Sparying_Performance_Work_Statement.docx

PERFORMANCE WORK STATEMENT (PWS) [TEMPLATE]

Aerial Herbicide Application

GENERAL INFORMATION IS PRESENTED IN BLUE ITALICS WITH PARENTHESIS BORDERS, WHILE FILL-IN GUIDANCE IS PRESENTED IN BLUE ITALICS WITH BRACKET BORDERS. PLEASE DELETE ALL BLUE ITALICS WHEN FINALIZING THE PWS.

If any paragraph is not applicable, delete the paragraph TEXT and add “Not Applicable” Do not delete the paragraph number/title.

Part 1

General Information

(General information will include background information, a brief description of the scope of work, personnel related matters such as safety requirements, security requirements, security clearances, quality control requirements, …etc.)

1. GENERAL: This is a non-personnel services contract to provide [Aerially herbicide treatment of 200 acres of woody vegetation with a rotary-wing aircraft (helicopter) at Shiawassee National Wildlife Refuge ]. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform [Aerial treatment of 200 acres of woody vegetation with a rotary-wing aircraft (helicopter) at Shiawassee National Wildlife Refuge ] as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: [Treatment must be done using a rotary-wing aircraft to reduce drift from aerial application. Seventy acres of cottonwood will be sprayed in late August or early September (i.e., before autumn) before the tree starts losing leaves. One hundred thirty acres of common buckthorn will be sprayed in late October when the native overstory trees have went dormant. The timing of the buckthorn treatment is critical to the success of the project. If the treatment is performed to early in the growing season native overstory trees will be killed. If the treatment is conducted to late in the growing season when buckthorn is dormant the treatment won’t be successful. Buckthorn is an invasive woody plant that stays green much later into the growing season than native vegetation and therefore allows for effective treatment of buckthorn while native vegetation is dormant and won’t be affected by the herbicide treatment. .]

1.3 Objectives: [The objective of the project is to aerial herbicide treat 70 acres of cottonwood to set back succession in a prairie wetland complex. In addition, this project will involve aerial herbicide treatment of common buckthorn (invasive woody plant) that has invaded 140 acre woodlot, this treatment will be conducted in late fall when the native overstory trees have went dormant (timing of this treatment is critical for success). Insert a few bullets stating what the basic service objective is.]

1.4 Scope: Services include [Aerial treatment of 200 acres of woody vegetation (70 acres of cottonwood and 140 acres of common buckthorn) using a rotary-wing aircraft (helicopter). Contractor will provide the herbicide Trycera and apply at maximum label rate of 2 gallons/acre for buckthorn and 1 ½ gallons/acre for cottonwood, anti-drift additive, and all water needed. Insert what is included in the services to be provided].

1.5 Period of Performance: [Period of performance for 70 acres of cottonwood is August 30 – September 15, 2021 and October 20 – November 15, 2021 but will be dependent on site conditions and stage of plant dormancy. If site conditions are not met for buckthorn the work can be extended to October 20-November 15, 2022 .] For example: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year Option Year I – If conditions don’t allow the aerial treatment to occur in 2021 the work can be conducted in 2022 (same range of dates for treatment in 2022).

Option Year II

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: [Contractor may perform work on holiday.]

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of [7 a.m. and 8 p.m.] Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at [70 acres of cottonwood is located at 43.360191° -84.070381° and the 140 acres of common buckthorn is located at 43.389971° -83.984409° (see attached maps for aerial image of locations). Insert the place of performance, i.e., contractor facility or government facilities].

1.6.6 Type of Contract: The government will award a (Type of contract to be determined by CO and the customer).

1.6.7 Security Requirements: Not applicable

1.6.7.1 PHYSICAL Security: Not applicable

1.6.7.2 Key Control. Not applicable

1.6.7.3 Lock Combinations Not applicable

1.6.8 Special Qualifications: [FAA license for rotary-wing aircraft operation, State of Michigan Commercial Pesticide applicator licenseInsert any special certification requirements for employees if deemed appropriate i.e.," The contractor is responsible for ensuring all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract."]

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: [Eric Dunton, Wildlife Biologist, the titles of the key personnel i.e., contract manager/Alternate contract manager, Systems Engineer, etc.] The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between [Insert the hours, i.e., 8:00 a.m. to 4:30p.m.], Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: [Knowledge of habitat management, plant phenology, and timing of herbicide treatment for effectiveness. Insert the qualifications for all key personnel, i.e., 1.6.12.1 Contract Manager and Alternate, 1.6.12.1.1 The Contract Manager and Alternate must have 24 semester hours in mathematical, engineering, and/or quantitative analysis courses; 15 or more years cost analysis experience; and familiarity with Defense Department Data Sources (e.g. cost and software data reporting, EVM), 1.6.12.2 Systems Administrator, 1.6.12.2.1 The Systems Administrator must have a high degree of expertise with the following systems/protocols: Microsoft Server 2000 and XP operation and administration, and Network Administration.]

