DRAFT_PWS_Mechanical_Solicitation_Rev_2019-04-09.pdf

SECTION C – PERFORMANCE WORK STATEMENT (PWS)

MCNAMARA HEADQUARTERS COMPLEX (HQC)

MECHANICAL BUILDING MAINTENANCE SERVICES

C.1 SECTION C- PERFORMANCE WORK STATEMENT

C1.1 PERFORMANCE REQUIREMENTS

C1.2 DEFINITIONS

C1.3 GOVERNMENT FURNISHED FACILITIES, EQUIPMENT, MATERIALS AND SERVICES

C1.4 CONTRACTOR FURNISHED ITEMS

C1.5 MANAGEMENT

C1.6 FACILITY COORDINATORS and CONTRACTING OFFICERS REPRESENTATIVES (COR)

C1.7 WORK OUTSIDE REGULAR WORKING HOURS

C1.8 CONTINUITY OF SERVICES CONTRACTOR DEVELOPED PLAN

C1.9 WARRANTIES

C1.10 REPLACEMENT, MODERNIZATION, RENOVATION

C1.11 AS-BUILT DRAWINGS

C1.12 INTERFACE WITH OTHER CONTRACTORS AND GOVERNMENT FORCES

C1.13 SERVICE ORDERS

C1.14 PREVENTIVE MAINTENANCE

C1.15 PLUMBING

C1.16 OPERATION OF CENTRAL COOLING SYSTEM

C1.17 OPERATION OF CENTRAL HEATING SYSTEMS

C1.18 OPERATION AND MAINTENANCE OF HVACR SYSTEMS

C1.19 ANNUAL OVERHAUL AND INSPECTION OF BOILERS

C1.20 FIRE PROTECTION SYSTEM

C1.21 WATER TREATMENT

C1.22 UTILITY METER READINGS, CALIBRATION and MAINTENANCE

C1.23 INDEFINITE DELIVERY/INDEFINITE QUANTITY PERFORMANCE

C1.24 KITCHEN APPLIANCES, KITCHEN EQUIPMENT, LAUNDRY EQUIPMENT, EXHAUST, VENTILATION EQUIPMENT

AND HOODS

C1.25 SPECIALIZED EQUIPMENT

C1.26 ONE TIME SERVICE (BASE YEAR). Paint Mechanical Rooms

C.2 CONSTRUCTION WAGE RATE REQUIREMENTS STATUE / COLLECTIVE BARGAINING AGREEMENT

(Located within Solicitation)

C.3 DESCRIPTION OF FACILITIES

C.4 GOVERNMENT FURNISHED FACILITIES

C.5 GOVERNMENT FURNISHED EQUIPMENT

C.6 GOVERNMENT FURNISHED TOOLS and MATERIAL

C.7 CONTRACTOR FURNISHED MATERIAL

C.8 LIST OF RECORDS AND REPORTS

C.9 HISTORICAL DATA

C.10 PREVENTIVE MAINTENANCE PROGRAM

C.11 MANAGEMENT REQUIREMENTS

C.12 OPERATION, MAINTENANCE, AND REPAIR OF MECHANICAL EQUIPMENT

C.13 BUILDING OPERATING PLAN

C.14 ASSET INVENTORY

C.15 HAZARDOUS MATERIALS

C.16 TOUR REQUIREMENTS

C.17 WATCH REQUIREMENTS

C.18 QUALITY ASSURANCE SURVEILLANCE PROGRAM (QASP)

C.19 INFORMATION TECHNOLOGY and CYBER SECURITY

C.20 INVOICING INSTRUCTIONS

C.21 DIRECTIVES

C.22 SCHEDULE OF DEDUCTIONS

C.23 PREVENTIVE MAINTENANCE GUIDES

C.24 CLIENT AUTHORIZATION FORM

C.25 COMMON ACCESS CARD (CAC) PROCEDURES

C.26 CLIN STRUCTURE

SCOPE

C.1 The contractor shall provide all management, tools, equipment and personnel for the performance of maintenance, repair, replacement, installation services and minor construction/alteration services for all buildings, structures and related systems and equipment within the Defense Logistics Agency, Andrew T. McNamara Headquarters Complex (HQC) 8725 John J. Kingman Road, Fort Belvoir, VA 22060-0621 to include but not limited to;

BLDG 2461 Visitors Control Center (VCC)

BLDG 2462 Andrew T. McNamara Headquarters Multi-story 1,100,000 square foot (SF) facility

BLDG 2463 Gate 1 Access Control

BLDG 2464 Gate 2 Access Control

BLDG 2465 Gate 3 Access Control

BLDG 2466 Recreational Building

BLDG 2467 Irrigation Well House

BLDG 2468 Child Development Center (CDC) 34,000 SF

BLDG 2469 Three Level Parking Garage building

BLDG 2480 Material Receiving and Screening Facility (MRSF) 15,000 SF

BLDG 2487 Outfall Control Structure

The resulting contract will be a Performance Based combination, Firm Fixed Price and Indefinite Delivery/Indefinite Quantity (IDIQ)

Contract.

The IDIQ contract will consist of two major categories of services:

Category 1: Initial Task Order. Normal maintenance and care for the HVAC Mechanical Equipment as described in the PWS.

The contractor shall provide all tools, equipment and personnel for the performance of maintenance, repair, replacement, installation services and minor construction/alteration services for all buildings, structures and related systems and equipment within the Defense

Logistics Agency, Andrew T. McNamara Headquarters Complex (HQC) 8725 John J. Kingman Road, Fort Belvoir, VA

Category 2: Future Task Orders. To be determined work defined as IDIQ alteration and extraordinary repair work, installation, and minor construction which is beyond the scope of a minor work service order and not otherwise included in the firm fixed-price portion of this PWS. This type of work may be required throughout the life of the contract. The contractor, when presented with a

PWS, will price and propose the IDIQ services, submitting an offer to the Contracting Officer for review and approval. This work can have a minimum dollar value of $2,000 to over $500,000, subject to Government and Contractor approval.

For Task Order #1, the contractors shall offer a fixed, monthly rate IAW the solicitation Contract Line Item Number structure.

Firm-Fixed Price (FFP) services shall be performed on a monthly basis in accordance with all requirements outlined within this PWS.

The period of performance for this requirement will consist of a 12-month base period, plus four, one-year option periods. The total life of the contract shall not exceed 60 months from date the contract PoP begins.

C.1.1 PERFORMANCE REQUIREMENTS

C.1.1.1 The prime contractor shall furnish all management, labor, supervision, tools, materials, equipment, incidental engineering, and transportation necessary to perform maintenance service work in accordance with general craft and industry standards, applicable laws, regulations, codes and Federal specifications for the buildings and structures identified within this document. .

C.1.1.2 The Contractor shall plan, schedule, coordinate, and assure effective performance of all services described herein. The following type of work is typical, but not all inclusive, of the services required to be performed in the FFP portion of this requirement:

C.1.1.3 Service Calls

C.1.1.4 Operation, maintenance and repair of heating, ventilation, air conditioning, refrigeration equipment and associated systems

C.1.1.5 Operation and maintenance of boilers and plumbing systems

C.1.1.6 Operation and maintenance of sewage, roof drain and storm water systems

C.1.1.7 Operation, maintenance and testing of fire suppression systems

C.1.1.8 Maintenance and repair of all kitchen equipment, to include but not limited to, , fire suppression systems, dish washing, laundry equipment, exhaust, ventilation equipment and hoods

C.1.1.9 Indefinite Quantity Indefinite Delivery (IDIQ) work of maintenance, repair, equipment installation and alterations more than

$2,000 and not greater than $500,0000 per occurrence.. See paragraph C.1.2.3 (Alteration) and C.1.2.30 (Minor Work) for definitions.

C.1.1.2 Facility Security Clearance

C.1.1.2 Facility Security Clearance. A Facility Security Clearance at the Secret level is needed for this contract. Contractors are required to submit written verification of an Active Facility Security Clearance (FCL) at the Secret level as part of their proposal submission. This will be validated as part of the technical evaluation of each proposal. The Contractor shall provide a copy of the

FCL with the Technical Proposal, Volume 1. The Prime Contractor shall ensure that prior to entering into any sub-contracting agreements that each sub-contractor requiring access to secured infrastructure within the HQC has received and is in possession of a

FCL at the appropriate level. All Prime Contractor personnel that require access to secured infrastructure shall, at a minimum, be eligible for access to classified information at SECRET level as verified through the Joint Personnel Adjudication System (JPAS). Prior to commencement of work, the Prime Contractor shall provide Visit Authorization Requests in accordance with the National Industrial

Security Program Manual (DOD 5220.22-M) and any instructions contained in the DD Form 254 (Contract Security Classification

Specification), on all personnel that will be required to have access to secured infrastructure.

C.1.1.2.1 Building Security. The Prime Contractor shall be responsible for safeguarding all Government property provided for

Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. All persons and vehicles are subject to search.

C.1.1.2.1.1 Entry into Building 2462 McNamara POD 1-9 is controlled through a single entry point. Visitors (personnel not part of

HQC workforce, Government or Contractor, are required to sign-in and sign-out at the main entrance Atrium Guard Desk. Permanent workforce personnel are not required to sign-in or sign-out, however, the Contractor shall provide the Contracting Officer (KO), upon request, a roster of Contractor personnel that are employed for work at the HQC. All visitors are required to sign-in and sign-out between 7:00 PM and 5:00 AM. The Contractor shall provide the Contracting Officer’s Representative (COR) with a roster of visitors at least twenty-four (24) hours in advance of their expected arrival. All Contractor personnel shall be identified to the Government during the phase-in period or upon employment whichever is earlier.

C.1.1.2.1.2 Entry into Building 2462 McNamara POD 10 is controlled through a single point entry. Visiting personnel not part of the

HQC POD 10 workforce are required to sign-in and sign-out at the main entrance of POD 10. Visitors without an approved secret clearance must be escorted by personnel that have been approved by the agency. The Prime Contractor shall be required to provide contractor personnel that have a current secret clearance for all work performed at any secured area. The Government personnel will not provide escort services for day-to-day operations.

C.1.1.2.1.3 Entry into Building 2468 CDC is controlled through the front entrance to the CDC. All personnel are required to sign-in and sign-out at the CDC front entrance and receive access approval after normal working hours of 6:00 AM to 6:00 PM Monday through Friday. After hours work will need to be prearranged with the CDC Management.

