ICP_DRAFT_PWS_16AUG19.pdf

DRAFT

Performance Work Statement

Industrial Capability and Warstopper Support Services

Defense Logistics Agency Information Operations 8725 John J. Kingman Road Fort Belvoir, Virginia 22060

DRAFT Performance Work Statement (16AUG19)

Table of Contents

1.0 INTRODUCTION

2.0 GENERAL INFORMATION

2.1 Type of Contract

2.2 Privacy Act

2.3 Period of Performance

2.4 Place of Performance

3.0 PERFORMANCE REQUIREMENTS

3.1 Program Management Support Services

3.1.1 Financial Accounting Support

3.1.2 ICP Management Tools Support

3.1.3 Documentation Support

3.1.4 Administrative Support

3.1.5 Information Technology Support

3.2 Industrial Capability Yearly Reporting Support

3.2.1 Warstopper Annual Report Support

3.2.2 DLA Input to the Industrial Capability Report to Congress

3.2.3 Warstopper Raw Material Analysis

3.2.4 Return on Investment Analysis

3.2.5 ICP Strategic Plan Support

3.3 Industrial Capability Risk Analysis Support Services

3.3.1 Level I Risk Analysis

3.3.2 Level II Risk Analysis

3.4 Travel

4.0 SPECIAL REQUIREMENTS

4.1 Contractor Labor Hours Reporting

4.2 Common Access Card

4.3 Government Furnished Equipment and Facility

4.4 Physical Security

4.5 Security Requirements

4.6 Specialized Software Licenses

4.7 Limitations on Subcontracting

4.8 Records/Data

4.9 Key Personnel

4.10 Performance Plan

4.10.1 Technical Plan

4.10.2 Management Plan

4.10.3 Quality Control Plan

4.10.4 Key Personnel Plan

5.0 DELIVERABLES

5.1 Format

5.2 Deliverable Summary

5.3 Performance Plan

1. Technical Plan

1.1 Company

1.2 Requirements

1.3 Technical Assumptions

1.4 Technical Exceptions

1.5 Technical Risk Assessment

1.6 Manpower

1.6.1 Prime

1.6.2 Subcontractor

1.6.3 Limitations on Subcontracting

1.6.4 Staffing Narrative

1.6.5 Staffing Table

2. Management Plan

2.1 Organization Structure

2.2 Requirements

2.3 Prime and Subcontractor

2.4 Lessons Learned

2.5 Key DLA Personnel

2.6 Issue Resolution

3. Quality Control Plan

3.1 Self-inspection plan

3.2 Internal staffing plan

3.3 Quality

3.4 Timeliness

3.5 Responsiveness

3.6 Customer Satisfaction

3.7 Issue Resolution

4. Key Personnel Plan

4.1 Identification

4.2 Maintaining Key Personnel

4.3 Managing Key Personnel

4.4 Letter of Intent

4.5 Resumes

6.0 INSPECTION AND ACCEPTANCE

7.0 QUALITY ASSURANCE SURVEILLANCE PLAN

8.0 RELATED DOCUMENTS

8.1 Applicable Documents

8.2 Appendix

Appendix A – Quad Briefing Chart (Level 1 Analysis) Appendix B - Sample Commissioning Document Appendix C – Non-Disclosure Agreement

Industrial Capability and Warstopper Support Services

1.0 INTRODUCTION

The purpose of the Industrial Capability Program (ICP) and Warstopper Program is to support the Warfighter by identifying and mitigating industrial base issues within the resources and authority available. The ICP Program Manager ensures the ICP complies with the governing statutory and regulatory requirements through program integrity and strategic program growth. Warfighter readiness is improved through industrial preparedness by integrating the industrial capability program in the acquisition process of DLA. The Warstopper program can provide government investments to help ensure readiness and maintain the stability of the industrial base.

This effort shall provide program support to include financial, ICP management tool, documentation, administrative, and information technology support, industrial capability yearly reporting support, and industrial capability risk analysis reports for the Defense Logistics Agency (DLA) Industrial Capability Program (ICP) and Warstopper Program.

2.0 GENERAL INFORMATION

2.1 Type of Contract

The government anticipates award of a firm-fixed price contract.

2.2 Privacy Act

Work on this project may require that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

2.3 Period of Performance

The period of performance for this contract shall be a 12-month base period. Two additional potential 12-month option periods may be exercised based on the Government’s need, successful contractor performance, and availability of funds, as specified by modifications to this contract. All foreseeable periods of performance are detailed in the table below.

PERIOD OF PERFORMANCE

Periods Start End Base Period March 1, 2020 February 28, 2021 Option One March 1, 2021 February 28, 2022 Option Two March 1, 2022 February 28, 2023

2.4 Place of Performance

2.4.1 The place of performance for Program Management Support Services (Section 3.1) will be at the following Government facility: Defense Logistics Agency, 8725 John J. Kingman Road, Fort Belvoir VA 22060.

2.4.2 The place of performance for Industrial Capability Yearly Reporting Support (Section 3.2) and Industrial Capability Risk Analysis Support Services (Section 3.3) will be at the Contractor’s facility.

