SOW_Rev_01_May_2018.pdf

Defense Logistics Agency

DLA Installation Operations

(DF-FR)

STATEMENT OF WORK (SOW)

UPDATE PANEL SCHEDULES AND TRACE BRANCH CIRCUITS

STATEMENT OF WORK

BACKGROUND

Over the course of many years, the existing panel schedules identified herein have become inaccurate or outdated. The agency requires that panel schedules accurately reflect the branch circuits connected to the panels to enable safe maintenance work to be performed by in house maintenance personnel. The agency also requires the labeling of all branch circuit devices to be in accordance with the panel schedules. A previous arc flash study was conducted and panels were labeled, however, those labels need to be verified/updated on the existing labeled panels and any new panels identified herein labeled for the first time.

SCOPE

In accordance with the specific requirements identified herein, the contractor shall trace all electrical circuits, label all branch circuit devices and update all panel schedules to the highest degree of specificity possible. Upon completion of the aforementioned, the contractor shall install the updated panel schedules permanently in the corresponding panels.

The contractor shall verify the validity of current arc flash labeling on all electrical panels identified herein, updating those in need of revision and adding appropriate arc flash labeling to those panels that are currently unlabeled.

Should the contractor locate a panel while working within a warehouse/building identified in this statement of work (SOW) that is not specifically called out in this SOW, the contractor shall notify the COR/PM immediately. The contractor shall not perform any work on electrical panels not specifically identified in this SOW unless incorporated via modification to the resulting contract.

Throughout the course of this effort, the contractor shall log any recommendations for minimizing downstream arc flash hazards and any recommendations for mitigation of any electrical safety hazards identified during the course of the work. The log shall be submitted to the COR/PM on a per building basis and shall include itemized pricing to rectify all proposed recommendations within the respective building. The logged recommendations will be evaluated by the COR/PM to determine the most appropriate way ahead. The contractor shall not perform any work associated with the rectification/mitigation of any proposed recommendations unless incorporated into the resulting contract via modification. Any immediate threat to life/limb/electrocution discovered during the course of this work shall be brought to the attention of the COR/PM immediately upon discovery. The contractor shall take no action that would result in additional cost to the Government unless instructed to do so by the Contracting Officer or his designee.

Reference “Payments for Unauthorized Work” for additional information.

APPLICABLE DOCUMENTS

a. NFPA 70 National Electrical Code, 2014 Edition

b. Unified Facilities Criteria (UFC) 3-501-01, Electrical Engineering dated Oct 6, 2015

c. UFC 3-600-01

d. NFPA 70B

e. NFPA 72

f. NFPA 70 Article 760

g. UFC 3-520-01, Interior Electrical Systems dated Oct 6, 2015

h. UFC 3-530-01, Interior and Exterior Lighting Systems and Controls with Change 3 dated Jun 1, 2016

i. UFC 3-560-01, Electrical Safety Operations and Maintenance (O&M), with Change 5 dated Apr 14, 2015

j. United States Army Corps of Engineers (USACE) safety manual EM-385-1-1, most recent edition

k. IEEE 1584-2002, IEEE Guide for Performing Arc Flash Hazard Calculations

l. All publications and documents incorporated by reference from within any of the above listed publications and all manufacturers’ recommended installation instructions.

DELIVERABLES:

DELIVERABLES

Deliverable Due Date Recipient

1 Safety Plan Within 10 business days of award

(PM/COR)

2 OSHA 300A Log Within 10 business days of award

(PM/COR)

3 Activity Hazard Analyses Within 10 business days of award

(PM/COR)

4 Bid Guarantee Due with solicitation response Contracting Officer

5 Security Vetting Paperwork Within 10 business days of award

(PM/COR)

6 Payment Bond Within 10 business days of award

Contracting Officer

7 Performance Bond Within 10 business days of award

Contracting Officer

8 Work Schedule Within 14 days of Notice to Proceed

(PM/COR)

9 Quality Control Plan Within 10 business days of award

(PM/COR)

Project Documentation on CD(one-lines, etc.) At project conclusion

(PM/COR)

Note: Site Specific Safety Plan, OSHA 300A Logs, and Activity Hazard Analyses must be submitted within 10 business days of award and approved by the DSCR Safety Office before a pre-construction conference will be held and/or a notice to proceed with work will be issued. These documents shall be emailed to the Project Manager/COR at the following email address:

Project Manager/COR: Michael.Eck@dla.mil mailto:Michael.Eck@dla.mil

An excessive delay in providing these deliverables may result in cancelation of the resulting contract.

DOCUMENTATION AND RECORDS

All documentation, records, and schedules, as described in this SOW, which are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current. Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. At the conclusion of the project and within 5 working days of the final inspection the contractor shall provide 2 loose leaf binders with all the O&M manuals etc. At a minimum the following information shall be provided (as applicable);

-All submittals.

-All warranties.

-Fire protection -Mechanical -Electrical -Any other pertinent documents for the project.

The contractor shall supply all of the above on 2 optical discs as well.

