SP4702-16-R-0002_Amendment_0001.pdf

QUESTION Why is the NAICS code 561210 for the solicitation Facilities Support Services? Wouldn't 238220 Plumbing, Heating & Air Conditioning Contractors better cover the scope of the solicitation and the preponderance of the work? Is NAICS code 238220 acceptable in past performance evaluations? Also private companies don't use the NAICS code in contracting decisions.

NAICS 561210 Facilities Support Services is used when the contractor is primarily engaged in providing operating staff to perform a combination of support services within a client's facilities. This requirement involves work not included in the 238220 NAICS description which is installing and servicing plumbing, heating, and air-conditioning equipment. The 561210 NAICS more closely matches the requirement and has been coordinated through our Small Business Office.

Contractors may provide past performance for evaluation for any work included in the solicitation Performance Work Statement.

The Federal government sets aside procurement opportunities for small business concerns. To qualify for a “small business set-aside” you must first be a for-profit business concern and meet the small business size standard for the NAICS code that the contracting officer assigns to the procurement. That may or may not be the same as your principal business activity. However, if it is not, it does not stop you from bidding, if you meet the size standard and can fulfill the contract requirements.

QUESTION What is the budget range for Level #1 services? This information is not releasable

QUESTION Who currently holds the contract, how long have they held it and please furnish their history?

Current contractor is Four Seasons Environmental Inc. Additional information must be requested in accordance with the Freedom of Information Act. Address for request is DSCC.EFOIA@DLA.MIL

QUESTION What is the current staffing level of that contractor?

information must be requested in accordance with the Freedom of Information Act. Address for request is

DSCC.EFOIA@DLA.MIL

QUESTION Is badging, safety training and any other required training to be included in the transition cost? Yes

QUESTION Who is the current COR?

The COR is a government employee - The contracting officer’s representative authorized in writing by the contracting officer to perform specific technical and administrative functions. The current COR may or may not be designated for the contract resulting from this solicitation. All communication prior to contract award and designation of a contract COR should be forwarded to Barbara Bocsy, the contract specialist.

QUESTION Can the project manager also serve as the safety inspector provided that he has an OSHA card?

Yes.

QUESTION Is asbestos removal and/or remediation a part of this contract (pg. 11 Sec. 2.1)?

No asbestos reference on solicitation page 11 – page 19 para 2.6 on asbestos gives procedure to be followed if asbestos is encountered in performance of the contract.

QUESTION Will a space on campus be provided for the processing of Hazardous Waste (pg.12 Sec.2.7)?

No.

QUESTION Is lead paint removal or remediation a part of this contract (pg.12, Sec. 2.8)?

If required, this would be addressed as a Level 2 Service.

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AMENDMENT 0001

mailto:DSCC.EFOIA@DLA.MIL mailto:DSCC.EFOIA@DLA.MIL

QUESTION Will the owner allow Non-Hazardous Waste to be put in their waste containers or will we need to provide dumpsters?

If all applicable environmental policies for waste disposal are being adhered to, yes.

QUESTION Can we get a copy of DLA's Green Procurement Plan?

Plan provided for reference as separate PDF File.

QUESTION Are the forms on pages 15-18 in an electronic format and are they available to the contractor?

Forms on solicitation pages 23 through 26 can be provided in pdf format.

QUESTION Are phone services, internet and Wi-Fi available to the contractor from the owner (pg 28 . Sec. 3.5)?

No.

QUESTION Is Contractor Phase-Out (Sec.3.16.2) considered part of the Base or Option Years or will it be a change if it extend beyond the contract completion date?

Contractor phase out is accomplished in the last option period of the contract and is accomplished within the period of performance for the option period. In the event that new contract action is delayed it would be accomplished under a modification that extends the period of performance.

QUESTION Will the Wide-Area Flow Network software be provided by the owner, will they maintain it and what computer requirements are required to run it?

There is no Wide-Area Flow Network requirement in the solicitation. If referring to Wide Area Work Flow, this is a web based invoicing system mandated for contractor payments and no software is required.

QUESTION The Description of Work (4.3) is very confusing. Most contractors would consider Preventative Maintenance (4.3.1) to be General HVAC Service (4.3.2) to be the same but repair and replacement of equipment and systems to be distinct and reimbursable. Please clarify. Example is refrigerant from a leaky system that needs repair reimbursable? Who will be making those determinations?

Section 4.3.1 and 4.3.2 includes preventative maintenance instruction for the HVAC systems, to include refrigerant remediation for a leaky system. The successful contractor will also be required to provide 24/7 general service call response, as part of the Level 1 service package, as discussed in paragraphs 4.3.4 and 4.3.5.