C.1.1.2.1.4 All Prime Contractor employees must be able to obtain a Common Access Card, a Defense Logistics Agency HQC Badge and a DTRA Badge. Forms and instructions for all necessary badges will be given by the COR. Initially, a Form 1728, Request for

Contractor Badge is to be filled out for all Contractor personnel requiring access to the ATM. Once the DLA Form 1728 Forms are completed, the Contractor will contact the COR for signature. The DLA Installation Support Personnel Security Office will check the system to see if there has ever been a background check on each individual before the SF 85P will be filled out. If Personnel Security determines a background check is required, the Contractor will be notified. The SF 85Ps will be completed before the employee(s) begin work at the HQC. All Contractor employees must receive a favorable background investigation. If the background investigation shows that the employee has a criminal background, Personnel Security Office will make the determination on employee access to the

ATM. Once the Contractor personnel have passed the background investigation, Physical Security Office will issue Contractor badges to each employee. All Contractor personnel working in the Secured Areas must possess a secret clearance prior to starting work. The

DTRC personnel will not provide escort services. Any lost HQC Badge/Common Access Cards or HQC Badge/ Common Access

Cards not turned in when requested or at the end of a contract, the finial invoice will not be paid until all cards have been returned and accounted for.

C.1.1.2.5 Parking

C.1.1.2.5.1 Parking. Vehicle owners and those who work on the HQC are responsible for parking in accordance with the HQC Parking

Policy. Personnel shall be aware of the contents of the HQC Parking Policy, obey signs posted to identify the various parking rules, and inquire of the security force when there is doubt. Strict enforcement of parking procedures will be enforced to control violations.

C.1.1.2.5.2 Personnel who park in unauthorized spaces will be issued a traffic citation. Personnel who collect three (3) traffic violations within a one (1) year period will receive a letter of warning advising that an additional violation will result in a six (6) month suspension of driving privileges at the HQC. The next violation will result in a Notice of Hearing letter.

C.1.1.2.5.3 Vehicles will be subject to towing for the following reasons: abandonment; parking in violation of complex policies;

constituting safety or security hazards; driving illegally on the HQC; the arrest of the owner/driver for a criminal violation; leaving a disabled vehicle on the complex for more than twenty-four (24) hours without notifying proper authorities. Towed vehicles and their contents remain the owner’s responsibility.

C.1.1.3 Key Control. The Contractor shall establish and implement a procedure for ensuring that all keys and/or combinations locks used are not misplaced and are not used by unauthorized persons. All keys and/or combination locks required for satisfactory accomplishment of tasks described in the contract will be furnished by the Government.

C.1.1.3.1 Keys issued to the Contractor shall not be duplicated. Combination locks shall not be disseminated beyond a “need to know” basis. The Contractor shall report loss of a key or compromise of a combination immediately to the COR. All keys lost by the

Contractor will be replaced by the Government at the COR’s discretion, existing locks will be replaced; the direct cost of which will be charged to the Contractor. Cost of replacing combination locks resulting from contractor caused compromise of combination will also be assessed to the Contractor. The Contractor shall provide a monthly key control inventory report to the COR.

C.1.1.4 Working Hours. The Government’s regular (normal) working hours are from 6:00 AM to 6:00 PM Mondays through Fridays except (a) Federal Holidays and (b) other days specifically designated by the KO. Some work will require the Contractor to work on certain tasks outside normal working hours. Any other work outside normal working hours requires the approval of the COR.

C.1.1.4.1 Federal Holidays: New Year’s Day, Inauguration Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

C.1.1.5 Government Quality Assurance (QA). In accordance with the FAR 52.212-4(a), “INSPECTION/ACCEPTANCE” clause, all work performed under this contract is subject to Government inspection at any time. The Government’s Quality Assurance

Surveillance Program (QASP) is not a substitute for Quality Control by the Contractor. All findings of unsatisfactory or non-performed work will be administered in accordance with the The Government’s Quality Assurance Surveillance Program (QASP) in

Attachment C.18. Findings of unsatisfactory or non-performed work will be documented and issued to the contractor as Quality

Deficiency Service Orders. All costs associated with rework (including correction of Quality Deficiency Service Orders) are the responsibility of the Contractor. The Government reserves the right to choose the inspection methods to be used in implementing its

Quality Assurance program and to vary the inspection methods utilized during the work without notice to the Contractor.

C.1.1.6 Workmanship and Materials Standards.

C.1.1.6.1 All workmanship shall meet the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the industry; equipment manufacturers; applicable activity, Local, State, and Federal standards; and applicable building and safety codes; HQC construction specifications; and operation and maintenance and building standards of the HQC.

C.1.1.6.2 When the Contractor completes work on a facility, system, or piece of equipment, that facility, system, or equipment shall be free of missing components or defects which would prevent it from functioning as originally intended and designed. Corrective, repair and replacement work shall be carried to completion including operational checks and cleanup of the job site. Except where otherwise noted, replacements shall match existing in dimensions, finish, color, and design.

C.1.1.6.3 Cleanup. During and at completion of work, debris shall not be allowed to spread unnecessarily into adjacent areas nor accumulate in the work area itself. All such debris, excess material, and parts shall be cleaned up and removed from the HQC at the completion of the job and/or at the end of each day work is in progress.

C.1.1.6.4 Protection and Damage. The Contractor shall provide all labor, materials, and equipment necessary for the protection of the general public, equipment, furnishings, buildings, and improved grounds from damage caused by the Contractor’s negligence.

Equipment, furnishings, buildings, and improved land damaged due to work performed by the Contractor shall be repaired or replaced to its original condition and finished at no additional cost to the Government.

C.1.1.6.5 Any work which will alter the original appearance, performance, or capability of the equipment included in this specification must be approved in advance by the COR.