1.6.12 Identification of Contractor Employees: Not applicable

1.6.13 Contractor Travel (If applicable): [Insert any travel requirements.]. For example: Contractor will be required to travel CONUS and within the NCR during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Required language should travel be needed: Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR. For proposal purposes, a Not to exceed amount for travel can be established or you can include in your IGCE and the workload summary , a projected listing of travel locations to include frequency and number of persons required to travel so the offers can provide pricing.

1.6.14 Other Direct Costs (If applicable): [Insert what the other direct costs requirements will be. These costs must be preapproved by the contracting officer] For example: This category includes travel (outlined in 1.6.13), reproduction, and shipping expenses associated with training activities and visits to contractor facilities. It could also entail the renting of suitable training venues.

1.6.15 Data Rights (If applicable): Not applicable

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD (If applicable): To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the [Insert the time period, i.e., sixty (60) day, thirty (30) day, etc.] phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

(This section includes all appropriate terms and phrases for this PWS. The definition must be clear and concise, not ambiguous. Carefully consider each definition because they will be binding for the duration of this contract, unless modified. In addition, include a complete listing of all acronyms and words or phrases they represent.)

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: [List any terms used within the PWS that require further definition. At a minimum, insert the definitions provided below].

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS: [List all acronyms used in the PWS and what they represent. At a minimum, insert the acronyms provided below].

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

(This section should identify those items such as property, information and/or services that will be provided for the contractor’s use (without cost to the contractor) to allow them to provide the required services, such as materials, facilities, training, etc. Examples provided below.)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services (If applicable): Not applicable

3.2 Facilities (If applicable): Not applicable

3.3 Utilities (If applicable): Not applicable

3.4 Equipment (If applicable): Not applicable

3.5 Materials (If applicable): Not applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

(This section is used to identify the materials and equipment that the contractor must provide. Examples provided below.)

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General (If applicable): The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance (If applicable): Not applicable

4.3. Materials (If applicable). The Contractor shall provide herbicide (Trycera) applied at a rate of 2 gallons/acre for buckthorn and 1 ½ gallons/acre for cottonwood, anti-drift agent, water for aerial application. Insert what materials will be provided, i.e., furnish materials, supplies, and equipment necessary to meet the requirements under this PWS].

4.4. Equipment (If applicable). The Contractor shall [rotary-wing aircraft (helicopter) that is equipped to conduct aerial herbicide treatment, Insert what equipment will be provided, i.e., furnish tractors, lighting and sound, containers, etc. to meet the requirements under this PWS].

PART 5

SPECIFIC TASKS

(This section is the heart of the PWS. All of the services to be performed under the contract should be described in sufficient detail here. This includes all general tasks required by the Government.)

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for [Aerial treatment of 70 acres of cottonwood using a rotary-wing aircraft between August 30 – September 15, 2021 using Trycera herbicide at a rate of 1 ½ gallons/acre for cottonwood and an anti-drift agent to reduce off-site drift during the application. Contractor is responsible for monitoring weather conditions to maximize effectiveness of treatment.

Aerial treatment of 140 acres of common buckthorn using a rotary-wing aircraft between October 20-November 15, 2021 using Trycera at a rate of 2 gallons/acre herbicide and an anti-drift agent to reduce off-site drift during application. Contractor is responsible for monitoring weather conditions to maximize effectiveness of treatment. Insert the services and/or tasks to be provided by the contractor].

5.2. Task Heading. (If applicable) [Insert the specific task to be provided in sequential order, i.e.,5.2, 5.3, etc. by the contractor]

PART 6

APPLICABLE PUBLICATIONS

(In this section list any publications, manuals, and/or regulations that the contractor must abide by. See example provided below.)

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) (If applicable): Not applicable

6.1. Not applicable

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

(Under this section list all attachments and technical exhibits that will be useful for the contractor to submit an appropriate proposal. )

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary (This document is required for every PWS. See attached example for format.)

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Method of Surveillance

PRS # 1.

The contractor shall provide [Aerial treatment of 70 acres of cottonwood using Trycera herbicide at a rate of 1 ½ gallons/acre, anti-drift agent, and a rotary-wing aircraft for application between August 30 and September 15, 2021.

The contractor provided [Insert the standard that should be followed, i.e, analysis of DoD Business Process and Agency Operating Model].

( see listing below) and who performs, i.e., Validated Customer Complaint received by COR.]

PRS # 2

The contractor shall provide Aerial treatment of 140 acres of common buckthorn using Trycera herbicide at a rate of 2 gallons/acre, anti-drift agent, and a rotary-wing aircraft for application between October 20 and November 15, 2021.

(See example provided in PRS 1.)

PRS # 3

(See example provided in PRS 1.)

(See example provided in PRS 1.)

PRS # 4

(See example provided in PRS 1.)

(See example provided in PRS 1.)

The following listing provides various types of Surveillance as examples to select from and should not be included on the final document:

Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot.

Random Inspection Guide, Method of surveillance, Lot size, Sample size, Performance requirement, Sampling procedure, Inspection procedure 100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis. (i.e., monthly, quarterly, semi-annually etc.)

Validated Customer Complaint: Complaints must be validated.

NOTE: You may also identify any surveillance method used in the commercial market to survey the required service. (This will be discovered when market research is conducted).