SP4705-11-R-0005 - Electrical Services.pdf

DCSO-H DLA CONTRACTING SERVICE OFFICE

ATTN: JAMES DENNIS 8725 JOHN J. KINGMAN R

FORT BELVOIR VA 22060-6221

703.767.1139

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$14.0

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

SP4705-11-R-0005 20-Jan-2011

b. TELEPHONE NUMBER

703.767.1139

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 10 Feb 2011

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

SP4705

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE 16. ADMINISTERED BY

DLA HEADQUARTERS/DSS-OI

GREG PRUIKSMA

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR VA 22060-6220

TEL: (703) 767-2749 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JAMES DENNIS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

238210

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

G5FIM10071002

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

4 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SP4705-11-R-0005

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

ELECTRICAL SERVICES - HQ DLA

FFP

Electrical Services, Headquarters Defense Logistics Agency (HQ DLA): The

Contractor shall propose total amount for Electrical Services to be performed for the HQ DLA in accordance with the Statement of Work. Proposed amount, total, shall include labor for Electrical Program Managers, Service Orders, and Minor work.

FOB: Destination

PURCHASE REQUEST NUMBER: G5FIM10071002

NET AMT

0002 12 Months

ELECTRICAL SERVICES - DTRA

FFP

Electrical Services, Defense Threat Reduction Agency (DTRA): The Contractor shall propose total amount for Electrical Services to be performed for the DTRA in accordance with the Statement of Work. Proposed amount, total, shall include labor applicable for Service Orders and Minor Electrical work.

0003 12 Months

ELECTRICAL SERVICES - CDC

FFP

Electrical Services, Child Development Center (CDC): The Contractor shall propose total amount for Electrical Services to be performed for the CDC in accordance with the Statement of Work. Proposed amount, total, shall include labor applicable for Program Manager applicable to Service Orders and Minor

Work.

IDIQ - DAVIS-BACON ACT

FFP

Indefinite-Delivery Indefinite-Quantity Work (IDIQ), Davis-Bacon Act: The contractor shall propose rates and a total amount for IDIQ work, in accordance with the Statement of Work.

0004AA 1,000 Hours Maintenance Technician

FFP

Maintenance Technician

0004AB 1,000 Hours Electronic Technician

FFP

Electronic Technician

0004AC 1,000 Hours Fire Alarm Technician

FFP

Fire Alarm Technician

0004AD 1,000 Hours Electrical Apprentice

FFP

Electrical Apprentice

IDIQ - SERVICE CONTRACT ACT

FFP

Indefinite-Delivery Indefinite-Quantity Work (IDIQ), Service Contract Act: The

0005AA 1,000 Hours Maintenance Electrician

FFP

Maintenance Electrician

0005AB 1,000 Hours Electronic Technician

FFP

0005AC 1,000 Hours HV Switchgear Technician

FFP

Heating and Ventilation (HV) Switchgear Technician

0005AD 12 Months Electrical Apprentice

FFP

0006 12 Months

IDIQ WORK & MATERIALS EQUIPMENT

FFP

Indefinite-Delivery Indefinite-Quantity (IDIQ), Materials and Equipment Fixed

Burden Rate (FBR): The contractor shall propose FBR rates for Materials and

Equipment for IDIQ task orders in accordance with the Statement of Work.

0101 12 Months

OPTION ELECTRICAL SERVICES - HQ DLA

FFP

Electrical Services, Headquarters Defense Logistics Agency (HQ DLA): The

Contractor shall propose total amount for Electrical Services to be performed for the HQ DLA in accordance with the Statement of Work. Proposed amount, total, shall include labor for Electrical Program Managers, Service Orders, and Minor work.

0102 12 Months

OPTION ELECTRICAL SERVICES - DTRA

FFP

Electrical Services, Defense Threat Reduction Agency (DTRA): The Contractor shall propose total amount for Electrical Services to be performed for the DTRA in accordance with the Statement of Work. Proposed amount, total, shall include

0103 12 Months

OPTION ELECTRICAL SERVICES - CDC

FFP

Electrical Services, Child Development Center (CDC): The Contractor shall propose total amount for Electrical Services to be performed for the CDC in accordance with the Statement of Work. Proposed amount, total, shall include labor applicable for Program Manager applicable to Service Orders and Minor