C.1.1.6.6 The use of impact tools or power actuated tools will not be permitted in occupied office spaces during regular working hours.

Impact tools and power actuated tools may be used during regular working hours with the approval of the COR.

C.1.1.6.7 Burning Permits. Burning permits are required before burning or welding equipment can be put to use. The Contractor shall notify the COR prior to seeking a burning permit. To obtain a permit, the Contractor shall coordinate with Installation Management leadership (delegated authority from the Ft. Belvoir Fire Department), in advance, for each day welding or burning is performed.

C.1.1.6.8 Fire Alarm Disable Requests. Fire alarm disable requests are required 24 hours prior to disable. The Contractor shall coordinate with the COR.

C.1.1.7 Variation in Quantities for Services. Quantities and services depicted throughout this contract represent the Government’s best estimate of the quantity of work for the period of performance. After contract award, situations may arise which impact upon the

Government’s requirements and necessitate changes to this contract due to unforeseen new requirements, upgrades or improvements.

Should this occur, the KO will provide new separately priced requirements by way of a STATEMENT OF WORK (SOW) or

PERFORMANCE WORK STATEMENT (PWS) using the IDIQ procedures in Section C.1.23. Absent prior approval of the

Contracting Officer under the IDIQ procedures or in accordance with a pre-approved modification of the contract, no adjustments to firm fixed pricing shall be made for service orders issued under the following provisions. Should other provisions in Section C conflict with the provisions provided herein, the other provisions shall take precedence.

C.1.1.7.1 Service Orders (SO). Excluding Service Orders for Preventive Maintenance or Quality Deficiency Service Orders, the estimated annual quantities of the types of service calls are identified in Attachment C.9, Historical Data. The actual quantities of service orders issued during each performance period will most likely differ from that shown, and an annual variance for each type of service order not to exceed 25 percent is considered normal. Accordingly, no adjustment will be made to the contract price unless the total annual quantity of each type of service order issued during the performance period is greater than 125 percent or less than 75 percent of the respective estimated annual quantity shown in Attachment C.9, Historical Data. An equitable adjustment will be made only for that quantity of service orders which either is greater than 125 percent or less than 75 percent of the quantity shown.

C.1.1.7.2 Recurring Services. The annual quantity of work for all recurring services is identified throughout PWS. Preventive

Maintenance on systems and structures shall also be considered recurring services and will be scheduled based on the annual and monthly schedules stated in this document.

C.1.1.7.2.1 Upon notification from the Contractor within the initial sixty (60) days of performance, the Government will adjust the contract price at the same unit price shown in the Unit Price Descriptions for validated errors in the quantities identified in this contract.

The Contractor shall identify the specific error and the corrected quantity. Notification of errors after the initial sixty (60) days will not be considered.

C.1.1.7.2.2 If the Government elects to reduce services, an adjustment will be made in the contract price at the same accepted unit price stated in the Unit Price Descriptions, if the reduction does not reduce the work to below ninety (90) percent of the original quantity identified. Should the Government delete work to less than ninety (90) percent of the original quantity identified; a negotiated equitable adjustment will be executed only for the work which is below ninety (90) percent of the original quantity.

C.1.1.7.2.3 If the Government elects to add services due to unforeseen circumstances, new requirements, upgrades or improvements, the Contracting Officer (KO) will provide the Contractor with an IDIQ project task order and will then modify the contract to add the requirement(s) for maintenance, service and repair. A negotiated equitable adjustment will be executed for the additional requirement(s).

C.1.1.8 Contractor Licensing, Certification and Specific Experience Requirements. The Contractor and sub-contractors shall possess all licenses required by the Local, State and Federal Government. Local Government includes Fairfax County and Fort Belvoir. These licenses include, but are not limited to, Commonwealth of Virginia Class A Contractors License, Fairfax County Business License, Commonwealth of Virginia Master HVACR License, and Commonwealth of Virginia Master Plumber License.

The Prime Contractor on-site staff shall be licensed, fully knowledgeable and capable (well trained) of properly operating all of the buildings HVACR systems, Building Automation Systems, plumbing systems, fire suppression systems, kitchen equipment and all other related equipment covered under this contract. During the phase-in period and as necessary, the contractor shall develop and obtain training for his staff such that they can properly operate all equipment and systems covered under this contract. The Contractor shall provide adequate training such that the on-site supervisors and shift supervisors and their employees can successfully demonstrate, on a quarterly basis, or as required by the COR, by written and/or verbal examination of the COR that they have adequate operational knowledge of the systems listed in this contract. Should a casualty/fault occur to a piece of equipment, it is expected that the on-site staff shall be capable of performing appropriate damage control and then call in the required technical specialist with the certification, license or factory training to make specialized repairs. Furthermore, it is expected that the on-site team shall operate the equipment/systems to set up for any preventive maintenance or repairs, which shall be performed by the technical specialist, to perform quality control of the specialist’s effort and to restore the systems to normal operation after the maintenance or repairs, are completed.

In addition, the following licenses shall be held and updated as needed by the Contractor's employee if it relates to a hired position. The

Contractor shall provide copies of all licenses prior to contract start or new hire.

C.1.1.8.1 Licensed Stationary Operating Engineer (Virginia). The Contractor shall provide Stationary Operating Engineers licensed by the Commonwealth of Virginia for activities including, but not limited to, operations, maintenance, repairs, scheduling, service order processing and reporting. Operators shall have a minimum of five (5) years of experience within the last eight (8) years in the operation of chillers rated at least 500 tons.

