Questions_and_Responses_SPE1C118R0035.pdf

OCIE-Southeast (3PL) Solicitation

SPE1C1-18-R-0035

Questions and Answers

Uploaded to FedBizOpps April 17, 2018

1. Define Material Release Order please. Is this a combination of units/ products ordered, meaning it could be 1 unit or 1000 units? Or is it a defined number or quantity? A: An MRO is an order to ship an item to a customer. The quantity of the item ordered per MRO will vary but will be at least one each.

2. What is the average MRO size? Smallest size? Largest size? A: Quantities for MROs will vary. Please see pages 24 to 27 for estimated shipping quantities / weights.

3. What is the quantity of inventory on hand? A: See pg. 84 -- Approximately 17,000 to 20,000 pallets of material at any given time.

4. Does the MRO fee include unloading and receiving of products to be stored? A: See pg. 54 for costs to be included in MRO fees.

5. How many pallet positions are estimated to be available in the warehouse? A: While this will depend on the offeror’s proposal, the amount of pallets to be stored is approximately 17,000 to 20,000 pallets of material. (pg. 84)

6. How much inbound freight comes in per month, week, day? A: This will vary but is approximately 200 to 300 shipments per month.

7. How much outbound freight moves out per month, week, day? A: Please see pages 24 to 27 for estimated shipping quantities / weights.

8. What is the average size of boxes that are stored? What is the smallest size? What is the largest size? A: Box size will vary depending on the item being stored. Items to be stored include boots, caps, physical training uniforms, trousers, shirts, and protective equipment. (pg. 54)

9. How many loose items of product are on hand at any given time? A: unknown.

10. How many bulk items of product are on hand at any given time? A: unknown.

11. What are the average sizes of each? A: unknown.

12. What is the layout of storage with the various types of items being stored, palletized and in racks, loose items in bins, bulk items on the floor, and how much square feet do each consume?

A: The storage layout and palletization will vary and depend on an offeror’s proposed warehousing capabilities. See pg. 12, Sub-factor 2 Warehousing capabilities.

13. Do offerors have the availability to transport the packages themselves, or by our their own means, or do they have to use a designated parcel service or other delivery company? A: This is up to the offeror’s business decision. See technical sub-factor 1, Inventory Management and Distribution beginning on pg. 11.

14. What is the standard storage term per item? (30 days?) A: unknown.

15. Are we responsible for coordinating outbound freight? A: Yes for the large majority of shipments. For international shipments, see pg. 62 of the solicitation which describes the usage of the vendor shipping module (VSM).

16. How many square feet of building space is required for the storage of products? A: See page 84 of the solicitation. Storage requirement is expressed in pallets and cubic feet.

17. Who is the current incumbent provider / award number? A: LVI, award # SPM1C1-14-C-0010.

18. Is the current incumbent providing the exact same services that are expected in this solicitation?

If not, what are the differences? A: The scope is generally the same for the current contract and this solicitation: to satisfy customer requisitions for military service C&T items including boots, coats, parkas, helmets, foot lockers, and body armor. See 2.0 Scope on page 83.

19. Is it acceptable to use a secured cloud-based WMS? A: There is no prohibition on this. See DFARs clause 252.204-7012, Safeguarding covered defense information and cyber incident reporting (Oct 2016) on pg. 8 for information security requirements.

20. How many items are involved? A: In addition to the items listed on page 54, the following items are also included: belts, tent liners, coveralls, gloves, etc. There are approximately 8,000 National Stock Numbers (NSNs).

21. Is there any additional order information that can be provided? A: Use the (AEQ) data in the solicitation. See page 24 of the solicitation attachment for recent estimated shipping quantities for a 12-month period.

22. On Page 24, please clarify on the number of (AEQ), is it the number items shipped? Or number of shipments shipped? A: It is the number of shipments, not the number of items in the shipment. For the over 150 pounds shipments, the total weight is given.

23. What are the packing requirements? Can they be shipped in the same size box or separate packages? How is this determined? A: See page 95, paragraph 3.6 Packaging/Packing/Labeling requirements. The order size/quantity will dictate how the items are shipped. Multiple MROs shipping to the same location can be consolidated into a single shipment.

24. Please provide the number of pallets, crates, etc. to help provide a combined rate for the shipments. A: Please see the estimated shipping quantities for a recent 12 month period beginning on page 24. We do not keep information regarding the number of pallets or crates used in shipment.

25. Estimated turns per item – What is the anticipated turnover per each item per Week/Month/ or Year? A: We do not keep this data.

26. For packaging/palletizing requirements – Are the items shipped in minimum quantities, individual pieces, etc? Answer: Order quantity will vary. Single items can be ordered as well as multiple cases and/or pallets.

27. Are there storage requirements for the items such as restrictions on double stacking during storage, temp control requirements, etc? A: There may be some particular items that are not able to be double-stacked. There is no specific temperature control requirement. Please see sub factor 2 – Warehouse Capabilities for what is expected in a Contractor’s proposal.

28. How often are new SKUs introduced? A: It varies, no set schedule.

29. Are there any peak times or seasons? What are the variances? A: No peak times. They vary.

30. What are the background for casual labor for peak times? A: This is not tracked by this office.

31. Is there any additional order information that can be provided? A: Use the (AEQ) data in the solicitation. See page 24 of the solicitation attachment for recent estimated shipping quantities for a 12-month period.

32. What are the packing requirements? Can they be shipped in the same size box or separate packages? How is this determined? A: See page 95, paragraph 3.6 Packaging/Packing/Labeling requirements. The order size/quantity will dictate how the items are shipped. Multiple MROs shipping to the same location can be consolidated into a single shipment.

33. Is there an opportunity for dynamic picking with orders? A: This depends on the contractor’s business practices.

34. Where are the suppliers located? Do you have volumes from each? A: Generally, the United States and Puerto Rico. Supplier volumes are not available.

35. What are the receiving, check in requirements for received cargo from vendors? A: Please see page 95 of the solicitation.

36. What is the anticipated time from bid award to functionality, including WMS/TMS integration.

A: Per sub factor 1. The time period from contract inception to full operational service shall not exceed 90 days.

37. What is the average weight per outbound shipment? What is the average dimensions per outbound shipment? A: See pages 24-27 shipping history. Dimensions will vary based on the size of the shipment.