0104 Months

OPTION IDIQ - DAVIS-BACON ACT

FFP

Indefinite-Delivery Indefinite-Quantity Work (IDIQ), Davis-Bacon Act: The

0104AA 1,000 Hours OPTION Maintenance Technician

FFP

0104AB 1,000 Hours OPTION Electronic Technician

FFP

0104AC 1,000 Hours OPTION Fire Alarm Technician

FFP

0104AD 1,000 Hours OPTION Electrical Apprentice

FFP

OPTION IDIQ - SERVICE CONTRACT ACT

FFP

Indefinite-Delivery Indefinite-Quantity Work (IDIQ), Service Contract Act: The

0105AA 1,000 Hours OPTION Maintenance Electrician

FFP

0105AB 1,000 Hours OPTION Electronic Technician

FFP

0105AC 1,000 Hours OPTION HV Switchgear Technician

FFP

0105AD 12 Months OPTION Electrical Apprentice

FFP

0106 12 Months

OPTION IDIQ WORK & MATERIALS EQUIPMENT

FFP

Indefinite-Delivery Indefinite-Quantity (IDIQ), Materials and Equipment Fixed

Burden Rate (FBR): The contractor shall propose FBR rates for Materials and

0201 12 Months

OPTION ELECTRICAL SERVICES - HQ DLA

FFP

Electrical Services, Headquarters Defense Logistics Agency (HQ DLA): The

Contractor shall propose total amount for Electrical Services to be performed for the HQ DLA in accordance with the Statement of Work. Proposed amount, total, shall include labor for Electrical Program Managers, Service Orders, and Minor

0202 12 Months

OPTION ELECTRICAL SERVICES - DTRA

FFP

Electrical Services, Defense Threat Reduction Agency (DTRA): The Contractor shall propose total amount for Electrical Services to be performed for the DTRA in accordance with the Statement of Work. Proposed amount, total, shall include

0203 12 Months

OPTION ELECTRICAL SERVICES - CDC

FFP

Electrical Services, Child Development Center (CDC): The Contractor shall propose total amount for Electrical Services to be performed for the CDC in accordance with the Statement of Work. Proposed amount, total, shall include labor applicable for Program Manager applicable to Service Orders and Minor

0204 Months

OPTION IDIQ - DAVIS-BACON ACT

FFP

Indefinite-Delivery Indefinite-Quantity Work (IDIQ), Davis-Bacon Act: The

0204AA 1,000 Hours OPTION Maintenance Technician

FFP

0204AB 1,000 Hours OPTION Electronic Technician

FFP

0204AC 1,000 Hours OPTION Fire Alarm Technician

FFP

0204AD 1,000 Hours OPTION Electrical Apprentice

FFP

OPTION IDIQ - SERVICE CONTRACT ACT

FFP

Indefinite-Delivery Indefinite-Quantity Work (IDIQ), Service Contract Act: The

0205AA 1,000 Hours OPTION Maintenance Electrician

FFP

0205AB 1,000 Hours OPTION Electronic Technician

FFP

0205AC 1,000 Hours OPTION HV Switchgear Technician

FFP

0205AD 12 Months OPTION Electrical Apprentice

FFP

0206 12 Months

OPTION IDIQ WORK & MATERIALS EQUIPMENT

FFP

Indefinite-Delivery Indefinite-Quantity (IDIQ), Materials and Equipment Fixed

Burden Rate (FBR): The contractor shall propose FBR rates for Materials and

0301 12 Months

OPTION ELECTRICAL SERVICES - HQ DLA

FFP

Electrical Services, Headquarters Defense Logistics Agency (HQ DLA): The

Contractor shall propose total amount for Electrical Services to be performed for the HQ DLA in accordance with the Statement of Work. Proposed amount, total, shall include labor for Electrical Program Managers, Service Orders, and Minor

0302 12 Months

OPTION ELECTRICAL SERVICES - DTRA

FFP

Electrical Services, Defense Threat Reduction Agency (DTRA): The Contractor shall propose total amount for Electrical Services to be performed for the DTRA in accordance with the Statement of Work. Proposed amount, total, shall include

0303 12 Months

OPTION ELECTRICAL SERVICES - CDC

FFP

Electrical Services, Child Development Center (CDC): The Contractor shall propose total amount for Electrical Services to be performed for the CDC in accordance with the Statement of Work. Proposed amount, total, shall include labor applicable for Program Manager applicable to Service Orders and Minor

