SP470211-11-q-0012 Att 1.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE 17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 3/2005)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITON IS

UNRESTRICTED OR

NAICS:

SIZE STANDARD:

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

EMERGING SMALL

BUSINESS

8(A)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

SP4702-11-Q-0012

Table of Contents

Description

Pages

Solicitation/Contract Form 1 Table of contents 2 Schedule of Supplies/Services 3-6 Statement of Work 7-29 Instructions to Offerors 30-34 Proposal Evaluation Criteria 34 Contract Clauses 34-49 Representations and Certifications of Offerors 49-62

Please submit offers no later than February 28, 2011, 1:00 P.M. Eastern Standard Time to the following address:

Mailing by USPS Mailing by Courier (FedEx, DHL etc.)

Defense Supply Center Columbus ATTN: DSCC Bid Room DSCC-BPSFG (Room A236S) P. O. Box 3990 Columbus, OH 43218-3990

SOLICITATION SP4702-11-Q-0012

Defense Supply Center Columbus ATTN: DSCC Bid Room DSCC-BPSFG (Room A236S) 3990 E. Broad Street Columbus, OH 43213-1152

SOLICITATION SP4702-11-Q-0012

A site visit will be held on February 10, 2011 at 10AM Eastern Standard Time at the Defense Supply Center Columbus, Building 308 Conference Room, 3990 E. Broad St., Columbus, OH 43213-1152 (see FAR Clause 52.237-1). For more information, please contact Vicky Fuller @ 614.692.1537, email:

vicky.fuller@dla.mil Please contact Vicky Fuller with names of those interested in attending no later than 24 hours prior to site visit date.

mailto:vicky.fuller@dla.mil�

SECTION B: SCHEDULE OF SUPPLIES/SERVICES (CONTINUATION SHEET)

Base Year Not to

Unit Exceed Item Supplies/Services Qty Unit Price

Amount

0001 The contractor shall furnish all labor, materials, equipment and supervision necessary to perform an annual inspection, preventative maintenance and provide emergency and routine services for overhead doors, fire doors and security grills located at various buildings throughout Defense Supply Center Columbus (DSCC), Columbus, Ohio. All work shall be in accordance with Statement Of Work, Project No. CSC-11825 (Nov 2010) enclosed herein

Period of performance shall be from April 1, 2011 – March 31, 2012

0001AA Annual Inspection, Preventative 12 MO $__________ $_____________

Maintenance and Routine Services All Buildings

0001AB Emergency and Level II Services

Labor Regular Time 240 hours @ $________ per hour = $_____________

Labor Overtime 20 hours @ $________ per hour = $_____________

The contractor’s hourly labor rates for emergency and Level 2 Service, not to exceed 240 regular time hours and 20 overtime hours per year, shall include all costs associated with tools, equipment, transportation, labor, overhead, profit.

Materials, Parts & Specialty Equipment $7,500.00

(Includes specialty equipment - i.e., mechanical lift)

Not to Exceed Total Item 0001 $_____________

Department of Labor (DOL) Wage Determination 2005-2417, Rev 13, dated 6/15/2010 applies and is attached as Attachment 1. Please indicate the Occupation Code and Title and Base Wage plus Fringe Benefit amount in the table below to be utilized for this effort.

Occupation Code/Title Base Wage -- Fringe Benefits -- Total

FOB/Inspection/Acceptance shall be at destination.

Invoices shall be submitted monthly in arrears, citing the contract number, to the following addresses:

DLA Installation Support Office Columbus ATTN: DIS-CIE/Jim Homce P. O. Box 3990 Columbus, OH 43218-3990

The certifying officer will review, certify and forward the monthly invoice to the address shown below within 10 calendar days after receipt:

Defense Finance and Accounting Service – Columbus

ATTN: DFAS-CO-JAQBAB

P. O. Box 369031 Columbus, OH 43236-9031

SECTION B: SCHEDULE OF SUPPLIES/SERVICES (CONTINUATION SHEET)

Option Year One Not to

5001 The contractor shall furnish all labor, materials, equipment and supervision necessary to perform an annual inspection, preventative maintenance and provide emergency and routine services for overhead doors, fire doors and security grills located at various buildings throughout Defense Supply Center Columbus (DSCC), Columbus, Ohio. All work shall be in

April 1, 2012 – March 31, 2013

5001AA Annual Inspection, Preventative 12 MO $__________ $_____________

5001AB Emergency and Level II Services

Not to Exceed Total Item 5001 $_____________

Option Year Two Not to

5002 The contractor shall furnish all labor, materials, equipment and supervision necessary to perform an annual inspection, preventative maintenance and provide emergency and routine services for overhead doors, fire doors and security grills located at various buildings throughout Defense Supply Center Columbus (DSCC), Columbus, Ohio. All work shall be in

April 1, 2013 – March 31, 2014

5002AA Annual Inspection, Preventative 12 MO $__________ $_____________

5002AB Emergency and Level II Services

Not to Exceed Total Item 5002 $_____________

STATEMENT OF WORK

FOR

MAINTENANCE OF OVERHEAD DOORS

AT

DEFENSE SUPPLY CENTER, COLUMBUS

PROJECT NO. CSC-11825

NOVEMBER 2010

SECTION 1 SECURITY, SAFETY AND 1-1 to 1-16

AND FIRE PROVISIONS

SECTION 2 Not Used SECTION 3 GENERAL PROVISIONS 3-1 to 3-2 SECTION 4 TECHNICAL PROVISIONS 4-1 to 4-4

SECTION 01-35-31

SECURITY, SAFETY AND FIRE PROVISIONS

(Rev 6/16/10)

1.0 SECURITY

1.0.1 All contractors must abide by all security/force protection policies in effect on DSCC. Security/force protection procedures on the installation may include, but are not limited to, personnel screening, installation access and ID procedures, vehicle search requirements, restricted area access, and parking restrictions. Contractors must be aware that security/force protection procedures may change due to changes in the local Force Protection Condition level.