CONTRACTOR QUALIFICATIONS

In order to be considered for award, the offeror must have a minimum of 5 years of experience and be regularly engaged in the electrical trade as their principle line of business. The offeror must also be able to contract with a registered professional Electrical Engineer for the purpose of work involving arc flash analysis. The offeror shall hold an active Virginia electrical license.

Proof of the aforementioned shall be submitted at time of solicitation response or at the request of the Contracting Officer.

SPECIFIC REQUIREMENTS

For all electrical panels identified herein, the contractor shall trace all branch circuits and update all panel schedules accordingly. The use of frequency based circuit tracing tools is permissible.

The contractor shall remove all panel trims while tracing the branch circuits in the respective panels and shall replace them at the conclusion of the work in those panels. The updated schedules shall be installed in the respective panel via a permanently attached durable clear plastic holder designed for the purpose.

The contractor shall verify all existing arc flash labeling or update it as required while the work to trace the branch circuits in the particular panel is being performed, and install new arc flash labels on unlabeled electrical panels in the following buildings. There is an existing Arc Flash study which the contractor may copy on site. Custody of the existing Arc Flash study shall be retained by the government. Arc flash calculations shall be performed in accordance with the IEEE 1584- 2002 IEEE Guide for Performing Arc Flash Hazard Calculations.

Lighting and HVAC circuits shall remain energized during normal operating hours and during any periods when the building(s) are occupied by personnel other than contractor personnel.

If HVAC circuits are turned off, the contractor shall be responsible for restoring the function of the HVAC system to its previous operating state. DSCR shops will not provide assistance.

For pricing purposes, the contractor shall assume there are a quantity of four hundred 42-circuit panels requiring tracing, as identified below:

Warehouse 8 Panel E, Panel C, Panel P1, Panel P2, Panel LP1, Panel LP2, Panel MDPI, Panel D, Panel Box North End.

Warehouse 9 Panel 30, Panel LP-9C, Panel PL, Panel PC, Panel PES, Panel PA, Panel LP-9E, Panel LP-9A, Panel LP-9D, Panel LP-9E.

Warehouse 11 Panel LP-11-A, Panel B, Panel LP-11-B, Panel B, Panel LP-11-C, Panel B, Panel LP-11-D. Panel B, Panel LP-11-E, Panel B, Panel LP-11-F, Panel P1, Panel B, Panel LP-11-G, Panel B, Panel LP-11-H, Panel B, Panel LP-11-I, Panel B, Panel LP-11-K, Panel B, Panel LP- 11-L, Panel C.

Warehouse 12 Panel 12 C, Panel 12 LB, Panel 12 B, Panel 12 LD, Panel 12 D, Panel 12 EC, Panel 12 EP, Panel 12 EL.

Warehouse 13 Panel B, Panel C2, Panel C1, Panel LB, Panel LA, Panel A, Panel D, Panel LC, Panel E.

Warehouse 14 Panel LP-14-F, Panel B, Panel C, Panel LP-14-E, Panel B, Panel LP-14-D, Panel B, Panel P2, Panel PNL-P1, Panel LP-14-C, Panel B, Panel LP-14-A, Panel B, Panel LP-14-G, Panel B, Panel LP-14-H, Panel B, Panel LP-14-I, Panel B, Panel LP-14-K, Panel B, Panel LP- 14-L, Panel B.

Warehouse 15 All Bays Panel LP-15-C, Panel B, Panel, Panel LP 15B, Panel B, Panel LP 15A, Panel B, Panel LP 15K, Panel 2 BOX, Panel OP, Panel OP1, Panel W, Panel L1

Warehouse 44 Panel E PROC FAC, Panel PP-2

Warehouse 60 Panel AL-3, Panel AL-3, Panel BL-5, Panel BL-4, Panel BL-3, Panel BL-2, Panel BL-1, Panel CL-7, Panel CL-6, Panel CL-5, Panel CL-4, Panel CL-3, Panel CL-2, Panel CL-1, Panel AL-1, Panel AH-1, Panel AH-2, Panel BH-3, Panel BH-2, Panel DP1, Panel CH-4, Panel CH-3, Panel CH-2, Panel CH-1, Panel DL-3, Panel DL-4, Panel DL-1, Panel DL-2, Panel EL-4, Panel EL-3, Panel EL-2, Panel EL-1, Panel PP-6, Panel DH-2, Panel DH-3, Panel EH-2, Panel EH-1.

Warehouse 65 Panel BL-5, Panel BL-4, Panel BL-3, Panel EL-6, Panel EL-5, Panel EL-4, Panel EL-2, Panel EL-1, Panel EL-7, Panel EL-8, Panel CL-5, Panel CL-4, Panel CL-3, Panel LLB, Panel PL-9, Panel CL-1, Panel CL-2, Panel BL-1, Panel BL-2, Panel DL, Panel DL, Panel DL-I, Panel DL-6, Panel DL-5, Panel MDP1, Panel AL-2.

Warehouse 66 Panel AL-4, Panel AL-5, Panel BL-3, Panel BL-4, Panel CL-9, Panel CH-3, Panel CL-4, Panel DH-3, Panel DL-3, Panel PPME1, Panel DPME, Panel PPLD, Panel EL-3, Panel EL-4, Panel EL-5, Panel AL-1, Panel Al-2, Panel BL-2, Panel BL-1, Panel BL-1, Panel CH-1, Panel CL-3, Panel CL-5, Panel DL-1, Panel DL-2, Panel DL-6, Panel EL-1, Panel EL-2, Panel AC, Panel AL-3, Panel BL-6, Panel BL-5, Panel CL-1, Panel CL-6, Panel CL-7, Panel DH-2, Panel DH-1A, Panel DL-7, Panel EH-1, Panel EL-3, Panel B*

*Building 66 E Bay requires escort.

Warehouse 98 Panel B, Panel C, Panel A

Building 31 M Bay Panel 31 MLI, Panel 31 MRD, Panel 31 MRE, Panel 31 MRC, Panel 31 MRB, Panel 31 MRA, Panel 31 MMI.

Building 31 L Bay Panel 31 LMI, Panel 31 LRA, Panel 31 LRB, Panel 31 LRC, Panel 31 LRE, Panel 31 LRD, Panel 31 LLI.

Building 31 K Bay Panel 31 KLCC, Panel 31 KLI, Panel 31 KRD, Panel 31 KRE, Panel 31 KRC, Panel 31 KRB, Panel 31 KRA, Panel 3 KMI.

Building 31 I Bay Panel 31 IMI, Panel 31 IRA, Panel 31 IRB, Panel 31 IRC, Panel 31 IRE, Panel 31 IRD, Panel 31 ILI.

Building 31 H Bay Panel 31 HLI, Panel 31 HRD, Panel 31 HRE, Panel 31 HRC, Panel 31 HRB, Panel 31 HRA, Panel 31 HMI

Building 31 G Bay Building 31 F Bay 31F-PNL-L1, 31F-PNL-L2, 31F-PNL-L3, 31F-PNL-L4, 31F-MDP1

Building 32 M Bay V.Lighting Panel, Panel 32 MA #29, Panel 32 MA, Panel 32 MB, Panel 32 MC, Panel 32 MD, Panel 32 ME, Panel 32 MF

Building 32 L Bay Panel 32 LA, Panel 32 LB, Panel 32 LC, Panel 32 LD, Panel 32 LE, Panel 32 LF, Panel 32 LA #26, LV.Lighting Panel

Building 32 K Bay Panel LV 32 K, Panel 32 KA, Panel 32 KB, Panel 32 KC, Panel 32 KD, Panel 32 KE, Panel 32 KF.

Building 32 I Bay Panel 32 IE, Panel 32 IG, Panel 32 IRA, Panel 32 IM, Panel 32 IC, Panel 32

IM2.

Building 32 H Bay Panel 32 HRF, Panel 32 HM2, Panel 32 HMI, Panel 32 HRD, Panel 32 HC, Panel 32 HF, Panel 32 HE.

Building 32 G Bay Panel 32 GM2, Panel 32 GCC, Panel 32 GE, Panel 32 GM-1, Panel 32 GRD, Panel 32 GF, Panel 32 GE, Panel 32 GC.

Building 32 F Bay Panel 32 FRC, Panel32 FRD, Panel 32 FL1, Panel 32 FRA, Panel 32 FRB, Panel 32 FRE, Panel 32 FM2, Panel 32 FM1.

Building 33 G Bay Panel 33 GA, Panel 33 GB, Panel 33 GC, Panel 33 GD, Panel 33 GE, Panel 33 GF, Panel 33 GLV.

Building 33 H Bay Panel 33 HF, Panel 33 HE, Panel 33 HD, Panel 33 HC, Panel 33 HB, Panel 33 HA, Panel LV 33H, Panel 33 HA.

Building 33 I Bay Panel 33-C North Wall.

Building 33 K Bay Panel 33 KA, Panel 33 KB, Panel 33 KC, Panel 33 KD, Panel 33 KE, Panel

33 KF.

Building 33 M Bay Panel 33 MF, Panel 33 MD, Panel 33 MC, Panel 33 H, Panel 33 M, Panel 33 MB, Panel 33 MA, Panel LV 33 M.

Building 33 C Bay Panel 33-P3, Panel 33-C.

Building 33 E Bay Panel 33 LA, Panel 33 LB, Panel 33 LC.

Building 33 F Bay Panel 33 FA, Panel 33 FB, Panel 33 FC, Panel 33 FD, Panel33 FE, Panel 33 FF, Panel 33 FM, Panel LV 33 F.

Building 34 First Floor Panel 34 E1A, Panel 34 E1P, Panel 34 E1L.

Building 34 Second Floor Panel 34 E2P, Panel 34 E2L.

Building 34 Third Floor Panel 34- B 3L, Panel 34 B 3P.

Building 34 Basement Panel 34 BR.

Building 45 Panel 45 Panel-B, Panel 45 Panel-A, Panel 45 Panel-C

Building 54 North Tower Panel P-A, Panel P-B, Panel Panel Board #6, Panel Panel Board #7, Panel H-4, Panel L-4, Panel EH-4, Panel H-3, Panel L-3, Panel Panel 8, Panel Panel 9, Panel H- 1, Panel L-1, Panel EH-1.

Building 54 South Tower Panel L-11, Panel H-11, Panel H-12, Panel L-12, Panel C-1, Panel C- 2, Panel L-12A, Panel H-13, Panel L-13, Panel L-14, Panel L-11-B, Panel L-11-A, Panel L-9-A, Panel E-L-7A, Panel E-H-7, Panel L-7A, Panel 3A, Panel Panel Board #5, Panel Panel Board 4, Panel L-7, Panel H-7, Panel I, Panel Panel Board #3, Panel Panel Board #2, Panel Panel Board #1, Panel L-9, Panel H-9.

Building 54 All Bays Building 59 All Bays Panel DL-4, Panel DL-3, Panel CL-5, Panel CL-4, Panel BL-4, Panel BL- 3, Panel BL-2, Panel AL-4, Panel AL-3, Panel AL-2, Panel AL-1, Panel AH-2, Panel AH-1, Panel BH-3, Panel BL-1, Panel BL-5, Panel BH-2, Panel BH-1, Panel CL-3, Panel CL-4, Panel CL-1, Panel CL-6, Panel CL-7, Panel CH-2, Panel CH-1, Panel BL-2, Panel DL-1, Panel DH-1, Panel DH-2, Panel DH-2, Panel DL-6, Panel EL-3, Panel EH-1, Panel EH-2, Panel EL-2, Panel EL-1, Panel LP-2, Panel EL-4.

Building 80 Panel F2, Panel Panel F, Panel F1, Panel D Section #1, Panel D Section #2, Panel G, Panel G1, Panel C1, Panel C, Panel B, Panel B1, Panel A1, Panel A, Panel A2, Panel A, Panel B.

Building 100 Building 210 Building 201 Building 150 Building 151 Building 152 Motor Control Centers: in Buildings 32, 32L, 33L generator gear, 34, 54, 100, and 80.

Each work day, the contractor shall request that rooms required to be unlocked for the next workday be unlocked by the PM/COR. Rooms will be unlocked once per day at a time mutually agreeable to the contractor and the PM/COR. The contractor shall be responsible for securing the rooms at the end of the workday. Rooms unlocked shall not be left unattended by the contractor.

SPECIFIC REQUIREMENTS CONTINUED:

For all of the requirements listed below, should the contractor identify any discrepancy with the Government’s identified desire, the contractor shall report those discrepancies, along with pricing to rectify, to the COR/PM on a per building basis. The contractor shall not perform any of the proposed unless incorporated into the resulting contract via modification:

- The contractor shall ensure that all circuits feeding fire alarm equipment are on dedicated circuit breakers and that all fire alarm circuit breakers are equipped with red breaker covers marked in white marking identifying the breaker as a fire alarm breaker. All fire suppression equipment circuits shall be dedicated circuits and circuit breakers shall be equipped with red breaker covers marked in white marking identifying the breakers as fire suppression equipment breakers. Any single phase compressors shall be upgraded to 3-phase compressors and shall have a disconnecting means installed within site of the compressor. All work on fire alarm or fire suppression systems shall be supervised by a NICET Level III technician.

- The contractor shall ensure that all exit lights and emergency lights are not connected to branch circuits and that exit lights and emergency lights are connected to lighting circuits.

- The contractor shall ensure that all badge readers for access control points, cameras for surveillance systems, compressors and fire suppression equipment are on dedicated circuits.

- The contractor shall ensure that all panels are serviceable and that parts are available.

The contractor shall notify the project manager of any panels that are not serviceable and if funds permit, the panel shall be replaced.

- The contractor shall ensure that no circuits have T-taps in them that are not permitted by code and that such circuits are not overloaded.

- The contractor shall identify all fused disconnects and insure that fuses/breakers are correctly sized.

- The contractor shall produce one-line diagrams by bay for all panels, disconnects, motor control centers etc. including downstream devices on branch circuits involved in this project to be turned over to the project manager.

- The contractor shall ensure that each new panel schedule produced as a result of this project shall have a header row at the top of the schedule with the panel designation in the header.

- The contractor shall ensure that neutral and grounds are isolated and bonded correctly for backup systems and that neutrals and grounds are properly isolated and bonded properly in panels downstream of backup systems.

- The contractor shall notify the project manager a minimum of two weeks in advance for any required power outages. Power outages for mission critical buildings may only be executed during off hours.

SITE VISITS

Because of the number of Buildings and Warehouses involved in the scope of this project, conducting a site visit during the solicitation phase of this requirement is not feasible. As noted above, the contractor shall assume a quantity of 400 42-circuit panels are included in this statement of work.

ACCEPTABLE PANEL SCHEDULES

The following is an example of a panel schedule that is ACCEPTABLE:

PANEL-289-GP

1 Power Pole PP1 System Furniture Row 1 2

3 Power Pole PP2 System Furniture Row 2 4

5 Power Pole PP3 System Furniture Row 3 6

7 Receptacles North Wall System Furniture Row 4 8

9 Receptacles East Wall System Furniture Row 5 10

11 Receptacles West Wall System Furniture Row 6 12

13 Receptacles South Wall System Furniture Row 7 14

15 Spare 16

While work to trace the branch circuits is ongoing, the contractor shall permanently label all branch circuit electrical devices with the panel designation and breaker number that the devices are fed from. The contractor shall use a Brady (handheld model #BMP21 PLUS) label maker with ¾” yellow tape. If field devices are already accurately labeled, this requirement is not applicable.

The contractor shall update all panel schedules with new panel schedules that are accurate and reflect the branch circuit devices connected to each breaker. The contractor shall produce the panel schedules by use of a computer and the new panel schedules shall be printed out and installed in the appropriate panel in a permanently attached durable clear plastic holder designed for the purpose.

PRE-CONSTRUCTION MEETING

After award and prior to the initiation of work, a meeting will be held with the Contractor, Contracting Officer, Contract Specialist/Contract Administrator, and any other individuals designated by the Government. The purpose of the Pre-Construction meeting is to discuss matters of mutual interest concerning the resulting delivery order. General conditions, work schedules, coordination, security, safety, permits, and other matters pertinent to work accomplishments shall be discussed in this meeting. NOTE: A pre-construction meeting will not be scheduled until all safety requirements have been submitted and approved by the Government.

QUALITY CONTROL PLAN (QCP)

The Contractor shall submit a Quality Control Plan within 10 business days of contract award.

This plan shall describe the Contractor’s methodology for compliance with the Deliverables and Performance Requirements Summary above. The CO, or his/her authorized representative will notify the Contractor of concurrence or required modifications to the QCP within 10 business days of receipt. The Contractor shall make appropriate modifications within five (5) business days of the CO, or his/her authorized representative’s notification and provide a revised QCP within five (5) business days.

The contractor shall perform daily inspections of the project conducted by a qualified employee.

The contractor shall provide the COR/PM with daily inspection reports detailing the work accomplished that day, weather conditions, safety related topics etc. The daily report is due the next business day by 8:00am or as the COR/PM shall direct.

The contractor shall, within two weeks after receipt of the notice to proceed, provide the COR/PM with a work schedule. This schedule shall be updated and provided weekly (on Monday morning by 8:00am or first business day of the week) to the COR/PM until the final inspection is completed.

EQUIPMENT DATA SHEET

Within five working days after the final inspection and acceptance, the contractor shall completely fill out the below equipment data sheet for all equipment removed and/or installed.

The contractor shall include the sheet(s) in the O&M binder, CD etc. as well and send the completed sheets electronically in Adobe PDF format to the project manager by email.

Equipment data sheets shall be legible and filled out in their entirety. The project manager will provide the form below to the contractor in Adobe PDF format.

EQUIPMENT DATA SHEET – WARRANTY, O&M, AS-BUILTS ETC.

PROJECT TITLE_____________________________

BUILDING/LOCATION___________________________

CONTRACTOR NAME______________________________ CONTRACT

NUMBER___________________

PROJECT MANAGER ______________________________ DATE

EQUIPMENT

DESCRIPTION______________________________________________________________

FUNCTIONAL

LOCATION_________________________________________________________________

FUNCTIONAL LOCATION

DESCRIPTION___________________________________________________

EQUIPMENT INSTALLER________________________________INSTALLED

DATE___________________

MANUFACTURER__________________________MANUFACTURER SERIAL

MANUFACTURER MODEL #_________________MANUFACTURER YEAR__________

WARRANTY START DATE___________ WARRANTY PERIOD_______________

HORSEPOWER__________ VOLTAGE________ PHASE_______ AMP_______ KVA_______

CUBIC FEET PER MINUTE____________ WEIGHT_____________GALLONS PER

MINUTE__________

BTU__________ FILTER SIZE (LxWxT)____________ FILTER QUANTITY_________

REFRIGERANT TYPE___________ BELT SIZE____________

PM CYCLE (0) (30) (90) (180) (365) ___________ WORK CENTER_______________

IS THIS A REPLACEMENT OR NEW INSTALL_____________

WHAT DID THIS REPLACE

� Name_____________________________ � Model____________________________ � Serial_____________________________

INFORMATION PROVIDED ON NEW INSTALL

� Copies of warranty paperwork � Maintenance and Operation Manuals (Hard copies or electric) � Copies of submittals (Hard copies or electric)

Additional Comments: _______________________________________________________________ Enclosed are the following: ___________________________________________________________

By signing you acknowledge receipt of the above items

Received By:___________________________________ Date Received:___________________________

INSTALLATION SECURITY REQUIREMENTS

CONTRACTOR ACCESS AND USE OF PREMISES

Security Requirements Defense Supply Center Richmond (DSCR):

1. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

2. Personnel Information: All authorized non-military personnel utilizing the base are required to have in their possession at all times an installation visitor pass or access control badge. This pass is issued by the DSCR Welcome Center, located at Building 210. The Welcome Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m. In order to obtain pass/badge, the Contracting Officer or designee will request personal identifiable information (PII) from each contractor and submit it to Security a minimum of 7 working days prior to start of work.

3. Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at DSCR.

4. The DSCR Security Department will run a criminal history check on Contractor employees as a condition of employment. Official proof of identity or naturalization papers may be required, which will be retuned once entered into the security computer system. Based on the results of the criminal history check, the Vetting Official (VO) will or will not grant entry to the installation based on guidance set forth by the Installation Commander.

5. If entry is denied, the Contractor will be immediately notified. DSCR Security may require updating or rechecking criminal history based on the duration of the contract. NOTE: The VO will deny access to any person who the Installation commander has deemed unfit for unaccompanied access.

6. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples- of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

7. Pass or Badge Management: Expired, invalid, inaccurate, inoperative or terminated Pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The Contract Officer or his designee shall deliver all returned contractor badges to Chief, Security Operations or designee at the Welcome Center within 5 business days.

If the Pass or Access Control Badge is lost or stolen, a police report will be completed and the Contracting Officer or designee will submit a new request. Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

8. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to wear the ID card conspicuously on their outer clothing and above the waist at all times while working on this Center. Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

9. Unofficial photography, cameras, or photographs are prohibited on DSCR property. When official photographs are required, submit a written approval request containing specific justification and details to the Contracting Officer 5 days prior.

10. Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property.

11. Trusted Traveler Program (TTP): Contractors are not authorized to use the TTP to escort individuals on to the installation.

12. DSCR is not responsible for job site security. Removal of material from job-site and Installation are subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

TRAFFIC LAWS AND ENFORCEMENT:

- Motor Vehicle Operation: Ingress and egress of personnel will be subject to the DSCR security regulations. All personnel must be made aware of the base speed limits, which is 25 mph (unless otherwise posted). Speed limits are enforced and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

- Seatbelts are MANDATORY.

- Use of cellphones while driving is prohibited. Exception; use of "hands free" devices for cellphone use is authorized.

- Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking.

Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

- Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

- All personnel entering the installation are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, or entry onto the installation with firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

PHYSICAL SECURITY

The Contractor shall be responsible for safeguarding all Government equipment, information and property accessed while performing the work of this SOW. At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment, and materials shall be secured.

SECURITY INCIDENTS

- In the event keys are lost or duplicated, the Contractor shall, upon direction of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its sole option, may replace the affected lock or locks or perform re-keying. When the Government, the total cost of re-keying or the replacement of the lock, performs the replacement of locks or re-keying or locks shall be deducted from the monthly payment due the Contractor.

- The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

LOCK COMBINATIONS

The Contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

SAFETY AND HEALTH REQUIREMENTS

The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment 1.

DISCLOSURE OF INFORMATION

Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

LIMITED USE OF DATA

Performance of this effort may require the Contractor to access and use data and information proprietary to a Government agency or Government Contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others. Contractor and/or Contractor employee shall not divulge or release data or information developed or obtained in performance of this effort until made public by the Government, except to authorize Government personnel or upon written approval from the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner that provides for greater rights to the Contractor.

DATA RIGHTS

The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without prior written permission from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

SECTION 508 COMPLIANCE REQUIREMENTS

Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements section 508 of the rehabilitation act of 1973, as amended, and is viewable at http://www.section508.gov.

PERMITS

The Contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required to perform under this contract. Evidence of such permits and licenses shall be provided to the Contracting Officer and/or his designated representative before work commences and at other times as requested by the Contracting Officer and/or his designated representative. The contractor shall notify the DSCR Fire Prevention office 24 hours in advance of any work that involves open flames, grinding, or spark producing operations and shall obtain a Hot Work Permit from the fire prevention office in advance of performing any work requiring a hot work permit.

PAYMENTS FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting Officer in writing prior to the commencement of such work; thus, http://www.section508.gov/ only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

INVOICING AND PAYMENT SCHEDULE

All invoicing and payments under the resulting contract will be processed electronically via Wide Area Work Flow (WAWF) System - Hard copy invoices cannot be accepted.

CONTRACT OVERSIGHT POSITION

The contractor’s proposal shall include the name and contact information of the individual responsible for the following functions:

Authority to act as the principle point of contact with the Contracting Officer.

Authority to submit invoices and act on the vendor’s behalf in contract performance matters.

CONTRACTOR INTERFACES

The Contractor may be required as part of the performance of this effort to work with other Contractors working for the Government. Such other Contractors shall not direct this Contractor in any manner. Also, this Contractor shall not direct the work of other Contractors in any manner. Contract personnel will also interface with other support personnel, such as the Contracting Officer Representative (COR), and the Government Program Manager as required.

Contract personnel will also interface with internal and external customers.

KEY CONTROL

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued or provided temporarily to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the execution of the work.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. The contractor assumes all responsibility and accountability for the any keys provided by the government without limitation.

PERIOD OF PERFORMANCE

The contractor shall complete all work identified herein no later than 270 days after issuance of the notice to proceed.

HOURS OF OPERATION

The Contractor shall perform all work Monday through Friday from 7:00 A.M. through 4:00 P.M. Weekend and/or evening hours (during the week) may be necessary to support the execution of the work of this SOW when those actions are deemed necessary by the COR/PM.

The contractor shall perform the work in Buildings 31, 32, 33, 34, 54 North Tower, and 54 South Tower, 66, 98,100, 201, and 210 during off hours as dictated by the COR/PM.

Because of possible mission changes at DSCR, Building 33 will be scheduled to be worked on at the end of the project. A determination will be made at that time as to whether or not work shall be executed in Building 33. If it is decided not to pursue the work in building 33, the overall contract value will be reduced accordingly.

PLACE OF PERFORMANCE

Place of performance will be the Defense Supply Center Richmond (DSCR) located at 8000 Jefferson Davis Hwy, Richmond, VA 23297 Richmond, Virginia.

ADMINISTRATIVE CONSIDERATIONS

- To promote timely and effective administration, correspondence will be subject to the following procedures:

- Technical correspondence (where technical issues relate to compliance with the requirements herein) will be addressed to the CO with an information copy to the COR.

- All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms or conditions of this SOW) will be addressed to the COR with an information copy to the Contracting Officer.

- The contractor is required to and shall adhere to The Buy American Act. The Contractor should conduct a site visit to each location to verify all measurements, sizes, interferences, quantity of material etc. for this project. The contractor shall consider ALL electrical, mechanical, plumbing, security or any other interferences that may impede their work to be part of their work under this SOW. The contractor shall remove, disable, relocate etc. all interferences as needed ensuring all items function as they were intended to at the conclusion of the contract. All items that need to be terminated for any reason are the responsibility of the contractor.

- The contractor is required to request that all utilities be marked/located prior to any digging, earthwork etc. to prevent injury or damage to personnel or utilities. The contractor shall request these markings through the COR/PM a minimum or 14 calendar days’ in advance and shall keep the marks updated throughout the life of the contract.

- Anytime any utilities (water, heat, AC, gas etc.) will need to be shut down for any period of time during the life of the contract the contractor shall give the COR/PM 14 calendar days’ notice.

- The contractor is required to provide a back flow preventer for use on any hydrants. The contractor shall provide documentation that the back flow preventer has been inspected within the previous six months prior to using the hydrant. No hydrant shall be used without the proper documentation. The contractor shall give the government COR/PM three business days’ notice if they will need to access a hydrant. The contractor shall fill out and submit to the COR/PM the hydrant application 3 business days in advance. The application must be approved by the fire department and a copy provided to the contractor prior to hydrant use. At no time will the contractor use the hydrant without an approved hydrant application. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount of water to accomplish cleaning vehicles and equipment etc.

- The Contractor shall diligently prosecute their work and must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for any reason.

- Weather - The contractor shall always keep weather conditions in mind throughout the life of this contract. Whenever weather conditions indicate strong winds, tornados, hurricanes etc. the contractor shall take all necessary action to prevent all materials, debris etc. from becoming missile hazards. Any damage or harm caused by contractor material, debris etc. will be the sole responsibility of the contractor.

Camera Security Policy

If a contractor would like to take photographs on DSCR they must follow the below guidance. Submit all requests to the PM/COR on the visit request form with all information filled out.

This policy letter provides guidance on the use of photographic devices, i.e., cameras, video recorders (including cell phones and other electronic communications devices) on Defense Supply Center Richmond (DSCR), including tenant activities. This policy supersedes any earlier revised policy.

DLA Aviation Public Affairs Office (PAO) is the approving authority for all photography on the installation pertaining to media and the taking of photographs and/or videos by non-federal employees for use in non-DLA or DoD news or promotional materials. Members of the DLA Aviation PAO will coordinate, approve and escort members of the media on the installation at all times. Under no circumstances will media be allowed on the installation or to take photographs on the installation without having a PAO representative present.

DLA Installation Operations Richmond, Security and Emergency Services Division (DS- FRS) is the approving authority for all photography and/or videography conducted by contractors in support of projects being overseen or granted by DLA Installation Operations.

DS-FRS is responsible for oversight of such contractors taking photographs on DSCR, and will process and issue camera passes to contractors.

Contractors who take photographs will be escorted at all times by a DLA Installation Operations employee and must obtain prior approval of their photography from DS-FRC.

Requests for camera passes must be submitted by employees charged with escorting contractors. Submit requests via email to avnvisitrequest@dla.mil with “Camera Pass” in the subject line. Requests should be made no later than 3 days in advance of the event date requested and must include the name, title and company of the individual to be issued the pass, area to be photographed and purpose, the escort’s point of contact information, and the desired length of the pass.

Late pass requests and changes to existing passes must be approved by the on duty Police Desk Sergeant, DS-FRC at (804) 279-3500.

Government employees may take photographs unescorted in no-risk areas, i.e. retirement ceremonies, social events, or photographing the elk herd.

All employees are responsible to ensure that classified information under their control, and unclassified material that falls under the Privacy Act of 1974 or protected under the Freedom of Information Act, will be not photographed.

Cameras will not be allowed in areas where classified information is discussed, electronically or physically stored, processed or transmitted. Areas on the installation that are off limits for cameras are the Command Control Center (CCC), Message Center, Restricted Map Facility, SIPRNET rooms, and facilities/areas supporting Emergency Operations. Photography is also not authorized in locker rooms, and restrooms. Government employees do not need special permission to take photographs on the installation, subject to the restrictions above. Visitors and members of the general public who are granted access to the installation may take photographs of outdoor areas such as the static aircraft displays, historic buildings, the elk herd, and at social gatherings.

Photographs will not be taken of access control points.

IA/IT REQUIREMENTS (Applicable should interaction with network be required)

System Network Requirements

- All network components and applications shall be compatible with all applicable Defense

Information System Agency Security Technical Implementation Guides (STIG). Any STIG exceptions must be identified as part of the vendor’s proposal. Exceptions incurring risk found unacceptable to the DLA Authorizing official are not permitted.

- All network components and applications shall be IPv4 and IPv6 compatible.

- All network components shall be connected using copper 10/100/1000 or fiber optic SFP-based Gigabit Ethernet ports.

- Network components shall allow configuration of IEEE 802.1x or port security for authentication.

- Web servers, human-machine interface (HMI) and controller systems must be on separate

VLANs.

- Any external network connections must be permanently disconnected.

- The vendor shall provide a complete list of all ports, protocols and services required for any computer system running control system applications or required to interface the control system applications. The listing shall include all ports and services required for normal operation as well as any other ports and services required for emergency operation. The listing shall also include an explanation or cross reference to justify why each service is necessary for operation.

- The vendor shall identify any system wireless communication capability, enabled or disabled. All wireless communications shall meet applicable STIG requirements.

Information Technology Infrastructure Requirements

- All infrastructure components and applications shall be compatible with all applicable Defense Information System Agency Security Technical Implementation Guides (STIG).

Any STIG exceptions must be identified as part of the vendor’s proposal. Exceptions incurring risk found unacceptable to the DLA Authorizing official are not permitted. If the Vendor solution requires the use of any infrastructure versions not listed below, the Vendor shall document the OS required in the proposal.

- DLA shall furnish all server and workstation hardware. Any requirement for the Vendor to provide their own server or workstation hardware due to compatibility issues shall be documented in the Vendor proposal. Vendor supplied systems must meet DoD STIG requirements, with any exceptions noted in the proposal.

- System shall be capable of operating on fully supported operating systems (OS) listed below.

o Windows 10, with minimum system requirements not to exceed: processor: Intel i5 -6200u @ 2.3 GHZ, 2 Cores, Ram: 8GB, Hard Drive: 256 GB.

o Windows Server 2012 R2 or Windows Server 2016 o Redhat Linux Enterprise v7 o System must be capable of operating with McAfee ePolicy Orchestrator enabled.

- The system shall be capable of running in a Vmware ESXi hosts v6.0 or Vmware vSphere v6.0 virtual server environment (or higher versions).

- Database shall operate using SQL Server 2014 SP2 or Oracle Database v12.2.01 (or higher versions).

- Any removable flash media required for system operation must be reviewed and accepted by the DLA Flash Media Approval Program.

POINTS OF CONTACT

CONTRACTING OFFICER:

Kyle Gregory

(804) 279-6573 Kyle.gregory@dla.mil DLA Contracting Services Office (Richmond) 8000 Jefferson Davis Highway Richmond, Virginia 23297-5441

CONTRACTING OFFICER REPRESENTATIVE (COR)/

PROJECT MANAGER (PM):

Michael Eck (Mike)

(804) 279- 4694 Michael.Eck@dla.mil DLA Installation Operations Richmond 8000 Jefferson Davis Highway Richmond, Virginia 23297-5000 mailto:Kyle.gregory@dla.mil

ATTACHMENT 1

SAFETY AND HEALTH REQUIREMENTS

Contractors shall comply with all federal, state, and local occupational safety and health regulations, such as but not limited to US Department of Labor and Industry Occupational Safety and Health Administration (OSHA) , 29 CFR 1910,1926,1960 or whichever is applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition), National Electric Codes (NEC), National Fire Codes (NFC), Defense Logistics Agency (DLA) safety regulations, or other safety requirements as established for the life of the contract. The safety provisions listed above are only general in nature and not intended to be all-inclusive.

1. VOLUNTARY PROTECTION PROGRAM (VPP)

The Defense Supply Center, Richmond is an OSHA Voluntary Protection Program (VPP) site. Contractors shall comply with all OSHA rules and regulations as applicable in addition to all other Local, State and Federal Occupational Safety and Health Regulations. The objective is for all contractors to be familiar with VPP and abide by the Defense Supply Center Richmond Safety Requirements.

DELIVERABLE

Contractors and subcontractors shall adhere to all safety and health regulations and be aware of The Defense Supply Center OSHA VPP initiative. Contractors and subcontractors shall read the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure prior to performance of any on-site work. This is a one-time process but should be completed for all new contractors.