0304 Months

OPTION IDIQ - DAVIS-BACON ACT

FFP

Indefinite-Delivery Indefinite-Quantity Work (IDIQ), Davis-Bacon Act: The

0304AA 1,000 Hours OPTION Maintenance Technician

FFP

0304AB 1,000 Hours OPTION Electronic Technician

FFP

0304AC 1,000 Hours OPTION Fire Alarm Technician

FFP

0304AD 1,000 Hours OPTION Electrical Apprentice

FFP

OPTION IDIQ - SERVICE CONTRACT ACT

FFP

Indefinite-Delivery Indefinite-Quantity Work (IDIQ), Service Contract Act: The

0305AA 1,000 Hours OPTION Maintenance Electrician

FFP

0305AB 1,000 Hours OPTION Electronic Technician

FFP

0305AC 1,000 Hours OPTION HV Switchgear Technician

FFP

0305AD 12 Months OPTION Electrical Apprentice

FFP

0306 12 Months

OPTION IDIQ WORK & MATERIALS EQUIPMENT

FFP

Indefinite-Delivery Indefinite-Quantity (IDIQ), Materials and Equipment Fixed

Burden Rate (FBR): The contractor shall propose FBR rates for Materials and

0401 12 Months

OPTION ELECTRICAL SERVICES - HQ DLA

FFP

Electrical Services, Headquarters Defense Logistics Agency (HQ DLA): The

Contractor shall propose total amount for Electrical Services to be performed for the HQ DLA in accordance with the Statement of Work. Proposed amount, total, shall include labor for Electrical Program Managers, Service Orders, and Minor

0402 12 Months

OPTION ELECTRICAL SERVICES - DTRA

FFP

Electrical Services, Defense Threat Reduction Agency (DTRA): The Contractor shall propose total amount for Electrical Services to be performed for the DTRA in accordance with the Statement of Work. Proposed amount, total, shall include

0403 12 Months

OPTION ELECTRICAL SERVICES - CDC

FFP

Electrical Services, Child Development Center (CDC): The Contractor shall propose total amount for Electrical Services to be performed for the CDC in accordance with the Statement of Work. Proposed amount, total, shall include labor applicable for Program Manager applicable to Service Orders and Minor

0404 Months

OPTION IDIQ - DAVIS-BACON ACT

FFP

Indefinite-Delivery Indefinite-Quantity Work (IDIQ), Davis-Bacon Act: The

0404AA 1,000 Hours OPTION Maintenance Technician

FFP

0404AB 1,000 Hours OPTION Electronic Technician

FFP

0404AC 1,000 Hours OPTION Fire Alarm Technician

FFP

0404AD 1,000 Hours OPTION Electrical Apprentice

FFP

OPTION IDIQ - DAVIS-BACON ACT

FFP

Indefinite-Delivery Indefinite-Quantity Work (IDIQ), Davis-Bacon Act: The

0405AA 1,000 Hours OPTION Maintenance Technician

FFP

0405AB 1,000 Hours OPTION Electronic Technician

FFP

0405AC 1,000 Hours OPTION Fire Alarm Technician

FFP

0405AD 1,000 Hours OPTION Electrical Apprentice

FFP

0406 12 Months

OPTION IDIQ WORK & MATERIALS EQUIPMENT

FFP

Indefinite-Delivery Indefinite-Quantity (IDIQ), Materials and Equipment Fixed

Burden Rate (FBR): The contractor shall propose FBR rates for Materials and

SECTION B

SECTION B – SUPPLIES OR SERVICES AND PRICES

TABLE OF CONTENTS

Section Name

B1 Contract Line Items

B2 General Intent

B3 Site visit/Pre-Proposal Conference

B4 Submission of Questions

B5 Post Award Conference

B6 Issuing Indefinite Quantity Orders

B7 Combination Firm-Fixed-Price Indefinite Quantity Contract

B8 Work Classification and Minimum Wages

B9 Key Personnel

B10 Schedule of Deductions

B11 Quality Assurance Surveillance Plan

B1 CONTRACT LINE ITEMS

Offeror shall insert in this Section B, unit prices and amounts at the subclin item level for the firm fixed price quantity (e.g., 0001, 0002, 0003, etc.). The Statement of Work includes a matrix of total square footage per building per type of service. Please review this matrix when calculating your labor materials and supplies to be utilized to perform these electrical construction services.

THE SCHEDULE OF DEDUCTIONS SHALL NOT BE SUBMITTED UNTIL AFTER CONTRACT AWARD. The successful bidder shall complete the Schedule of Deductions and submit it to the Contracting Officer within 15 days after award. The Schedule of Deduction will be used as the basis of deductions pursuant to the Government Quality Assurance clause.

B2 GENERAL INTENT

It is the intention of this solicitation to obtain electrical services at the Andrew T. McNamara Headquarters Complex, (HQC) the

Child Development Center and the Defense Threat Reduction Agency, Fort Belvoir, VA by means of a combination Firm Fixed-Price/Indefinite

Delivery Indefinite Quantity contract for a base period and four one-year options.

B3 SITE VISIT/PRE-PROPOSAL CONFERENCE

A Site Visit/Pre-proposal Conference has been scheduled for January 26, 2011. Contractors shall notify the contract specialist, James

Dennis, (james.dennis@dla.mil), (703) 767-1139 no later than January 25, 2011, that they intend to attend the Site Visit/Pre-proposal

Conference. Participants shall meet at the front entrance of the HQC no later than 10:00 am, January 26, 2010. Proper procedures will be emailed to offerors, which notified Mr. Dennis via e-mail, prior to visit. Only two (2) representatives from each potential offeror are authorized to attend. The Government does not intend to conduct individual site visits; therefore, offerors wishing to inspect the site should attend in accordance with the aforementioned guidelines of this section.