1.0.2 Contractor personnel working on the Defense Supply Center Columbus installation will be subject to screening as dictated by current security regulations. Contractor personnel shall provide information requested to accomplish the required screening process. Levels of screening will be dictated by the sensitivity of the position the contractor will occupy.

1.0.3 The contracting officer will coordinate with the Antiterrorism Officer prior to the start of the contract performance to ensure all required security/force protection security measures are in place.

1.1 IDENTIFICATION (ID) CARD/BADGE:

1.1.1 All contractors (including subcontractors) working on Center must be issued a Contractor Badge by the Pass & ID Office located in building 52 prior to starting work on DSCC. The Contracting Officer or designee will complete the DSCC Form 2310, “Contractor Badge Request Form”, on behalf of contractor personnel. New employees must provide proof of their date of birth. The Contractor shall verify the applicant is to be employed on this project. The type of ID card and length of validity will be determined in accordance with the approved Form 2310, which will not exceed the length of the contract. Applications will only be processed between 0745 and 1500, Monday through Friday, excluding holidays observed by the Defense Supply Center, Columbus. Once approved, the contractor can go the Pass/ID Office, Building 52, to get their badge. Foreign national contractor employees must be cleared and authorized through their respective country embassy and the Defense Intelligence Agency prior to entry on the installation

1.1.2 Contractors needing access to buildings on Center or Information Technology/computers in the course of their job must be processed thru the Government’s Contractor Verification System (CVS) and receive a CAC prior to starting work. The Contracting Officer or designee will insure contractors needing building, computer or information technology access are processed in the CVS.

1.1.3 The Contractor shall provide the following information for each employee to the Contracting Officer or designee to facilitate completion of DSCC Form 2310, Contractor Badge Request Form.

1.1.3.1 Social Security Number

1.1.3.2 Complete name, including middle initial

1.1.3.3 Are they a foreign national?

1.1.3.4 Date of Birth

1.1.3.5 Company Name

1.1.4 Contractor employees, including those of subcontractors, are required to wear the ID card/badge issued by the DSCC Pass/ID Office conspicuously on their outer clothing at all times while working on this Center. Contractor personnel/subcontractors are subject to challenge and removal from the work area if the ID card is not being worn.

It is the Contractor's responsibility to enforce this requirement. Failure to do so is just cause for terminating this contract for default.

1.1.5 Further, it is the Contractor's responsibility to assure ID Cards issued to employees, including subcontractors, are turned in to the Pass/ID Office by each individual employee when the employees work on this project is completed. All ID cards/badges and vehicle decals that have been issued during the life of this contract must be/have been returned to the Pass/ID Office to out process at the completion of the project. The Contracting Officer will verify with the Pass/ID Office that all items have been returned prior to authorizing final payment on the contract.

1.1.6 Under no circumstance will a Contractor or any contractor employees or subcontractors use or transfer their ID card/badge or vehicle decals to allow anyone else access to any area on Center. Failure to comply with the requirements of this section is a security violation, which could result in subsequent administrative action, including requiring the contractor to permanently remove from the project the employee committing the violation, and/or termination of the contract for default.

1.2 VEHICLE REGISTRATION:

1.2.1 All Contractor vehicles are required to be registered at the Pass and ID Office. The type of decal issued will be determined by the kind of vehicle and the duration of the contract. Vehicles identified with the Contractor name or insignia painted on the side require temporary registration. Off-the-road vehicles need not be registered.

1.2.2 Proof of ownership, current vehicle registration and driver’s license must be shown at time of registration.

1.2.3 All DSCC decals must be removed from the Contractor's vehicles in order to out-process at the completion of the project.

1.3 VEHICLE OPERATION:

1.3.1 DRIVING ON CENTER: Contractor shall obey all speed limits and traffic signs. Speed limit on Center is 25 MPH unless otherwise posted. Radar is used on Center. Disobeying traffic regulations could result in Magistrate court citations, which include monetary fines. Continued violations could result in being restricted from driving on Center.

1.3.2 PARKING: Contractor vehicles will be parked only in lots or areas designated by the Contracting Officer or designee. These areas will be discussed at the post award conference. The Contracting Officer or designee shall also determine if it is necessary for such vehicles to be in other than designated locations, and then make necessary arrangements for additional parking. Vehicles left on Center overnight must be coordinated with the Contracting Officer or designee. Any vehicle left unattended on Center that contains working materials, tools, and personal items of value must be locked at all times. The Government will not be liable for any lost, stolen or damaged vehicles or items.

1.3.3 USE OF ALCOHOL AND ILLEGAL DRUGS: The use of illegal drugs is prohibited on Federal property.

Violators will be prosecuted.