C.1.1.8.2 First Class Boiler Operator (NAPE). The Contractor shall provide First Class Boiler Operators licensed by the National

Association of Power Engineers (NAPE) for activities including, but not limited to, operations, maintenance, repairs, scheduling, service order processing and reporting of the three (3) 125 boiler-horsepower gas-fired boilers. Operators shall have a minimum of five

(5) years of experience within the last eight (8) years in the operation of boilers rated at least 125 boiler-horsepower.

C.1.1.8.2.1 – Factory Certified Fulton Condensing Boiler Technician. The Contractor shall provide certified Boiler Technician (s) fully knowledgeable in all aspects for activities including, but not limited to, operations, maintenance, repairs, scheduling, service order processing and reporting of the three (3) 180 boiler-horsepower gas-fired boilers. Technicians shall have a minimum of five (5) years’ experience within the last eight (8) years in the operation of boilers rated at least 180 boiler-horsepower.

C.1.1.8.2.2 – Factory Certified York Shipley Firetube Boiler Technician. The Contractor shall provide certified Boiler Technician(s) fully knowledgeable in all aspects for activities including, but not limited to, operations, maintenance, repairs, scheduling, service order processing and reporting of the two (2) 125 boiler-horsepower gas-fired boilers and (1) 10 Boiler Horsepower Vertical tubeless steam boiler. Technicians shall have a minimum of five (5) years’ experience within the last eight (8) years in the operation of boilers rated at least 125 boiler-horsepower.

C.1.1.8.2.3 – Factory Certified Carrier Chiller Technician. The Contractor shall provide certified Chiller Technician(s) fully knowledgeable in all aspects for activities including, but not limited to, operations, maintenance, repairs, scheduling, service order processing and reporting of three (3) 750 ton centrifugal chillers and one (1) 500 ton centrifugal chiller. Technicians shall have a minimum of five (5) years’ experience within the last eight (8) years in the operation of chillers rated at least 500 tons.

C.1.1.8.2.4 – Factory Certified York Chiller Technician. The Contractor shall provide certified Chiller Technician(s) fully knowledgeable in all aspects for activities including, but not limited to, operations, maintenance, repairs, scheduling, service order processing and reporting of three (3) 450 ton centrifugal chillers. Technicians shall have a minimum of five (5) years’ experience within the last eight (8) years in the operation of chillers rated at least 450 tons.

C.1.1.8.3 Environmental Protection Agency (EPA) CFC License. The Contractor shall provide technicians with universal certification performing work on refrigerated circuits and refrigerant containing devices who are EPA certified per section 608 of the Clean Air Act and shall provide certification that all practices for the recovery and containment of refrigerants will be followed in accordance with the

EPA Clean Air Act and 40 CFR Part 82.

C.1.1.8.4 Licensed Sprinkler Pipe-fitter (NFPA). The Contractor shall provide a Pipe-fitter licensed by the Commonwealth of Virginia as a Journeyman when performing pipe-fitting tasks such as repairing, replacing or connecting sprinkler system piping and components. Additionally, the contractor must have a Virginia Contractors license with a Fire Sprinkler Specialty.

C.1.1.8.5 Licensed Pipe-fitter (Virginia). The Contractor shall provide a Pipe-fitter licensed by the Commonwealth of Virginia who is responsible proper for performance of pipe-fitting tasks such as repairing, replacing or connecting gas, water, oil, air, hydraulic piping and components.

C.1.1.8.6 Certified Johnsons Controls Technician. The Contractor shall provide certified Johnson Controls' METASYS Controls

Technicians fully knowledgeable in all aspects of addresses, set points, alarm points, graphics, operation and programming of

METASYS when performing tasks such as repairing, replacing or troubleshooting the METASYS or its components.

C.1.1.8.7 Certified Allerton Controls Technician. The Contractor shall provide certified Allerton Controls Technicians fully knowledgeable in all aspects of addresses, set points, alarm points, graphics, operation and programming of control systems when performing tasks such as repairing, replacing or troubleshooting the control systems or its components.

C.1.1.8.8 Certified Honeywell Controls Technician. The Contractor shall provide certified Honeywell Controls and Johnson

METASYS Controls Technicians fully knowledgeable in all aspects of addresses, set points, alarm points, graphics, operation and programming of control systems when performing tasks such as repairing, replacing or troubleshooting the control systems or its components.

C.1.1.8.9 Certified Graham and Siemens Frequency Drive Controls Technician. The Contractor shall provide certified Graham and

Siemens Company Variable Frequency Drive Controls Technicians fully knowledgeable in all aspects of operation, maintenance and programming of Graham Variable Frequency Drives when performing tasks such as repairing, replacing or troubleshooting the

Variable Frequency Drives or components.

C.1.1.8.10 Acetylene cutting, Welding or Electric Welding. The Contractor shall provide personnel certified in accordance with the

National Board of Boiler and Pressure Vessel Inspection Code and Section VIII and IX of the ASME Boiler and Pressure Vessel Code when performing acetylene cutting, welding or electric welding.

C.1.1.8.11 Certified Backflow Prevention Device Tester/Mechanic. The Contractor shall provide Technicians certified by the State of

Virginia as a Backflow Prevention Device Tester/Mechanic when performing any work on backflow prevention devices.

C.1.1.8.12 Master Plumber. The contractor shall provide a Master Plumber, licensed by the Commonwealth of Virginia who is responsible for proper performance of plumbing tasks.

C.1.1.8.13 Certified Diakin Variable Refrigerant Volume (VRV) Technician. The Contractor shall provide certified Diakin Company

Variable Refrigerant Volume Technicians fully knowledgeable in all aspects of operation, maintenance and programming of Diakin

VRV systems when performing tasks such as repairing, replacing or troubleshooting the VRV. The systems utilize a proprietary diagnostic tool and can only be obtained through proper training and certification.

C.1.1.9 Safety. The Contractor shall establish an accident and safety program that shall provide safety, health protection, and personnel medical maintenance as required by the Occupational Safety and Health Administration (OSHA) and all Code of Federal Regulation segments implementing OSHA. The Government reserves the right to conduct unannounced safety inspections and environmental audits at any time.

C.1.1.9.1 The Government reserves the right to investigate accidents involving Contractor personnel. The Contractor shall immediately report to the COR any bodily injury or death of Contractor personnel while in the performance of official duties, damage to Government property estimated to be in excess of $100, or loss of Government property resulting from activities of the Contractor, its agents, or employees.

C.1.1.9.2 The Contractor shall provide employees with protection against health hazards by furnishing all industry standard protective equipment required for performance of this contract. All equipment shall be National Institute of Occupational Safety and Health

(NIOSH) or Mine Safety and Health Administration (MSHA) approved for the usage intended, whichever is the most stringent.

Conflicting instructions shall be brought to the COR for resolution.

C.1.1.9.3 The Contractor shall ensure that all signs, equipment, machinery, and hazards are marked or painted to identify the hazard.

The colors and markings used shall conform to OSHA regulations specified at 29 CFR 1910.144 (Safety Color Code for Marking

Physical Hazards), ANSI A13-1. and other State and Local statutes as applicable.

C.1.1.9.4 The Contractor shall ensure that all operating equipment and tools have guards which conform to the provisions of OSHA regulations specified at 29 CFR 1910, Subparts O and P.

C.1.1.9.5 All waste material defined at 40 CFR 251.20 which could affect the environment must be disposed of in accordance with directions provided by the Environmental Protection Office/Safety Officer.

C.1.1.9.6 Scheduled safety tests shall be the responsibility of the Contractor to perform, at no cost to the Government, in accordance with building specifications and as outlined in this contract.

C.1.1.9.7 The Contractor shall submit a list of proposed products, solvents, cleaners, chemicals and substances to be used in performance of this contract to the COR within fifteen (15) days after contract award., see Attachment C.15. The list shall include:

trade name, chemical composition, formulation, concentration, application rate of active ingredients, method of application, EPA registration number, and Material Safety Data Sheets (MSDS) / Safety Data Sheets (SDS) for each product, chemical or substance.

Additionally, when any new products, solvents, cleaners, chemicals or substances are planned for use, the Contractor shall submit to the COR the required information ten (10) days prior to ordering or bringing the materials onto the HQC. The contractor is responsible to comply with the Emergency Planning and Community Right-to-Know Act (EPCRA) and Fort Belvoir Environmental policies and procedures

C.1.1.9.8 There shall be a minimum of two (2) qualified personnel in the working areas any time work is being performed on or near energized equipment, or on ladders or lifts used in the atrium or parking lot areas or areas where there is a possible danger to contractor personal or building occupants. Barriers such as safety sawhorses, cones, and or barrier tape shall be used to block off areas to keep building occupants safe and out of areas that the contractor is working, to include while working in or above ceiling on ladders or lifts.

C.1.1.9.9 The contractor shall ensure all equipment shall be treated as energized unless tested and grounded and in compliance with

OSHA standard for The Control of Hazardous Energy (Lockout/Tagout), Title 29 Code of Federal Regulations (CFR) Part 1910.147

Lockout Tagging and National Fire Protection Agency (NFPA), testing, and grounding performed for personal protection prior to working on de-energized conductors shall be done by the person performing the work and verified by the onsite shift supervisor. Each tag shall be signed and dated as required in the lockout tag out regulation.

C.1.1.10 Fire Protection and Prevention. The Contractor shall comply with all safety, National Fire Protection Agency (NFPA) and fire requirements outlined in U.S. Army, Ft. Belvoir (USAFB) Fire Regulations, copies of which are available in the office of the Post Fire

Marshal, USA FT Belvoir, Virginia.

C.1.1.10.1 The Contractor shall be liable for any fire loss to Government property attributable to negligence or willful misconduct of the Contractor or Contractor’s employees, including failure to comply with prevention or clarification on fire prevention and protection matters.

C.1.1.10.2 The Contractor shall familiarize employees with the USAFB Fire Regulations, location of fire reporting telephones near site of work and correct fire reporting procedure. The USAFB Fire Marshall may be contacted for any additional information or clarification on fire prevention and protection matters.

C.1.1.11 Performance Evaluation Meetings. The Project Manager and Onsite Supervisor shall meet weekly with the COR during the first month of the contract. Meetings shall be held thereafter as determined necessary by the COR. Subcontractor Supervisors shall be in attendance at the meetings during the first month of the contract and as applicable or as requested by the COR thereafter. The

Contractor shall provide management representatives at the meetings above the level of Project Manager at the COR’s request to resolve performance issues. The Contractor will provide written meeting minutes to the COR within one (1) day following the meeting.

Work Control monthly meetings shall be conducted with the COR where the Contractor presents his/her analysis of the past month and current workload, quality and overall performance with defined actions for improved performance.

