Spcecial Notice.pdf

Veterans Affairs (VA) currently occupies office space in a building under a lease in Fremont, California that will expire on 1/31/2026.

VA is considering alternative space if economically advantageous, otherwise the Government intends to continue occupancy and pursue a sole source acquisition in accordance with the authority outlined in

General Services Administration Acquisition Manual (GSAM) 570.402 Succeeding Leases.

In making this determination, the Government will consider, among other things, the availability of alternative space that potentially can satisfy the Government’s requirements, as well as costs likely to be incurred through relocating, such as physical move costs, and replication of tenant improvements, telecommunication infrastructure, equipment, and furniture costs.

VA requires contiguous office space yielding approximately 9925 ANSI/BOMA office area and 25 adjacent parking spaces. The rentable space must not exceed 9925 Rentable Square Feet (RSF).

Please send expressions of interests by e-mail ONLY no later than May 29, 2024, by 5:00 PM PST to the

Attention of: Alex Ortiz, Realty Specialist; E-mail: alexander.ortiz@va.gov . Responses after this date will not be considered.

ALTERNATIVE SPACE BEING OFFERED MUST MEET THE FOLLOWING CRITERIA:

• 10-year lease term (5 years fixed and 5 years non-fixed) with termination rights.

• fully serviced lease.

• Contiguous office space [on the same floor].

• On-site designated parking for a minimum of 55 standard sized automobiles within 100 feet of the building’s front entrance. Structured parking under the building is not permissible.

• First floor, existing single tenant building that has undergone, or will complete by occupancy, modernization, or adaptive reuse for the space with modern conveniences.

• Approximately within .75 walkable miles of public transportation of the building’s front entrance.

• Amenities (restaurants, shopping etc.) within .5 miles of the space.

• Storefront must be situated on or within the delineated boundaries described below:

o North: Mowry Avenue o East: Mission Blvd. / Hwy. 680 o South: Hwy. 880 o West: Thornton Avenue

• Traffic flow to site shall not interfere with ingress/egress accessible by a public right-of-way.

• Estimated occupancy by 02/01/2026.

• Not within the FEMA 100-year flood plain.

• Not a sublease.

• Not located within .25 miles of properties with incompatible uses e.g., liquor establishments, substance abuse treatment centers, correctional institutions, discharging of firearms, railroad tracks, within flight paths, industrial areas, agricultural areas that are within proximity to fields where chemical insecticides/herbicides are sprayed, residential hotel or motel, marijuana dispensary, illegal activities occur e.g., illegal drug sales, prostitution, loitering as determined by

VA. Restaurants, bar/grill dinning are acceptable.

mailto:alexander.ortiz@va.gov

• Spaces with atriums or other areas interrupting contiguous space, extremely long or narrow runs of space (more than twice as long as wide), irregularly shaped space configurations or other unusual building features adversely affecting usage will not be considered.

• Offered space must meet federal and local Government requirements for fire protection and life safety, physical security, accessibility, seismic, and sustainability standards per the terms of the solicitation for offers or request for proposals if one is issued.

EXPRESSIONS OF INTEREST SHALL PROVIDE THE FOLLOWING INFORMATION FOR THE PROPOSED

SPACE BEING OFFERED:

1. Address of space with a map showing property within the delineated area.

2. Evidence of ownership: name, phone number, email of owner, and deed or most recent property tax bill or an agreement signed by the owner authorizing a representative to submit an interest on the owner’s behalf and deed or most recent property tax bill.

3. Amount of ANSI/BOMA Office Area (ABOA) Square Feet (SF) to be offered.

4. Amount of Rentable Square Feet (RSF) to be offered.

5. Annual rental rate per RSF per year for the following rent components.

a. Base Rent:

b. Property taxes:

Building insurance:

Common area maintenance:

c. Operating expenses:

I. State what OPEX includes and respective cost for each element.

6. Amount of parking available on-site.

7. Floor plan, ABOA, and RSF.

8. Site plan depicting the property boundaries, building, and parking.

9. City zoning map of space showing that the space is zoned for medical use.

10. Narrative with map describing the space’s proximity to public transportation.

11. Description of ingress/egress to the building from a public right-of-way and accessibility to major roads or highways.

12. Statement of interested party’s ability to meet all the Governments requirements identified in this notice.

13. FEMA map showing property outside the 100-year flood plain.

14. Date of space availability.

NOTE:

This notice is not a request for lease proposals (RLP), nor is it a solicitation for offers (SFO). The purpose of this notice is to identify potentially suitable alternative space. VA's decision regarding whether to relocate will be based, in part, on information received in response to this notice. VA will not reimburse costs incurred in response to this notice.

The Government is limited by law (41 C.F.R. §102-73.55) to pay no more than the appraised fair rental value for space.