DDRV_Pavilion_SOW.pdf

DDRV Pavilion

Defense Logistics Agency

DLA Installation Support

(DS-FR)

PERFORMANCE OF WORK STATEMENT

(PWS)

TABLE OF CONTENTS

1 SCOPE

2. BACKGROUND

3. OBJECTIVES

2. REQUIREMENTS

2 REQUIREMENTS

2.1 PRE-CONSTRUCTION MEETING

2.2 GOVERNMENT FURNISHED Utilities

2.3 GOVERNMENT FURNISHED MATERIEL (GFM)

3 SECURITY REQUIREMENTS

3.1 INSTALLATION SECURITY

3.2 PHYSICAL SECURITY

4 SAFETY AND HEALTH REQUIREMENTS

5 ENVIRONMENTAL REQUIREMENTS

6 OTHER PERFORMANCE REQUIREMENTS

6.1 SECTION 508 COMPLIANCE REQUIREMENTS

7 PAYMENTS FOR UNAUTHORIZED WORK

7.1 INVOICING AND PAYMENT SCHEDULE

8 PERSONNEL AND RELATED REQUIREMENTS

8.1 CONTRACTOR EMPLOYEES

9 PERIOD OF PERFORMANCE

9.1 HOURS OF OPERATION

9.2 FEDERAL HOLIDAYS

9.3 OTHER DAYS OF INSTALLATION CLOSURE

10 PLACE OF PERFORMANCE

11 ADMINISTRATIVE CONSIDERATIONS

12 POINTS OF CONTACT

12.1 CONTRACTING OFFICER

12.2 CONTRACT SPECIALIST

12.3 CONTRACTING OFFICER REPRESENTATIVE (COR)

13 GENERAL

14 DEFINITIONS

14.1 ACRONYMS

1 ATTACHMENT 1: SAFETY AND HEALTH REQUIREMENTS

1.1 VOLUNTARY PROTECTION PROGRAM (VPP)

1.2 SAFETY PLAN

1.3 ACCIDENT/INCIDENT

1.4 INJURY TREATMENT

1.5 MISHAP REPORTING

1.6 SAFETY AND HEALTH VIOLATIONS

2 ATTACHMENT II: ENVIRONMENTAL REQUIREMENTS

2.1 COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

2.2 COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

2.3 REPORTING NONCOMPLIANCE

2.4 CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEM

2.5 COMPLIANCE WITH LICENSES AND CERTIFICATION REQUIREMENTS

2.6 NOTIFICATION OF FEDERAL AND STATE REGULATORS

2.7 INSPECTIONS OF WORK SITES

2.8 GENERATION OF SOLID WASTE

2.9 USE OF HAZARDOUS MATERIAL

2.10 PREVENTION OF STORM WATER POLLUTION

2.11 STORM WATER MANAGEMENT LOW IMPACT DESIGN/DEVELOPMENT (LID) .. 19

2.12 USE OF PESTICIDES

2.13 DRILLING OF WELLS AND BOREHOLES

2.14 DEMOLITION OF FACILITIES WITH ASBESTOS AND LEAD BASED PAINT

PWS

I. INTRODUCTION

1 SCOPE

Contractor shall provide all qualified labor, tools, equipment and materials to inspect, evaluate, plan, and install a 24’ foot by 52’ foot Enwood Raleigh shelter or equal. With 4 120 volt 20 amp dedicated outlets and four 52 inch weather proof ceiling fans with timer switch. To be built on a six (6) inch concrete slab on the west side of Warehouse 66 E-Bay at the Defense Supply Center Richmond (DSCR), 8000 Jefferson Davis Highway, Richmond, VA 23297.

2. BACKGROUND

Contract to provide DDRV with a recreation pavilion will aid in employee morale provide a place for division recreational assembly.

3. OBJECTIVES

A contract to provide DSCR with a contract to construct a pavilion per the PWS.