C.1.1.12 Visibility. The HQC will be visited frequently by high-ranking Department of Defense Officials, Congressional

Representatives, Diplomats, and other World-wide Corporate Executives. The high visibility of the HQC necessitates that the buildings be maintained in like new condition.

C.1.1.13 Bidders Library. The Government has established a bidders library containing construction specifications and drawings.

Requests to review the following types of drawings available will be coordinated through the COR.

C.1.1.13.1 Architectural – Orientation Plans, Floor Plans, Framing Plans, Beam/Column/Joist Schedules, Structural Plans, Architectural/Structural details, Architectural/Structural elevations, Masonry sections and details.

C.1.1.13.2 Electrical – Lighting Plans, Power Plans, Communication Plans, Security System Plans, Fire Alarm Plans, Lightning

Protection Plans, Power Riser Diagrams, Fire Alarm Riser Diagrams, Single Line Drawings, Panel Board Schedules, Electrical Details, Lighting Fixture Schedules.

C.1.1.13.3 Mechanical – Plumbing Plans, Fire Protection Plans, HVACR Plans, Mechanical Details, Mechanical Schedules, Control

Diagrams, Piping Schematics, Riser Diagrams.

C.1.1.13.4 Civil – Site location/layout Plan; Topographic Survey and Demolition Plan; Grading and Drainage Plan; Utility Plan; Storm

Drainage Profile; Sediment and Erosion Control Plan; Underground irrigation System; Civil Details; Subsurface Exploration Logs and

Notes.

C.1.1.13.5 Landscape - Landscaping Plan; Plant List and Details; Irrigation Details; Irrigation Plan Line & head Layout; Irrigation

Spray Patterns; Hardscape Coloring Schemes.

C.1.1.13.6 Transportation – Survey Data; Traffic Control Plans; Intersection Details; Typical Sections; Traffic Signal Plans; Pavement

Markings; Cross Sections.

C.1.2 DEFINITIONS

As used throughout this contract, the following terms shall have the meaning set forth below.

C.1.2.1 Where “as shown”, “as indicated”, “as detailed”, or words of similar import are used, it shall be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

Where ‘as directed”, “as required”, “as permitted”, “approval”, “acceptance”, or other words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the KO is intended unless stated otherwise.

C.1.2.2 Additional Material Handling. Time expended for loading materials from storage to truck; unloading materials to work area, moving materials from storage to job site, removing debris, and handling of materials during the job that is not included in the craft time standard.

C.1.2.3 Alterations. Alterations are new work that is not related to the maintenance and repair of the building. Alterations may include installation of equipment and miscellaneous items, fabrication of miscellaneous items, relocation of equipment, materials and devices, minor construction work requirements and miscellaneous services. Alterations work with a total cost including labor and materials up to $2,000 shall be classified as minor work and alterations with a total cost exceeding $2,000 shall be classified IDIQ.

C.1.2.4 Backlogged Service Orders. A routine service order issued during the previous contract and not completed for any reason, or maintenance, repair and minor construction requirements that are identified during lapses, if any, in service between this contract and the previous contract.

C.1.2.5 Beyond Economical Repair. Is for equipment where the repair would exceed 50% of replacement.

Equipment with a value of more than $25,000 would be replaced under the IDIQ Portion of this contract with no expense to the

Contractor.

Equipment 25,000 or less would be covered by the contractor under the fixed firm price portion of the contract. Extraordinary Repair

Work, and End of Life Repair / Replacement are not included in this definition.

C.1.2.6 Contracting Officer (KO). The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

C.1.2.7 Contracting Officer’s Representative (COR). The person whom the KO will designate by name or position title to act as intermediary between the Contractor and the KO on matters pertinent to this contract and be his/her authorized representative.

C.1.2.8 Alternate Contracting Officer’s Representative (ACOR). The person whom the KO will designate by name or position title to act as an alternate to the COR as intermediary between the Contractor and the KO on matters pertaining to this contract and be his/her authorized representative when the COR is not available.

C.1.2.9 Contracting Officer’s Technical Representative (COTR). The person whom the KO will designate by name or position title to act as intermediary between the Contractor and the KO on matters pertinent to this contract and be his/her authorized representative when the COR is not available. The COTR is equal to an alternate COR in terms of any sections in these specifications.

C.1.2.10 Component Part. Any part of any item or system that is detachable or removable from the main body or main assembly of the item or system.

C.1.2.11 Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime

Contractor shall ensure that subcontractors comply with the provisions of this contract.

C.1.2.12 Craft Hour. A craft hour is one hour of craft time which shall include only the purely productive portion of direct, skilled labor required to perform a specific task at the work location. Time for job preparation, safety standby personnel, gas free entry certification for confined space entry, travel, normal and any additional material handling (including erection and dismantling of scaffolding), craft delay allowances (including security escort), and inspection, supervision, and similar indirect labor elements are not included. Craft time is the actual productive time the contractor is working.

C.1.2.13 CONSTRUCTION WAGE RATE REQUIREMENTS STATUE. The Contractor shall pay employees not less than the minimum wages and fringe benefits specified in the Construction Wage Rate Requirements Statute Wage Determination, if the total cost (labor and materials) of the individual alteration IDIQ work effort exceeds $2,000. The Government reserves the right to survey the Contractor's employees for compliance with the Construction Wage Rate Requirements Statute.

C.1.2.14 Delay Allowances. Time expended for planning the work in the shop and at the job site; personal needs; balancing delays waiting for other craftsmen; unavoidable delays; partial day influence; waiting for tools or materiel that should have been at the job site.

C.1.2.15 Task Order (TO). Task Orders are documents SF 1449 or DD Form 1155 issued by the Contracting Officer when the

Government accepts an offer from the contractor for the performance of IDIQ services.

C.1.2.16 Direct Labor Costs. Wages or salaries which can be properly identified with and charged to one specific product or service.

Direct labor cost shall include all direct labor employee benefit costs and burdens. Employee benefits shall include the employer’s cost contributions for health and welfare, injury compensation, Federal and State Unemployment and Social Security taxes. It shall also include a burden factor to recover the cost of paid absence due to Federal Holidays, vacation, and election days required by the

Department of Labor Wage Determinations. Other benefit costs including retirement contributions and paid sick leave may be included where identifiable and payable by the Contractor.

C.1.2.17 Direct Labor Hours. Those hours actually expended in the accomplishment of direct labor cost work.

C.1.2.18 Direct Materials Cost. The actual vendor invoice charges for materials used for performance of work under this contract.

Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value of salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used. The Government does not pay state or local taxes.

C.1.2.19 Emergency Service Orders (ESO). Service Orders will be classified by the COR as emergency when the work consists of correcting failures which constitute an immediate danger to personnel or threaten to damage property or compromise physical security.

All ESO are included in the firm fixed price portion of the contract.

C.1.2.20 End of Life repair and/or Replacement Covers equipment with a value in excess of $25,000 and the manufacture no longer provides support. Once the manufacture no longer supports the equipment, the government will start the replacement process through

IDIQ or other means other than this contract as determined by the COR or KO. During the replacement process, the contractor shall continue to maintain and repair the equipment until replaced or through the point of Beyond Economical Repair. Equipment that is End of Life Repair and/or Replacement with a value less than $25,000 dollars shall be covered under the Fixed Firm Price Portion of this contract. Beyond Economical Repair, and Extraordinary Repair Work, are not included in this definition.

C.1.2.21 Extraordinary Repair Work. Includes repair and replacement work required due to accidents, acts of God, unlawful acts, or faulty or negligent operations by personnel other than the Contractor and its agents maintaining the system. Extraordinary repair work exceeding the scope of minor work may be accomplished by issuing a separate IDIQ task order or other means other than this contract as determined by the KO or COR.

C.1.2.22 Facility. Industrial property for production, maintenance, research, development, or testing, including real property and rights therein, buildings, structures, improvements, and built-in equipment.

C.1.2.23 Fixed Burden Rate (FBR). The additional costs (expressed in percentage of direct cost) for administrative effort, ordering, handling and stockpiling special materials, special equipment and subcontracting for work included in the IDIQ portion of the contract, the procedures for which are in Section C.1.23.

C.1.2.24 Frequency of Service. Unless otherwise noted, services designated with the following frequencies shall be performed at intervals specified:

1. Annual (A). Services performed once during each 12-month period at intervals of 335 to 395 days.

2. Biennial (BA). Services performed once every 2 years on a date during the month specified.

3. Triennial (TA). Services performed once every 3 years on a date during the month specified.

4. Quinquennial (QA). Services performed once every 5 years on a date during the month specified.

5. Semiannual (SA). Services performed twice during each 12-month period at intervals of 160 to 200 days.

6. Quarterly (Q). Services performed 4 times during each 12-month period at intervals of 80 to 100 days.

7. Bimonthly (BM). Services performed 6 times during each 12-month period at intervals of 58 to 63 days.

8. Monthly (M). Services performed 12 times during each 12-month period at intervals of 28 to 32 days.

9. Biweekly (BW). Services performed 26 times during each 12-month period at intervals of 13 to 15 days.

10. Weekly (W). Services performed 52 times during each 12-month period at intervals of 6 to 8 days.

11. Daily (D). Services performed once each day, Monday through Friday, excluding holidays unless otherwise noted.

12. Daily (D7). Services performed once each day, seven days per week including weekends and holidays.

13. Daily (2D). Services performed twice each day, Monday through Friday, excluding holidays unless otherwise noted.

14. Daily (3D). Services performed three times a day, at intervals between 7 and 9 hours, seven days per week including weekends and holidays.

15. Hourly (H). Service performed every hour, at intervals between 50 to 70 minutes, seven days per week including weekends and holidays.

C.1.2.25 Government Furnished Property (GFP). Government furnished property includes all property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

C.1.2.26 Hazardous Materials. A substance or material, including a hazardous substance capable of posing an unreasonable risk to health, safety and property. Refer to 49 CFR, Part 172 “Hazardous Materials Table” and Appendix 172.101, List of Hazardous

Substances and Reportable Quantities.

C.1.2.27 Hazardous Waste. Any material that is subject to the Hazardous Waste Manifest Requirements of the US Environmental

Protection Agency as specified in 40 CFR Parts 261 and 262.

C.1.2.28 Improved Grounds. Improved Grounds are areas that require intensive maintenance and management and are highly developed. These grounds include building structures, i.e., Buildings 2463, 2464, 2465 Gate 1, 2 and 3 Access Control, 2466

Recreational Building, 2468 CDC, 2469 Parking Structure, and miscellaneous shelters for trash, bus stop, smoking, etc.

C.1.2.29 Indefinite Delivery/Indefinite Quantity (IDIQ) Work. IDIQ is defined as alteration requirements and extraordinary repair work, which exceed the scope of a service order for minor work.