To address the distinction between Level 1 and Level 2 services, please refer to paragraphs 4.3.3.1 and 4.3.13.

All plumbing fixtures, piping supply line up to 2” and drain lines up to 4” will be maintained by the contractor as part of Level 1 service. All HVAC service calls not requiring subcontractor labor, equipment, or repair parts will be maintained by the contractor as part of Level 1 service. The determination will be made by the Contracting Officer or Contracting Officer Representative.

QUESTION Is there a current Water Treatment Program and Contractor? Yes. An equipment list for the site was provided in Technical Exhibit B. Please indentify those systems requiring treatment.

All equipment can be reviewed in site visit.

QUESTION Under General Plumbing Services for Building 20 & 20A it appears that a fulltime plumber is required to handle repairs. Are replacements reimbursable under Level 2 services?

No. All plumbing fixtures, piping supply line up to 2” and drain lines up to 4” will be maintained by the contractor as part of Level 1 service.

QUESTION Are service records maintained on the Area-Wide Work Flow system or is a separate program required?

Area-Wide Work Flow system is not a requirement of the solicitation. If referring to Wide Area Work Flow this is a government invoicing system accessed by contractors through the internet.

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QUESTION It is our understanding that DSCC is a Federal reservation and not required to comply with state and local permitting, reporting and licensing requirements. Why are documents furnished the City of Columbus and how can they levy fines (4.3.3.2)?

The Federal Government can be subject to, and makes all attempts to comply with all local and State code requirements as applicable.

QUESTION What does "Responsible for nine sewage lift stations" (4.3.3.3) entail?

Please refer to paragraph 4.3.7.1.

QUESTION Are there eight total grease traps and oil separator systems or a greater number (4.3.3.4)?

There are eight units to be maintained.

QUESTION If the number of service calls exceeds 1250 per year (4.3.4) how will the contractor be reimbursed?

The contract is identified as an indefinite quantity contract.

QUESTION Can we get Links to the GSA checklist (4.3.1)?

Checklist provided for reference as separate PDF File.

QUESTION Does the owner maintain copies of the manufacturer's operation and maintenance manuals (4.3.1) and as-built drawings? Are they electronic?

The contractor shall maintain preventative maintenance records, electronic and printed copies, on all equipment serviced under this contract. It is the contractor’s responsibility to familiarize themselves with all site equipment and develop the material independently from the Government. Asbuilt drawings can be provided as available.

QUESTION Please confirm that all backflow devices are only tested once a year.

All backflows shall be submitted to the City of Columbus with a “passing” grade once per year.

QUESTION Does response time on service calls mean a call back or having a person on-site? What are the sources of service calls? Nurses, doctors maintenance personnel?

One of the eight specified, and qualified onsite contractor employees, is required to respond within 15 minutes.

Service calls will be directed to the contractor via telephone, written correspondence, walkup, or other electronic means.

QUESTION Are the generators for the sewage lift stations (4.3.7.1) emergency in nature and are they controlled or tied into by the Life Safety System?

Yes. The generators are NOT connected to the life safety system.

QUESTION Please provide information on the building 20/20A emergency generators and are they controlled or tied into by the Life Safety System? Is there a LSS contractor or someone who has been performing those tests.

The generators provide backup power to Building 20 and the Building 20 fire pump. Neither unit is connected to the life safety system. There is not a separate contract to provide testing.

QUESTION Please provide copies of previous vibration analysis reports for the chillers in Bldg.20A (4.3.7.3).Does an outside TAB firm currently provide those?

Previous vibration analysis reports are the property of the Government. A qualified contractor who provides these services is required.

QUESTION Can a print of the sewer line system serving Bldg. 20 kitchen/cafeteria .3.7.4)( be provided showing lineal feet, pipe size and depth? Are videos acceptable for the reports?

There are approximately 150 feet of six inch pipe and 450 feet of four inch piping. Video reports are acceptable as part of the cleaning/jetting.

QUESTION Can a print of the sewer line system serving Bldg. 20 break rooms (4.3.7.4) be provided showing lineal feet, pipe size and depth?

The systems contain approximately 450 feet of two inch pipe and approximately 100 feet of three and four inch pipe.

QUESTION Is there a disinfectant procedure for the ice machines (4.3.7.6) Refer to paragraph 4.3.7.6

QUESTION Is the lighting control schedule part of the existing Building Automation System BAS)? Who is the current BAS contractor (4.3.7.7)?

