Final_FURNITURE__SOLICITATION-_09-23-2015.pdf

DLA CONTRACTING SERV OFF, HQ CONT DIV

ATTN: REBECCA LUCENA

8725 JOHN J. KINGMAN ROAD

RM 1145

FORT BELVOIR VA 22060

703-767-1181

703-767-1172

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

SP4705-15-R-1015 25 SEPT 2015

b. TELEPHONE NUMBER 703-767-1181

8. OFFER DUE DATE/LOCAL TIME

1:00 p.m. 26 OCT 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

22. UNIT 23. UNIT PRICE 24. AMOUNT 21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX:

NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BY OFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

SP4705

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE 16. ADMINISTERED BY

To be provided at award

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

REBECCA LUCENA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

541410

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X x X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINAL PARTIAL COMPLETE

36. PAYMENT 35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 MO $

Repair and Management Services

FFP

The contractor shall provide repair and management services under the $3,000 threshold, in accordance with Performance Work Statement.

FOB: Destination

Period of Performance -1 January 2016 to 31 December 2016

NET AMT

0002 12 MO $

Warehousing (Storage)

FPP

The contractor shall provide inventory management /warehousing (storage), In accordance with Performance Work Statement. Storage as outlined in 3.5 shall be priced as a monthly charge.

0003 12 MO $

New Installation and Repair Services

FFP

The contractor shall provide new installation and repair services greater than

$3,000.00.

IDIQ

(Material)

FFP

The contractor shall provide material associated with manufacture discount off of list price. The contractor shall list the percentage by the manufactures below:

Steelcase ____% David Edward _____% NuCraft ____%, Arnold ____% Body

Built _____%, Human Scale --------% Peter Pepper Products _________% Cabot

Wrenn ______%.

1001 12 MO $

OPTION

Repair and Management Services

FFP

The contractor shall provide repair and management services under the $3,000 threshold, in accordance with Performance Work Statement.

Period of Performance -1 January 2017 to 31 December 2017

ESTIMATED COST

1002 12 MO $

OPTION

Warehousing (Storage)

FPP

The contractor shall provide inventory management /warehousing (storage), in accordance with Performance Work Statement. Storage as outlined in 3.5 shall be priced as a monthly charge.

NET AMT $

1003 12 MO $

OPTION

New Installation and Repair Services

FFP

The contractor shall provide new installation and repair services greater than

$3,000.00.

F.O.B. Destination

1004 $

OPTION

IDIQ

(Material)

FFP

The contractor shall provide material associated with manufacture discount off of list price. The contractor shall list the percentage by the manufactures below:

Steelcase ____% David Edward _____% NuCraft ____%, Arnold ____% Body

Built _____%, Human Scale --------% Peter Pepper Products _________% Cabot

Wrenn ______%.

2001 12 MO $

OPTION Warehousing (Storage)

FPP

The contractor shall provide inventory management/Warehousing (storage), in accordance with Performance Work Statement

Period of Performance -1 January 2018 to 31 December 2018

2002 12 MO $

OPTION Warehousing (Storage)

FPP

The contractor shall provide inventory management /warehousing (storage), in accordance with Performance Work Statement. Storage as outlined in 3.5 shall be priced as a monthly charge.

2003 12 MO $

OPTION

New Installation and Repair Services

FFP

The contractor shall provide new installation and repair services greater than

$3,000.00.

2004 $

OPTION

IDIQ

(Material)

FFP

The contractor shall provide material associated with manufacture discount off of list price. The contractor shall list the percentage by the manufactures below: Steelcase

____% David Edward _____% NuCraft ____%, Arnold ____% Body Built _____%, Human Scale --------% Peter Pepper Products _________% Cabot Wrenn ______%.

3001 12 MO $

OPTION Warehousing (Storage)

FPP

The contractor shall provide inventory management/warehousing (storage), in accordance with Performance Work Statement.

Period of Performance -1 January 2019 to 31 December 2019

3002 12 MO $

OPTION Warehousing (Storage)

FPP

The contractor shall provide Inventory management /warehousing (storage), in accordance with Performance Work Statement. Storage as outlined in 3.5 shall be priced as a monthly charge.

ITEM NO SUPPLIES/SERVICES QUANTIT UNIT UNIT PRICE AMOUNT

3003 12 MO $

OPTION

Storage New Installation and Repair Services

FFP

The contractor shall provide new installation and repair services greater than

$3,000.00.

3004 $

OPTION

IDIQ

(Material)

FFP

The contractor shall provide material associated with manufacture discount off of list price. The contractor shall list the percentage by the manufactures below: Steelcase

____% David Edward _____% NuCraft ____%, Arnold ____% Body Built _____%, Human Scale --------% Peter Pepper Products _________% Cabot Wrenn ______%.

4001 12 MO $

OPTION Repair and Management Services

FFP

The contractor shall provide Repair and management services under the $3,000 threshold, in accordance with Performance Work Statement.

Period of Performance -1 January 2020 to 31 December 2020

4002 12 MO $

OPTION Warehousing (Storage)

FPP

The contractor shall provide inventory management /warehousing (storage), in accordance with Performance Work Statement. Storage as outlined in 3.5 shall be priced as a monthly charge.

4003 12 MO $

OPTION

New Installation and Repair Services

FFP

The contractor shall provide new installation and repair services greater than

$3,000.00.

4004 12 $

OPTION

IDIQ

(Material)

FFP

The contractor shall provide material associated with manufacture discount off of list price. The contractor shall list the percentage by the manufactures below: Steelcase

____% David Edward _____% NuCraft ____%, Arnold ____% Body Built _____%, Human Scale --------% Peter Pepper Products _________% Cabot Wrenn ______%.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

1004 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

2004 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

3004 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

4004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN PERIOD OF

PERFORMANCE

QUANTITY SHIP TO ADDRESS UIC

0001 1 JANUARY 2016 TO

31 DECEMBER 2016

N/A DEFENSE LOGISTICS AGENCY

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR VA 22060-6221

0002 1 JANUARY 2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 1 JANUARY 2016 TO

0004 1 JANUARY 2016 TO

1001 1 JANUARY 2017 TO

31 DECEMBER 2017

1002 1 JANUARY 2017 TO

1003 1 JANUARY 2017 TO

1004 1 JANUARY 2017 TO

2001 1 JANUARY 2018 TO

31 DECEMBER 2018

2002 1 JANUARY 2018 TO

2003 1 JANUARY 2018 TO

2004 1 JANUARY 2018 TO

3001 1 JANUARY 2019 TO

31 DECEMBER 2019

3002 1 JANUARY 2019 TO

3003 1 JANUARY 2019 TO

3004 1 JANUARY 2019 TO

4001 1 JANUARY 2020 TO

31 DECEMBER 2020

4002 1 JANUARY 2020 TO

4003 1 JANUARY 2020 TO

4004 1 JANUARY 2020 TO

CLAUSES INCORPORATED BY REFERENCE

FAR 52.204-9 -- Personal Identity Verification of Contractor Personnel (JAN 2011)

FAR 52.245-1 Government Property (APR 2012)

FAR 52.233-2 Service of Protest (SEP 2006)

FAR 52.212-4 Contract Terms and Conditions—Commercial Items (OCT 2010)

FAR 52.232-22 Limitation of Funds (APR 1984)

FAR 52.237-3 - Continuity of Services (JAN 1991)

FAR 52.242-15 Stop-Work (AUG 1989)

FAR 52.244-2 Subcontracts (OCT 2010)

FAR 52.244-5 --Competition in Subcontracting (DEC 1996)

FAR 52.244-6 -- Subcontracts for Commercial Items (OCT 2014)

FAR 52.245-1 Government Property (APR 2012)

FAR 52.245-2: Government Property Installation Operation Services (AUG 2010)

FAR 52.245-9 Use and Charges (AUG 2010)

DFARS 252.201-7000 Contracting Officer's Representative (Dec 1991)

DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders

Applicable to Defense Acquisitions of Commercial Items (JUN 2012)

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. (JUN 2012)

DFARS 252.239-7001 Information Assurance Contractor Training and Certification (JAN 2008)

DFARS 252.245-7001 Government-Furnished Mapping, Charting, and Geodesy Property (APR 2012)

DFARS 252.245-7002 Reporting Loss of Government Property (APR 2012)

DFARS 252.245-7003 Contractor Property Management System Administration (APR 2012)

DFARS 252.245-7004 Reporting, Reutilization, and Disposal (APR 2012)

DLAD 52.237-9001 Contractor Personnel Changes and Key Personnel Requirements (NOV 2011)

CLAUSES INCORPORATED BY FULL TEXT

FAR 52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APR 1985)

(a) The offeror certifies that --

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor relating to –

(i) Those prices,

(ii) The intention to submit an offer, or

(iii) The methods of factors used to calculate the prices offered:

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory --

(1) Is the person in the offeror's organization responsible for determining the prices offered in this bid or RFQ, and that the signatory has not participated and will not participate in any action contrary to subparagraphs (a)(1) through (a)(3) of this provision; or

(2) (i) Has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate in any action contrary to subparagraphs (a)(1) through (a)(3) of this provison

______________________________________________________ (insert full name of person(s) in the offeror's organization responsible for determining the prices offered in this bid or proposal, and the title of his or her position in the offeror's organization);

(ii) As an authorized agent, does certify that the principals named in subdivision (b)(2)(i) above have not participated, and will not participate, in any action contrary to subparagraphs (a)(1) through (a)(3) above; and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to subparagraphs (a)(1) through (a)(3) of this provision.

(c) If the offeror deletes or modifies subparagraph (a)(2) of this provision, the offeror must furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure.

(End of clause)

FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010)

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that-

(i) The Offeror and/or any of its Principals-

(A) Are ( ) are not ( ) presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have ( ) have not ( ), within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks “have”, the offeror shall also see 52.209-7, if included in this solicitation); and

(C) Are ( ) are not ( ) presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.; and

(D) Have [ballot], have not [ballot], within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples. (i) The taxpayer has received a statutory notice of deficiency, under I.R.C. Sec. 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. Sec. 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. Sec. 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

(ii) The Offeror has ( ) has not ( ), within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) Principal, for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the

Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the

Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

(End of provision)

FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (FEB 2012)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals

Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the

Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs

(c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the Central Contractor Registration database via https://www.acquisition.gov (see

52.204-7).

(End of provision)

52.211-6 -- Brand Name or Equal (AUG 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that

“equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

https://www.acquisition.gov/

FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (APR 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show –

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the

Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the

Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m.

one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting

Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-

29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section

Suite 8100

470 L’Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925)

Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://fedgov.dnb.com/webform

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

Addendum to 52.212-1:

The following paragraphs of 52.212-1 are amended as indicated below:

1. Paragraph (b), Submission of Offers.

a. Delete the 1st sentence and substitute the following:

Submit signed and dated offers on or before the exact due date/local time as specified in the RFP. [ X] Facsimile offers are NOT authorized for this solicitation. [ ] Facsimile offers are authorized for this solicitation. Facsimile offers that fail to furnish required representations, or information, or that reject any of the terms, conditions and provisions of the solicitations, may be excluded from consideration. Facsimile offers must contain the required signatures. The

Government reserves the right to make award solely on the facsimile offer. However, if requested to do so by the Contracting Officer, the apparently successful offeror agrees to promptly submit the complete original signed proposal. The Government will not be responsible for any failure attributable to the transmission or receipt of the facsimile offer.

2. Paragraph (c), Period for Acceptance of Offers.

Change “30 calendar days” to read “_120__ calendar days”.

(End of Addendum to 52.212-1)

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 SOLICITATION PROVISIONS

The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

FAR 52.215-1 Instructions to Offerors – Competitive Acquisition (Jan 2004)

L.2 PROPOSAL PREPARATION INSTRUCTIONS

In accordance with FAR 3.104-4, it is required by your company to mark all material that may be source selection information as described at paragraph (10) of the “source selection information” definition in FAR 2.101, to include the cover page and each page that may contain source selection information with the legend “Source Selection Information – See FAR 2.101 and

3.104”. Although the information in paragraphs (1) through (9) of the definition in 2.101 is considered to be source selection information whether or not marked, all reasonable efforts must be made to mark such material with the same legend. If you are unsure if particular information is source selection information as defined in FAR 2.101, consult your Office of Counsel.

This section specifies the format and content that offerors shall use for proposals responding to this RFP. It is required that the offeror response be in accordance with these instructions. The goal is to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. The offeror is responsible for providing adequate documentation to enable a thorough evaluation of the proposal. The offeror shall submit a proposal that clearly and concisely describes and defines the offeror’s response to the requirements contained in the RFP.

Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective proposal are not desired. Elaborate artwork, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired. Hasty responses or responses which merely repeat the Performance Work Statement will not be considered as being responsive to the requirements of this RFP.

Alternate proposals are not authorized. Exceptions to any terms and conditions of the RFP may make the proposal unacceptable.

The Government will process late submissions of proposals in accordance with FAR 15.208 and FAR 52.215-1.

L.3. SITE VISIT

A Site Visit has been scheduled for October 7, 2015. Contractors shall notify the contract specialist, Rebecca Lucena, (Rebecca.lucena@dla.mil) and Beverly Williams (Beverly.j.williams@dla.mil) no later than September 29, 2015, that they intend to attend the Site Visit. Participants shall meet at the front entrance of the HQC no later than 10:00 a.m., October 2, 2015. Only two (2) representatives from each potential offeror are authorized to attend. The Government does not intend to conduct individual site visits; therefore, offerors wishing to inspect the site should attend in accordance with the aforementioned guidelines of this section.

Please arrive at the front gate of Defense Logistics Agency (DLA) at 8725 John J. Kingman Road, Fort Belvoir, VA at least 15 minutes prior to the arranged time in order to secure a visitor pass. Limit the number of attendees to no more than two representatives from each company. To gain access to the installation you will need to have a government issued ID (e.g.

driver’s license, state issued photo ID) for every individual, and vehicle registration and insurance for each vehicle. Once you have entered to the gates, proceed to the flags to check in the building. Ms. Tamberly Averett will be the point of contact for the site visit. If any problems, please contact Beverly Williams or Rebecca Lucena. Please note the site visit is only designed to allow interested parties the opportunity to visit the facility for viewing of the building, structures and related systems and equipment at DLA Headquarters Complex. Any technical questions should be reduced to writing and sent via email directly to the Rebecca Lucena, (Rebecca.lucena@dla.mil) and Beverly Williams (Beverly.j.williams@dla.mil) within 24 hours after the site visit.

Prior to the scheduled site visit, company must provide to the Contract Specialist: Company Name, Full Name(s) (no more than two (2) persons per company for the site visit), SSN(s), Date of Birth, and Cage Code, no later than October 2, 2015, 1:00 p.m. EST this information is needed to gain access to the building all information will be destroyed after site visit.

PROPOSAL PREPARATION

GENERAL. All responsible sources capable of satisfying the Government’s needs may submit a proposal which will be considered by Defense Logistics Agency. These instructions are a guide to preparing proposals for this solicitation. While not all-inclusive, these instructions generally describe the type and extent of information you should provide and emphasize the significant topic areas you should address in your proposal. You are expected to review the Performance Work Statement

(PWS) contained in the Request for Proposal (RFP) for further insight into the areas that the proposal must address in your proposal. Your proposal should include sufficient information to enable the evaluators to determine your understanding of the requirements in each of the evaluated areas. Except as expressly set forth below, these Instructions are not intended to limit or restrict the amount or type of information you may provide. This solicitation is identified as a Brand name or Equal per FAR

52.211-6.

L.4 DOCUMENTATION OF REQUIREMENTS

L.4.1 PROPOSAL VOLUMES

Offeror shall use the format and provide the content requested below in responding to this RFP.

Offeror is required to submit proposals in three separate volumes in the format stated in the following table.

Volume I: Cover Letter/ Executive Summary

Volume II: Technical Proposal

Volume III: Price Proposal

NOTE: Offeror shall ensure that no reference to pricing information is included in any part of the “VOLUME I or II” documentation provided.

1.0

1.1 Proposal Format. Submit your proposal in three separate volumes, titles as outlined in Paragraph 1.2.2. below.

Submit three (3) redacted copies and one (1) original of Volume I and Volume II, and two (2) originals of

Volume III. For Volume III include information on one (1) CD. All redacted copies of Volume I and II must mailto:Rebecca.lucena@dla.mil mailto:Beverly.j.williams@dla.mil mailto:Rebecca.lucena@dla.mil mailto:Beverly.j.williams@dla.mil remove any reference to the vendor’s name. Proposals received with less than the specified number of copies, or not structured in accordance with these instructions may be considered incomplete, and may not be evaluated.

1.2.1 Page Limitations and Layout. Pages must be 8.5” x11”, and typed on one side. Volumes I and II are limited to 35 pages. Volumes III is limited to 15 pages each. Foldout pages of up to 11” by 17” in size may be used sparingly where necessary and each foldout page should be numbered as and will count as one (1) page. The specified page limitations include all attachments except introductions, table of contents resumes and required notices. Pages in excess of limits for Volumes II will not be read or evaluated.

1.2.2. Structure: All Volumes must be separately bound in soft or hardback three ring binders. All volumes shall be labeled on the front cover to identify the offeror’s name, the solicitation number, the volume number, and title. Each chapter within volume must be tabbed and identified.

1.2.2 Executed Proposal Volume I.

Executive Summary

Executed and Signed RFP

1.2.2.2. Technical Capability and Management Capability Proposal - Volume 1

1.2.2.4. Past Performance: Volume II

1.2.2.5. Proposal: Volume III. No references identifying price shall be included in Volume I and II.

2.0 Proposal Content: The proposals shall address the following areas:

2.1 Volume I, Executed Proposal. The executed proposal shall include an Executive Summary and the signed copy of the

Standard Form (SF) 1449 Cover sheet of the RFP.

2.1.1. Executive Summary: The executive summary shall briefly describe the offeror’s proposal and summarize the contents of

Volumes I, II, and III. This information will be used to quickly review the important aspects of your proposal.

2.1.2 Signed Copy of RFP. The offeror shall enclose a fully executed signed copy of the SF 1449.

2.2. Volume 1

2.2.1. Technical Capability: Demonstrate a complete understanding of how the offeror will provide all of the services identified in the PWS including performance of required services such as service order, refurbishment of components and design, acquisition and installation or reconfiguration of office layout as well as systems information and data submittal requirement.

2.2.2. The Technical Proposal must provide a discussion to demonstrate a clear understanding of all management, labor, supervision, tools, materials, equipment, incidental engineering, and transportation necessary to perform work in accordance with general craft and industry standards, applicable laws, regulations, codes and Federal specifications for buildings and structures.

Offeror shall address the plan, schedule, coordination, and assure effective performance of all services described herein.

This work includes but is not limited to the following Performance Work Statement (PWS) functional areas:

Interior Design

Inventory Management and Storage

Service Orders

Maintenance, Repair and Refurbishment of Furniture and Furnishings

Reconfiguration and Installation of Furniture and Furnishings

Indefinite Delivery / Indefinite Quantity work items of equipment purchase and installation or reconfiguration.

2.2.3 Management Capability: Considerations for the Management Capability evaluation include the ability for offers to demonstrate effectiveness, efficiency, and successful performance in the areas of project management, staffing strategy, variety of skill sets, proposed personnel, personnel qualifications based on resume submissions, identification of key personnel, hiring and retention processes and procedures, organizational structure, size, depth, and available resources, lines of authority, management, and identification of the day-to-day operational point-of-contact (POC) interfacing with the Contracting Officer Representative (COR) and communication between the vendor and the Government. The degree that offerors provide a clear and understandable management approach will be assessed.

2.2.4. Organization and Personnel. Identify an organizational structure where the work will be assigned and identify personnel with the organizations that will perform work on the contract, as well as review and approve this work. Identify the key personnel to be assigned to this contract and supply resumes for current employees or commitment letters from other key personnel being proposed for this work to include: clearance level, information assurance certification, other relevant certifications (computing environment certification), technical expertise, background, experience, and current job functions.

2.3. Volume II, Past Performance. The proposal shall list and describe the offeor’s past performance in providing similar support services in the past three years. Past Performance shall be similar in scope and nature of that required by this solicitation for each project or contract, the proposal must provide the length and dollar value of project or contract to identify the customer, including valid-points of contact, street address, correct phone numbers and e-mail address: general description of the contract, the offeror’s performance record; and a description of a performance failure and the offeror’s response and resolution.

During the evaluation the Government may verify information provided or obtain additional information by contracting points of contact, project officials, and any other persons who have been involved with any of the contracts you identify, or other contracts you have performed.

2.4 Volume III, Price. Vendors are required to submit price proposals for the one (1) year period with a 4 year option period.

The vendor’s price proposal will be evaluated to determine that pricing proposed is fair and reasonable.