SpaldingCountyRFP_SplashPad.pdf

Spalding County, GA – RFP – Splash Pads P a g e | 1

Spalding County Board of Commissioners Request for Proposal for Construction of Three (3) Splash Pads

August 15, 2025

Spalding County Government, a vibrant and progressive public entity, is seeking proposals from a contractor for the installation of splash pads in Spalding County.

Our vision is to maintain the rural character of our community while promoting balanced growth. We aim to achieve this through the continued development of industrial, manufacturing, commercial, and residential spaces that harmonize with our natural, eco-green friendly landscape. We believe that the right engineering partners can help us realize this vision by bringing innovative solutions, technical proficiency, and a deep understanding of our community’s unique needs and environmental considerations.

Responses to this solicitation are due no later than 2:00 p.m. ET on Monday September 29, 2025. Sealed responses are due to Mitzy Campbell, Procurement Director, PO Box 1087, Griffin, Georgia 30224 by mail or courier or in person at 119 E Solomon Street, Griffin, GA 30224. Spalding County is not responsible for bids not being delivered due to delivery and/or postal services. Upon receipt of proposals, a review team will evaluate the proposals and recommend to the Board of Commissioners the top-ranked firm or firms for an interview.

The complete RFQ document is available for review at the Spalding County website (https://www.spaldingcounty.com) or the Georgia Procurement Registry website at (https://ssl.doas.state.ga.us/gpr/).

Legal ad to run a total of four (4) weeks.

Please run the attached legal ad for the following dates:

Monday, September 01, 2025 Monday, September 08, 2025 Monday, September 15, 2025 Monday, September 22, 2025 https://www.spaldingcounty.com/ https://ssl.doas.state.ga.us/gpr/

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I. Purpose

Spalding County Board of Commissioners (“County”) is soliciting proposals from qualified bidders to provide design and construction of 3 splash pads for Spalding County, Georgia. Spalding County reserves the right to offer multiple bidders designated projects and/or tasks within the same bid request.

II. Instructions to Respondents

A. All responses to this Request for Proposal/Qualifications shall be sent to:

Spalding County Board of Commissioners Attn: Procurement Director PO Box 1087 Griffin, Georgia 30224

B. Please place one (1) original and three (3) copies of your response in a sealed envelope and clearly labeled in the lower left corner “Solicitation No. SP00125 Request for Proposal for Splash Pad Services, Monday, September 29, 2025.” No faxed, emailed, or telephone statements will be accepted.

C. All responses must be received by Sept 29 at 2:00 p.m. ET, at which time they will be opened. It is the responsibility of the respondent to ensure that the RFP/Q is received by Spalding County by the date and time specified above.

Late responses will be returned to the respondent unopened. To ensure a fair review and selection process, firms submitting proposals are specifically requested not to make other contacts with Spalding County staff regarding this request.

D. Any questions regarding this Request for Proposal shall be in writing by email to edye@spaldingcounty.com. No questions shall be received after 5:00 p.m. ET, Friday, September 12, 2025. Responses will be provided in an addendum by 5:00 p.m. ET, Friday, September 19, 2025. No other County Staff or officials associated with this project should be contacted regarding this RFP. DOING SO, MAY RESULT IN DISQUALIFICATION.

E. All addenda, notices, additional information, etc. will be posted to Spalding County’s website at www.spaldingcounty.com under the Purchasing Departments bid opportunities.

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III. Time Schedule

The following schedule is supplied as a guideline rather than a set of absolute deadlines. The County reserves the right to modify or alter the schedule as needed.

Event Date & Time Issue RFQ – First Advertisement Monday, September 01, 2025 Second Advertisement Monday, September 08, 2025 Third Advertisement and Questions Due Monday, September 15, 2025 Addendum/Responses to Questions Friday, September 19, 2025 Fourth Advertisement Monday, September 22, 2025 Deadline for submittal of RFP Monday, September 29, 2025 Selection of respondent(s) to interview Friday, October 10, 2025 Interviews (if needed) Monday, October 06, 2025 BoC Award Monday, November 03, 2025

IV. Terms and Conditions

A. The County reserves the right to reject any and/or all proposals, call for new proposals, to waive any informalities in a proposal, and to select the qualified parties. The County reserves the right to accept, reject, and/or negotiate all proposals or parts of proposals deemed by the Board to be in the best interest of the citizens of Spalding County.

B. The County reserves the right to request clarification of information submitted and to request additional information from any respondent.

C. The County reserves the right to award any contract to the next most qualified respondent if the successful respondent does not execute a contract within thirty (30) days after the selection of the respondent.

D. Any proposal may be withdrawn up until the date and time set above for opening of the RFP responses. No proposal may be modified or withdrawn for a period of one hundred-twenty (120) calendar days thereafter.

E. The professional services contract resulting from acceptance of a proposal by the County shall be in a form supplied or approved by the County and shall reflect the specifications in this RFP. The County reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this RFP, and which is not approved by Spalding County Board of Commissioners.

F. Ownership of all data, materials, and documentation prepared for and submitted in response to this RFP shall belong exclusively to Spalding County and will be considered a public record and subject to public inspection in accordance with Georgia public records laws. Exceptions may be requested by the applicant, citing applicable statutory authority for holding specific information in confidence. The approval of exceptions will be in the sole discretion of the County.

G. By submitting their proposal(s), all proposing parties certify that their proposals are made without collusion or fraud and that they have not offered or received any inducements from any other person or party in connection with their proposals, and that they have not conferred on any Spalding County employee or official having official responsibility for this procurement transaction of any payment, loan, subscription, advance, deposit of money, services, or anything of value of more than nominal value, present or promise, unless consideration of substantially equal or greater value was exchanged.

H. By submitting their proposal(s), all proposing firms certify that they are not currently debarred from submitting bids or proposals on contracts by any agency of the State of Georgia and the federal

Spalding County, GA – RFP – Splash Pads P a g e | 4 government, nor are they an agent of any person or entity that is currently debarred from submitting bids on contracts by any agency of the State of Georgia or the federal government.

I. Those submitting responses do so entirely at their expense. There is no expressed or implied obligation by the County to reimburse any individual for any costs incurred in preparing or submitting bids or providing additional information when requested by the County.

V. Scope of Services

The scope of work includes the design, construction, and installation of three (3) splash pads at the following Spalding County locations:

1. City Park – 601 Camp Northern Road, Griffin, GA 30224

• Large Splash Pad

• Bidders must utilize the included conceptual design marked “Concept Design #1” as the basis for their proposal.

1. Submitted designs must be equal to or greater than the conceptual design in terms of water features and play events.

2. The splash pad design must be divided into two distinct areas:

1. Infant Play Area: Featuring age-appropriate, gentle water features and soft surfacing.

2. School-Age Play Area: Featuring more dynamic and interactive water elements suitable for older children.

3. Bidders must submit separate designs and pricing for each play area.

2. Fairmont Park – 241 Blanton Street, Griffin, GA 30223

• Mini Splash Pad

• Design must include:

1. Three (3) ground sprays.

2. Two (2) above-ground spray features

• Bidders are required to submit a complete design proposal for this location that incorporates the specified features and ensures ADA-compliant access, safety surfacing, and appropriate drainage.

3. Spalding County Aquatic Center – 561 Roberta Road, Griffin, GA 30223

• Mini Splash Pad

• Design must include:

1. Three (3) ground sprays

2. Two (2) above-ground spray features.

• Bidders are required to submit a complete design proposal for this location that mirrors the Fairmont Park requirements, including ADA-compliant access, safety surfacing, and appropriate drainage.

