SPBN262008_B330 Replace Parking Lot Lights RFP.pdf

DEPARTMENT OF THE AIR FORCE

102D INTELLIGENCE WING (ACC)

MASSACHUSETTS AIR NATIONAL GUARD

OTIS AIR NATIONAL GUARD BASE

REQUEST FOR PROPOSAL (RFP)

Project Title: Parking Lot Light Pole Replacement: SPBN-262008 Issuing Agency: 102d Civil Engineer Squadron Location: Otis Air National Guard Base (ANGB), Massachusetts Performance location: Building 330, Otis ANGB

1.0 INTRODUCTION & PROJECT OBJECTIVE

Otis Air National Guard Base is soliciting proposals from qualified electrical and lighting contractors to replace the existing parking lot light poles and luminaires at the designated facility parking structures.

The existing lighting infrastructure is in severe disrepair. Due to advanced structural deterioration and safety hazards, several light poles have already been removed, creating unlit areas that present security concerns and safety hazards for base personnel.

To maximize the efficiency of the government's budget, all existing concrete footings (foundations) shall be preserved, inspected, and reused. The successful contractor will be responsible for evaluating the structural integrity of the existing footings, prepping them, and mounting the new poles onto them.

The objective of this project is to restore safe, high-efficiency lighting to these areas by upgrading the exterior lighting infrastructure to Solid State Lighting (SSL) / Light Emitting Diode (LED) systems. The new installation must minimize energy consumption, reduce maintenance costs, eliminate light trespass, and fully comply with current Department of Defense (DoD) standards and Unified Facilities Criteria (UFC).

2.0 SCOPE OF WORK

The Contractor shall provide all labor, materials, equipment, and supervision required to execute the works described below.

2.1 Primary Parking Lot and Government Parking Lot (9 Poles)

• Demolition & Preparation:

o Safely remove and dispose of the legacy High-Intensity Discharge (HID) luminaires and remaining damaged/standing light poles.

o Preserving the existing 9 concrete footings in place is mandatory. The Contractor shall inspect and verify the structural integrity of each footing.

o Clean, repair, and wire-brush the existing anchor bolts. Thread-chase the bolts to clear rust and debris. Apply zinc-rich cold galvanizing compound to restored anchor bolts.

• Installation:

o Furnish and install 9 new wind-rated, powder-coated aluminum or steel light poles designed to match the existing anchor bolt-circle configuration. If bolt circles do not match, the Contractor shall engineer and furnish heavy-duty hot-dip galvanized steel adapter plates (minimum 1-inch thick) to transition between the existing anchor pattern and the new pole base.

o Furnish and install 9 high-efficiency LED luminaires.

• Restoration & Wiring:

o Re-wire from the handhole base to the luminaire. Test circuit insulation resistance (megger test) of existing underground conductors feeding the poles.

o Restore any minor disturbed surfaces around the existing piers to match adjacent paving/landscaping.

2.2 General Scope (Applicable to both Lots)

• Provide computer-generated photometric plans to verify that proposed luminaires and locations meet the required performance criteria based on the existing fixed locations of the concrete footings.

• Ensure seamless integration with existing or new lighting control systems.

3.0 APPLICABLE STANDARDS AND CODES

All designs, materials, and workmanship shall comply with the most current editions of the following standards, codes, and guidelines. Strict adherence to the Whole Building Design Guide (WBDG) and UFC is mandatory.

1. UFC 3-530-01: Interior and Exterior Lighting Systems and Controls URL: https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-530-01 https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-530-01

2. WBDG Guidelines: Applicable DoD facility requirements as maintained by the Whole Building Design Guide.

URL: https://www.wbdg.org

3. ASHRAE 90.1 / ASHRAE 189.1: Energy Standard for Buildings Except Low-Rise Residential Buildings (Lighting Controls Section).

URL: https://www.ashrae.org

4. ABA Accessibility Standards: Architectural Barriers Act guidelines for accessibility, specifically regarding clearances around light poles in accessible parking zones.

URL: https://www.access-board.gov/aba/

5. NFPA 70: National Electrical Code (NEC).

URL: https://www.nfpa.org/70

6. UFC 1-200-01: DoD Building Code (General Building Requirements).

URL: https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01

4.0 PERFORMANCE AND TECHNICAL REQUIREMENTS

4.1 Luminaire and Light Source

• Technology: All proposed exterior lighting must be Solid State Lighting (SSL) / LED.

• Distribution: Provide Type V distributions for central parking areas, and Type III or IV along perimeters to minimize light trespass onto neighboring properties or base boundaries.

• Glare Control: Luminaires must be fully shielded or U0 rated (BUG rating system) to eliminate upward light spill.

4.2 Illumination Requirements

Photometric submittals must demonstrate compliance with the following UFC 3-530-01 targets using the existing pole spacing:

• Horizontal Illuminance: Minimum average of 0.2 fc (2 lux) at grade.

• Vertical Illuminance: Average of 0.1 fc (1 lux) at 5'-0" (1.5m) above finished grade.

• Uniformity: 20:1 Maximum to Minimum ratio for horizontal illuminance.

4.3 Lighting Controls

https://www.wbdg.org/ https://www.ashrae.org/ https://www.access-board.gov/aba/ https://www.nfpa.org/70 https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01

Lighting control requirements must meet ASHRAE 90.1, ASHRAE 189.1, and UFC 3-530-01 directives.

• Systems must turn on automatically at dusk and turn off when sufficient daylight is available.

• Systems must automatically reduce lighting power by a minimum of 30% from 12:00 midnight (or within one hour of normal closing) until 6:00 AM (or normal opening), and/or during any period when no activity has been detected for 15 minutes.

5.0 PROPOSAL SUBMISSION REQUIREMENTS

Offerors must submit the following documents for evaluation:

1. Technical Approach & Photometric Plan: A detailed methodology explaining how the contractor will inspect, verify, and adapt the poles to the existing concrete foundations.

Provide photometric layouts verifying compliance using the exact coordinates of the existing footings.

2. Product Cut Sheets: Specifications for poles, LED luminaires, drivers, control devices, and any proposed structural adapter plates demonstrating compliance.

3. Past Performance: Minimum of three (3) references for similar military or commercial parking lot lighting upgrade projects completed within the last five years.

4. Cost Proposal: Itemized breakdown of labor, materials, equipment, and disposal costs, formatted to clearly separate the Base Bid (4 poles) pricing from the Bid Option 1 (5 poles) pricing.

6.0 POINT OF CONTACT

For technical questions, please contact:

Nathanael Costa – Civil Engineer, GS-12 Civil Engineer Squadron, 102nd Intelligence Wing Otis ANGB, MA Email: Nathanael.Costa@us.af.mil Phone: 508-968-4723