B4 SUBMISSION OF QUESTIONS

Any questions regarding the solicitation or resulting from the site visit must be in writing and submitted to the contract specialist, James Dennis, via fax (703) 767-1182 or email, james.dennis@dla.mil, no later than 2:00 pm (EST), January 28, 2011.

B5 POST AWARD CONFERENCE

Within 15 days of contract award, prior to commencing work the Contractor will meet with the Contracting Officer, at a time to be determined by the Contracting Officer, to discuss and develop mutual understandings and business related topics.

B6 FOR ISSUING INDEFINITE QUANTITY ORDERS

(a) Some of the services to be furnished under this contract shall be furnished at such times as ordered by the issuance of delivery orders on SF

1449 or DD Form 1155 by the Contracting Officer. All orders issued hereunder are subject to the terms and conditions of this contract. This contract shall control in the event of conflict with any order.

(b) Task orders or modifications may be issued orally by the Contracting Officer under emergency circumstances; however, all oral orders for requests of tasks or service(s) must be followed-up with written confirmation by the issuance of an SF 1449, DD Form 1155 or SF 30, for modifications. Written confirmation must be issued within one week of verbal authorization.

B7 COMBINATION FIRM FIXED PRICE/INDEFINITE QUANTITY CONTRACT

(a) This is a combination firm fixed price/indefinite quantity contract for the supplier or services specified and effective for the period stated in the schedule. Work items for the fixed-price portion are identified in the schedule include all work except that identified as Indefinite Quantity.

The fixed price quantities shown in the schedule are considered accurate estimates for this contract period.

(b) Work items for the indefinite quantity portion of the contract are identified in the schedule. The quantities of supplies and services specified in the schedule as Indefinite Quantity are estimates only and may be ordered by issuance of separate deliver orders.

( c) Delivery or performance shall be made only as authorized by orders issued in accordance with FAR 52.216-18. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to the contract stated maximum. The minimum guarantee of work to be ordered is the firm fixed price portion of the contract.

(d) Except for any limitation of quantities in FAR 52.216-19 or in the Schedule, there is no limit on the number or orders that may be issued.

(e) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contractor’s effective period.

B8 WORK CLASSIFICATION & MINIMUM WAGES

All work performed pursuant to this contract is subject to the provision of either the Service Contract Act (SCA) or the Davis-Bacon

Act (DBA) as defined herein.

B9 KEY PERSONNEL

(a) The Contractor shall assign to this contract the following key personnel: (Insert employee’s name and title/position) mailto:james.dennis@dla.mil mailto:james.dennis@dla.mil

(b) During the first 120 calendar days of performance, the Contractor shall make no substitution of key personnel unless the substitution is necessitated by illness, death or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required b ―( c )‖ below. After the initial 120-calendar day’s period, the

Contractor shall submit the information required by ( c ) (below) to the Contracting officer at least 30 days prior to making any permanent substitutions.

(c ) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitution, come resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 30 days after receipt of all required information of the decision on substitutions.

(d) At a minimum the Project Manager and On-site Supervisor shall be considered key personnel.

B10 SCHEDULE OF DEDUCTIONS

Within 20 days of contract award, the Contractor shall complete and submit to the contracting officer the deduction schedules found as attachment C17.

B11 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The contractor shall submit to the COR a monthly QASP report in accordance with the attached QASP.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

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SECTION C

SECTION C

Section C – Statement of Work (SOW) and Additional Information (AI)

a. SOW – Consists of the following Sections, C1 – C3:

Sections C1 – C3 Name

C1 Description of Facilities

C2 Statement of Work

C3 Contractor Personnel Requirements

b. AI – Attachment J-1, Sections, C4 – C21, as listed below:

Sections C4 – C21 Name

C4 Historical Data

C5 Tour Requirements

C6 Inventory

C7 Preventive Maintenance Program

C8 List of Records and Reports

C9 Government Furnished Facilities

C10 Government Furnished Equipment

C11 Government Furnished Material

C12 Contractor Furnished Material

C13 Hazardous Materials

C14 Compliance Regulations

C15 Directives

C16 Performance Requirements Summary Table

C17 Schedule of Deductions

C18 Bidders Library

C19 Intentionally left blank

C20 Intentionally left blank

C21 Invoicing Instructions

SECTION C1

DESCRIPTION OF FACILITIES

Defense Logistics Agency Headquarters Complex (HQC, building 2462).The HQC is a five (5) story, 806,000 square foot facility located on approximately 115 acres. In addition to the main building there is the Defense Threat

Reduction Center (POD 10, DTRC building 2462A), a six (6) story, 320,000 square foot facility, A Child

Development Center (CDC, building 2468, a one (1) story 24,000 square foot facility), and security system maintenance, service, and repair, at the Telegraph Road satellite facility, located at 6801 Telegraph Road, located approximately six (6) miles from the HQC, three (3) guard houses, one (1) outfall structure, one (1) pump house, one

(1) recreation building. A Parking Garage building 2469 and a new 15,000 square foot Receiving Facility building.

