SP470712Q0055 Sim Lab PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

DLA DISPOSITION SERVICES

IT EQUIPMENT INSTALLATION

1. Background

The DLA Disposition Services Simulation Laboratory (Sim Lab) is a state of the art facility designed to provide classroom training and testing in a live interactive environment.

2. Objectives

The objectives of this Performance Work Statement (PWS) and the resulting contract is to provide a vehicle through which the Vendor shall furnish the necessary services, qualified personnel, and technical expertise for DLA Disposition Services Sim Lab IT equipment installation. The resulting contract will be firm fixed price.

3. Scope

The scope of this tasking and the resulting contract encompasses all activities necessary for the Sim Lab IT equipment installation.

4. Specific Tasks

All task deliverables will be provided in accordance with the period of performance defined under Section 7. It is anticipated that the vendor will perform adequate due diligence on all these items, before submitting your bid.

4.1 Site Visit

All vendors interested in submitting a bid for this project will be required to perform a site visit.

This site visit must be performed by Tuesday, June 19, 2012, at 5:00 pm ET. The vendor shall contact the Contracting Officer directly to schedule the site visit. The vendor will give at least 48 hour notice of the date and time of the site visit request. The site visit will last no longer than one

(1) hour. If a vendor has not performed a site visit and submits a bid, that bid will be deemed technically unacceptable.

4.2 Kick-off Meeting

The kick off meeting between the vendor and the Technical Program Management Office will be held within fifteen (15) days of contract award. The kick-off meeting will be held via teleconference.

4.3 Deliverables

The Sim Lab has a 25 seat classroom (in addition to an instructor’s podium) setting along with two warehouses. In total, there are 47 personal computers, wired and wireless internet, T3 bandwidth, smartboard, plasma TV, projector screen, and a Video Conferencing system. The instructor’s podium includes a laptop with an advanced docking station. Currently the instructor’s podium laptop is only connected to the projector/screen mounted in the ceiling (projecting on the wall screen). The Smartboard and Plasma TV are mounted on the walls, but not connected to the laptop.

The VTC equipment is purchased but not installed.

The tasks will have an emphasis on working in and around the classroom. See diagram of building (not to scale) in Attachment A. The goal is the integration of the IT equipment in the classroom (see Attachment B “Integration Matrix”). The focal point of control will be from the instructor’s podium. The podium will have the needed control mechanism(s) to operate all equipment at once (projector, smartboard, TV, VTC) or one at a time. The anticipated parts/equipment are listed in Attachment A, must be compatible with each other, and must be brand name or equal in scope with the equipment listed. The Government reserves the right to inspect the purchases for compatibility or scan for viruses.

The vendor will be expected to run wire and cable to and from the equipment, which will require working above the ceiling tiles, working on the walls, and may require dismantling and re-mounting equipment. Vendor must be familiar with local and host code requirements for laying wire and cable.

The vendor will provide the equipment needed to perform the job (except as noted in Attachment A for the items that have been purchased by the Government). The vendor supplies the cable and wire. The vendor must provide their own support equipment to perform the work, including but not limited to tools, ladders, lift equipment.

4.4 Government Furnished Equipment (GFE)/ Government Furnished Information (GFI)

The Government will furnish a portion of the equipment that is needed to complete the project. See Attachment A for a list of Government furnished equipment.

5. Qualifications

5.1 Vendor Qualifications

The accomplishment of these objectives requires specialized skills and knowledge. Vendors shall submit information that shows necessary skills and experience required for this project; this is not considered past performance information, but technical information showing that the vendor has the necessary skills, knowledge, experience and qualifications to perform this requirement. It will be reviewed on a pass or fail basis.

6. Place of Performance

The majority of the work shall be performed at Battle Creek Air National Guard, 3367 Dickman Road, Battle Creek, Michigan 49037, Building 6998. Hours of operation are 0800-1630, Monday- Friday unless otherwise agreed upon by both parties.

7. Period of Performance

The work performed, including the purchase of equipment needed to complete the job, shall be 30 calendar days from the date that security forces approves the vendor’s application to perform work but no later than 60 days after contract award.

8. Security

8.1 Security Clearance

The vendor is subject to a background check and must be approved to work on the installation from host security forces. Certain types of personally identifiable information may be required to fill out background data for security.

The vendor will always be escorted by a Government employee. The vendor will not have access to the DLA Network. If hardware needs software downloaded, the Government will perform the install after following proper internal protocols.

9. Data Rights.

Under the provisions of the Rights in Data General Clause (FAR 52.227-14(d)(3)) If the vendor receives or is given access to data necessary for the performance of this contract that contain restrictive markings, the Vendor shall treat the data in accordance with such markings unless specifically authorized otherwise in writing by the Contracting Officer.

10. Data Use, Disclosure of Information and Handling of Sensitive Information.

Performance of this PWS may require the vendor to access data and information proprietary to the Government Agency or of such a nature that its dissemination or use, other than in the performance of this PWS, would be adverse to the interest of the Government or others. The vendor shall not divulge or release data or information developed or obtained in the performance of this PWS except to authorized government personnel or upon written approval of the Contracting Officer.

The vendor will not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as required in the performance of this PWS. The limitations above do not apply to data or information, which has been made public by the Government. Further, this provision does not preclude the use of any data independently acquired by the vendor without such limitations or prohibit an agreement at no cost to the Government between the vendor and the data owner, which provides for greater rights to the vendor.

The vendor shall maintain, transmit, retain in strictest confidence, and prevent the unauthorized duplication, use, and disclosure of information. The vendor shall provide information only to employees, vendors and subcontractors having a need to know such information in the performance of their duties for this PWS.

Information made available to the vendor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without written agreement of the Contracting Officer. Vendor personnel will be required to sign a non-disclosure statement.

If proprietary information is provided to the vendor for use in performance or administration of this effort, the vendor except with the written permission of the Contracting Officer may not use such information for any other purpose. If the vendor is uncertain about the availability or proposed use of information provided for the performance or administration, the vendor shall consult with the Contracting Officer regarding use of that information for other purposes.

11. Other Pertinent Information or Special Considerations.

11.1 Inspection and Acceptance by the Government.

Inspection and acceptance of all work performance under this PWS shall be performed by Technical Program Management Office.

11.1.1 Scope of Inspection

All deliverables will be inspected for content, completeness, accuracy, legibility and conformance to contract requirements by the Technical Program Management Office. At the discretion of the Government, inspection may include validation of information or software through the use of automated tools and/or testing of the deliverables, as specified in the PWS.

11.1.2 Basis of Acceptance

The basis for acceptance shall be compliance with the requirements set forth in this PWS, the vendor's proposal and other terms and conditions of the contract. Deliverable items rejected shall be corrected in accordance with the applicable clauses.

The vendor shall use best commercial practices for formatting deliverables under this contract. All of the Government's comments to deliverables must either be incorporated in the succeeding version or the Vendor must demonstrate to the Government's satisfaction why such comments should not be incorporated.

12. Section 508 Accessibility Standards

The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

X 1194.21 - Software Applications and Operating Systems X 1194.22 - Web Based lntranet and Internet Information and Applications X1194.23 - Telecommunications Products X 1194.24 - Video and Multimedia Products X 1194.25 - Self-Contained, Closed Products X 1194.26 - Desktop and Portable Computers X 1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offeror's. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable Electronic and Information Technology (E&IT) products are proposed.

QUALITYASSURANCE SURVEILLANCE PLAN

The Technical Program Management Office shall conduct surveillance of the vendor and serve as the liaison between the government and the vendor.

1. Primary Method of Surveillance:

a. 100% Inspection: This is appropriate for infrequent tasks or tasks with stringent performance requirements. With this method, performance is inspected/evaluated at each occurrence.

b. Random Sampling: Random Sampling works for recurring tasks. With random sampling, services are sampled to determine if the level of performance is acceptable. Random sampling works best when the number of services is large and statistically valid sample can be obtained. Random sampling is accomplished using the appropriate sampling tables.

d. Customer Input: This is not normally a primary method of inspection but may supplement more systematic methods.

e. Direct Observation: Observations of direct services and products are used to survey requirements. Observations can be periodic or through 100% surveillance. The observations are documented in a surveillance log.

2. If a specific service is judged to be unsatisfactory during an inspection, the documentation supporting this deficiency is to be forwarded to the CO within five working days after inspection.

The TPMO should advise the CO whether the deficiency is the fault of the Government or the vendor. Performance must be documented to provide a legal basis for action. Informal or anecdotal evidence cannot be used.

3. It is equally important to document satisfactory and unsatisfactory performance. Acceptable Quality Level (AQL) is defined as the level the government expects to receive for any given task.

Reference Task Standard AQL Surveillance Method

4.1.1 Kick-off Meeting Provide Kick-off meeting

per PWS

+1 Duty Day 100% Inspection

4.2.2 Hardware

Installation

Tested in accordance to requirement

100% Direct Observation

4.2.2 Software

Installation

Tested in accordance to requirement

100% Direct Observation

4.2.2 Documentation Provide per PWS 100% 100% Inspection