECTION AND AFFORDABLE HEALTH CARE ACT:

Please note that the Patient Protection and Affordable Health Care Act ("the Act"), 124 Stat. 119, imposes duties upon employers concerning the provision of health care to their employees. Health insurance costs, including any costs associated with compliance with changes in the applicable law, are the sole responsibility of the offeror. Offerors are advised that their proposals should include any costs associated with the implementation of the Act. Any changes in health coverage costs and/ or costs associated with compliance occurring after award of a contract pursuant to this solicitation will not form the basis for an equitable adjustment of the contract price.

Requirement

Womens MC Short Sleeve Khaki Maternity PGC 02418

NSN Size UPC QTY Expected Delivery After Award

8410015146702 X-Small 718020088204 240 90 Days 8410015146703 Small 718020481661 780 90 Days 8410015146704 Medium 718020075792 740 90 Days 8410015146705 Large 718020594989 260 90 Days 8410015146706 X-Large 718020080772 140 90 Days

Please provide your best price and lead time.

Price: $___________ Delivery days: ___________________ http://www.dfas.mil/contractorsvendors.html http://www.dfas.mil/ecommerce/wawf/info.html http://www.dfas.mil/ecommerce/myInvoice/gettingstarted.html

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 11 OF 32 PAGES

SPE1C1-25-Q-0388

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

PID Data - Custom Clause

Insert (copy and paste) text for the PID information here

SECTION C - SPECIFICATIONS/SOW/SOO/ORD

C03 CONTRACTOR RETENTION OF SUPPLY CHAIN TRACEABILITY DOCUMENTATION (JUN 2023)

SECTION E - INSPECTION AND ACCEPTANCE

E07 EVALUATION FACTOR FOR ORIGIN INSPECTION (JAN 2018)

52.246-2 INSPECTION OF SUPPLIES FIXED PRICE (AUG 1996) FAR

E06 INSPECTION AND ACCEPTANCE AT SOURCE (JUN 2018)

Inspection and acceptance are at source. The place of acceptance is the location where the Government conducts the last inspection before shipment, unless the contractor indicated a different physical location for acceptance below.

The contractor shall indicate the location where supplies will be inspected, if different from the production location:

Commercial and Government Entity (CAGE) code:

Address:

Applicable to contract line item numbers(s) (CLIN(s)):

The contractor shall indicate the location where packaging will be inspected, if different from the production location:

[ ] Same as for supplies OR CAGE code:

Address:

Applicable to CLIN(s):

The contractor shall indicate the location where supplies will be accepted, if different from the inspection location:

Commercial and Government Entity (CAGE) code:

Address:

Applicable to contract line item numbers(s) (CLIN(s)):

SECTION F - DELIVERIES OR PERFORMANCE

52.211-16 VARIATION IN QUANTITY (APR 1984) FAR

As prescribed in 11.703(a), insert the following clause:

(a) A variation in the quantity of any item called for by this contract will not be accepted unless the variation has been caused by conditions of loading, shipping, or packing, or allowances in manufacturing processes, and then only to the extent, if any, specified in paragraph (b) of this clause.

(b) The permissible variation shall be limited to:

2 Percent increase 0 Percent decrease This increase or decrease shall apply to ALL CLINS.*

(End of clause)

52.211-17 DELIVERY OF EXCESS QUANTITIES (SEP 1989) FAR

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984) FAR

SECTION G - CONTRACT ADMINISTRATION DATA

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023) DFARS

As prescribed in 232.7004 (b), use the following clause:

https://www.acquisition.gov/far/part-11 https://www.acquisition.gov/dfars/part-232-contract-financing

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 12 OF 32 PAGES

SPE1C1-25-Q-0388

SECTION G - CONTRACT ADMINISTRATION DATA (CONTINUED)

(a) Definitions. As used in this clause - Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

Payment request and receiving report are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation System (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall -

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https:// wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items -

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table *

Field Name in WAWF Data to be entered in WAWF Guidance

Pay Official DoDAAC (If blank, see resulting award)

Issue By DoDAAC (If blank, see resulting award)

Admin DoDAAC (If blank, see resulting award)

Inspect By DoDAAC (If blank, see resulting award)

Ship To Code (If blank, see resulting award)

Ship From Code (If blank, see resulting award)

Mark For Code (If blank, see resulting award)

Service Approver (DoDAAC)

(If blank, see resulting award)

Service Acceptor (DoDAAC)

(If blank, see resulting award)

Accept at Other DoDAAC (If blank, see resulting award)

LPO DoDAAC (If blank, see resulting award)

DCAA Auditor DoDAAC (If blank, see resulting award) https://www.sam.gov https://wawf.eb.mil/ https://wawf.eb.mil/

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 13 OF 32 PAGES

SPE1C1-25-Q-0388

SECTION G - CONTRACT ADMINISTRATION DATA (CONTINUED)

Field Name in WAWF Data to be entered in WAWF Guidance

Other DoDAAC(s) (If blank, see resulting award)

(* Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (** Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of Clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (PRE-FILLED) (JAN 2023) DFARS As prescribed in 232.7004 (b), use the following clause:

(a) Definitions. As used in this clause - Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

Payment request and receiving report are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation System (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall -

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https:// wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items -

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

Invoice (stand-alone) and Receiving Report (stand-alone) or Invoice and Receiving Report (combination)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table *

Field Name in WAWF Data to be entered in WAWF Guidance

Pay Official DoDAAC See Block 12 (SF26), 15 (If blank, see resulting https://www.acquisition.gov/dfars/part-232-contract-financing https://www.sam.gov https://wawf.eb.mil/

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SPE1C1-25-Q-0388

SECTION G - CONTRACT ADMINISTRATION DATA (CONTINUED)

Field Name in WAWF Data to be entered in WAWF Guidance

(DD 1155), or 18a

(SF1449)

award)

Issue By DoDAAC See Block 5 (SF26), 6 (DD 1155), or 9 (SF1449)

(If blank, see resulting award)

Admin DoDAAC See Block 6 (SF26), 7 (DD 1155), or 16 (SF1449)

(If blank, see resulting award)

Inspect By DoDAAC SEE SECTION B (If blank, see resulting award)

Ship To Code SEE SECTION B (If blank, see resulting award)

Ship From Code SEE SECTION B (If blank, see resulting award)

Mark For Code SEE SECTION B (If blank, see resulting award)

Service Approver (DoDAAC)

(If blank, see resulting award)

Service Acceptor (DoDAAC)

(If blank, see resulting award)

Accept at Other DoDAAC (If blank, see resulting award)

LPO DoDAAC (If blank, see resulting award)

DCAA Auditor DoDAAC (If blank, see resulting award)

Other DoDAAC(s) (If blank, see resulting award)

(* Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (** Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

See administer listed on page 1

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of Clause)

SECTION I - CONTRACT CLAUSES

52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS-REPRESENTATION (JAN 2017) FAR

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS (JAN 2017)

FAR

252.203-7000 REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP 2011) DFARS

252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (DEC 2022) DFARS

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011) FAR

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SECTION I - CONTRACT CLAUSES (CONTINUED)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018) FAR

52.204-14 SERVICE CONTRACT REPORTING REQUIREMENTS (OCT 2016) FAR

52.204-15 SERVICE CONTRACT REPORTING REQUIREMENTS FOR INDEFINITE-DELIVERY CONTRACTS (OCT 2016) FAR

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020) FAR

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014) FAR

52.204-20 PREDECESSOR OF OFFEROR (AUG 2020) FAR

As prescribed in 4.1804(d), insert the following provision:

(a) Definitions. As used in this provision -- Commercial and Government Entity (CAGE) code means --

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of…