Sparky Robotic_Sole Source JA.pdf

Justification for Other than Full and Open Competition – FAR Part 13 Acquisitions under the SAT

V 1.3 (28 June 2018)

MEMORANDUM TO THE FILE

Subj: JUSTIFICATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

FOR A FAR PART 13 ACQUISITION UNDER THE SIMPLIFIED ACQUISITION

THRESHOLD

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement (or portion of the requirement to be sole-sourced) is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

Description: Sparky the Fire Dog Robot Item #100282 NFPA

Intended Use: In support of MCRD Parris Island’s Fire Safety and Prevention Programs

Required Source: Robotronics, 1610 West 1600 South, Springville, UT 84663-3057

(801) 489-4466

The MCRD Parris Island Fire Department currently has an unserviceable “Sparky the Fire Dog Robot” approximately ten (10) years old and is no longer able to be serviced due to obsolete mechanical and electronic components.

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS

BASED ON THE FOLLOWING (select all that apply):

A. X ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. X RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

As required in MCO 11000.11, Marine Corps Fire Protection and Emergency Services

Program and the National Fire Protection Association (NFPA), Sparky the Fire Dog

Robot will support MCRD Parris Island’s robust Fire Prevention Program. The product is an education resource approved by the NFPA and an instrumental tool for the fire and prevention education program to teach fire and safety awareness; reduce the risk of fire hazards; and promote safety awareness and injury prevention of children through the product’s interactive components.

Robotronics is the Sole Source manufacturer and distributor of Sparky the Fire Dog

Robot licensed by the NFPA (National Fire Protection Association). No other similar products are manufactured or exist.

To confirm the availability of the requirement, RCO Parris Island conducted market research in accordance with FAR Part 10 for Sparky the Fire Dog Robot or other fire

Justification for Other than Full and Open Competition – FAR Part 13 Acquisitions under the SAT

V 1.3 (28 June 2018) training aids with the same or similar salient characteristics. During market research, AbilityOne and Unicor, and GSA Advantage procurement lists were reviewed and resulted in no match for the required equipment. An open source search through Google was performed and resulted in no other equipment similar to Sparky the Fire Dog Robot or licensed and approved by the NFPA. Additionally, through the Google search, Sparky the Fire Dog Robot is only available for purchase through Robotronics.

2. ___ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

3. ___ OTHER REASONS.

B. ___ BRAND NAME

Item required must be a brand name, product, or feature of a product, particular to one manufacturer.

C. ___URGENT AND COMPELLING. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified:

2. Required delivery date/period of performance:

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

V. CERTIFICATIONS:

A. Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Signature Name (Printed) / Phone # Date

B. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Name (Printed) / Phone # Date