Work shall include, but is not limited to:

• Site preparation and grading

• Installation of splash pad systems including water features, pumps, filtration, and drainage

• Electrical and plumbing work

• Safety surfacing and fencing

• ADA-compliant access and signage

• Coordination with County staff and adherence to local codes and regulations

• All splash pad surfaces shall consist of non-slip concrete surfaces

• Concrete areas outside of the splash pad zones shall consist of artificial turf surfacing

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Additional Technical Requirements:

All splash pads shall utilize a push-button activation system with the ability to set the duration of water flow

• Bids must include an estimated gallons-per-minute (GPM) flow rate for each site

• Bidders should expect a city water connection and sewer connection within 100 feet of each splash pad location

• Bids and designs must include pricing for both a flow-through system and a filtration system

• All designs shall be compliant with ADA standards

• All filtration system designs shall include above ground filtration systems housed in a building. Pricing and concept of the building shall be included in the pricing.

Bid Requirements All bids must include the following:

• Completed Bid Form

• Company profile

• Contractor qualifications and experience must include the total number of completed projects and provide three references for completed similar splash pad or recreational water feature projects

• Project timeline and milestones

• Itemized cost estimate

• Proof of compliance with E-Verify standards

• Proof of insurance coverage including:

o General liability insurance: minimum of $1,000,000 o Workers’ compensation insurance: minimum of $1,000,000 o Vehicle liability insurance: minimum of $1,000,000

• Concept designs for each location

VI. Submission Requirements

A. Summarize the bidder’s unique qualifications in providing services related to this request including brief history of the company/firm, size, structure, and areas of practice.

• If request is for professional services, please provide resumes, certifications, and licenses to include professional backgrounds of those working with Spalding County and/or directly responsible for the project.

• If request is for contracting services please provide copies of all applicable licenses and/or special credentials that will aid in completing the requested project(s).

• Please list all contracts that will be working directly with Spalding County

B. Experience

• Provide experience working with and/or advising local and county governments.

• Provide at least three (3) professional references including the names, addresses, telephone numbers, email addresses, preferably references similar to Spalding County for the specific work requested in the bid.

• Provide documentation of workload capacity commensurate with the level of service required by the County.

C. Understanding the required services and quality assurance.

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• Provide a list of all local agencies or clients the respondent now supports which may cause a potential conflict of interest with Spalding County Board of Commissioners.

• Describe how the respondent protects client confidentiality. This applies to all information and communications, including electronic communications, unless available to the public through a public records request and otherwise not subject to specific exemption.

• Describe the respondent’s intended approach to communicate with the County regarding progress reports, status reports, recommendations, status of opinions, etc.

VII. Selection Criteria

The relevant experience of each assigned party will be evaluated as it relates to the scope of services. A committee will review the responses to the Request for Proposal and will make a recommendation to the Spalding County Board of Commissioners. The committee may elect to conduct interviews with any shortlisted person(s) or firm(s).

Proposals will be evaluated based on the criteria and scoring system shown below:

EVALUATION CRITERIA WEIGHT GIVEN

Experience of bidder (company) related to splash pads 30

Design uniqueness 10 Ability to complete by April 15, 2026 5 Responsiveness of bid documents 5

Responsiveness of references 10

Experience of contractor or subcontractor performing the work 40

VIII. Contract

A. Contract Negotiations: Upon selection of the most qualified respondent based on demonstrated competence and qualifications for the type of professional services required, the County will negotiate payment terms which it determines is fair and reasonable and negotiate any other portion of the contract deemed necessary. In the event the County is not able to negotiate successfully with the top ranked respondent, the County shall cease negotiations with that respondent and either begin negotiations with the next ranked respondent or may choose to cancel the solicitation in its entirety. Award shall be made to the respondent whose submittal and subsequent negotiation is most advantageous to the County. The County reserves the right to renegotiate terms as needed to obtain the most cost-effective services.

B. Termination of Contract: This contract may be terminated, in whole or in part, at any time by mutual written consent, or by the County, with or without cause, upon giving sixty (60) days written notice to the successful respondent. If this contract is terminated, the County shall be liable only for payment under the payment provisions of the contract for services rendered and accepted material received by the County before the effective date of termination.