TAB_25__RFQ_11142018_(003).pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO.

N/A

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NO.

SP4701-18-Q-SIGN

6. SOLICITATION ISSUE DATE

11/14/2018

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Rhonda Saunders

b. TELEPHONE NO. (No collect calls)

(215) 737-9107

8. OFFER DUE DATE/LOCAL TIME

11/26/2018 2:00pm

9. ISSUED BY CODE

SP4701 10. THIS ACQUISITION IS 11. DELIVERY FOR FOB 12. DISCOUNT TERMS

DLA Contracting Services Office

700 Robbins Avenue

Philadelphia PA 19111 x UNRESTRICTED

SET ASIDE: % FOR

SMALL BUSINESS

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

SMALL DISADV.

BUSINESS

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

8(A) 13b. RATING

SIC:541930

SIZE STD: 7.5 million

14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

SP4701

DLA Contracting Services Office

700 Robbins Avenue

Philadelphia PA 19111

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE 18a. PAYMENT WILL BE MADE BY CODE

SL4701

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS

BLOCK BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) x 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA x ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE ___________________ OFFER

DATED _________________. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)

31c. DATE SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE

33. SHIP NUMBER

34. VOUCHER NUMBER

35. AMOUNT VERIFIED

CORRECT FOR

RECEIVED INSPECTED CONTRACT, EXCEPT AS NOTED PARTIAL

FINAL

36. PAYMENT 37. CHECK NUMBER

32b. SIGNATURE OF AUTHORIZED GOVT REPRESENTATIVE 32c. DATE COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO.

40. PAID BY

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION SEE REVERSE FOR OMB CONTROL STANDARD FORM 1449 (10-95)

Computer Generated NUMBER AND PAPERWORK BURDEN STATEMENT Prescribed by GSA - FAR (48 CFR) 53.212

SOURCE SELECTION SENSITIVE INFORMATION IAW FAR 2.101&3.104

TABLE OF CONTENTS

SECTION NUMBER PAGE NUMBER

SECTION 1: REQUEST FOR QUOTE 3

SECTION 2: PERFORMANCE WORK STATEMENT 11

SECTION 3: EVALUATION 17

SECTION 4: BASIS FOR AWARD 18

SECTION 5: SOLICITATION PROVISIONS 20

SOURCE SELECTION SENSITIVE INFORMATION IAW FAR 2.101&3.104

Continuation of Blocks from SF 1449

1. Block 8

Offer Due Date/Local Time: November 26, 2018 by 12:00 Noon.

2. Block 9

Address and Submit “mailed” offers to:

DLA Contracting Services Office Philadelphia Building 26N-9534, Attention: Rhonda Saunders

Philadelphia, PA 19111

Solicitation Number: SP4701-18-Q-SIGN

Opening/Closing Date and Time: November 14, 2018/November 26, 2018.

Address and Deliver “hand car ried” offers, including delivery by commercial carrier, to:

DLA Contracting Services Office Philadelphia Building 26N-9534, Attention: Rhonda Saunders

Philadelphia, PA 19111

Solicitation Number: SP4701-18-Q-SIGN

Opening/Closing Date and Time: November 14, 2018/November 26, 2018

Offer can be emailed to the attention of Rhonda Saunders, Contracting Specialist at rhonda.saunders@dla.mil.

3. Block 17a

Offeror’s assigned Data Universal Numbering System (DUNS) Number:

(If you do not have a DUNS number, contact the individual identified in Block 7a of the SF 1449 or see 52.212-

1, Instructions to Offerors—Commercial Items (paragraph j) for information on contacting Dun and Bradstreet.)

Offeror’s assigned Contractor and Government Entity (CAGE) Code:

4. Block 17b Remittance Address: (if different from Contractor/Offeror address in block 17a of the SF 1449.)

mailto:rhonda.saunders@dla.mil.

SECTION 1 – REQUEST FOR QUOTE (RFQ)

SCHEDULE OF SUPPLIES/SERVICES

Base Period 1: CLIN 0001 through 0003: December 08, 2018 – December 07, 2019

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Sign Language

Interpreter

HR

TOTAL __________________

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 CART Services

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 Travel 1 Lot Not to Exceed

$2,000.00

Not to Exceed $2000.00

OPTION PERIOD 1 CLIN 1001 through 1003: December 08, 2019 – December 07, 2020

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 Sign Language

Interpreter

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1002 CART Services

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1003 Travel 1 Lot

$2000.00

TOTAL $2000.00

Note: The vendor acknowledges by performance under this contract that the prices charged to the

Government are the lowest prices charged to any customer for the same type services.