The lighting schedule is not controlled by the BAS system. Siemens provides support for the EMCS system.

QUESTION Are there Equipment(4.3.8) and Daily Activity Logs (4.3.9) that are a part of the Wide Area Workflow System and/or there current forms being used on the site? The contractor shall develop and maintain equipment logs on each major item of equipment serviced under this contract. The contractor shall develop and submit a detailed daily activity report Monday through Friday (except for Government holidays).

Wide Area Workflow System is a Government invoicing system only

QUESTION Are non-normal duty hours emergency service requests covered under Level 2?

No. Refer to paragraph 4.3.5

QUESTION Please define "minimal" is discussing Level 1 non reimbursable Non-Normal Duty Hours Work .3.11).

defined as “of a minimum amount, quantity, or degree; negligible”.

QUESTION Subcontractor Qualifications 4.15.1 and Factor 1 Past Performance is written in such a way that excludes the experience of construction contractors on large and long term service and design-build projects and contractors that have a large service department with multiple maintenance contracts but without several large single contracts but self perform our own work and whose yearly billings greatly exceed $500,000. Was it the intent of the owner to write the qualifications in such a way to reflect the current status-quo or to explore options with true Total Small Businesses?

No – See note on pages 77 and 78 of 82 regarding Past Performance Note: In accordance with FAR Part 15.305(a)(2)(iv), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable” (DOD Source Selection Guide, SectionA.2.1.2.). Such offerors may submit relevant past performance information regarding: predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation. Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective action, which may be considered by the Government. The Government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

QUESTION Resumes are called for the Project Superintendent, Maintenance Scheduler, Maintenance Plumber, HVAC Mechanics and General Maintenance Worker. In the case of a new proposer, with the exception of the

SP4702-16-R-0002

Project Superintendent all the others will probably be new hires. Wouldn't the bidding process be more fair if the proposer could submit job descriptions for these positions. Also would we be allowed to propose a different staffing and management structure that would be more efficient without being disqualified? Also are there trade line jurisdictions for the different worker classifications? For example can a plumber perform pipefitting work or can the maintenance scheduler work as a helper if required?

Contractor shall adhere to the direction provided in section 4.14 and 4.15.

QUESTION The State of Ohio issues Plumbing, HVAC, refrigeration, hydronics, electrical, boiler and back flow preventer licenses which are pertinent to this scope of work. All of these with the exception of back flow are contractor licenses assigned by the holder to the contractor. The likelihood that a project superintendent and individual field technicians would hold any or all of these licenses in minimal, with the exception of individual plumbing licenses issued by the local jurisdiction if any (4.15.5 & 4.15.52). Please specify what licenses need to be held.

The contractor shall adhere to direction provided in section 4.15.

QUESTION Are verified SDVOSB's given favor in the evaluation process?

No, this requirement is set aside for small business participation and not set aside for SDVOSB.

QUESTION Under Section 4.3.3.1, can we get a clarification of what plumbing fixtures the Contractor would be responsible for replacing under Level 1? For example, would we be responsible to provide toilets, sinks, hot water heaters, etc. under Level 1, or would these items be billable under Level 2?

Per Section 4.3.3.1, the contractor is responsible for the service and potential replacement of all failed plumbing fixtures, as part of Level 1 service.

QUESTION Under Level 1 services, regarding repair parts and/or replacement, what if the repair or replacement was caused by negligence, misuse, vandalism, or other items outside the control of the contractor, would those items fall to a Level 2 repair or still be considered Level 1?

Vandalism would require the event to be documented with a Police Department report and Level 2 options would be reviewed. The types of negligence and misuse referenced in this question would require an itemized list of examples before the question could be properly answered.

QUESTION Under Section 4.12 (office space), will internet service be provided or will the Contractor need to provide internet service?

Internet service is not provided.

QUESTION Will the Contractor have adequate space to store air filters and other repair / replacement parts?

Yes.

QUESTION Under Section 4.3.5 Emergency Service (non-normal duty hour service requirement): The last sentence in this section states “Unless the cause of the emergency service call was Contractor negligence, these service calls will be included in the fixed monthly rate under the Level I Services CLINs”. Can we get clarification on this sentence? Is all non-normal duty hour service provided directly by the Contractor to be considered Level 1 or Level 2?

