SPD Instrument Subscription - J and A_Redacted.pdf

This document is a Justification and Approval (J&A) for a Modified Federal Acquisition Regulation (FAR) 13.501 sole-source contract for the Defense Health Agency (DHA). The contract is for a CensiTrac Subscription Service for the 60th Medical Group, providing a non-personal services subscription agreement for a sterile processing instrument tracking system. The firm fixed-price contract covers a base period from 1 Oct 2025 to 30 Sep 2026, with four additional one-year option periods extending through 31 Mar 2031, totaling $286,004.40.

Censis Technologies is identified as the sole source provider, with the justification emphasizing the system's unique capabilities in tracking surgical instruments, integrating with department workflows, and maintaining compliance with regulatory requirements. The contract includes a government-owned laser engraver that is fully integrated with the CensiTrac system. Market research conducted through government sources confirmed no viable alternatives exist that could replace CensiTrac without requiring extensive additional purchases or operational changes. The procurement is critical for maintaining real-time tracking of surgical instruments, ensuring patient safety, and supporting sterile processing department operations.