fy16goosePWS.pdf

PERFORMANCE WORK STATEMENT

GOOSE HAZARD MANAGEMENT

FOR

ANDREW T. MCNAMARA HEADQUARTERS COMPLEX

FORT BELVOIR, VIRGINIA

C.1 GENERAL INTENTION:

The DLA Installation Support at Fort Belvoir DS-FFI requires support in goose hazard management at the Andrew T. McNamara Headquarters Complex (HQC), 8725 John J. Kingman Rd, Ft. Belvoir, VA, 22060. The intention is to award a Performance Based, Firm Fix Price Contract. The period of performance is one (1) base year, with four (4) one (1) year options with the total life of the contract not exceeding 60 months.

C.2 PERFORMANCE WORK STATEMENT:

C.2.1 The Contractor shall provide all management, labor, transportation, materials, equipment and working dog(s) to provide goose hazard management deterrent services at the Headquarters Complex. The Contractor shall plan, schedule, coordinate, and assure effective performance of all services described herein. The Contractor shall perform the following tasks:

C.2.1.1 Task 1: Prepare a Goose Hazard Management Technical Approach for the Headquarters Complex (HQC).

The Contractor shall prepare a technical approach for non-lethal goose hazard management at the Headquarters Complex as part of the Contractor’s technical proposal. The primary management techniques to be performed by the Contractor, and addressed in the technical approach, shall be harassment by working dog(s).

The Government will provide for Contractor’s use other techniques that will include, but not limited to, grounds maintenance (e.g., mowing heights; maintenance of stormwater conveyances; wires positioned across the pond and noise deterrents. The Contractor shall utilize the methods in place for deterring geese. The Government’s furnished items will be maintained by the Government for the Contractor’s use. Any items in need of repair shall be reported to the Contracting Officer’s Representative (COR). The Contractor shall develop the technical approach to accommodate the Headquarters Complex requirement for rapid response to observed and reported goose hazards.

The technical approach shall address procedures to be followed by the Contractor for surveillance of goose presence/hazards, use of working dog(s) for harassment, and record keeping/reporting. The technical approach shall include the Contractor's schedules for surveillance and use of the working dog(s). The technical approach shall be developed using an adaptive management strategy and shall establish the Contractor's procedures for ongoing coordination between DS-FFI and the Contractor regarding surveillance, controls and incidents. The technical approach shall also include the Contractor's standard record keeping forms and reporting format(s).

C.2.1.2 Task 2: Use of Working Dog(s)

The Contractor shall utilize at a minimum one (1) working dog and personnel as part of this contract. The Contractor will be responsible for the ownership and use of the working dog(s) at the Headquarters Complex to harass geese and chase them from the pond and fenced perimeter area. The Contractor shall harass and chase off any other waterfowl from the pond area to prevent attracting geese. The Contractor shall have at a minimum, three

(3) years experience with the use of working dog(s) for harassment. The Contractor shall perform this harassment as needed in response to goose presence as observed by the Contractor, as well as in response to goose presence reported to the Contractor by the COR. The Contractor shall have experience and shall be fully trained and fully responsible for working and caring for the dog (see Dog Maintenance). The Contractor shall provide coverage seven days each week, 52 weeks per year, from sunrise to sunset based on the needs identified below and on past experience. In addition, the Contractor will address procedures and response to unscheduled emergency calls within 1 hour of notification from the COR or the Physical Security Office. The Contractor shall practice proper dog waste management to include immediate removal and proper disposal of all dog waste.

The Contractor’s technical approach shall include coverage during peak season, February 1 – October 31, the amount of scheduled visits per day, the time of visits, along with the procedures for coverage. The Contractor’s technical approach shall also address scheduled visits and time of visits and procedures for the off-peak season coverage, November 1 – January 31. From past experience during and after peak season, the pond and grounds attract geese from the Ft. Belvoir Golf Course and the U.S. Army Davison Airfield. For Historical Data, see C.12.

C.2.1.3 Task 3: Surveillance of DS-FFI Control Actions

The Contractor shall perform ongoing surveillance of all control actions undertaken at Headquarters Complex to assess their effectiveness. The Contractor shall coordinate with the COR and make recommendations to maximize the effectiveness of control actions.

C.2.1.4 Task 4: Record Keeping and Reporting

The Contractor shall record all surveillance, control and inspection activities in accordance with the procedures established in the technical approach (Task 1). The Contractor shall prepare a monthly schedule of activities based on the Contractor’s technical approach.

C.3 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PROGRAM (QASP)

C.3.1 The Contractor’s performance-based requirements listed throughout the Performance Work Statement summarize specific tasks that are to be performed under this contract. The Contractor’s work is based on performance of tasks and completion of tasks as outlined in Section C.2. The Government Representatives will make physical observations for geese or evidence of geese to determine the quality of service being performed. The HQC tenants will report to the DS-FFI Facilities Help Desk any complaints concerning goose activity. The COR will validate complaints by inspecting the area(s) reported and once validated will contact the Contractor for the area(s) to be serviced and will follow-up the call with a Quality Deficiency Report.

C.3.2 During each month, the Government will evaluate the Contractor’s performance to the contract requirements utilizing the COR’s inspections, validated Customer Complaints of geese sightings or geese activity, Quality Deficiency Reports and Contractor response time to on call requests.