2.4.3 Contractor shall attend occasional meetings with DLA representatives at the following locations:

DLA Aviation, 8000 Jefferson Davis Hwy, Richmond, VA 23297 DLA Land and Maritime, 3990 East Broad Street, Columbus, OH 43213

Industrial Capability and Warstopper Support Services

DLA Troop Support, 700 Robbins Ave, Philadelphia, PA 19111

3.0 PERFORMANCE REQUIREMENTS

3.1 Program Management Support Services

3.1.1 Financial Accounting Support

3.1.1.1 Contractor shall initiate funding documents as directed by the Warstopper PM within the Enterprise Business System.

3.1.1.2 Contractor shall provide transactional reports of funding documents as required to include but not limited to monthly EBS to Warstopper database reconciliation report and monthly un-liquidated obligation reports.

3.1.1.3 Contractor shall maintain financial accounting documentation for audit readiness and sustainment.

3.1.2 ICP Management Tools Support

3.1.2.1 Contractor shall update program metrics quarterly and industrial base high visibility risk indicators on monthly basis to include but not limited to Program Objective and Milestones (POAMs) and status.

3.1.2.2 Contractor shall update Warstopper Program Management Database with ICP investment data on a weekly basis.

3.1.2.3 Contractor shall update the ICP study plan and roadmap input on a semi-annual basis.

3.1.2.4 Contractor shall update ICP Dashboard to track program goals, projects, tasks, and milestones on a weekly basis.

3.1.2.5 Contractor shall update calendar of milestones and events for the Industrial Capability and Warstopper Program on a weekly basis.

3.1.3 Documentation Support

3.1.3.1 Contractor shall provide a management plan for documentation support, reviews and recommended input to the existing DLA Issuances related to Industrial Capability. The management plan will ensure existing industrial capability issuances remain valid and up to date per DLA guidelines.

3.1.3.2 Contractor shall provide input and recommend actions to newly proposed DLA Issuances related to Industrial Capabilities.

3.1.3.3 Contractor shall develop and maintain Industrial Capability and Warstopper Program training material. Baseline training material is developed but requires maintenance on a yearly basis. The training material shall be updated no later than Dec. 31 of each year.

3.1.3.4 Contractor shall develop Industrial Capability and Warstopper Program briefs and fact sheets as required to market, defend, coordinate, and promote the program. Completion dates for briefings and fact sheets are coordinated in the weekly program meetings.

Industrial Capability and Warstopper Support Services

3.1.3.5 Contractor shall assist in developing up to two Program Description and Approval Document (PDAD) for field level investments to ensure all program requirements are met for proposed investments per period of performance. Completion dates of the PDADs are coordinated at time of tasking.

3.1.3.6 Contractor shall perform a requirements validation of Services’ War Reserve Materiel (WRM) requirements based upon a field level request. Validation shall include contacting the Service War Reserve manager and requesting confirmation of the requirement. Validation shall also include a review of normal demand history and peak demand history so as to provide the Service War Reserve manager a recommendation of a war reserve requirement. An estimated five war reserve validations shall be completed per month.

3.1.3.7 Contractor shall consolidate and validate annual surge and sustainment planning requirements to coincide with the Services’ annual War Reserve Material reporting no later than two months after being received from the annual DLA data call to the Services.

3.1.3.8 Contractor shall provide lists of DLA vendors and their NSNs potentially impacted by natural or manmade disasters or similar events as required.

3.1.3.9 Contractor shall provide a “quick look” fact sheet on the impact of industrial base and competition for domestic mergers and acquisitions. An estimated six fact sheets per period of performance shall be required.

3.1.4 Administrative Support

3.1.4.1 Contractor shall maintain the program electronic and paper files.

3.1.4.2 Contractor shall coordinate requirements for conference displays and handouts.

3.1.4.3 Contractor shall coordinate meeting times and locations for ICP functions and as required attend one conference each period of performance to gather industrial base intelligence.

3.1.4.4 Contractor shall provide meeting minutes and status of meeting action items, and assist with facilitation of ICP functions.

3.1.4.5 Contractor shall provide a verbal report, “Weekly Program Planning Meeting,” on Monday of each week, excluding federal holidays. The status meetings shall be used to communicate the contractor's progress/ accomplishments since the last status meeting regarding on-going program support, reports, program dashboard, and calendar management, identification of pertinent issues that affect the contractor’s progress, and activities planned for the next week. The verbal report will be followed up by a written list of action items from the meeting due at the next verbal report meeting.

3.1.4.6 Contractor shall provide a written report, “Weekly Significant Action,” by noon on Wednesday of each week to provide updated status on progress of reports, meetings, or activities. The report shall be relevant, concise, to the point, and timely. The weekly report is not a rehashing of all actions but a concise review of relevant actions taken in the week since the last report.

3.1.5 Information Technology Support

3.1.5.1 Contractor shall identify and validate functional information technology requirements for the Industrial Base Management System (IBMS) and its sub-systems: the Surge and Sustainment (S&S) database, World Wide Web Industrial Capability System, the Sustainment Readiness Criteria (SRC) system, and the industrial capability portion of the Director’s Dashboard.

3.1.5.2 Contractor shall obtain DLA data extracts from DLA Electronic Data Warehouse (or its replacement) for the SRC system and Enterprise Dashboard, as well as for industrial studies or analysis required by the DLA Industrial Capability Program. The data shall be provided to update the SRC tools on a quarterly basis as well as ad hoc data analysis required by the ICP team.