1.3.4 WEAPONS ON CENTER: No weapons either on ones person or placed inside a privately-owned vehicle is allowed. If a weapon of any type is found, it will be confiscated and held as evidence. Having unauthorized weapons on Federal property is a felony, and violators will be prosecuted.

1.4 RESTRICTED AREAS: Contractor personnel, tools, equipment, materials and vehicles will be confined to those areas designated as necessary for the performance of their duties. Posted "RESTRICTED AREAS" will not be entered until proper clearance has been obtained from the Office of Public Safety. Such clearance must be arranged through the Contracting Officer or designee assigned to this contract.

1.5 ACCIDENTS/THEFTS/DAMAGE TO GOVERNMENT OR PRIVATE PROPERTY: If any of these incidents occur, the Contractor shall notify the Contracting Officer or designee and a Police Report will be initiated.

1.6 MATERIAL, DELIVERY AND RELEASE:

1.6.1 The names of Contractor personnel responsible for the receipt of Contractor's material and equipment delivered to this Center and telephone numbers or location where they can be reached shall be made available to the Contracting Officer or designee, who will coordinate with the Office of Public Safety. All receipts and shipments shall be handled through the James Road Gate. Inbound vehicles will be limited to entrance to this Center from 0600 to 1730 Monday through Friday, excluding holidays observed by DSCC. It is the responsibility of the Contractor to provide the personnel and equipment required to unload incoming materials, tools and equipment.

1.6.2 Scheduled deliveries must be entered into the Visitor Notification System thru either by the Contracting Officer or designee, or by submitting a visitor log spreadsheet to the Visitor Processing Center. The spreadsheet can be obtained from the Office of Public Safety by contacting 614-692-3722. All deliveries, except perishable items, construction materials, or items too large to be x-rayed will be sent directly to the Central Receiving Facility (CRF). Items will be screened and delivered by the government. Any items being shipped from a building on site must be picked up from the CRF.

1.6.3 Contractor personnel must have in their possession, a Property Pass/Truck Control, DSCC Form 839, issued by the Contracting Officer or designee, for clearance of material and equipment to be removed from DSCC. This pass shall be submitted to the Police Officer at the James Road Gate before material or equipment is removed.

Properly marked Contractor vehicles will be allowed to carry tools and equipment normally carried in or on the vehicle without obtaining a property pass. All vehicles are subject to security inspection at any time to determine if materials and tools being used or carried are authorized. Loading of materials onto the vehicles is the responsibility of the Contractor.

1.7 SECURING EQUIPMENT, TOOLS AND SUPPLIES: Contractors are responsible for securing their own equipment, tools, supplies, etc., that are brought to the job site. Lost or stolen equipment will be immediately reported to the DSCC Police Department (692-2111). Under no circumstances will vehicles or construction equipment be left unattended with keys inside. If a vehicle is found unattended with keys in it, the keys will be confiscated by DSCC Police.

1.8 REMOVAL OF CONTRACTOR PROPERTY: The Contractor shall be responsible for removing temporary buildings (e.g. storage sheds, trailers, shops, and office space), rubbish, tools, scaffolding, equipment and materials that are not the property of the Government at the completion of the project. The Contracting Officer or designee will not accept the project as completed until all Contractor’s property is removed. If the contractor is inadvertently paid prior to the removal of all of its buildings, rubbish, tools, scaffolding, equipment and materials that are not the property of the Government, the Contractor will be liable to the Government for the cost to the Government related to removing the Contractor’s property. EXCEPTIONS: If the Contractor is anticipating award of another contract, a written request may be submitted to the Contracting Officer for additional time to remove the temporary buildings and equipment. This exception applies only if the Contracting Officer provides written approval of the Contractor’s request for additional time to remove the temporary buildings and equipment.

If the Contractor fails to remove the property in the additional time approved in writing, the Contractor will be liable to the Government for any cost to the Government related to removing the Contractor’s buildings, equipment and materials that are not the property of the Government. With the written consent of the Contracting Officer, buildings may be abandoned and need not be removed.

2.1 SAFETY: The Defense Supply Center, Columbus is proud to be an Occupational Safety and Health Administration (OSHA) Voluntary Protection Program (VPP) star site. Contractors shall comply with all Department of Labor and OSHA Rules and Regulations, 29CFR 1910 (General Industries) or 1926 (Construction), whichever is applicable. Contractors shall follow the safety requirements of EM 385-1-1, appropriate safety standards established by National Electric Code, National Fire Code, State of Ohio, DLA or other safety requirements as established. The safety provisions listed below are only general in nature and are not intended to be all inclusive.

2.1.1 SUBMITTAL: Contractors and subcontractors shall watch a brief, approximately 10 minute, DES-CE VPP Awareness film prior to performance of any on-site work. The video will be provided as a VCR tape or on a CD.

A TV/VCR is available for use from the Environmental, Safety and Occupational Health Office if needed.

Contractors shall document, by use of the provided form or similar, that all contractor and subcontractor employees have viewed the film. A “VPP Awareness Training” form is provided at the end of this section. Only sub-contractors providing incidental services, e.g., laundry, delivery or other supply services are not covered. Copies of documentation shall be provided to the Contracting Officer or designee, who will forward them forwarded to the Environmental, Safety and Occupational Health Office, upon completion.