In instances where directed specifically to provide support for functions outside the contractor’s responsibilities as outlined in this PWS, and during non-normal duty hours, the contractor would be compensated under Level 1 overtime hours. Examples would be to provide support for substation preventative maintenance on non-normal duty hours or kitchen hood cleaning support during non-normal duty hours. As part of this PWS, the contractor is required to provide 24/7 support as part of Level 1 service. As examples, if the contractor is contacted during non-normal duty hours due to a water leak in a restroom, a building is found to have freezing temperatures, a

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lift station alarms, or a chiller is found leaking coolant, the contractor is responsible for providing emergency service within the Level 1 service portion of the contract.

QUESTION What is the anticipated award date and start date of this contract?

Anticipated award date is 30 days after closing of solicitation. In accordance with 3/16/1 – Contractor Phase In at Start of Contract the contractor will start work 30 days after award of the contract. Up to 30 days prior to start of the contract the contractor will be allowed to bring his/her employees on site to become familiar with the operation , maintenance and repair of the mechanical equipment and system covered by the contract.

QUESTION We understand that the contractor will make the decision regarding whether to subcontract Level 2

Services. Is our understanding correct?

Yes, however, all proposals for Level 2 services will be reviewed and approved by the Government.

QUESTION We understand that the contractor may charge labor to accomplish Level 2 services on equipment that is not listed on the contract. Is our understanding correct?

No. Please refer to Section 4.2, the contractor shall service and maintain all heating, ventilating and air conditioning equipment supporting each listed building whether or not it is specifically included in Technical

Exhibit B.

QUESTION We understand that the contractor is not responsible for work on steam equipment and or accessories. Is our understanding correct?

Please define steam equipment and accessories.

QUESTION Will the contractor receive manuals, prints, schematics from the government for equipment that may be added to the contract?

Every attempt will be made to assist the contractor in collecting resources to support this contract. It is the contractor’s responsibility to insure these resources are collected and cataloged in the contractor provided library.

QUESTION We understand that the government facilities group will provide engineering support for Level 2 projects. Is our understanding correct?

The support of the site engineering team is available to the contractor. Over the daily execution of contract requirements, interaction with the Engineering Department will be a constant.

QUESTION We understand that the contractor is required to provide a Computerized Maintenance

Management Program to support Level 1 PM requirements. Is our understanding correct?

Electronic and printed copies, as stated in Section 4.4.

QUESTION Will you clarify what is meant by “An alternate maintenance management system may be used by the contractor if approved in advance by the Government representative” as described in 4.3.8 and 4.3.9?

The contractor may propose a system of maintenance management, electronic or otherwise, that on review and approval, by the Government, can be adopted as the acceptable method for contract use.

QUESTION We understand that hot water tanks and instantaneous hot water heaters are a part of required

Level 1 services. Is our understanding correct?

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Yes. Please reference Section 4.3.3.1.

QUESTION We understand that materials and fixtures damaged by negligence or abuse by other contractors or support groups are not included as Level 1 services. Is our understanding correct? Vandalism would require the event to be documented with a Police Department report and Level 2 options would be reviewed. The types of negligence and misuse referenced in this question would require an itemized list of examples before the question could be properly answered.

QUESTION We understand that only the backflow preventers listed on Technical Exhibit C are to be maintained under Level 1 services. Is our understanding correct?

No. All domestic backflow devices shall be included.

QUESTION We understand that the cleaning of dust build up on diffusers and grills is the responsibility of the housekeeping contractor. Is our understanding correct?

Cleaning of the diffusers is provided for under a separate contract every six months. The prospective contractor in this contract may be directed to provide additional support as a Level 1 service call.

QUESTION We understand that floats and control materials for lift stations are not covered by Level 1 services.

Is our understanding correct? Periodic maintenance and repairs to be completed on lift stations, as part of this contract, are included as Level 1 services. Catastrophic failure of the lift stations would require review under

Level 2 services.

QUESTION We understand that the drain pipes to and from the lift stations are not covered by Level 1 services.

Is our understanding correct? Please refer to Section 4.3.3 and 4.3.7 of the PWS.

QUESTION We understand the replacement of refrigerant due to catastrophic equipment failure is covered as a

Level 2 service? Is our understanding correct? If the cause of the failure is not deemed as negligence on the part of the contractor, inclusion of refrigerant cost would be reviewed as Level 2 service.

QUESTION We understand that the eight employee classifications shown on the Bid Schedule, Table II, are the minimum number of full time employees acceptable to support this contract. Is our understanding correct?

Yes.

QUESTION We understand that this is a 100% small business set-aside under NAICS code 561210. Is our understanding correct?

Yes – reference solicitation page 66 of 82 – FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS