ATT___1_Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT

Project CSC 18405 “DCSS Elevator Service and Maintenance”

1.0 Title: Project CSC 18405 “DSCC Elevator Service and Preventative Maintenance”.

2.0 Introduction: The Contractor will be tasked with providing performance based elevator / wheelchair lift maintenance service to ensure the safety of the building elevators / wheelchair lifts and to maintain the building assets. The contractor will provide all management, supervision, labor, materials, supplies, repair parts, tools, and shall plan, schedule, coordinate and ensure effective and economical completion of all work and services specified. All elevator / wheelchair lift equipment shall be operated and/or maintained at the highest levels of efficiency compatible with the current energy conservation requirements, nationally recognized codes, and standards, and maintained at an acceptable level, throughout the contract performance period. The Contractor shall be responsible for performing all work under this contract in accordance with all Federal, State, County, City laws and codes, and follow the more stringent of them. In addition to compliance with these laws, the Contractor shall follow all applicable standard industry practices including, but not limited to:

Occupational Safety and Health Act (OSHA).

3.0 Background: The Defense Logistics Agency is the Department of Defense's logistics combat support agency, providing worldwide logistics support in both peacetime and wartime to the military services as well as several civilian agencies and foreign countries.

A requirement was submitted to DLA Contracting Service Office Columbus to award a responsible contractor to perform elevator service and preventive maintenance Defense Logistics Agency (DLA). DLA Installation Support Columbus, does not have the capability to perform the required services. No other government agencies are known to have the capabilities to complete the PWS requirements which are outlined here. Government expects to receive multiple offers from qualified candidates with a minimum of 7 years of experience providing services for contracts of similar size and scope.

There are 19 elevators and 2 wheelchair lifts to be serviced at DLA. The elevators consist of hydraulic and rope (Mechanical) type elevators. They vary in age and have multiple manufacturers.

The elevators / wheelchair lifts require monthly safety inspections and random maintenance and repairs performed on them to keep them serviceable. The contractor shall need to have the expertise to perform these inspections and make all needed repairs to the equipment. The contractor shall need to be available to provide on-call troubleshooting services twenty four (24) hours a day seven (7) days a week for elevators.

4.0 Scope and Tasks:

A. The Contractor shall obtain operation and maintenance manuals, service manuals, service guides and other applicable documents from the manufacturer of each piece of equipment to be serviced and maintained. As a minimum, the Contractor shall maintain one set of documents at the work site and furnish one set of documents to the Government.

B. The Contractor shall provide scheduled monthly preventive maintenance services, which will include inspection and testing of the elevator operating system, cleaning of components, lubrication of mechanical components, and repair and/or replacement of minor parts. The Contractor shall provide a checklist for each elevator that identifies the areas and components to be covered for each monthly preventive maintenance visit and inspection.

ATTACHMENT # 1

C. The Contractor shall prepare and submit a hard copy and electronic file of all written monthly inspections / preventative maintenance reports within seven (7) calendar days after completion and get Contracting Officer Representative (COR) approval. The report shall identify each elevator, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the elevator. All records will remain the property of the Government and be turned over to the Government at the end of the contract. As built system drawings, original acceptance test records, and device manufacturer’s maintenance bulletins shall be retained to assist in the proper care of the system and its components.

D. The Contractor shall provide on-call troubleshooting services within a four (4) hour period, as needed, to troubleshoot any maintenance issue to return elevators to a safe and reliable operating condition. The Contractor shall provide services in a manner, which ensures the safe and continuous operation of the elevators in accordance with commercial practices and/or manufacturer’s specifications. There shall be no limit on the number of on-call troubleshooting service calls required by the Contractor. On-call troubleshooting service calls are considered part of the basic agreement.

E. The Contractor shall respond to a Life Safety Emergency condition within one (1) hour. A Life Safety Emergency condition exists when personnel are trapped in an elevator or multiple units are out of service. Life Safety Emergency service calls are considered part of the basic agreement.

F. Equipment replacement, equipment repair, or system and equipment modifications are not included as part of the basic agreement. If repairs require work considered over and above routine maintenance work, the Contractor shall coordinate with the COR to notify the KO for appropriate decision and action.

G. The Contractor shall provide to the Contracting Officer Representative (COR) /Contracting Officer (CO) an estimated time to repair and the cost of repairs not covered in the basic service contract. The Contractor shall commence repair work after notification from the COR/CO. All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality.

H. If requested by the Government, the Contractor shall procure and post a certificate in each elevator attesting to the satisfactory safety inspection and testing of the elevator. Certificates shall be current and issued at established intervals.

5.0 Excluded Work: Contractor shall not be responsible for the following:

A. The electrical power supply and service to the elevators and wheelchair lifts.

B. Cylinders, plungers, castings and buried piping and conduit for hydraulic elevators.

C. Interior finishes, light fixtures and ventilation equipment in car enclosures.

D. Smoke and heat sensors and communications systems.

E. Failure of equipment as a result of fire, water, lightening or other uncontrollable acts.

6.0 Deliverables: Prior to commencing work, the Contractor shall provide the following:

A. A list of products and corresponding Safety Data Sheets for each chemical to be used and/or stored on-site.

B. Dates for scheduled monthly preventive maintenance services.

C. Check list to be used for the quarterly preventive maintenance services.

D. List of common stock part items included in proposal for quarterly maintenance services.

E. Sample of report to be submitted after each service call (monthly and on-call troubleshooting basis).

F. Resume, license, certificates for qualified technicians to perform services.

G. Company emergency contacts for 24-hour, 7 days a week service including company manager information assigned to the project.

H. A statement that confirms the company provides safety training to employees as required by the trade(s) and that the company maintains a safety and health program.

I. Provide required insurances.

7.0 Equipment Description: Elevator Service and Preventative Maintenance shall cover the following:

A. Building 20:

1. Passenger Elevators; Quantity 11, Type – Traction, Capacity 2,500 pounds, Speed 450 fpm, Clear Car Inside 6’- 8”wide by 4”- 3” deep, Travel 91 feet, Landings 7, Openings – Front, Entrance Type – Center Opening/Horizontal Sliding.

2. Passenger Elevator; Quantity 1, Type – Traction, Capacity 2,500 pounds, Speed 450 fpm, Clear Car Inside 6’-8”wide by 4”- 3” deep, Travel 107 feet, Landings 8, Openings – Front, Entrance Type – Center Opening/Horizontal Sliding

3. Freight Elevator; Quantity 2, Type – Traction, Loading – ASME A17.1 Class A, Capacity 4,500 pounds, Speed 350 fpm, Clear Car Inside 5’-8 1/2”wide by 8’-0” deep, Travel 107 feet, Landings 8, Openings – Front, Entrance Type – 2 Speed Horizontal Sliding.

4. Freight Elevator; Quantity 1, Type – Traction, Loading – ASME A17.1 Class A, Capacity 10,000 pounds, Speed 200 fpm, Clear Car Inside 8’-0”wide by 13’-6” deep, Travel 107 feet, Landings 8, Openings – Front, Entrance Type – Vertical Bi-Parting.

5. Wheelchair Lift; Quantity 1, Capacity 750 pounds.

B. Building 306:

1. Passenger Elevator; Quantity 1, Type – Hydraulic, Landings 2, Capacity 2,500 pounds.

2. Freight Elevator: Quantity 1, Type – Hydraulic, Landings 2, Capacity 3,000 pounds.

C. Building 43:

1. Passenger Elevator: Quantity 1, Type – Hydraulic, Landings 2.

D. Building 11, Section 11:

1. Wheelchair Lift: Quantity 1, Capacity 750 pounds.

E. Building 2:

1. Passenger Elevator: Quantity 1, Type – Hydraulic, Landings 2, Capacity 3,500 pounds

8.0 Period of Performance (PoP): The Period of Performance shall be one base year of 12 months.

Five additional option years are included. Option years may not be exercise at the time of award and will be subject to availability of funds and contractors performance.

9.0 Work Schedule: work shall be performed from 6:30 a.m. through 6:00 p.m. (Eastern Time), Monday through Friday. No work shall be performed during weekend or federal holidays. Government will not be paying overtime to the contractor. Work hours are subject to change after award per COR/CO request.

10.0 Quality Control (QC): The Contractor shall adhere to all Federal, State, County, City laws and codes, as applicable. The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract.

11.0 Recognized Holidays: The following are recognized U.S. federal holidays. The contractor shall not perform services on these days;

Dates Holidays

Monday, January 1 New Year’s Day

Monday, January 15 Birthday of Martin Luther King, Jr.

Monday, February 19 Washington’s Birthday

Monday, May 28 Memorial Day

Wednesday, July 4 Independence Day

Monday, September 3 Labor Day

Monday, October 8 Columbus Day

Monday, November 12 Veterans Day

Thursday, November 22 Thanksgiving Day

Tuesday, December 25 Christmas Day

12.0 Place and Performance of Services: The contractor shall provide services during their normal business hours except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the Government’s facility. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

Place of performance address is;

Defense Supply Center Columbus 3990 E. Broad Street Columbus, Ohio 43218

13.0 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDLA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

14.0 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

15.0 Warranty: The contractor shall furnish a 12 month warranty or the industry standard OEM commercial warranty; whichever is greater, on all parts, labor, and services of each component with regards to the calibration of each item.

16.0 Invoicing: Payment of invoices will be accomplished by payment through the Defense Finance and Accounting Service. Invoices will be submitted to the Wide Area Workflow system in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports and DFARS 252.232-7006 Wide Area Workflow Payment Instructions no later than 7 workdays at the end of each month.

17.0 Enterprise Contractor Manpower Reporting: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

18.0 Common Access Card: Common Access Card (CAC) not required. Prior to gaining access to any DLA facility, contractor personnel must be vetted through the local security office. Due to DoD security requirements, foreign nationals and illegal aliens will not be permitted access to any DLA facility.

Individuals with outstanding warrants or certain convictions also will be denied access. Contractor personnel must ensure they have the appropriate identification required to access DLA facilities.

Contractor personnel entering a DLA facility should anticipate their vehicle will undergo a security check by DLA Security, and should ensure that no drugs, alcohol, or weapons of any kind are found within the vehicle. It is the contractor’s responsibility to ensure the personnel performing under this contract can and will meet these requirements for accessing DLA facilities. Names of contractor http://www.ecmra.mil/ http://www.ecmra.mil/ personnel will be provided to the local POC for vetting purposes no less than one week prior to the class start date.

19.0 C05 Changes to Key Personnel: Certain skilled, experienced, professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract.

These are defined as "key personnel" and are those persons whose resumes are submitted as part of the technical/business proposal for evaluation. The contractor shall use key personnel as identified in its proposal during the performance of this contract and will request contracting officer approval prior to any changes. Requests for approval of any changes shall be in writing with a detailed explanation of the circumstances necessitating the change. The request must contain a complete resume for the new key personnel and any other pertinent information, such as degrees, certifications, and work history. New key personnel must have qualifications that are equal to or higher than those being replaced. The contracting officer will evaluate the request and notify the contractor whether the requested change is acceptable to the Government

20.0 Continuity of Services (FAR 52.237-3):

A. The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another contractor, may continue them. The Contractor agrees to

1. Furnish phase-in training; and

2. Exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor.

B. The Contractor shall, upon the Contracting Officer’s written notice, (1) furnish phase-in, phase-out services for up to 90 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in, phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer’s approval. The Contractor shall provide sufficient experienced personnel during the phase-in, phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

C. The Contractor shall allow as many personnel as practicable to remain on the job to help the successor maintain the continuity and consistency of the services required by this contract. The Contractor also shall disclose necessary personnel records and allow the successor to conduct on-site interviews with these employees. If selected employees are agreeable to the change, the Contractor shall release them at a mutually agreeable date and negotiate transfer of their earned fringe benefits to the successor.

D. The Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract.

21.0 Protection of Government Buildings, Equipment, and Vegetation (FAR 52.237-2):

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

22.0 Site Visit (FAR 52.237-1)

Offerors or bidders are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

23.0 Point of Contacts:

The Government Contracting Officer/ Contract Specialist:

Ricardo Blanco Soto DLA Contracting Service Office, DCSO-C 3990 E. Broad St., Bldg 20 Columbus, OH 43218 Ricardo.Blancosoto@dla.mil , Office: 614-692-5296

Program Manager Kent Klingler Mechanical Engineer DLA Installation Operation Columbus 3990 E. Broad St.

Columbus, OH 43218 kent.klinger@dla.mil, Office: 614-692-2926

Program Manager, Alternate David DiGiulio Mechanical Engineer DLA Installation Operation Columbus 3990 E. Broad St.

Columbus, OH 43218 David.DiGiulio@dla.mil, Office 614-692-3335

The Government Contract Officer Representative (COR):

Mark Bayless Engineering Technician DLA Installation Operation Columbus 3990 E. Broad St.

Columbus, OH 43218 Mark.Bayless@dla.mil , Phone: 614-692-7235 mailto:Ricardo.Blancosoto@dla.mil mailto:kent.klinger@dla.mil mailto:David.DiGiulio@dla.mil mailto:Mark.Bayless@dla.mil