2. REQUIREMENTS

The Contractor shall provide material and qualified persons to construct a pavilion as described below:

1. Delivery, Staging, and Removal of Material and Equipment:

a. Contractor shall ensure that all required materials and equipment needed for this project is stored only in a location approved by the COR, or his or her authorized representative.

Public health and safety related to the delivery and stored materials is the sole responsibility of the contractor.

b. Contractor shall ensure the project area is left in a safe condition at the end of each day and all material and equipment are properly stored and secured.

c. Contractor shall provide dumpster if required and not use DSCR disposal containers.

2. Ground Work:

a. Contractor shall request utilities to be marked 10 days prior to any and all excavation.

b. Contractor shall conduct a site evaluation, and establish a specific coordinated plan that details the installation of the concrete slab, shelter, electrical circuits, and ceiling fans.

c. The contractor shall install a 28 foot by 58 foot by installed on compacted grade.

air entrained concrete (2 to 4%) with six (6) inch by six (6) inch welded wire mesh to be installed on compacted grade .

3. Shelter:

a. The contractor shall install a 24 foot by 52 foot Enwood Raleigh shelter or equal on the newly installed concrete slab using the installation specification of the shelters manufacturer. Pictures of shelter appearance attached.

b. Contractor shall insure concrete slab is ADA compliable.

4. Electrical:

a. The contractor shall install from panel CL4 located on the west wall of Warehouse 66 “C” Bay six (6) dedicated 120 volt 20 amp circuits to power four (4) Ground Fault Circuit Interruptible outlets and four (4) weatherproof ceiling fans (on a dedicated 20 amp 120 volt circuit) to be controlled by a single pole switch. All conduits from the panel CL4 to the shelter shall be one. All covers used shall allow cover to close with cord plugged in.

b. The contractor shall install a new scheduled at the electrical panels with the circuits used for the new shelter and label all outlets and switches with panel number and circuit number.

c. The contractor shall seal all wall penetrations with an Underwriters Laboratory approved fire seal.

d. The contractor shall install the new electrical service and ceiling fans in accordance with NFPA 70 (National Electrical Code 2014).

Contractor shall ensure that all project task is per industry code and all new material used meets or exceeds industry standards.

*Contractor shall take care not to damage the surrounding area.

DOCUMENTATION AND RECORD

All documentation records, and scheduled, as described in this PWS, which are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current. Documentation, record, and schedules shall be turned over to the Government upon termination or completion of the contract.

2 REQUIREMENTS

2.1 PRE-CONSTRUCTION MEETING

After award and prior to the initiation of work, a meeting will be held with the Contractor, Contracting Officer, Contract Specialist/Contract Administrator, and any other individuals designated by the Government. Pre-Conference Meeting purpose is to discuss matters of mutual interest concerning resulting order. General conditions, work schedule and coordination, security, safety, permits, and other maters pertinent to work accomplishments shall be discussed in this meeting.

2.2 GOVERNMENT FURNISHED UTILITIES

The Government will provide restroom facilities and potable drinking water

2.3 GOVERNMENT FURNISHED MATERIEL (GFM)

Indicate materials that will be furnished to the contractor and any associated problems that may be encountered. Discuss possible inequities that may arise in furnishing the materials or facilities.

Discuss Contracting Officer screening efforts for availability of these items through GSA excess property schedules.

3 SECURITY REQUIREMENTS

3.1 INSTALLATION SECURITY

CONTRACTOR ACCESS AND USE OF PREMISES

1. Security Requirements Defense Supply Center Richmond (DSCR):

a. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

b. Personnel Information: All authorized non-military personnel utilizing the base are required to have in their possession at all times an installation visitor pass or access control badge. This pass is issued by the DSCR Welcome Center, located at Building 210. The Welcome Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m. In order to obtain pass/badge, the Contracting Officer or designee will request personal identifiable information (PII) from each contractor and submit it to Security a minimum of 7 working days prior to start of work.

c. Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at DSCR.

d. The DSCR Security Department will run a criminal history check on Contractor employees as a condition of employment. Official proof of identity or naturalization papers may be required, which will be retuned once entered into the security computer system. Based on the results of the criminal history check, the Vetting Official (VO) will or will not grant entry to the installation based on guidance set forth by the Installation Commander. If entry is denied, the Contractor will be immediately notified. DSCR Security may require updating or rechecking criminal history based on the duration of the contract. NOTE: The VO will deny access to any person who the Installation commander has deemed unfit for unaccompanied access.

e. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples- of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

f. Pass or Badge Management: Expired, invalid, inaccurate, inoperative or terminated Pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. If the Pass or Access Control Badge is lost or stolen a police report will be completed and a new request will be submitted by the Contracting Officer or designee.

Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

g. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to wear the ID card conspicuously on their outer clothing and above the waist at all times while working on this Center. Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

h. Unofficial photography, cameras, or photographs are prohibited on DSCR property. When official photographs are required, submit a written approval request containing specific justification and details to the Contracting Officer 5 days prior.

i. Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property.

j. Trusted Traveler Program (TTP): Contractors are not authorized to use the TTP to escort individuals on to the installation.

k. DSCR is not responsible for job site security. Removal of material from job-site and Installation are subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

2. TRAFFIC LAWS AND ENFORCEMENT:

a. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the DSCR security regulations. All personnel must be made aware of the base speed limits which is 25 mph (unless otherwise posted). Speed limits are enforced and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

b. Seatbelts are MANDATORY.

c. Use of cellphones while driving is prohibited.

d. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

e. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

f. All personnel entering the installation are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

3. TRUCK DELIVERIES

a. It is the contractors’ responsibility to notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination. This will not be done by DLA Police.

b. All commercial vehicles will enter the installation through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

c. Vehicle Inspection: Commercial/large vehicle inspections will be conducted on all vehicles by DLA police per the most current Police Standard Operating Procedure. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

d. Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

e. Driver Vetting: All delivery/commercial truck drivers will be vetted by DLA police officers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN).

Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

f. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

3.2 PHYSICAL SECURITY

The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. (Insert the following sentence, if performing in a Government facility.) At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment, and materials shall be secured.

4 SAFETY AND HEALTH REQUIREMENTS

The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment 1.

5 ENVIRONMENTAL REQUIREMENTS

The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 2.

6 OTHER PERFORMANCE REQUIREMENTS

6.1 SECTION 508 COMPLIANCE REQUIREMENTS

Any/all electronic and information technology (eit) procured through this effort must meet the applicable accessibility standards at 36 cfr 1194. 36 cfr 1194 implements section 508 of the rehabilitation act of 1973, as amended, and is viewable at http://www.section508.gov.

7 PAYMENTS FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting Officer in writing prior to the commencement of such work; thus only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

7.1 INVOICING AND PAYMENT SCHEDULE

The invoice shall be submitted no more than once a month. The invoice should include the specific performance standards performed and accepted, and associated performance payments being invoiced for the month. Invoices are to be sent directly to the COR electronically at the address included in this SOW. Within seven days of the receipt of the invoice, the COR will review for accuracy and payment will be certified in the WAWF system by the CO or COR. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment. The vendor http://www.section508.gov/ may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically into the Wide Area Work Flow (WAWF) System - Hard copy invoices cannot be accepted.

(1) Name and Address of Contractor or Vendor

(2) Invoice date

(3) Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR SOLICITATION

NUMBER.

(4) Invoice number, account number, and/or any other identifying number agreed to by contract.

(5) Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form

250. (See “Shipment Number Construction and Usage”, page 13 for format).

(6) Description: line item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

(7) Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

(8) Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

(9) Point of Contact (POC) name (where practicable), title and telephone number of person to notify in the event that the invoice is defective.

(10) Other substantiating documentation or information required.

The contractor’s failure to include the necessary information will result in invoices being rejected.

a. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

b. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

WAWF Tools and Help

a. The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

b. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐mailing to cscassig@ogden.disa.mil.

WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutio ns/wawf_overview/vendor_information.

8 PERSONNEL AND RELATED REQUIREMENTS

8.1 CONTRACTOR EMPLOYEES

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees by wearing a Security Identification Badge at all times above the waist while on Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties they must identify themselves as such to avoid creating the impression that they are Government employees.

9 PERIOD OF PERFORMANCE

Work to commence date will be determined and mutually agreed upon by the CO, or his/her authorized representative and the Contractor.

The Government reserves the right to extend the term of this contract in accordance with the terms and conditions contained in clause 52.217-9 entitled, “Option to Extend the Term of the Contract.”

The quality of performance shall be used as a factor in determining whether option periods will be exercised. The Government’s obligation for performance of this contract is contingent upon the availability of funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract until funds are made available to the KO for performance and until the Contractor received notice of availability, to be confirmed in writing for the contracting office.

The successful awardees shall provide phase in/out orientation if there is a change in Contractor.

The successful awardee shall provide phase in/out orientation if there is a change in Contractor or if the operation reverts to the Department of Defense. Phase in/out orientation shall begin as soon as possible after new contract award or changeover is directed. During the phase-in/out orientation period, the incumbent Contractor shall be fully responsible for performance requirements and cooperate to the extent required to permit an orderly changeover to the successor. Weekly status reporting will be required of each Contractor. Project lead will be kept informed of any problems or issues and their current status.

Should the contract be terminated for any reason, one (1) week after notification of termination the incumbent will submit for approval to the COTR a transition plan outlining how knowledge transfer from the incumbent to government and/or contract personnel will take place. This plan must, at a minimum, include details on:

1) How all procedures and operating processes will be communicated to the personnel taking over those duties.

2) Describe all documentation that will be turned over and described where it is maintained.

3) Include a timetable on when all transition events will occur.

Describe how overall knowledge transfer will occur to the personnel taking over those duties.

9.1 HOURS OF OPERATION

The Contractor shall provide personnel to be stationed at DSCR location Monday through Friday.

It is required for the Contractor to provide coverage during the hours of 0700 a.m. through 3:30 p.m. In addition, coverage may be required to respond to pager beyond these hours. In addition, weekend and/or evening hours (during the week) will be necessary to provide support for software deployment, mass updates, or emergency support when those actions are deemed necessary by the

COTR to limit system impact. All deviations to the normal workday/workweek will be approved in writing by the project lead prior to occurrence by the COR.

9.2 FEDERAL HOLIDAYS

The Contractor is not required to provide services on the ten Federal holidays observed at DLA unless approved by the COTR. The following holidays are observed:

• New Year's Day (January 1)

• Martin Luther King's Birthday (Third Monday in January)

• Presidents’ Day (Third Monday in February)

• Memorial Day (last Monday in May)

• Independence Day (July 4)

• Labor Day (first Monday in September)

• Columbus Day (Second Monday in October)

• Veteran's Day (November 11)

• Thanksgiving Day (Fourth Thursday in November)

• Christmas Day (December 25th)

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

9.3 OTHER DAYS OF INSTALLATION CLOSURE

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the Contractor is not required to provide services unless approved by the COR.

10 PLACE OF PERFORMANCE

Place of performance will be the Defense Supply Center Richmond (DSCR) located at 8000 Jefferson Davis Hwy, Richmond, VA 23297 Richmond, Virginia. (EXACT BUILDING NUMBER & SPECIFIC LOCATION & STREET INFORMATION ex. CHILD

DEVELOPMENT CENTER (CDC).

11 ADMINISTRATIVE CONSIDERATIONS

To promote timely and effective administration, correspondence will be subject to the following procedures:

• Technical correspondence (where technical issues relate to compliance with the requirements herein) will be addressed to the COR or designated PM and the informational copy to the CO.

• All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms or conditions of this SOW) will be addressed to the COR with an information copy to the Contracting Officer.

12 POINTS OF CONTACT

12.1 CONTRACTING OFFICER

Primary:

To Be Determined

Comm. Phone: (804) 279- Fax: (804) 279- Email: @dla.mil DLA Contracting Services Office (Richmond) 8000 Jefferson Davis Highway Richmond, Virginia 23297-5441

12.2 CONTRACT SPECIALIST

Name: To Be Determined Comm. Phone: (804) 279- Fax: (804) 279- Email:

DLA Contracting Services Office (Richmond)

ATTN:

8000 Jefferson Davis Highway Richmond, Virginia 23297-5441

12.3 CONTRACTING OFFICER REPRESENTATIVE (COR)

The Installation Support at Richmond COR point of contact is:

Primary: Kevin Perry Alternate: (IF APPLICABLE) Comm. Phone: (804) 279- 6110 Government Cell Phone: (804) 743-1020 Fax: (804) 279-4027 Email: glenn.cooper@dla.mil DLA Installation Support at Richmond 8000 Jefferson Davis Highway Richmond, Virginia 23297-5000

13 GENERAL

II DEFINITIONS & ACRONYMS

14 DEFINITIONS

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When Key Personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the Subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract WORK WEEK. Monday through Friday, unless specified otherwise.

14.1 ACRONYMS

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact SOW Statement of Work VCIN Virginia Criminal Information Network VO Vetting Official

II ATTACHMENTS

1 ATTACHMENT 1: SAFETY AND HEALTH REQUIREMENTS

Contractors shall comply with all federal, state, and local occupational safety and health regulations, such as but not limited to US Department of Labor and Industry Occupational Safety and Health Administration (OSHA) , 29 CFR 1910,1926,1960 or whichever is applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition), National Electric Codes (NEC), National Fire Codes (NFC), Defense Logistics Agency (DLA) safety regulations, or other safety requirements as established for the life of the contract. The safety provisions listed above are only general in nature and not intended to be all inclusive.

1.1 VOLUNTARY PROTECTION PROGRAM (VPP)

The Defense Supply Center, Richmond is committed to becoming an OSHA Voluntary Protection Program (VPP) site. Contractors shall comply with all OSHA rules and regulations as applicable in addition to all other Local, State and Federal Occupational Safety and Health Regulations. The objective is for all contractors to be familiar with VPP and abide by the Defense Supply Center Richmond Safety Requirements.

DELIVERABLE

Contractors and subcontractors shall adhere to all safety and health regulations and be aware of The Defense Supply Center OSHA VPP initiative. Contractors and subcontractors shall read the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure prior to performance of any on-site work. This is a one-time process but should be completed for all new contractors.

Contractors shall acknowledge and document that all Contractor and subcontractor employees have read the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure Contractors and subcontractors shall document receipt of a physical copy of the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure by detaching the tear-off and leaving it with the COR, COTR or CO who, in return, will forward it to the Occupational Safety and Health Office (DS-FRES, building 80, 2nd Floor) before coming on site.

1.2 SAFETY PLAN

DELIVERABLE

The Contractor shall submit a site specific Occupational Safety and Health Plan (OSHP) for approval prior to the commencement of any on-site work for this SOW. Failure to submit an OSHP will delay contracted activities. All site specific OSHP shall be developed to comply with all federal, state, and local occupational safety and health regulations, consensus standards, and any trade specific practices which will include but not limited to the following; Occupational Safety and Health Administration (OSHA)29 CFR General Industry - 1910, Construction Standards – 1926, Federal Employee – 1960; Army Corps of Engineers EM385-1-1 manual;

National Electric Codes (NEC); National Fire Protection Association (NFPA) Codes; American Conference of Industrial Hygienist (ACGIH); and must at a minimum, be strictly adhered to by all contracted personnel.

An OSHP will be required for all contracted services involving the construction, alteration, and/or repair, including painting or decorating of government buildings, public works, and equipment in addition to all activities using/applying products requiring safety data sheets (formerly material safety data sheets (MSDS)). OSHPs will also be required for all activities were there are potential health hazards which could be a result of the contracted services (ie. hazardous material surveys and clean-up, confined space entry, etc.). All contractors who are subjected to the submittal of OSHP shall also submit their most recent OSHA 300 log in accordance with 29 CFR 1904.

An OSHP will not be required for nonpersonnal services contracts including, but not limited to, those which are administrative only, deliveries/pickups, transportation or for nondestructive surveys. However, if contracted services specify a DSCR provided workspace the contractor should submit an OSHP or provide their COR and/or COTR with a letter stating that they will adopt and operate under DSCR's written occupational safety and health control programs. For all nonpersonnal service contracts not requiring an OSHP, please adhere to the Visitor and Contractor Safety Brochure which can be obtained from the COR and/or COTR. Please contact the Occupational Safety and Health office at 804-279-4830 if you need assistance in determining if your contracted services apply to an OSHP submittal.

All Contracted services requiring an OSHP where operations involving demarcating work areas with protective coverings, shields, protective barriers, barricades, warning signs and the like, will be furnished and installed by the Contractor where a hazard or potential hazard exists. Notices shall be provided twenty-four (24) hours prior to the planned installation of protective barriers and barricades, the Contractor will coordinate with the COR and/or COTR for concurrence.

Barricades and barriers will be removed by the Contractor at the completion of the work in the area.

1.3 ACCIDENT/INCIDENT

The Contractor shall notify the CO or his/her designated representative immediately after the occurrence of any incident resulting in injury, illness, or death in addition to major property damage to a Government facility. The Contractor shall comply with the following Mishap Reporting section for reporting all incidents.

1.4 INJURY TREATMENT

Emergency Medical Services (EMS) is available for Contractor employees at DSCR. Emergency calls on the DSCR Installation, are made by dialing 911 on the Center telephone system or 804- 279-3131 from personal cellphones or from outside the DSCR Installation. If a private ambulance service is used on the DSCR Installation, the Contractor must coordinate with the DSCR Installation Emergency Communication Center (ECC) by calling 804-279-4888. The Contractor shall be responsible for all expenses incurred due to use of private ambulance service.

1.5 MISHAP REPORTING

A report on each job connected injury, property damage, or motor vehicle mishap will be written by the Contractor and submitted to the CO or his/her designated representative. The Contractor and CO or his/her designated representative will complete the Mishap Report (DLA form 1591) per DSCR guidelines. The estimated absence in days, if any, by employee due to injury and/or cost or property or vehicle damages shall be included.

1.6 SAFETY AND HEALTH VIOLATIONS

The Army Corps of Engineers Manual EM 385-1-1, Safety and Health Requirements Manual, 29 CFR 1910/1926/1960, General Industry/Construction Standards/Federal Employee (OSHA), National Electric Code (NEC) and National Fire Protection Association (NFPA) Codes, American Conference of Industrial Hygienist (ACGIH) must, at a minimum, be strictly adhered to by all contractors. After consultation with the contracting officer, the Installation’s Safety and Health

Manager reserves the right to contact the Virginia Occupational Safety and Health (VOSH) Office for assistance if there are frequent safety and health violations by contractors.

DSCR Safety Specialists or Industrial Hygienists shall perform unannounced inspections of Contractor job sites to ensure compliance with applicable standards. Violations shall be reported to the CO, or his/her authorized representative. The Safety Specialist or Industrial Hygienist reserves the right to stop operations when violations could cause severe injury, death, and/or serious property damage. The Safety Specialist or Industrial Hygienist reserves the right to stop any activity where DSCR employees are impacted. Frequent safety violations shall be reported to the Virginia Occupational Safety and Health (VOSH) Office.

The DSCR Safety and Health Manager or Staff shall be available to provide technical assistance as required and may be contacted by calling (804) 279-4830 from a cell phone or extension 4830 from a Government phone.

2 ATTACHMENT II: ENVIRONMENTAL REQUIREMENTS

2.1 COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

Contractor shall comply with all applicable federal, state, local, Defense Logistics Agency (DLA), and Defense Supply Center Richmond (DSCR) environmental laws, statutes, regulations, executive orders, permits. Contractor shall immediately report any conflicts between applicable federal, state, local, DLA and DSCR, and any specifications within this contract to the Contracting Officer Representative (COR) and the DLA Installation Support at Richmond, Environmental Office (Environmental Office).

2.2 COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long life cycle;

the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

2.3 REPORTING NONCOMPLIANCE

Contractor shall immediately report any nonconformance and/or noncompliance with applicable federal, state, local, DLA and installation environmental regulations and laws to the COR and Environmental Office. Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action.

Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

2.4 CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEM

Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

2.5 COMPLIANCE WITH LICENSES AND CERTIFICATION REQUIREMENTS

Contractor shall obtain all licenses and certifications required by federal, state, and local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by federal, state, and local environmental laws and regulations to the appropriate federal, state, and local authority and/or agency as necessary to adhere to the specification of this contract.

2.6 NOTIFICATION OF FEDERAL AND STATE REGULATORS

Contractor shall immediately notify the COR and Environmental Office of the arrival on site of any federal, state, and/or Department of Defense (DoD) environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal, state and local environmental agency.

2.7 INSPECTIONS OF WORK SITES

Contractor shall submit to potential federal, state, local, DLA, and DSCR, any work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it shall not stop or disrupt ongoing contract activities. The inspection shall only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

2.8 GENERATION OF SOLID WASTE

Contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility. Contractor shall make every effort to divert 60 percent of all construction and demolition debris waste and 50 percent of all other solid waste. Prior to removing any waste from DSCR for disposal, the Contractor shall coordinate with the installation Pollution Prevention Manager from the Environmental Office to arrange for recyclable materials to be removed and diverted from the waste stream and provided to the installation to receive credit toward meeting diversion requirements. Submit in writing the quantities of waste removed and recycled to the Environmental Office Pollution Prevention Manager on a monthly basis and at the expiration of the contract. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and the quantities of materials disposed/recycled by weight. The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams. The Contractor shall make maximum effort to reduce and prevent waste and comply with Executive Order 13423.

2.9 USE OF HAZARDOUS MATERIAL

Contractor shall assign all hazardous materials management responsibilities to the contractor appointed Environmental Compliance Officer. Contractor shall contact the Environmental Office to obtain technical assistance with achieving and maintaining compliance with hazardous material storage, issue, use, and disposal requirements. Contractor shall submit a hazardous material inventory list for all contract work periods exceeding 180 consecutive days. The inventory list shall contain the hazardous material type and maximum quantities of materials on hand submitted within 30 days of work site establishment. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The Contractor shall maintain copies of Material Safety Data Sheets for all hazardous materials used and stored on site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to DSCR that are listed on the EPA toxic chemical list without prior written approval from the Environmental Office.

2.10 PREVENTION OF STORM WATER POLLUTION

The Contractor shall perform, track, participate, implement, and comply with storm water pollution prevention minimum control measures, protocols, and best management practices (BMP) and ensure that water quality standards are not violated in accordance with all regulations and policies as they apply to the Virginia Pollutant Discharge Elimination System general permits. Applicable permits include: 1) The installation’s Small Municipal Separate Storm Sewer System (MS4) Permit and 2) All Construction Activity Storm Water permits.

a. Contractors shall comply with the installation specific minimum control measures under the MS4 permit to include, but not limited to:

b. Public Education and Outreach on Storm Water Impacts

c. Public Involvement and Participation

d. Illicit Discharge Detection and Elimination

e. Construction Site Storm Water Run-off Control

f. Post Construction Storm Water Management in New Development and

Redevelopment

g. Pollution Prevention/Good Housekeeping for Municipal Operations

h. Contractors shall comply with the MSGP permit when the activity is identified as a permitted industrial activity. BMPs include, but are not limited to:

i. Practicing spill prevention and good housekeeping.

j. Installing and managing erosion and sediment control.

k. Meeting the requirements of the MS4 permit.

l. Coordinating with the Environmental Office to schedule inspections and provide corrective actions for noted facility deficiencies.

m. Contractors shall obtain permit coverage for construction activities disturbing over one acre of land (total acreage is cumulative across all portions of the project). BMPs include, but are not limited to:

n. Preparing and implementing a site-specific Storm Water Pollution Prevention Plan (SWPPP) as outlined in the permit and prior to any soil disturbance.

o. Installing and managing erosion and sediment control.

p. Make available, upon request, permit associated documentation.

q. Practicing spill prevention and good housekeeping.

r. Meeting the requirements of the MS4 permit.

s. Coordinating with the Environmental Office to schedule inspections and provide corrective actions for noted facility deficiencies.

2.11 STORM WATER MANAGEMENT LOW IMPACT DESIGN/DEVELOPMENT

(LID)

The Contractor shall perform, track, participate, implement, and comply with Section 438 of the Energy Independence and Security Act; and Executive Order 13514 for full implementation of low impact design/development (LID) techniques to restore predevelopment hydrology to the maximum extent technically feasible for both new and renovation construction projects regardless of size. In support of LID, Contractors shall adhere to installation landscape codes and the guidance found in the Installation Design Guide concerning Low Impact Design/Development for storm water management. The following LID practices include, but are not limited to:

t. Restoring predevelopment hydrology to the maximum extent technically feasible

u. Promoting natural removal of pollutants such as nutrients, oil and grease, and sediments from storm water

v. Managing rainfall at the point where it falls

w. Meeting the requirements of the MS4 permit

x. Important Note: Utilization of permanent retention/detention ponds is prohibited without authorization from the Environmental Office.

2.

2.12 USE OF PESTICIDES

Contractor shall submit the type and quantity of regulated pesticides, herbicides, or fungicides to be applied, the application purpose, and location to the Environmental Office and COR for approval 10 working days prior to the initial application. The Contractor shall submit the actual quantities applied to the Environmental Office and COR within 2 working days (48 hours) after each approved application. The Contractor shall utilize Integrated Pest Management (IPM) technology and procedures in strict compliance with all applicable federal, state, DLA, and installation regulations, to include DSCR’s Pest Management Plan. Pesticide applicators shall be certified and licensed in accordance with the Commonwealth of Virginia and/or Department of Defense regulations. The Contractor shall provide evidence of personnel licenses and certifications to the Contracting Officer and the Environmental Office prior to the initial application of pesticides, herbicides, or fungicides. Only those pesticides registered with the U.

S. Environmental Protection Agency and approved by the Environmental Office shall be utilized and then only in strict accordance with product labeling. The installation reserves the right to prohibit and limit the amount and type of pesticides used.

2.13 DRILLING OF WELLS AND BOREHOLES

Contractors shall drill, construct, register, and plug wells and boreholes, and meet the well drilling licensing requirements in accordance with the Commonwealth of Virginia rules and regulation and in coordination with the Environmental Office.

2.14 DEMOLITION OF FACILITIES WITH ASBESTOS AND LEAD BASED PAINT

Contractor shall submit environmental notification forms to the Environmental Office for review prior to submission to the Virginia Department of Environmental Quality (VDEQ) when performing demolition and/or renovation activities, and/or abating asbestos or lead- based paint.

The Contractor must allow enough time for a review by the Environmental Office and notification to the VDEQ 10 working days prior to the project start date. The Contractor shall assume that materials on DSCR contain asbestos and/or lead-based paint unless otherwise documented. The Contractor shall notify the Commonwealth of Virginia of asbestos and lead- based paint abatement. In the notification, the Contractor shall describe procedures to be used to prevent the release of asbestos and lead contaminants into the work area and the environment. Air monitoring is required for all abatement projects as specified in the DSCR Asbestos and Lead-Based Paint Management Plan. A government representative must sign all waste manifests. The Contractor shall be responsible for ensuring his/her employees and Subcontractors are adequately trained and qualified for the classification of work they are performing (29 CFR 1926.62 and 1926.1101).

The Contractor’s on-site manager shall be trained and qualified as a “Competent Person” (29 CFR 1926.1101) capable of identifying asbestos or lead-based paint hazards in workplaces, capable of selecting the appropriate control strategy, and having the authority to take prompt corrective measures.