2.1.2 SUBMITTAL: Contractors and subcontractors shall provide the information required by the “Contractor Safety/Environmental Management Systems Information Data Sheet”, also provided at the end of this section, prior to performance of any on-site work. If using subcontractors, information for subcontractors must be provided no later than 2 weeks prior to performance of any on-site work. Only sub-contractors providing incidental services, e.g., laundry, delivery or other supply services are not covered. Copies of the “Contractor Safety/Environmental Management Systems Information Data Sheet” shall be provided to the Contracting Officer or designee, who will forwarded them to the Environmental Safety and Occupational Health Office, upon completion.

2.1.2.1 SUBMITTAL: For contracts that incur work hours greater than or equal to 1,000 hours/quarter (approximately 3 full-time employees), the Contracting Officer or designee will request that an OSHA Form 300A, for the last two years of operation, be submitted annually no later than January 15th of each year. Contractors with contracts which meet this requirement, but end prior to January 15th, shall submit this information at the end of the contract. Hours worked and injury information should be reflective of activity which occurred at the Defense Supply Center, Columbus. The Contracting Officer or designee will forward copies to the Environmental Safety and Occupational Health Office upon completion.

2.1.3 SUBMITTAL: Safety Plan: The Contractor shall assure that an up-to-date Safety Plan is available at the job site at all times and available to the Contracting Officer or designee. The Safety Plan shall identify each major type of work (for example: plumbing, electrical, demolition, equipment installation, equipment maintenance) or where a subcontractor or work classification is to perform work. For each type of work the contractor shall prepare a Job Hazard Analysis (JHA).

2.1.3(a) The Contractor shall, for contracts with a completion schedule of 60 days or longer, submit a written Contractor Safety Plan to the Contracting Officer or designee for review within five (5) days after receipt of the notice to proceed (NTP). Updated submissions are required whenever a JHA is added or changed.

2.1.3(b) For contracts with a completion schedule of less than 60 days, the Safety Plan must be made available to the Contracting Officer or designee upon request.

2.1.4 It is the responsibility of the Contractor to be aware of the safety requirements of personnel, equipment, buildings and materials. All protective coverings, shields, protective barriers, barricades, warning signs, etc., will be furnished and installed by the Contractor where a hazard or potential hazard exists. Twenty-four (24) hours prior to the planned installation of protective barriers and barricades, the Contractor shall coordinate with the Contracting Officer or designee for concurrence and approval. Barricades and barriers shall be removed by the Contractor at the completion of work in the area.

2.1.5 PERSONAL PROTECTIVE EQUIPMENT (PPE): such as hard hats, safety glasses, safety shoes, etc.

shall be worn in all areas and on all jobs as required by the Environmental, Safety & Occupational Health Office.

2.1.5(a) All protective equipment must comply with appropriate OSHA standards. All protective equipment is subject to review by the Environmental, Safety & Occupational Health Office.

2.1.5(b) All hard hat areas shall be indicated by Contractor-furnished signs. It is mandatory that all personnel working on this project wear approved protective equipment for their own protection.

2.1.6 ACCIDENT/INCIDENT: The contractor shall notify the Contracting Officer or designee, who will in turn notify the Environmental, Safety and Occupational Health Office immediately after the occurrence of a serious accident resulting in either loss of life, or major property damage to a government facility. This notification shall not impede efforts to avoid additional injuries or damages.

2.1.6(a) Injury Treatment: Emergency first aid treatment is available for Contractor employees at the DSCC Fire Department, Building 46. Emergency Medic (DSCC, City of Columbus or Whitehall) will respond for serious injuries occurring on Center. Emergency calls are made by dialing 2-2111 on the Center telephone system, or 614-692-2111. If a private ambulance service is used, the Contractor is responsible for such expenses.

2.1.6(b) Mishap Reporting: A report on each job connected injury, property damage, or motor vehicle mishap shall be submitted to the Contracting Officer or designee, who will forward a copy to the Environmental, Safety & Occupational Health Office, within 5 (five) days of the occurrence. This report may be made on either a Contractor's report form or DLA Form 1591, Mishap Report, or SF 91 (motor vehicle)found at http://www.dla.mil/dss/forms/. The estimated absence in days, if any, by employee due to injury and/or cost of property or vehicle damages shall be included.

2.1.7 ELECTRICAL SAFETY: Particular attention is directed to NFPA 70E, Standard for Electrical Safety in the Workplace. Contractor shall fully comply with all sections of this standard, including but not limited to: PART I, Chapter 2-2.4.3 – Ground Fault Protection for Personnel on Construction Sites; PARTI, Chapter 3-7.1 – Use of Flexible Cords and Cables; PART II, Chapter 2-3 – Working On or Near Electrical Conductors or Circuit Parts;

PART II, Chapter 5 – Lockout/Tag Out Practices and Devices. All electrical tools shall be properly grounded.

Power saws shall be guarded.

2.1.8 FALL PROTECTION: Particular attention is directed to the OSHA Fall Protection Requirements.

Personnel performing any type of work on elevated surfaces, over 6 feet, must adhere strictly to Fall Protection Standards. It is the responsibility of the Contractor to provide and maintain the fall protection plan to the Contracting Officer or designee for approval in accordance with Section 4, SUBMITTALS. Fall protection program/plan shall conform to the requirements of OSHA’S 1926.501, Duty to Have Fall Protection, and 1926.502, Fall Protection Systems Criteria and Practices. Attention is drawn to the requirement for Warning Line Systems, described in CFR Part 1926.502(f), and a competent person to monitor the safety of other employees per CFR Part 1926.502(h) - Safety Monitoring Systems.

2.1.9 LADDERS & SCAFFOLDS:

2.1.9(a) Ladders shall be structurally rigid, sound, equipped with approved safety shoes, free of cracks and not painted. Ladders will be used only when very small hand tools or handling of light materials is involved.

When performing electrical work or working near electrical lines, only ladders approved for electrical work shall be used.

2.1.9(b) Scaffolds shall have handrails and toe boards. Platforms shall be cleated to prevent movement.

2.1.10 All hand tools shall be kept in good repair and used only for the purpose intended. Defective tools shall be acceptably repaired or removed from service. Tools shall not be thrown from one level to another; and when used overhead, shall be secured by placing in tool boxes or other suitable containers when not in actual use.

2.1.11 All construction material shall be stored in a neat and stable manner so as to preclude leaning or falling stacks. Housekeeping will be maintained at a high level at all times. Scrap material, such as empty cartons, wood crates, etc., will be removed by the Contractor at the end of each work day.

2.1.12 Pneumatic tools and hoses shall be handled in strict accordance with EM 385-1-1, 3 September 1996, and the Occupational Safety and Health Act of 1970.

2.1.13 Compressed air used for cleaning purposes shall not exceed 30 p.s.i. when the nozzle end is obstructed or dead ended and then only with effective chip guarding and personal protective equipment. Compressed air will not be used to blow dirt from hands, face or clothing.

2.1.14 Smoking will be prohibited except in designated areas.

2.1.15 Gasoline operated equipment used in buildings will be kept to a minimum to preclude the build-up of carbon monoxide and other air contaminants. Electric motor driven arc welders are preferred. If gasoline or diesel engine welders are used, the welder will be kept outside the building with welding cables run inside or the engine exhaust will be ducted outside the building subject to the Environmental, Safety & Occupational Health Office’s approval.

Excavating equipment will not be operated inside of any building without prior approval of the Environmental, Safety & Occupational Health Office.

2.1.16 SUBMITTAL: Hazardous Material Safety Data Sheets: The Contractor shall provide "prior to materials arrival on center" Material Safety Data Sheets (MSDSs) (OSHA Form 174 or equivalent) for all hazardous materials utilized during the period of this contract.

2.1.16(a) Copies of each MSDS shall be provided to the Contracting Officer or designee, who will forward to the Environmental, Safety & Occupational Health Office for review and approval. Submittal will be reviewed within 10 working days. A copy of the MSDS shall also be kept on the job site. Hazardous materials are defined as (but not limited to) paints, lacquers, varnishes, sealers, thinners, adhesives, epoxies, acids, compressed gases, solvents, all chemicals containing flammable, toxic, caustic or corrosive mixtures. MSDSs are required regardless of the quantity required for the contract.

2.1.16(b) This listing of hazardous materials is not all inclusive. Therefore, MSDSs are required for materials not listed therein, but contain hazardous ingredients, per paragraph (d) of 29 CFR Part 1910, Subpart Z, Section 1200, Hazardous Communication.

2.1.17 CONFINED SPACE ENTRY: The Contractor shall be responsible for compliance with all requirements as defined by the U. S. Department of Labor, Occupational Safety and Health Administration (OSHA) for Confined Space Entry.

2.1.17(a) Confined spaces include, but are not limited to, manholes and Catch Basins as defined by OSHA regulation 29 CFR 1910.146, and shall be treated as a permit-required space.

2.1.17(b) The Contractor shall establish and use a permit system to restrict access to the space and to assure hazards within the space are controlled prior to entry.

2.1.17(c) The Contractor shall perform all required atmospheric testing for all potential air contaminants and oxygen deficiencies in the space. The space must be tested immediately prior to initial entry, and the space shall be repeatedly tested as needed but no less frequently than once per shift. At a minimum, the space will be tested for oxygen deficiency, flammables, carbon monoxide and hydrogen sulfide. The sampling protocol used by the Contractor is subject to review by the Contracting Officer or designee.

2.1.17(d) Forced ventilation shall be provided as necessary to assure air contamination remains below the limits as specified in 29 CFR 1910.1000. Confined spaces may be entered only where forced ventilation moves a volume of air at least 10 times the volume of space each hour (ten or more air changes per hour).

2.1.17(e) Tools and lighting must be selected to minimize hazards within the space.

2.1.17(f) Protective equipment shall be selected by the Contractor that is suitable for use against specific hazards in the space. Protective equipment is subject to review by the Contracting Officer or designee.

2.1.17(g) The Contractor shall provide a person to serve as an attendant at the portal entry into the space.

The attendant shall prevent unauthorized entry and summon assistance in case of emergency. The attendant shall be provided with protective equipment.

2.2 FIRE PREVENTION: The following fire provisions are only general in nature and will not excuse a Contractor from following other fire prevention practices as established. In the event or suspicion of fire, immediately call the DSCC Public Safety Office (Emergency Telephone: 692-2111) to report the conditions.

2.2.1 Gasoline and other flammable liquids will be stored in approved safety cans with spring loaded, self-closing lids. Gasoline dispensing tanks shall be properly grounded, surrounded by a sand dike at least 12 inches high and located at least 50 feet from any structure. Location is to be specified by the DSCC Fire Inspector, 614-692-2921.

2.2.2 Tools and equipment used in buildings where flammable materials are stored or where flammable liquids are being used shall be of spark proof construction.

2.2.3 Equipment shall not be refueled with the engine running. Refueling shall be accomplished at least 20 feet from any structure. No smoking will be allowed while refueling.

2.2.4 Before entering any building, each powered vehicle shall have a securely mounted fire extinguisher of the type designated by the DSCC Fire Inspector. The entering must be approved by the Contracting Officer or designee.

2.2.5 Each engine driven unit, such as compressors, must have a securely mounted fire extinguisher of the type designated by the DSCC Fire Inspector.

2.2.6 The use of all fire hydrants will be controlled by the DSCC Fire Department. No unauthorized use of fire hydrants will be permitted. Fifteen feet clearance is required around all fire hydrants at all times. DSCC Form 2312 (copy provided at the end of this section), Hydrant Permit, shall be issued by the Fire Department prior to using fire hydrants. The contractor shall submit the form to the Contracting Officer or designee, who will coordinate with the Fire Department.

2.2.7 Paper and other combustible material shall be placed in covered containers. Oily rags and other waste subject to spontaneous combustion shall be placed in approved self-closing covered containers. At the end of each day, these containers shall be stored outside of the building.

2.2.8 Fire aisles, building entrances and building exits shall be kept clear of obstructions at all times. A 36-inch clearance shall be maintained at firewalls at all times.

2.2.9 Tar kettles must be approved by the DSCC Fire Inspector and shall be operated only when the proper type fire extinguisher is available for use. These kettles shall not be located closer than 20 feet to any building.

2.3 FLAME CUTTING AND WELDING PROCESSES:

2.3.1 Welding, cutting or use of flame devices require prior approval of the DSCC Fire Inspector and shall be performed in accordance with NFPA 51B. Contractor shall coordinate approval through the Contracting Officer or designee.

2.3.2 Operator Responsibility: The cutter or welder shall handle this equipment safely and use it so as not to endanger lives and property.

2.3.2.1 A hot work permit will be issued by the DSCC Fire Inspector, Asst. Chief or Fire Chief and shall be obtained before any cutting or welding is started. Contractor shall request the hot work permit through the Contracting Officer or designee.

2.4 FIRE ALARM MAINTENANCE PROCEDURES AT DEFENSE SUPPLY CENTER COLUMBUS

(DSCC)

2.4.1 PURPOSE. To ensure only registered, licensed, or certified personnel are allowed to access and perform maintenance on fire alarm panels in accordance with Fire Alarm Code NFPA 72 Section 10.4.1.2 and 10.4.3.1.

Inspection, testing, or maintenance shall be done by a person or organization other than the owner under a written contract in accordance with Fire Alarm Code NFPA 72 Section 14.2.2.2-3. A work log shall be established to ensure continuity with the DSCC Fire & Emergency Services Division in accordance with Fire Alarm Code NFPA 72 Section10.18, 10:19 and 14.2.3.1. By-pass procedures shall be posted for future reference. (Fire Alarm Code NFPA 72 Section.10.4.4.1 and 14.1.3)

2.4.2 SCOPE. The scope covers the DSCC fire protection and alarm system design, installation, testing and modification guidelines for contractors and Government personnel authorized to do work on these systems.

2.4.3 PROCEDURES. NFPA 72 and all other pertinent National Fire Code documents are mandatory requirements for all contractors and subcontractors. All contractors shall provide evidence (licenses, certifications) that personnel performing aforementioned work have the appropriate training. The companies or individuals authorized to inspect, maintain, and test fire alarm systems shall meet the requirements of Fire Alarm Code NFPA 72 Section10.4.3.1. A copy shall be submitted to the Contracting Officer or designee. (Fire Alarm Code NFPA 72 Section10.18, 10.19 and 14.2.3.1)

2.4.3.1 Manufacturers of the fire protection systems at DSCC include Simplex-Grinnell, Siemens, and ADT. All individuals performing maintenance on these fire alarm systems or fire suppression systems shall be properly trained. The training shall include proper by-pass procedures and any fire alarm procedures personnel need to be aware of while performing maintenance. The by-pass function allows the fire alarm system devices such as activation and notification components to be disabled by the operator while testing, maintaining or modifying equipment.

2.4.3.2 Simplex, Siemens, or ADT has developed a list of the trained individuals within all companies authorized by DSCC. This list shall be maintained and updated by, Simplex, Siemens, and ADT, with copies provided to the Contracting Officer or designee. These lists will be referenced by Installation management and the Fire Prevention Office when contractors log in to perform work.

2.4.3.3 By-Pass procedures shall be posted by Simplex, Siemens, or ADT at the main panel for each building to ensure the proper steps are followed by personnel prior performing work on the system.

2.4.3.4 The Government maintains a log of all fire suppression system and alarm system work being accomplished at the DSCC Fire Prevention Office. All contractors working on these systems shall report to the DSCC Fire Prevention Office before and after performing work. The log shall be filled out, and shall include the date of work, the time in, time out, the name of the individual and company, a contact phone number, and the reason for visit.

All contractors working on these systems shall also notify the Emergency Services Communication Center at 692- 2111 before and after performing work. (Fire Alarm Code NFPA 72 Section10.19 and 14.2.3.1).

2.4.3.5 If a defect or malfunction is not corrected at the conclusion of system inspection, testing, maintenance or modification, the contractor shall notify the Contracting Officer or designee of the impairment, in writing, within 24 hours. (Fire Alarm Code NFPA 72 Section14.2.1.2.3)

2.5 UNEXPECTED ASBESTOS ENCOUNTERED DURING PROJECT ACCOMPLISHMENT:

2.5.1 Definition - Asbestos Compounds: Asbestos is any of a variety of hydrated silicate materials which separate in the form of fibers. Asbestos includes chrysotile, amosite, crocidolite, tremolite asbestos, anthophylite asbestos, actinolite asbestos, and any of these minerals that have been chemically treated and/or altered. Any asbestos in the environment is a serious health hazard and asbestos containing materials must be handled with extreme caution.

2.5.2 If any material that is to be removed, encapsulated, altered, repaired, renovated, or demolished, is suspected to contain asbestos, the Contractor shall avoid contact with the material, and immediately advise the Contracting Officer of the findings. Government will describe proper removal and control procedures which will be done in accordance with the regulations listed in item 2.5.3 below.

2.5.3 For all contracts involving asbestos removal the Contractor shall comply with the latest requirements of the following regulations and publications governing asbestos stripping, removal, encapsulation, decontamination and disposal:

2.5.3.1 U.S. Environmental Protection Agency (EPA) Regulations for Asbestos (Code of Federal Regulations Title 40, Part 61, Subpart M).

2.5.3.2 U.S. Department of Labor Occupational Safety and Health Administration (OSHA) Asbestos Regulations (Code of Federal Regulations Title 29, Part 1910, Section 1910.1001 and Part 1926, Section 1926.58).

2.5.3.3 U.S. Environmental Protection Agency Office of Pesticides and Toxic Substances Publication "Guidance for Controlling Asbestos-Containing Materials in Buildings" (EPA 560/5-85-024).

2.5.3.4 U.S. Department of Transportation (DOT) Hazardous Materials Regulations, Code of Federal Regulations Title 49.

2.5.3.5 Ohio Administrative Code 3701-34, Hazard Abatement Contractors, Specialists and Other Professionals.

2.5.4 Prior to asbestos removal, the Contractor shall provide to the Contracting Officer or designee a proposal of work, outlining the abatement strategy to be employed. Abatement will not begin until directed by the Contracting Officer through a formal modification, and the strategy has been approved by representatives of the Environmental, Safety & Occupational Health Office. If required by the regulations listed in item 2.5.3, the Contractor shall provide copies of any applicable reports and/or notifications to the Contracting Officer or designee, to include sampling results and disposal manifests.

2.6 GENERATION OF HAZARDOUS WASTES DURING PROJECT ACCOMPLISHMENT:

2.6.1 For all contracts involving the generation of wastes, the Contractor shall determine if the wastes to be generated are hazardous wastes in accordance with the provisions of the Federal and State Hazardous Waste regulations. The Federal Regulations for the identification of hazardous wastes are contained in the code of Federal Regulations, Title 40, Part 261 (40 CFR 261).

2.6.2 If hazardous wastes are to be generated, the Contractor shall comply with the latest requirements of 40 CFR 260-265, and the corresponding state regulations, for the handling, storage, transport, and final disposal of such waste. NOTE: The Contracting Officer or designee shall be notified if a regulated hazardous waste is generated.

2.6.3 Fluorescent and high pressure sodium lamps are a universal waste and recycling is required. Universal waste means any of the hazardous wastes that are managed under the universal waste requirements of 40 CFR, Part 273 and Ohio Administrative Code 3745-273. Lamp, also referred to “Universal Waste Lamp” is defined as the bulb or tube portion of an electric lighting device. Examples of common universal waste electric lamps include, but are not limited to fluorescent, high intensity discharge, neon, mercury vapor, high pressure sodium and metal halide lamps.

Universal waste lamps shall be managed in a way that prevents releases of any universal waste or component of a universal waste to the environment. Lamps shall be contained in containers or packages adequate to prevent breakage, and compatible with the content of the lamps. Lamps shall be removed from the installation to a Destination facility. A destination facility means a facility that treats, disposes of, or recycles a particular category of Universal Waste. The contractor shall provide a “Certificate of Recycling” to the Contracting Officer or designee identifying all universal waste removed from the installation and received by an authorized facility that receives universal waste.

2.7 CONSTRUCTION, ALTERATION, AND/OR REPAIR OF LEAD AND CADMIUM CONTAINING

PAINT OR MATERIALS:

2.7.1 Definition - Lead Compounds: Lead means metallic lead, all inorganic lead compounds, and organic lead soaps. Cadmium compounds: Cadmium means metallic cadmium and cadmium compounds. Lead and cadmium are inhalation, ingestion, and eye/skin hazards. Cadmium is a carcinogen.

2.7.2 For all contracts involving construction, alteration, removal, and/or repair of lead/cadmium materials, the Contractor shall comply with the latest requirements of all local, state, and federal regulations governing lead and cadmium including but not limited to the following:

2.7.2.1 U. S. Department of Labor, Occupational Safety and Health Administration (OSHA) lead and cadmium regulations--Code of Federal Regulations Title 29, Part 1910, Subpart Z, Sections 1910.1025 and 1910.1027 and Part 1926, Subpart D, Sections 1926.62 and 1926.63.

2.7.2.2 U.S. Environmental Protection Agency (EPA) regulations for lead and cadmium--Code of Federal Regulations Title 40.

2.7.2.3 U.S. Department of Transportation (DOT) hazardous materials regulations--Code of Federal Regulations Title 49.

2.7.3 Prior to removal of lead/cadmium materials the Contractor shall provide the Contracting Officer or designee a proposal of work, outlining the abatement strategy to be employed. Abatement shall not begin until directed by the Contracting Officer through a formal modification, and the submitted strategy is approved by representatives of the Environmental, Safety & Occupational Health Office.

2.8 NON-HAZARDOUS SOLID WASTE GENERATION REPORTING: Throughout the term of the contract, the contractor shall be responsible for reporting the quantity of wastes generated, in pounds, on a monthly basis, to the Contracting Officer or designee. The report shall consist of the following:

2.8.1 The amount (in pounds) of non-hazardous solid waste (including construction and demolition debris) that is composted, mulched, recycled, reused, donated, or otherwise diverted from a disposal facility.

2.8.2 The amount (in pounds) of non-hazardous solid waste (including construction and demolition debris) transferred to a disposal facility.

2.9 OHIO STORMWATER DISCHARGE FROM SMALL AND LARGE CONSTRUCTION ACTIVITIES:

Contractors are responsible for maintaining compliance with the Ohio NPDES construction general permit (CGP) for construction activities involving one or more acres of land disturbance. This includes the planning, generation, and submittal of required Notice of Intent for Coverage under Ohio Environmental Protection Agency General Permit requirements.

3.0 DAILY ACTIVITY REPORTS: Shall be submitted by the Contractor to the Contracting Officer or designee each day activity occurs at the job site. The daily report shall include the date, contract number and title, report number, contractors name, weather conditions, work location and description of activity, work performed, safety actions, work hours, personnel, equipment, subcontractors, deliveries, and other pertinent information. A sample Daily Activity Report form to be used by the contractor is provided at the end of this section.

DES-CS FIRE HYDRANT PERMIT REQUEST &

AUTHORIZATION

Requestor First Name:

Requestor is individual accessing the hydrant(s)

Requestor MI:

Requestor Last Name:

Company Name:

Reason Hydrant Access is Required:

Date(s) Access Required: From: DDMMMYYYY To: DDMMMYYYY

I understand the following:

1. If approved, I will carry a copy of the approved request at all times when using fire hydrants on Center.

2. All hydrant connections will be disconnected at the end of each day.

3. I will comply with all additional guidance received from Fire Department personnel.

Requestor Signature: ________________________________________________________

Government Sponsor Signature: _______________________________________________

Government Sponsor: (scroll to pick one, or enter i.e. DES, J6C, DSCC etc)

NOTE: The individual requesting access will hand carry this request to the Fire Department, Building 46.

FIRE DEPARTMENT USE ONLY

Approved

Disapproved

Reason if Disapproved:

Fire Department Official Signature: __________________________________________

VPP AwAreness TrAInInG Instructions: Each employee who will be working on the Defense Supply Center, Columbus (DSCC) is required to receiving training on the Voluntary Protection Program (VPP) prior to starting work.

This is a one-time requirement, and does not need to be repeated if working additional contracts at DSCC. It is the company’s responsibility to ensure that each employee received the required training.

Name of Contractor/Subcontractor: __________________________________________________

Are you a subcontractor No Yes for which Contractor: _______________________

Contract # _________________________________ Date of Training: ______________________

Topic: DLA Columbus Voluntary Protection Program Awareness Training

DLA Columbus is committed to becoming an Occupational Safety and Health Administration (OSHA) Voluntary Protection Program (VPP) site.

ATTENDANCE RECORD

PRINT NAME SIGNATURE PRINT NAME SIGNATURE

DAILY ACTIVITY REPORT Date

Contract No. Title and Location: Report No.

Contractor: Superintendent:

Weather:

Max. Temp.

Min. Temp.

Work Performed Today

Work Location and Description Employer No. Trade Hours

Was a Job Safety meeting held today? Yes No.

(If yes, attach meeting minutes)

Total work hours on job site today.

Were there any lost time accidents? Yes No.

(If yes, attach copy of completed OSHA report)

Cumulative total of work hours from previous report.

Was trenching/scaffolding/HV work done? Yes No.

(If yes, attach statement of checklist)

Total work hours from start of construction.

Were there any near miss accidents this date? Yes No.

(If yes, attach description of incidents)

List safety actions taken today/safety inspections conducted.

Equipment/material received today on job site.

Construction and plant equipment on job site today. Include number of hours used today.

Remarks:

Contractor/Superintendent Date Construction Representative’s Report

(Remarks and/or exceptions to the report)

Construction Representative Date

Contractor Safety/Environmental Management Systems Information Data Sheet

(For Information Only) Name of Contractor Company: _______________________ Primary Point of Contact _______________________

Contract # ______________________________________________

Number of years the company has operated under current name: _________________________________________

If less than three years, the name the company used prior to current name: _________________________________

Address: _____________________________________________________________________________________

City: ______________________________________________ State/Zip code __________________________

Shaded-area Not required for small business – refer to note below Standard Industrial Classification (SIC) OR North American Industry Classification System (NAICS): ________ (Either a 4-digit SIC or 6-digit NAICS number)

Total OSHA Recordable Cases per 100 Employees:

(For the past three years) _______________ ______________ _____________

Industry Average for Total Lost Workday Cases per 100 Employees _____________ Year ____________ (Industry Average must be within the last three years)

Experience Modifier Rate (EMR) (For the past three years)…