3.1.5.3 Contractor shall provide data visualizations for a variety of program requirements using the approved J6 software, currently provided as Qlik Sense. At a minimum the data visualizations shall include the ICP input to the Enterprise Dashboard and ICP metrics.

3.2 Industrial Capability Yearly Reporting Support

3.2.1 Warstopper Annual Report Support

Contractor shall provide a yearly Warstopper Annual Report in accordance with DLA Industrial Capability Program Instruction – Manage the Warstopper Program no later than February 28 of each year.

Sample Warstopper Annual Report available upon request. This report consolidates the yearly activity for the Warstopper Program to include: Executive Summary, Program Yearly Goals, Important Briefings provided during the year, Fact Sheets developed by the program during the year, all yearly funding activity, program budget, yearly requirements submitted by the field known as “PDADs”, Industrial Base studies and independent risk analysis reports conducted in the year, the other annual reports within this PWS, annual lessons learned, contractor submitted activity reports, and an appendix of other relevant yearly documents.

3.2.2 DLA Input to the Industrial Capability Report to Congress

Contractor shall provide a yearly DLA Industrial Base Risk Analysis Report (DLA Supply Chains:

Aviation, Land, & Maritime, Troop Support, Energy, and Strategic Materials and DLA Research and Development) due November 15 of each year. This report serves as input to the Office of the Secretary of Defense Industrial Capability Report to Congress. The report shall at a minimum include:

3.2.2.1 Summary analysis to provide a top-level view of industrial base risk by supply chain.

3.2.2.2 Consolidation of supply chain, Warstopper Program, and functional DLA input providing detailed discussion of each supply chain industrial base risk analysis process and conclusions. Including any specific budget, acquisition or logistics decisions made and/or actions taken as a result of the finding and conclusions from Industrial Base analysis. Decisions to take actions to preserve an essential, at risk industrial capability. Decisions to take actions to restrict competition for mobilization base reasons.

Acquisition strategy decisions made to preserve essential industrial capabilities. This report shall be provided to meet Office of Secretary Defense requirements. Previous versions of this report are available upon request.

3.2.2.3 Conclusions and lessons learned from the yearly analysis

3.2.3 Warstopper Raw Material Analysis

Contractor shall provide a yearly DLA Warstopper Raw Material Report due January 20 each year. The yearly report will at a minimum include:

3.2.3.1 Summary analysis to provide a top-level view of raw material risk to the DLA Warstopper program.

Industrial Capability and Warstopper Support Services

3.2.3.2 Conduct independent research and risk analysis of raw material risk impacting the industrial base and the DLA Warstopper Program. The risk analysis shall use commercial techniques to prioritize the raw material risk and conduct due diligence of the risk using available information. This risk analysis is a macro level data analysis of suppliers with limited supplier contact that shall provide DLA personnel with a risk report to prioritize their efforts for detailed study and action. The risk analysis shall not require vendor site visits or root cause analysis, but may include light vendor engagement.

3.2.3.3 Consolidate each supply chain raw material risk analysis process and conclusions.

3.2.3.4 Contractor shall provide conclusions and lessons learned from the yearly analysis.

3.2.4 Return on Investment Analysis

Contractor shall provide a yearly Return on Investment (ROI) Analysis Report, based on establish methodology, of the Warstopper Investments no later than March 15 of each year. (Sample ROI report available upon request.) This report provides a post investment analysis of the yearly Warstopper investments and updates previous year investments.

3.2.5 ICP Strategic Plan Support

Contractor shall provide a yearly DLA ICP Strategic Plan no later than November 1 of each fiscal year.

3.3 Industrial Capability Risk Analysis Support Services

3.3.1 Level I Risk Analysis

The contractor shall provide a minimum of eight industrial capability Level I risk analyses and submit the resulting reports during each period of performance. The issues or items for Level I studies are identified by any means available to the contractor. They are proposed using the quad briefing chart located in Appendix A – Quad Briefing Chart (Level 1 Analysis). The purpose of the chart is to present the analysis subject to the ICP program manager for approval.

The Level I analysis may include use of internal DLA data (beyond the National Stock Number and supplier listing) and external DLA data. The analysis shall use commercial techniques to prioritize the risk and conduct due diligence of the risk using available information. The analysis may also provide alternative mitigation strategies if a discoverable risk is likely to impact DLA operations. This risk analysis is a data and research analysis report with limited supplier contact that shall provide DLA personnel with a risk awareness to prioritize efforts for Level II detailed study and action.

This risk analysis shall not require vendor site visits or root cause analysis, but may require light vendor engagement. A vendor site visit with root cause analysis is referred to as a Level II risk analysis by the DLA Industrial Capability Program. Each Level I analysis is identified by the contractor and shall be approved by the DLA Warstopper PM prior to initiation. The Level I risk analysis may be in the form of a written report or a briefing. Each Level I risk analysis shall include an accounting of the manhours required to produce the report. The Level I analysis shall be briefed to the stakeholders at the conclusion of the analysis unless waived by the Warstopper PM.

3.3.2 Level II Risk Analysis

The Government will request a minimum of four industrial capability Level II risk analyses during each period of performance. The issues or items for Level II Risk Analysis may be identified through recommendations from Level 1 Analyses or through DLA industrial specialist input. Level II Risk

Industrial Capability and Warstopper Support Services

Analyses are commissioned using the Request for Study template in Appendix B – Sample Commissioning Document. The commissioning document is requested by an appropriate MSC/Supply Chain commodity manager. The commissioning document provides the contractor background, scope, tasks, and deliverables of what is expected of the analysis.

The Level II analysis is a deep dive root cause analysis to isolate the industrial base constraints and provide alternative courses of actions with a recommendation. Various professional techniques may be used to obtain and analyze the data to include but not limited to site visits, surveys, data observation, supply chain analysis, and process flow diagrams.

The Level II analysis results may be in the form of a written report or a briefing. Each Level II analysis shall include an accounting of the man-hours required to produce the report. The report shall be briefed to the stakeholders at the conclusion of the analysis unless waived by the Warstopper PM.

It is estimated that each Level II report will include 1,230 man-hours of effort.

Level II analysis may include any of the items listed below.

3.3.2.1 Industrial capability analysis supply chains managed by DLA, Office of Secretary Defense initiatives or specific DLA managed items.

3.3.2.2 Business case analysis in support of DLA industrial capability decisions.

3.3.2.3 Supply chain simulation modeling studies. The study shall model the supply chain and determine key points where the Government may want to invest to rapidly increase supply chain throughput as well as other supply chain dynamics.

3.3.2.4 Acquisition benchmarking studies to increase the market intelligence and provide best practice acquisition practices for consideration in DLA acquisitions.

3.3.2.5 Lean six-sigma, value stream analysis, and continuous process improvement studies of selected DLA vendors to maximize their throughput of operations for specific DLA items.

3.3.2.6 Draft specifications, commercial item descriptions, statements of work, cost estimates and other related documents to convert an industrial preparedness measure to a procurement ready investment.

3.3.2.7 Other industrial capability special studies that may use a variety of specialized techniques, skills, or experience to develop a better understanding of the state of the industrial base, the constraints within the supply chain, the acquisition practices that impact the industrial base, obtain specific industry expert expertise consultation, or identify methods to improve DLA interaction with the industrial base.

3.4 Travel

Travel includes but is not limited to the following: annual program review and Center of Excellence meetings, attend industrial base related conferences as approved by the ICP/Warstopper Program Manager, multiple trips may be required in support of Level II Risk Analysis task identified in PWS Section 3.2, and any other travel required to attend meetings with DLA representative in support of the PWS as authorized by the ICP/Warstopper Program Manager. DLA sites for travel are listed below. Other sites for travel will be determined throughout each performance period as determined by travel need stated above.

DLA Aviation, 8000 Jefferson Davis Hwy, Richmond, VA 23297

DLA Land and Maritime, 3990 East Broad Street, Columbus, OH 43213 DLA Troop Support, 700 Robbins Ave, Philadelphia, PA 19111

4.0 SPECIAL REQUIREMENTS

4.1 Contractor Labor Hours Reporting

4.1.1 The contractor shall report all contractor labor hours, including subcontractor labor hours, required for performance of services provided in this PWS for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

4.1.2 Reporting input will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

4.2 Common Access Card

Performance under this contract will require the contractor to obtain a CAC. When CACs are issued under this contract, the contractor shall complete and comply with the following steps to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to control and account for contractor CACs at all times. This process is only for the issuance and accountability of CACs.

Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/installation requirements.

4.2.1 The Contractor has each contractor employee requiring a CAC complete and sign Sections I and II of the DD Form 1172-2. The instructions for completing the DD Form 1172-2 are located at http://www.cac.mil/docs/1172-2-Instructions.pdf.

4.2.2 For Section II, Block 22, the contractor employee signs and the DD Form 1172-2 is then forwarded by the contractor. This provides verification for the employee information. If the contractor is submitting a DD Form 1172-2 for him/herself (e.g., the owner) with no higher authority above them for verification, then the signature in Block 22 must be notarized to verify identity.

4.2.3 The Contractor forwards the DD Form(s) 1172-2 via hand-carry, secure mail, or encrypted email to (NOTE: The Contractor may forward these forms individually or as a group):

(1)The COR for the contract, if a COR was designated.

(2)The KO for the contract, if no COR was designated.

4.2.4 Each Contractor employee must verify his/her account information upon receipt of a username and password for the Trusted Associate Sponsorship System (TASS). A Government employee will directly provide this information to the Contractor, as well as the web link for TASS.

4.2.5 Each Contractor employee will receive an email via TASS when his/her account has been approved. The email will notify the employee to obtain a Government-issued CAC from the nearest Real-Time Automated Personnel Identification System (RAPIDS) office. The email will also provide a link that identifies the locations of RAPIDS offices.

4.2.6 Each Contractor employee shall obtain his/her issued CAC from the RAPIDS office.

4.2.7 The Contractor, within one (1) business day of issuance, provides written notice via email to the COR (or the KO, if no COR was designated) for each Contractor CAC issued identifying the Contractor

Industrial Capability and Warstopper Support Services employee’s name, the date of issuance, and the date of expiration of the CAC. This notification may be made individually for each Contractor employee or together for a group of Contractor employees.

4.2.8 The Contractor establishes procedures to control and account for Government-issued contractor CACs at all times, to include the following:

(1) Ensure Contractor CACs issued for this contract are only used for the purpose of performing under this contract.

(2) Ensure Contractor CACs are secured in a manner that precludes unauthorized use and that recognizes the CAC is the property of the U.S. Government.

(3) Ensure Contractor employees do not abuse or place holes in their CACs.

(4) Ensure Contractor employees do not display their CACs in public.

4.2.9 If a Contractor CAC is lost or stolen:

(1) The Contractor employee shall immediately notify the Contractor that the Contractor CAC has been lost or stolen.

(2) The Contractor shall immediately notify the COR (or the KO, if no COR was designated), detailing the circumstances regarding the lost or stolen contractor CAC, as follows:

(a) In person, followed within one (1) business day by a written notice via email, or

(b) In writing, via email, or

(c) By telephone, followed within one (1) business day by a written notice via email

(3) The Contractor shall report the lost or stolen CAC card to the local DLA Police/host installation police, who will provide the Contractor a police report. If there is no local DLA Police/host installation police, or no police report is provided, the Contractor shall provide information to the COR/KO, as applicable, detailing the circumstances of how the CAC was lost or stolen. The COR/KO will provide a memorandum for the contractor employee to support issuance of new CAC.

(4) The Contractor has the Contractor employee bring the report/memorandum to the nearest RAPIDS office. If the CAC can be reissued within 24 hours, bring the report/memorandum to the nearest CAC office for reissue. If the CAC cannot be reissued in 24 hours, follow the steps for a new CAC, beginning at Step 1.

4.3 Government Furnished Equipment and Facility

The Government will provide two computers and network access for two contractor personnel to be located at the DLA HQ facility. Two work spaces at DLA HQ will be provided for contractor use under this contract.

The Government will provide up to two additional laptop computers to be used at contractor facility to perform the data extract requirements called out for in this PWS.

All Contractor personnel provided Government-furnished computer access shall observe local Automated Information Systems policies and procedures directed by the Information System Security Officer (ISSO).

4.4 Physical Security

The Contractor shall be responsible for safeguarding all government property and equipment provided for Contractor use. At the close of each work period, government facilities, property, equipment, and materials shall be secured.

4.5 Security Requirements

Security Requirements include but are not limited to the following:

Industrial Capability and Warstopper Support Services

4.5.1 Security Background Check

Contractor’s key personnel shall be required to complete the Government’s security background check documentation, Standard form 85P (National Agency Check (NAC)), and be fingerprinted in order to obtain the appropriate Clearance level. The Contracting Officer Representative (COR) will provide the Contractor with instructions.

4.5.2 Security Investigation

Contractor’s key personnel shall have a favorably adjudicated security investigation for the level appropriate for the required system access.

4.5.3 DoD Form 254

A DoD Form 254 will be required for JCS REPOL support services to document access to DoD classified information located at Defense Logistics Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060.

4.5.4 Security Clearance and United States Citizenship

The contractor is responsible for obtaining employee security clearances and ensuring that all persons working on this effort are U.S. citizens. The level of clearance required for a specific engagement will be included in the contract, but is not expected to exceed “Secret” clearance requirements.

4.5.5 Personally Identifiable Information

Contractor personnel performing under this contract shall be required to safeguard PII in accordance with the Privacy Act of 1974, 5 U.S.C. para. 552a and DoD Privacy Policy in effect during the period of performance. The COR must be informed within 24 hours if DoD PII data is compromised, lost, or stolen.

Each contractor user is required to complete PII training and provide the certificates of completion to the

COR.

4.5.6 Non-Disclosure Agreement

The Contractor shall have all employees working under this PWS sign a Non-Disclosure Agreement. A sample is located at Appendix C – Non-Disclosure Agreement.

4.5.7 Identification of Contractor Employees

All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

4.5.7.1 The Contractor shall furnish fully trained personnel that have adequate background and expertise to complete all task in this PWS.

4.5.7.2 The Contractor personnel that communicate with the Government employees shall be able to speak fluently, read, write, and understand the English language including unique technical terminology required for the performance of these duties and functions.

Industrial Capability and Warstopper Support Services

4.5.7.3 The Contractor shall be responsible for any required training that their employees need to support this PWS. The Contractor shall maintain the training skills and qualifications of all personnel throughout the performance period.

4.5.8 508 Compliance

The Contractor shall support the Government in its compliance with Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when Federal agencies develop, procure, maintain, or use electronic information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

The Contractor shall review the following websites for additional 508 information:

http://www.section508.gov/index.cfm?FuseAction=Content&ID=12 http://www.access-board.gov/508.htm http://www.w3.org/WAI/Resources

4.5.9 Information Assurance Contractor Training and Certification

4.5.9.1 The Contractor shall ensure that personnel accessing information systems have the proper and current information assurance certification to perform functions in accordance with DoD 8570.01-M, Information Assurance Workforce Improvement Program. Contractor personnel supporting information assurance functions as described in Chapters 3, 4, 10, and 11 of DoDD 8570 shall be appropriately certified prior to being engaged. Additional mandatory training on local or system procedures may be provided by DLA Information Operations, Operational Energy Applications Office. The Contracting Officer will ensure that Contractor personnel are appropriately certified and provide verification to the Defense Eligibility Enrollment System (DEERS) or other appropriate Defense Manpower Data Center (DMDC) database: https://www.dmdc.osd.mil.

4.5.9.2 Upon request by the Government, the Contractor shall provide documentation supporting the information assurance certification status of personnel performing information assurance functions.

4.5.9.3 Contractor personnel who do not have proper and current certifications shall be denied access to DoD information systems for the purpose of performing information assurance functions.

4.6 Specialized Software Licenses

The contractor shall maintain three licenses of the “FactSet” software, used by DLA for market intelligence purposes. The contractor shall maintain access/licenses to Qlik Sense.

4.7 Limitations on Subcontracting

The contractor shall explain how it will adhere to FAR Clause 52.219-14, Limitations on Subcontracting (Nov 2011), during performance of the required services. The contractor shall address the amount of effort being subcontracted to ensure compliance of FAR 52.219-14 which states for services, “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.”

Industrial Capability and Warstopper Support Services

4.8 Records/Data

All data, to include programming code, generated from this effort is the property of the Government.

Data typically generated from this level of effort includes reports, special studies, audits, spreadsheets, active server pages, SQL database tables, properties, and code.

4.9 Key Personnel

4.9.1 The contractor shall identify key personnel for each task. Qualifications of key personnel are listed below in Section 3.6 Qualifications of Key Personnel.

4.9.2 The contractor shall provide the labor hours and categories for each key personnel and specify if the key personnel is an employee of the prime or subcontractor. The contractor shall provide the employee’s name and title/position.

4.9.3 The contractor shall ensure that two persons are trained and capable of performing all the requirements of 3.2.1 Financial Accounting Support.

4.9.4 The contactor shall neither add nor remove any key personnel from this requirement without express approval of the Contracting Officer. The contractor shall send all copies of the requests and approvals for new assignees, removal, and reassignment to the Contracting Officer and contracting officer representative.

4.9.5 Contractor’s key personnel shall conduct themselves in accordance with acceptable business decorum at all times. The Contractor, upon approval from the Contracting Office, shall remove any individual from the site whose continued presence or employment is either contrary to the public interest or inconsistent with the best interest of national security. Should the Government deny Contractor’s personnel access to Government facilities for security or personal conduct reasons, or request removal of Contractor employees, such removal shall not relieve the Contractor of the requirements in this PWS.

4.9.6 The Government considers key personnel to be individuals assigned to the following labor categories: (1) Senior Executive Consultant; (2) Program Manager; (3) Consultant; and (4) Associate Consultant/Business Analyst. The contractor shall only have key personnel with the required qualifications performing the tasks in this PWS. The required qualifications for each key personnel are listed below.

4.9.6.1 Senior Executive Consultant

1. Clearance Level: Secret

2. Information Assurance Certification: Level II IT Certification

3. Other Certifications: Preferred: Recognized supply chain management certification such as

American Production and Inventory Control Society (APICS) or any DAWIA Level III certification.

4. Functional Expertise: Minimum 5 years of experience with DLA Industrial Capability Program

5 Technical Expertise: Supply Chain Management Practices

6. Experience: 12 years professional experience with at least five years of experience working supply chain issues and at least five years’ experience with federal clients or having been a civil servant employee or in the military. Minimum of five years of experience supporting DLA Industrial Capability Program

7. Education: Bachelors and Masters from an accredited university with minimum one degree coming from a business school or a technical or science field

4.9.6.2 Program Manager

3. Other Certifications: Program Management Certification from a recognized source such as the

Project Management Institute (PMI) or a recognized supply chain management certification such as American Production and Inventory Control Society (APICS) or having obtained any DAWIA Level III certification during a federal acquisition career.

4. Functional Expertise: Minimum 2 years of experience as engineer or manager within a manufacturing or production organization or 2 years’ experience as a Government program manager for a program with a yearly budget over $10 million or previous 2 years’ experience Government consulting program management experience.

5 Technical Expertise: Program Management and Supply Chain Management Practices

6. Experience: 12 years professional experience with at least five years of experience working with federal clients or having been a civil servant employee or in the military. Minimum of five years of experience supporting DLA Industrial Capability Program.

7. Education: Bachelors and Masters from an accredited University with minimum one degree coming from a business school or a technical or science field

4.9.6.3 Consultant

3.Other Certifications: Preferred: Has taken courses toward a recognized supply chain management certification such as American Production and Inventory Control Society (APICS) or Program Management Certification or Lean Six Sigma Black Belt.

4. Functional Expertise: Supply chain management

5. Technical Expertise: MS Office suite of software to include MS Access. Conducting an industrial capability analysis.

6. Experience: 8 years professional experience with at least 3 years working with federal clients or having been a civil servant or in the military. Two years’ experience with DLA Industrial Capability Program

7. Education: Bachelors or Masters from an accredited University.

4.9.6.4 Associate Consultant / Business Analyst

3.Other Certifications: Preferred: Has taken courses toward a recognized supply chain management certification such as American Production and Inventory Control Society (APICS) or Program Management Certification or Lean Six Sigma Black Belt.

4. Functional Expertise: Preferred minimum 2 years of experience in manufacturing or supply chain management

5 Technical Expertise: MS Office suite of software to include MS Access

6. Experience: 2 years professional experience Prefer experience supporting DLA Industrial

Capability Program.

7. Education: Bachelors or Masters from an accredited university.

4.10 Performance Plan

The contractor shall submit and maintain throughout performance of this PWS a Contractor Performance Plan to include: (1) Technical Plan; (2) Management Plan; (3) Quality Control Plan; and

(4) Key Personnel Plan in the format provided in PWS Section 5.4.

4.10.1 Technical Plan

The Technical Plan explains how the contractor will provide the items and services.

4.10.2 Management Plan

The Management Plan explains how the contractor will manage services.

4.10.3 Quality Control Plan

The Quality Control Plan explains how the contractor will maintain quality service and comply with Section 7.0- Quality Assurance Surveillance Plan.

4.10.4 Key Personnel Plan

The Key Personnel Plan describes the key personnel to perform services and contain the qualifications described in PWS Section 4.9 and includes resumes for each key personnel.

5.0 DELIVERABLES

5.1 Format

At a minimum, the Contractor shall provide deliverables electronically by email; hard copies are only required if requested by the government. Electronic copies shall be delivered via e-mail attachment. The electronic copies shall be compatible with the current DLA Microsoft (MS) Office products. The contractor shall use best commercial practices for formatting deliverables under this PWS. All data shall be provided in an editable format compatible with DLA agency standard software configuration as specified below. Contractor shall conform to DLA agency standards within 30 days of contract award unless otherwise specified. The initial or future upgrades costs of the listed computer programs are not chargeable to the government.

All deliverables must meet professional standards and meet the requirements set forth for contractual documentation. The Contractor will be responsible for delivering all end items specified. Invoice inspection and acceptance will be based on proper submittal of deliverables and as identified in the Quality Assurance Surveillance Plan. The deliverables within the scope of this task, but not limited to the list, are an illustration of the type of work the Government expects to order as follows:

Contractor shall submit the deliverables listed below.

a. Periodic, quarterly or monthly progress or completion reports

b. Detailed data calls to activities being studied

c. Detailed cost estimates

d. Trip reports

e. Digital photographs (JPEG fully indexed)

f. Quarterly QA/QC Report to include reports on site visits

Contractor shall submit all documentation in the appropriate Microsoft Office™ format unless otherwise specified to be able to withstand the scrutiny of an external audit.

Deliverable Software to be used

a. Word Processing Microsoft Word/StyleWriter (Issuances)

b. Technical Publishing PageMaker/Interleaf/SGML/ MS Publisher

c. Spreadsheet/Graphics Microsoft Excel

d. Presentations Microsoft PowerPoint

e. 2-D Drawings/ Graphics/Schematics (new data products) Vector (CGM/SVG)

f. 2-D Drawings/ Graphics/Schematics (existing data products) Raster (CALS Type I, TIFF/BMP, JPEG, PNG)

g. Scheduling Microsoft Project

h. Computer Aid Design (CAD) Drawings AutoCAD/Visio

i. Geographic Information System (GIS) ArcInfo/ArcView

5.2 Deliverable Summary

The table below summarizes the deliverables of the PWS. Contractor shall adhere to the specific requirements under Part 3 – Performance Requirements of this PWS.

Deliverable Frequency # Of

Copies Medium /Format Submit To

DLA Industrial Base Risk Analysis Report 15-Nov 2 Electronic, 1 MS Word, 1 PDF COR

DLA Warstopper Raw Material Report 20-Jan 2 same as above COR

Warstopper Return on Investment Report 15-Mar 2 same as above COR

Warstopper Program Annual Report 28-Feb 2 same as above COR

DLA ICP Strategic Plan 1-Nov 2 same as above COR

Financial Accounting Support Reports End of Each Month 2 same as above COR

ICP Management Tools Updated Report End of Each Month 2 same as above COR

ICP Program Metrics Report

One Month After The End of Each Quarter 2 same as above COR

Weekly Program Planning Meeting Monday each week 2 same as above with verbal report on day of meeting COR

Weekly Signification Action Report Wednesday noon each week 2 same as above COR

Industrial Capability Analysis Reports As specified in Parts

3.3.1 and 3.3.2 2

Electronic:

1 MS Word or PPT and 1 PDF Contracting Officer

Performance Plan Proposal due date 2 Electronic, 1 MS Word, 1 PDF Contracting Officer

Contractor Labor Hours Reporting 31-Oct Electronic http://www.ecmra.mil COR

5.3 Performance Plan

1. Technical Plan

Contractor shall develop and submit a Technical Plan that includes the items listed below.

1.1 Company

Contractor shall provide their street address, email address, telephone number, CAGE code, DUNS number, and NAICS code.

1.2 Requirements

Contractor shall provide a technical approach detailing how the contractor will perform all the requirements as described in the PWS. Contractor shall provide separate sections for each PWS requirement. Contractor shall describe in detail the work to be performed by any subcontractor or affirmatively state in Volume I, paragraph 1.2, that the contractor will not subcontract any work for Industrial Capability and Warstopper Support Services.

1.3 Technical Assumptions

Contractor shall identify any assumptions. The Government will consider these assumptions in determining any impact to the Government. Unless identified as an assumption in accordance with this section and accepted as such by the KO, assumptions will not be a part of any resulting modification. Contractor shall either provide this information in the technical proposal or affirmatively state that Contractor has no assumptions under the PWS.

1.4 Technical Exceptions

Contractor shall identify any exceptions. The Government will consider these exceptions in determining any impact to the Government. Unless identified as an exception in accordance with this section and accepted as such by the KO, exceptions will not be a part of any resulting modification. Contractor shall either provide this information in the technical proposal or affirmatively state that Contractor has no exceptions under the PWS.

1.5 Technical Risk Assessment

Contractor shall submit a risk analysis in the format below that identifies risk areas and the recommended management approach to either mitigate or control the impact of those risk areas on the overall success of performing the requirement. Contractor shall either provide this information in the technical proposal or affirmatively state that Contractor has identified no risk areas under the PWS.

Technical Risk Area Mitigation Explain the risk element Explain plans to mitigate

1.6 Manpower

1.6.1 Prime

1.6.1.1 Prime Contractor’s Labor Hours and Categories: The contractor shall provide labor hours, labor categories, the number of full-time equivalents, and number of employees for each task.

1.6.1.2 Prime Contractor Labor Categories: The contractor shall provide a description for each labor category.

1.6.2 Subcontractor

1.6.2.1 Subcontractor Identification: Contractor shall provide any subcontractor’s name.

Contractor shall identify the subcontractor as either a first-tier or second-tier subcontractor.

1.6.2.2 Subcontractor’s Labor Hours and Categories: The contractor shall provide subcontractor’s labor hours, labor categories, the number of full-time equivalents, and the number of employees for each task. The contractor shall provide a narrative explanation of the proposed subcontractor’s labor hours and labor mix required to perform services for each task.

1.6.2.1.3 Labor Categories Description: The contractor shall provide a description for each subcontractor’s labor category.

1.6.3 Limitations on Subcontracting

Contractor shall provide a narrative explaining how the contractor will adhere to FAR 52.219-14, Limitations on Subcontracting (JAN 2017), during performance of the required services. Contractor shall address the amount of effort being subcontracted to ensure compliance of FAR 52.219-14 by providing subcontractor’s name, labor categories, hours, FTEs, and number of employees for each task. Contractor shall either provide this information or affirmatively state that the contractor will not subcontract any work under the PWS and will not charge the Government subcontracting costs.

1.6.4 Staffing Narrative

Contractor shall provide a narrative explanation of the proposed prime and any subcontractor labor hours and labor mix required to perform each task to support the Staffing Tables in Section 1.6.5.

1.6.5 Staffing Table

Contractor shall provide Staffing Tables that includes labor information for the contractor and any subcontractor for each task per period of performance in the format provided on the next page.

Contractor shall provide for each task the labor categories, hours, full-time equivalents (FTEs), and number of employees for the contractor and any subcontractor.

1.6.5.1 Base Period Staffing Table

CLIN PWS Description Labor

Categories Number of Contractor Labor Hours

Number of Contractor Employees

Number of Contractor FTEs

Number of Subcontractor Labor Hours

Number of Subcontractor Employees

Number of Subcontractor FTEs

0001 3.1.1 Financial Accounting Support

0001 3.1.2 ICP Management Tools Support

0001 3.1.3 Documentation Support

0001 3.1.4 Administration Support

0001 3.1.5 Information Technology Support

0001 3.2.1 Warstopper Annual Support

0001 3.2.2 DLA Input to the Industrial Capability Report to Congress

0001 3.2.3 Warstopper Raw Material Analysis

0001 3.2.4 Return on Investment Analysis

0001 3.2.5 ICP Strategic Plan Support

0001 3.3.1 Level I Risk Analysis

0001 3.3.2 Level II Risk Analysis

0001 3.4 Travel

Base Period Staffing Totals

1.6.5.2 Option One Period Staffing Table

CLIN PWS Description Labor

Categories Number of Contractor Labor Hours

Number of Contractor Employees

Number of Contractor FTEs

Number of Subcontractor Labor Hours

Number of Subcontractor Employees

Number of Subcontractor FTEs

1001 3.1.1 Financial Accounting Support

1001 3.1.2 ICP Management Tools Support

1001 3.1.3 Documentation Support

1001 3.1.4 Administration Support

1001 3.1.5 Information Technology Support

1001 3.2.1 Warstopper Annual Support

1001 3.2.2 DLA Input to the Industrial Capability Report to Congress

1001 3.2.3 Warstopper Raw Material Analysis

1001 3.2.4 Return on Investment Analysis

1001 3.2.5 ICP Strategic Plan Support

1001 3.3.1 Level I Risk Analysis

1001 3.3.2 Level II Risk Analysis

1001 3.4 Travel

Option One Period Staffing Totals

1.6.5.3 Option Two Period Staffing Table

CLIN PWS Description Labor

Categories Number of Contractor Labor Hours

Number of Contractor Employees

Number of Contractor FTEs

Number of Subcontractor Labor Hours

Number of Subcontractor Employees

Number of Subcontractor FTEs

2001 3.1.1 Financial Accounting Support

2001 3.1.2 ICP Management Tools Support

2001 3.1.3 Documentation Support

2001 3.1.4 Administration Support

2001 3.1.5 Information Technology Support

2001 3.2.1 Warstopper Annual Support

2001 3.2.2 DLA Input to the Industrial Capability Report to Congress

2001 3.2.3 Warstopper Raw Material Analysis

2001 3.2.4 Return on Investment Analysis

2001 3.2.5 ICP Strategic Plan Support

2001 3.3.1 Level I Risk Analysis

2001 3.3.2 Level II Risk Analysis

2001 3.4 Travel

Option…