C.3.3 Performance of Goose Hazard Management service is considered satisfactory when three (3) or less geese sightings or evidence of geese per week are found by the Government during contract surveillance. Contractor response time is within the required 1 hour. Performance of Goose Hazard Management service is considered unsatisfactory when nesting geese are found on the premises. Contractor response time is outside of the required 1 hour response time. More than three (3) geese sightings or evidence of geese per week are found by the Government during contract surveillance. The COR will issue the Contractor a Quality Deficiency Report (QDR) for correction of the deficiency.

The Contractor shall be required to respond in writing when a QDR is issued. The QDR will require the Contractor to explain, in writing, why performance was unacceptable, how performance will be returned to satisfactory levels, and how recurrence of the deficiency will be prevented in the future.

C.3.4 The Contractor shall correct, at no cost to the Government, all deficiencies found to be unsatisfactory. The COR will determine the amount of time the Contractor will be given to correct the deficiencies on a case by case basis.

Deficiency correction will not improve the overall rating of the service in question and the QDR counts towards the Government’s Monthly Inspection Service Count and a Memorandum for the Record (MFR) will be forwarded to the Contracting Officer (KO) and filed in the contract file. The quantity of monthly Quality Deficiency Reports will determine the Government’s decision as to whether or not to take a deduction for the month. The quality of the Contractor’s performance will be a significant factor in the Government’s determination to exercise option periods.

C.3.5 The Quality Deficiency Report provided through the Computer Aided Facility Management System will be sent to the Contractor by the COR and the Contractor shall have two (2) working days to return the report back to the COR. Examples of performance resulting in a QDR are listed but not limited to,

(1) The Contractor did not respond timely after notification from a Government Representative

(2) Validated customer complaints

(3) More than three geese sightings or evidence of geese in a week during COR inspection/observations (4)Nesting geese found on premises.

C.4 ANNUAL SCHEDULE/MONTHLY ACTIVITY REPORT:

The Contractor shall provide to the COR for approval, five (5) days before contract start, an Annual Schedule depicting the contractor’s visits for the peak and non peak seasons. The Annual Schedule shall be required five (5) days prior to the start of each Option Year. Any changes to the Contractor’s monthly schedules shall be approved by the COR. The Contractor shall be required to provide to the COR a monthly activity report depicting all tasks performed for the month. This report shall be provided to the COR along with the monthly invoice for payment.

C.5 DELIVERABLES:

The required deliverables for this performance work statement are listed below and shall be required at the start of each option year:

Task Calendar Days after Award

Annual Schedule 5 Days Before Contract Start

Monthly Activity Reports Monthly with Invoice

Submittal of Vaccinations, 5 Days Before Contract Start Shots and Exam and Exercise of Option

Submittal of Dog License 5 Days Before Contract Start and Exercise of Option

Submittal of Liability 5 Days Before Contract Start Insurance and Exercise of Option

Submittal of Business 5 Days Before Contract Start License and Exercise of Option

C.6 APPROVAL OF WORK:

All deliverables will be considered complete and final upon receipt and approval by the COR.

C.7 SECURITY CLEARANCE:

Work on this project requires the Contractor to apply for an HQC identification badge and/or a Defense Biometrics Identification System (DBIDS) badge. A DLAH Form 1728, will be supplied by the COR for each Contractor employee requiring access to the HQC grounds. This form will be filled out and signed by the COR and submitted to the Pass and ID Office. The Contractor and employees must be approved by the Pass and ID Office and an HQC badge and/or a DBIDS badge must be issued before access to the HQC grounds. While at the HQC, identification badge must be visible and displayed above the waist at all times.

C.8 PERIOD OF PERFORMANCE:

The period of performance for this contract is 1 (one) base year with 4 (four) one (1) year options.

C.9 METHOD OF PAYMENT:

The monthly invoice shall be submitted electronically in Wide Area Work Flow (WAWF) after the 1st of each month. The invoice shall be attached to the electronic submission in WAWF. The COR will accept or reject the invoice in WAWF. Payment will be made electronically by DFAS Columbus after COR acceptance. The required monthly activity report shall be emailed to the COR after the monthly invoice has been submitted.

C.10 ADDITIONAL INSTRUCTIONS:

The Contractor is not responsible for the destruction of eggs or nests, or the capture or treatment of injured geese, until such time proper permits are obtained by the Government for contractor’s implementation. The Contractor shall notify the COR of any nesting or injured geese.

C.11 DOG MAINTENANCE:

The Contractor shall provide to the COR licenses and veterinarian exam records for all dogs used during the term of this contract.

These records shall be provided to the COR as outlined in C.5, Deliverables. The Contractor shall be responsible for all vaccinations/shots and any other maintenance requirement ensuring a healthy well-maintained dog. The Contractor must show proof of a dog license(s) and must provide a copy of the annual veterinarian exam. The Contractor must also provide proof of Liability Insurance to insure any accidents to property or personnel that may occur while the dog is on the Headquarters Complex property. The Contractor shall insure that each dog brought into the HQC has a current dog license and the current license tag is attached to each dog’s collar.

C.12 HISTORICAL DATA:

The historical data observed from 1996 to 2012 shows that on average during peak months there were 5 scheduled visits per day and during off peak months there were 3 scheduled visits per day.

From 2013 to 2015 historical data shows that on average during peak months there were 4 scheduled visits per day and during off peak months there were 2 scheduled visits per day.