HQC Electrical Systems – The HQC receives primary commercial power through dual incoming 34.5 KV underground feeder cables from the Fort Belvoir utility lines. Power is routed from the 34.5KV switchgear through the buss duct on the Lower Level to the nine (9) 34.5 KV Indoor Substations located on the lower level of the HQC.

Power is reduced to 480 volts by 2,000-2500 KVA transformers and distributed through 480-volt buss duct power risers to panel boards in electrical closets on each floor of each Pod. The HQC has the following additional major electrical systems:

Emergency Power Generator system

Automatic Transfer Switches (ATS)

Uninterrupted Power Supply Systems (UPS)

Fire Detection Systems

Electronic Security/Access Control systems (ESS)

Surveillance Camera systems

Sound Masking and Paging systems

Floating Fountain

Building and Parking Lot lighting systems

Access Control Barrier Systems

SECTION C2

STATEMENT OF WORK

C2.1 GENERAL INTENTION

The intention of this solicitation is to obtain operation, maintenance, service, repair, construction and minor construction / alteration services for buildings and structures of electrical systems, related components, systems and equipment at the Defense Logistics Agency Headquarters Complex (HQC) building 2462, the CDC, building 2468, the DTRC (Pod 10) building 2462A, located at 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6220, and security system maintenance, service, and repair at the Telegraph Road satellite facility, located at 6801 Telegraph

Road, approximately six (6) miles from the HQC. A Parking Garage building 2469 and a new Receiving Facility building that is currently under construction with a completion date of late spring 2010, and will fall under the purview of this contract upon completion by a combination Firm Fixed Price and Indefinite Delivery Indefinite

Quantity (IDIQ) Contract. The period of performance is a one (1) twelve (12) month Base Period from April 1, 2011 through March 31, 2012 with four (4) sequential twelve (12) month option periods.

C2.2 GENERAL REQUIREMENTS

a. The Contractor shall furnish all labor, supervision, tools, materials, equipment, incidental engineering, subcontracting, transportation, and management necessary to perform work in accordance with general craft, industry standards, applicable laws, regulations, codes, Federal Regulations, and HQC construction specifications. This work includes but is not limited to the following functional areas:

(1). Service Orders.

(2). Operation, installation, maintenance, inspection, testing and repair of utilities.

(3). Operation, installation, maintenance, inspection, testing and repair of electrical equipment and associated systems.

(4). Operation, installation, maintenance, inspection, programming, testing and repair of Emergency

Generators, Underground Fuel Storage Tank, Paralleling gear, Automatic Transfer Switches and

Uninterruptible Power Supply (UPS) Systems.

(5). Operation, installation, maintenance, inspection, programming, testing, and repair of Fire Detection

Systems.

(6). Operation, installation, maintenance, inspection, programming, testing, and repair, of Electronic

Security/Access Control Systems, Surveillance Camera system, Access Control Barrier systems, system controls and associated components.

(7). Operation, installation, maintenance, inspection, programming, testing, and repair of sound masking and paging system.

(8). Operation, installation, maintenance, inspection, testing and repair of the Floating Fountain.

(9) Indefinite Delivery Indefinite Quantity (IDIQ) work items construction, minor construction/alterations and equipment installation that exceed the scope of a minor work service order. If the Contractor agrees, IDIQ items in excess of $40,000 may be ordered.

b. Facilities. Defense Logistics Agency Headquarters Complex (HQC, building 2462).The HQC is a five (5) story, 806,000 square foot facility located on approximately 115 acres. In addition to the main building there is the

Defense Threat Reduction Center (DTRC POD 10, building 2462A), a six (6) story 320,000 square foot facility. A

Child Development Center (CDC, building 2468, a one (1) story 24,000 square foot facility), a Telegraph Road satellite facility, located at 6801 Telegraph Road, six (6) miles from the HQC, three (3) guard houses, one (1) outfall structure, one (1) pump house, one (1) recreation building. A Parking Garage and a new Receiving Facility a one (1) story 15,000 square foot facility.

c. Working Hours. The Government's regular (normal) working hours are from 6:00 AM to 7:00 PM Mondays through Fridays except (a) Federal Holidays and (b) other days specifically designated by the KO. Some work will require the Contractor to work on certain tasks outside normal working hours. Any other work outside normal working hours requires the approval of the Contracting Officer Representative (COR).

d. Federal Holidays: New Year's Day, Inauguration Day, Martin Luther King, Jr. Day, President's Day, Memorial

Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day.

e. Government Quality Assurance (QA). In accordance with the FAR 52.212-4 (a), INSPECTION/ACCEPTANCE clause, all work performed under this contract is subject to Government inspection when the Contractor tenders acceptance. The Government's Quality Assurance Surveillance Program is not a substitute for Quality Control by the

Contractor. All findings of unsatisfactory or nonperformer work will be administered in accordance with the

"CONSEQUENCES OF CONTRACTOR'S FAILURE TO PERFORM REQUIRED SERVICES" clause and the performance Requirements Summary (PRS) in Section C16. Findings of unsatisfactory or non-performed work shall be documented and issued to the contractor as Quality Deficiency Service Orders. All costs associated with rework

(including correction of Quality Deficiency Service orders) are the responsibility of the Contractor. The

Government reserves the right to choose the inspection methods to be used in implementing its Quality Assurance program and to vary the inspection methods utilized during the work without notice to the Contractor. The

Government is the governing authority in all disputes regarding Quality Assurance.

f. Workmanship and Materials Standards.

(1). All workmanship shall meet the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the industry; the National Electrical Code (NEC), equipment manufacturers;

all applicable activity, local, state, and Federal standards; and all applicable building and safety codes; HQC construction specifications; operations, construction and maintenance standards of the HQC.

(2). When the Contractor completes work on a facility, system, or piece of equipment, that facility, system, or equipment shall be free of missing components or defects, which would prevent it from functioning as originally intended and designed. Corrective, repair and replacement work shall be carried to completion including operational checks and cleanup of the job site. Except where otherwise noted, replacements shall match existing in dimensions, finish, color, performance and design.

(3). Cleanup. During and at completion of work, debris shall not be allowed to spread unnecessarily into adjacent areas nor accumulate in the work area itself. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and/or at the end of each day, work is in progress. To include service order, minor work and IDIQ.

(4). Protection and Damage. The Contractor shall provide all labor, materials, and equipment necessary for the protection of the general public, their employees, equipment, furnishings, buildings, and grounds from damage caused by the Contractor's negligence. Equipment, furnishings, buildings, and improved land damaged due to work performed by the Contractor shall be repaired or replaced to its original condition and finished at no additional cost to the Government.

(5). The COR. must approve any work, which will alter the original appearance of the equipment included in this specification, in advance.

(6). The use of impact tools or power-actuated tools will not be permitted in occupied office spaces during regular working hours under routine operations. However, with the approval of the COR, exceptions to this rule may be permitted and required. Note: If during the use of power operated or actuated tools causes interference with ongoing Government operations, the contractor shall immediately stop work as instructed by the COR or other HQC facility personnel and continue to work on other portions of the project until such time as power operated or actuated tools may be used.

(7). Burning Permits. Before burning or welding equipment can be put to use, the Contractor shall coordinate with the Ft. Belvoir Fire Department, in advance, for each day welding or burning is performed.

g. Variation in Quantities for Fixed Price Services. Quantities depicted throughout this contract represent the

Government's best estimate of the quantity of work for the period of performance. After contract award, situations may arise which impact upon the Government's requirements and necessitate changes to this contract. Should this occur the Contracting Officer (KO) will modify the contract in accordance with the provisions and limitations specified herein. No adjustments shall be made under the following provisions, except as may be specifically identified.

h. Service Orders (SO). The estimated annual quantities of the types of service calls are identified in Section C4;

however, these quantities do not include service orders for preventive maintenance or quality deficiency service orders. The actual quantities of service orders issued during each performance period will most likely differ from that shown, and an annual variance for each type of service order not to exceed 25 percent is considered normal.

Accordingly, no adjustment will be made to the contract price unless the total annual quantity of each type of service order issued during the performance period is greater than 125 percent or less than 75 percent of the respective estimated annual quantity shown in Section C4, Historical Data. An equitable adjustment will be made only for that quantity of service orders which either is greater than 125 percent or less than 75 percent of the quantity shown.

i. Recurring Services. The annual quantity of work for all recurring services - Preventive/Planned Maintenance and

Operations - is identified throughout Section C.2. The quantities of equipment and Preventive maintenance are identified in Sections C6 and C7. Variations in the units of measure of these listings will be considered for an adjustment in price.

j. Upon notification from the Contractor within the initial sixty (60) days of performance, the Government will adjust the contract price at the same unit price shown in the Schedule of Deductions for validated errors in the quantities identified in this contract Sections C4, C6 and C7. The Contractor shall identify the specific error and the corrected quantity. Notification of errors after the initial sixty (60) days will not be considered.

k. If the Government elects to reduce services or equipment cited in Sections C4, C6 or C7, an adjustment will be made in the contract price at the same accepted unit price stated in the Schedule of Deductions, if the reduction does not reduce the work to below ninety (90) percent of the original quantity identified. Should the Government delete work to less than ninety (90) percent of the original quantity identified; a negotiated equitable adjustment will be executed only for the work, which is below ninety (90) percent of the original quantity.

l. Contractor licensing, certification and specific experience requirements. The Contractor and/or his sub-contractor shall posses all licenses required by the local, state and Federal Government. Local Government includes Fairfax

County and Fort Belvoir. These licenses include, but are not limited to the following: Commonwealth of Virginia

Class A Electrical Contractors License; Underwriters Laboratory (UL) UL 2050 certification, Fairfax County

Business License; and Commonwealth of Virginia Master Electrician License.

m. It is intended that the on-site staff be fully knowledgeable and capable (well trained) of properly operating all of the buildings electrical systems, equipment, security systems, fire alarm systems, UPS units, emergency Generators, ATS, and Parallel switchgear. During the phase-in period and as necessary, the contractor shall develop and obtain training for his staff such that they can properly operate all equipment and systems covered under this contract. The

Contractor shall provide adequate training such that the on-site supervisors and shift supervisors and their employees can successfully demonstrate, on a quarterly basis, or as required by the COR, by written and/or verbal examination of the COR that they have adequate operational knowledge of the systems listed in this contract. Should a casualty/fault occur to a piece of equipment, it is expected that the on-site staff shall be capable of performing appropriate damage control and then call in the required technical specialist with the certification, license or factory training to make specialized repairs. Furthermore, it is expected that the on-site team shall operate the equipment/systems to set up for any preventive maintenance or repairs, which shall be performed by the technical specialist, to perform quality control of the specialist’s effort and to restore the systems to normal operation after the maintenance or repairs, are completed.

n. In addition to Contractor licenses, the following individual licenses, certifications or factory-trained manufacturer’s representation must be held by the Contractor's employees or Contractor’s sub-contracted employees as necessary. The Contractor shall provide copies of all these documents thirty (30) days prior to contract start date.

o. Certified High Voltage Technicians. The Contractor shall provide High Voltage Technicians certified by the

International Electrical Testing Association (NETA), National Institute for Certification in Engineering

Technologies (NICET), when performing tasks including new construction, preventive maintenance, repairs, replacement or connection of high voltage electrical equipment, switchgear, cables splices and terminations, and systems. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any shift supervisor that the following personnel are fully knowledgeable and capable of properly operating the High and Low Voltage electrical equipment: On-Site supervisor and both day and evening shift supervisors.

p. Certified Edwards/NFPA Fire Alarm Technician and Siemens XLS system. The Contractor shall provide manufacturer (Edwards Systems Technology and Siemens XLS system) and NFPA certified Fire Alarm Technicians fully knowledgeable in all aspects of addresses, set points, alarm points, graphics, maintenance, repair, new construction, and programming of the Edwards' FCC IRC-3 Life Safety System and the Siemens XLS system, when performing such tasks including maintenance, repairs or connection of fire detection equipment and systems. The

Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any shift supervisor that the following personnel are fully knowledgeable and capable of properly operating the fire Alarm Systems and its equipment: On-Site supervisor and both day and evening shift supervisors.

q. Certified Liebert UPS Technician. The Contractor shall provide manufacturer (Liebert) certified UPS Technicians fully knowledgeable in all aspects of operation, set points, alarm points, graphics, maintenance and programming of the Liebert UPS System when performing such tasks including preventive maintenance, repairs or connection of UPS equipment and systems. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any shift supervisors that the on-site supervisor and shift supervisors and contractor personnel are fully knowledgeable and capable of properly operating the UPS equipment.

r. Certified Caterpillar Emergency Diesel Generator Mechanic. The Contractor shall provide manufacturer

(Caterpillar) certified Emergency Diesel Generator Mechanics fully knowledgeable in all aspects of maintenance, repair and troubleshooting of the five (5) Caterpillar Emergency Diesel Generators when performing such tasks including preventive maintenance, repairs or connection of emergency generator equipment and systems. The

Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any shift supervisors that the on-site supervisor and shift supervisors are fully knowledgeable and capable of properly operating the Emergency Diesel Generators and systems.

s. Certified Security System Technicians. The Contractor shall provide manufacturer Security System Diamond II system technicians fully knowledgeable in all aspects of addresses, set points, alarm points,, maintenance, repair, troubleshooting, programming, and complete system administration of the General Electric Diamond II ESS system, Photo ID Badging System and all related systems and components when performing such tasks including preventive maintenance, repairs or connection of security equipment and systems. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any shift supervisors that the on-site supervisor and shift supervisors are fully knowledgeable and capable of properly operating, troubleshooting the Security System and associated components.

t. Certified ASCO Power Technologies ATS Technician. The Contractor shall provide manufacturer (ASCO) certified Automatic Transfer Switch Technicians fully knowledgeable in all aspects of maintenance, repair, new additions/construction and troubleshooting of the ATS' and Paralleling Switchgear. The Certified ATS Technician shall be used when performing Annual PM and for any required troubleshooting, repairs, additions to the system and new construction. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any shift supervisors that the on-site supervisor and shift supervisors are fully knowledgeable and capable of properly operating the ATS and Paralleling switch gear.

u. Certified Vicon surveillance and digital recording equipment and systems Technicians. The Contractor shall provide Certified Vicon Technicians fully knowledgeable in all aspects of operation, maintenance and programming of Vicon equipment, recording system, and storage area network, (SAN) servers, when performing such tasks including preventive maintenance, repairs, additions to the system and new construction. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any shift supervisors that the on-site supervisor and shift supervisors are fully knowledgeable and capable of properly operating the Vicon camera controls and recording equipment.

v. Acetylene cutting, Welding or Electric Welding. The Contractor shall provide personnel certified in accordance with the National Board of Boiler and Pressure Vessel Inspection Code and Section VIII and IX of the ASME Boiler and Pressure Vessel Code when performing acetylene cutting, welding or electric welding.

w. Crown Factory trained technicians shall be provided for performing all aspects of programming, maintenance and repairs of the Sound Masking and Paging system. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any shift supervisors that the on-site supervisor and shift supervisors are fully knowledgeable and capable of properly operating the Sound Masking and Paging system.

x. Performance Evaluation Meetings. The Project Manager and Onsite Supervisor shall meet weekly with the COR during the first three (3) months of the contract. Meetings shall be held thereafter as determined necessary by the

COR. The Contractor shall provide management representatives at the meetings above the level of Project Manager at the COR's request to resolve performance issues. The Contractor will provide written meeting minutes to the COR within one (1) day following the meeting . Work Control monthly meetings shall be conducted with the COR where the Contractor presents his/her analysis of the past month and current workload, quality and overall performance with defined actions for improved performance.

y. Bidders Library. The Government will establish a bidders library containing: service order historical information, preventive maintenance historical information, construction specifications and drawings. C22 provides procedures for visiting the Bidders Library. The types of drawings available include:

(1) Electrical - Lighting Plans, Power Plans, Communication Plans, Security System Plans, Fire Alarm Plans, Lightning Protection Plans, Power Riser Diagrams, Fire Alarm Riser Diagrams, Single Line Drawings, Panel board

Schedules, Electrical Details, Lighting Fixture Schedules.

(2) Mechanical - Plumbing Plans, Fire Protection Plans, HVAC Plans, Mechanical Details, Mechanical

Schedules, Control Diagrams, Piping Schematics, Riser Diagrams.

C2.3 DEFINITIONS

As used throughout this contract, the following terms shall have the meaning set forth below. Additional definitions are in the "DEFINITIONS" clause.

Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this specification , drawings , blue prints, directives and specification unless stated otherwise.

Whereas directed", "as required", "as permitted", "approval", "acceptance", or other words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance or the KO or COR is intended unless stated otherwise.

Additional Material Handling. Time expended for loading materials from storage to truck; unloading materials to work area, moving materials from storage to job site, removing debris, and handling of materials during the job that is not included in the craft time standard.

Alterations. Alterations are new work that is not related to the maintenance and repair of the building. Alterations may include installation of equipment and miscellaneous items, fabrication of miscellaneous items, relocation of equipment, materials and devices, minor construction work requirements and miscellaneous services. Alterations work with a total cost including labor and materials less than $2,000 shall be classified as minor work and alterations with a total cost exceeding $2,000 shall be classified IDIQ work.

Backlogged Service Orders. A routine service order issued during the previous contract and not completed for any reason, or maintenance, repair and minor construction requirements that are identified during lapses, if any, in service between this contract and previous contract.

Contracting Officer (KO). The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer's Representative (COR). The person whom the KO will designate by name or position title to act as intermediary between the Contractor and the KO on matters pertinent to this contract and be his/her authorized representative. For this requirement, two CORs will be delegated as primary and secondary; the secondary COR will assume responsibilities when the primary is not available.

Component Part. Any part of any item or system that is detachable or removable from the main body or main assembly of the item or system.

Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors.