BPA Market Research Survey 2024.pdf

DEFENSE LOGISTICS AGENCY

TROOP SUPPORT

700 ROBBINS AVENUE

PHILADELPHIA, PENNSYLVANIA 19111-5092

IN REPLY

REFER TO: FQG (Isaiah Murray 215-737-0520; Email: isaiah.r.murray@dla.mil) March 11, 2024

SUBJECT: Clothing & Textiles Blanket Purchase Agreement (BPA) Market Research Survey ITEMS: Extreme Cold Weather Commercial-off-the-Shelf Items (COTS), Multiple (see Excel Workbook) SPECIFICATION: Multiple part-numbers QUANTITIES: Variable

DLA Troop Support is conducting market research on the above items to determine an acquisition strategy that will enhance our support of military customers worldwide as well as to determine what your industry will be capable of providing with respect to the required item(s). For this reason, DLA Troop Support would appreciate your firm sharing your expertise and insight into how these items can be most efficiently procured.

DLA Troop Support anticipates issuing a Blanket Purchase Agreement for the referenced item(s). The BPA may be for a term of five (5) years. Your firm’s response to the pricing sheet will help the Government determine an appropriate term for the BPA based on the current capabilities of the commercial industry.

It should be noted that this inquiry, in no way, should be interpreted as a solicitation for offers. No information provided in response to this inquiry will be considered binding between the vendor and the Government. With these facts in mind, it is requested that you review the item(s) listed above and answer the questions on the attached pages. The answers you provide will remain confidential. Please return this survey to Isaiah Murray by March 18, 2024 at 1:00 PM Eastern Time via email at isaiah.r.murray@dla.mil.

NOTE: This is a MARKET RESEARCH SURVEY, NOT A REQUEST FOR A BID/PROPOSAL. Please review the attached Excel worksheet and provide current market prices on all items listed.

Thank you for your time and consideration.

Sincerely, Isaiah Murray Contracting Officer mailto:isaiah.r.murray@dla.mil

Market Survey for Clothing and Textiles Directorate

1. Commerciality:

(a) Is the item(s) commercial or modified commercial in accordance with Federal Acquisition Regulation (FAR) 2.101? For example: is the item of a type used by the general public; sold or offered for sale to the general public? Is the modification of a type available in the commercial market place? NO

(b) If the answer to (a) is no, does your firm deal in commercial products that would be comparable to the item(s) required and/or can they be used in lieu of these items? If so, could you provide examples? NO

(c) Are you aware of a commercial item available in the market place that you could manufacture with minor modification to meet government requirements? NO

2. Item(s) Required:

(a) Is the item(s) made of any type of material that is a major cost driver? For example, is the item made of {list major materials, i.e., leather, nylon, etc.} FLAME RESISTANT FABRIC

(b) Does any part of the item(s) consist of foreign material? NO

If yes, what material and where is it manufactured.

(c) Does your firm normally stock this item(s)? NO

(1) If yes, how many are on hand at any given time?

(2) If no, would your firm be willing to stock this item(s)? NO

(3) If your firm is willing to stock this item(s), would you need a stocking-up period? N/A

If so, how many days would be required to stock-up?

(d) If you are a manufacturer, what is the monthly production rate for these item(s)? 20,000

How many item(s) can be produced at a time? 5,000/WEEK

Is the manufacturing process a batch process or a continuous process? CONTINUOUS

(e) What is the minimum monthly production quantity required to be economically producible? 4,000

(f) What is the maximum monthly production quantity without incurring additional costs? 20,000

3. Delivery:

(a) Can you deliver item(s) to military customers throughout the US (direct vendor delivery) as well as to stock points (generally Pendergrass, GA; Austin, TX, Lansing, MI)? YES

(b) Are there any pricing differences based on delivery locations? For example, delivery to an east coast location would cost less than delivery to a west coast location due to bulk nature of the product. PRICING

WOULD BE LEVEL WITHIN THE CONTINENTAL U.S.

(c) Can you deliver item(s) on a FOB Destination basis? YES

(d) The production lead time associated with this item is 180 days. Is this realistic? YES

Can you provide better terms? NO Terms _____________

(e) The Government anticipates an annual demand quantity of 12,820 EA (base)/ 12,820 EA (options) for the

Men’s Coveralls, an annual demand quantity of 660 EA (base)/ 660 EA (options) for the Women’s Coveralls (Type 1), and an annual demand quantity of 800 EA (base)/ 800 EA (options) for the Women’s Coveralls (Type 2). Can you meet this demand? YES

(f) Would your firm be able to ship item(s) in two (2) days for an urgent requirement? Please provide additional information, such as quickest delivery possible, extra costs associated with 2 day shipping, etc. YES. WE

COULD DELIVER NEXT DAY AIR IF NECESSARY. ADDITIONAL COSTS WOULD BE

DEPENDENT ON QUANTITIES AND DESTINATION.

4. Pricing

(a) The Government anticipates an annual demand quantity of 12,820 EA (base)/ 12,820 EA (options) for the Men’s Coveralls, an annual demand quantity of 660 EA (base)/ 660 EA (options) for the Women’s Coveralls (Type 1), and an annual demand quantity of 800 EA (base)/ 800 EA (options) for the Women’s Coveralls (Type 2). Can you provide a “ballpark” price? YES … $70.00

(b) What is the material/labor ratio (as it is related to costs) for manufacturing this item? ~70:30

(c) Is pricing on item(s) stable or volatile? If volatile, please state material and evidence of volatility. STABLE

(d) If the Government wishes to use an option to extend the term of the contract, a pricing mechanism for the option year(s) needs to be included in any resultant contract.

(1) Would you be able to provide pricing on the item(s) for the base contract year (1 year) and any option year(s)? That is, could you price items out 2 years, 3 years, 4 years or 5 years? If no, please state why. YES.

(2) If the answer to (c) (1) above is no and your firm can only provide pricing for one year, would you be willing to accept an Economic Price Adjustment (EPA), which would allow the Government to adjust the base contract price to achieve a revised contract unit price for an option year(s)? The EPA is based on a formula that is generally tied to the Producer Price Index and is limited to a 10% annual increase.

(e) The Government anticipates a guaranteed minimum quantity of 3,210 EA (base)/ 3,210 EA (options) for the Men’s Coveralls, an guaranteed minimum quantity of 170 EA (base)/ 170 EA (options) for the Women’s Coveralls (Type 1), and an annual demand quantity of 340 EA (base)/ 340 EA (options) for the Women’s Coveralls (Type 2). Do you have a minimum ordering quantity and/or dollar value that you require for an individual order and if so what would that quantity and/or dollar value be? MIN QTY OF 4,000/MONTH

(f) The Government anticipates an Annual Ordering Limitation Quantity (AOLQ) of 17,310 EA (base)/ 17,310 EA (options) for the Men’s Coveralls, an AOLQ of 830 EA (base)/ 830 EA (options) for the Women’s Coveralls (Type 1), and an annual demand quantity of 1,000 EA (base)/ 1,000 EA (options) for the Women’s Coveralls (Type 2). Do you have a maximum ordering quantity and/or dollar value that you require for an individual order, and if so what would that quantity and/or dollar value be? NO MAXIMUM

(g) Are there price breaks for this item(s)? If so, what are the quantity break points? NO

(h) How do you set prices for your customers? Do you have volume discounts or valued customer discounts?

How would pricing be set for this item(s)? FIRM, FIXED PRICE BASED ON MATERIAL AND

LABOR COSTS.

5. Quality/Warranty/Returns:

(a) Do you have any commercial warranties? If not, please explain what your standard warranty plan is for the items that you sell. N/A

(b) What is your commercial practice for returns (items damaged upon delivery, incorrect orders, etc.)? N/A

(c) Do you use/have industry standards for product quality or safety? If yes, please list. ISO:9001 2015

(d) Do you inspect products for resale at time of receipt? If yes, who performs the inspections (i.e., individual, department)? N/A

6. Company Description:

(a) Are you a large or small business? (Small business being defined as a firm that employs less than 500 people)

LARGE

(b) Are you a manufacturer? YES If so, would you be willing to provide an offer? If not, do you have an authorized dealer/distributor? YES.

(c) If you are a dealer/distributor, would you be willing to provide an offer? If not, do you have an authorized dealer/distributor? N/A

(d) If you are a dealer/distributor, is your supplier a small or large business N/A

(e) Who are your major customers, e.g. retailers, industrial accounts, commercial accounts? MILITARY AND

LAW ENFORCEMENT

(f) Do you have any long-term contracts (up to 5 years) with your customers and/or suppliers for the same or similar items? YES

(g) Are you familiar with Long-Term Contract procedures? If yes, please describe. If no, please explain why, e.g., pricing too volatile, no interest. YES. WE HAVE MULTI-YEAR CONTRACTS WITH THE

ARMY, DEFENSE LOGISTICS AGENCY, MARINE CORPS AND LAW ENFORCEMENT

AGENCIES.

7. First Article Requirements (if applicable):

a. The Government typically requires 30 days for the manufacture and delivery of the first article for this item.

Is this an adequate amount of time for this item given the ordering and receipt of components? YES

b. If not, please provide a more appropriate amount of time and provide the reasons why you need the additional time.

c. The production lead time (PLT) for this item is 180 days. Given the 30 day delivery time and additional 30 days for government testing, would delivery of the initial order be affected or is 180 days a sufficient PLT? IT IS

SUFFICIENT

8. Miscellaneous:

(a) Can your company accommodate a Surge Requirement in which your company would be required to satisfy requirements for emergency situations (i.e., ramp up to meet early requirements (surge) and/or requirements that may exceed estimated annual quantities)? YES

(b) Delivery orders issued under any resultant contract will be communicated to your company by Electronic Data Interchange (EDI). Does your firm have EDI capabilities? If not, do you plan on establishing EDI capabilities in the near future? YES

(c) Do you have access to and/or are you registered on Defense Logistics Agency’s DLA internet Bid Board System DIBBS (at https:www.dibbs.bsm.dla.mil)? YES, WE ARE REGISTERED

(d) If item is commercial, any anticipated Request for Proposal (RFP) may only allow 2 weeks between issue date and closing/due date. Can you respond to an RFP in this timeframe? N/A

(e) Is your company registered in the System for Award Management (SAM)? (Registration is mandatory prior to receiving any award from DLA Troop Support) YES

9. Interest:

a. Would your company be interested in making this item? YES

b. Place of Performance: PUERTO RICO AND/OR FLORIDA

c. Subcontracting? ___Y _X__N

d. Subcontractor(s): N/A

e. Percent Subcontracted: ZERO