1.1 CONTRACT TYPE

Pursuant to FAR 52.216-1 (APR 1984) the Government will award a Firm-Fixed Price (FFP) Indefinite

Delivery Contract (IDC) Agreement-Unilateral.

1.2 PERIOD OF PERFORMANCE

The Period of Performance (PoP) shall include a one (1) year base period and a one (1) year Option 1.

1.3 AWARD

1.3.1 Award without Discussions

The Government intends to evaluate proposals and make an award without discussions. The Government reserves the right to conduct discussions, if necessary. Vendors are encouraged to submit their “best proposal” in response to this solicitation.

1.3.2 No Award

The Government reserves the right not to make an award as a result of this RFQ if such award is determined contrary to the best interest of the Government.

1.3.3 Award to One Vendor

To maintain continuity and compliance within the Defense Logistics Agency (DLA) Troop Support, Philadelphia, PA, the Government will award to one vendor.

1.4 TRAVEL REIMBURSEMENT

The Government will obligate an estimated amount for travel expenses with each task order on a time and material basis. The Government will reimburse the contractor up to the limits of, an in accordance with, Federal Acquisition Regulation (FAR) 31.205-46 Travel costs, and the Federal Travel Regulations for mileage related to performance under this contract.

1.5 INVOICE INSTRUCTIONS

The contractor shall submit a proper invoice by the 10the of each month for services delivered the previous month through Wide Area Workflow (WAWF). All invoices shall be submitted in accordance with clauses DFARS 252.232-7003 and 252.232-7006 included in this RFQ.

This invoice shall contain:

The contract number

A unique invoice number The month services were delivered

Name and address of the contractor

A separate entry for each call order with a description of the service

A separate entry for mileage for each call order

The date of each call order

Duration of each call order

The rate of payment for each entry

A total amount invoiced for each call order and mileage entry

A total amount invoiced for all services, including mileage, for the invoice

A description of the service provided for each call order

The name(s) of the Interpreters assigned to the call order Performance site

Name of government contact person

Name of government customer

Notation indicating cancelled call order

Payment will be made by Defense Finance Accounting Service (DFAS) as listed in box 18a of the

SF1449.

The invoice shall comply with the requirements identified below:

The Government intends invoicing to be done electronically in accordance with DFARS clause 252.232-

7003, Electronic Submission of Payment Requests and Receiving Reports. The Government will utilize the Department of Defense Wide Area Workflow (WAWF) Receipt and Acceptance (RA) System to accept supplies/services delivered under this task order. This web-based system is located at https://wawf.eb.mil and provides technology for DOD vendors and authorized DOD personnel to generate, capture, and process receipt and payment related documentation in a paperless environment.

Invoices for supplies/services rendered under this blanket purchase agreement shall be submitted electronically through WAWF.

The requirements for invoicing are subject to FAR 52.232-25 Prompt Payment. Invoices for goods received or services rendered under this Task Order(s) shall be submitted electronically through WAWF.

Hard copy invoices cannot be accepted. The vendor’s failure to include the necessary information will result in invoices being rejected. Back up documentation can be included and attached to the invoice in

WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF.

The Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

The vendor is required to utilize the system when processing invoices and receiving reports under this contract/order. Unless the provisions at DFARS 252.232-7003(c) applies, the vendor shall (1) ensure an

Electronic Business Point of contact is designated in the System for Award Management (SAM) at https://wawf.eb.mil/ https://www.sam.gov and (II) register to use WAWF-RA at the https://wawf.eb.mil site within ten (10) calendar days after award on this contract/order or modification. Step by step procedures to register are available at the https://wawf.eb.mil site.

The vendor will submit invoices and performance reports as required by the PWS electronically in accordance with the requirements specified for WAWF. All invoices will clearly identify the period of performance. The approval of invoices will be based on the performance standards included in the requirements of the PWS. All discrepancies from Task Order requirements will be highlighted and raised to the attention of the Contracting Officer within 15 business days from date of submission to the COR.

The COR will approve invoices which demonstrate that the vendor has met the deliverables for the period.

The vendor is directed to use the “2-In-1” format when processing invoices and receiving reports.

For those vendors who are unfamiliar with WAWF, contents for this information can be located on the

Defense Finance and Accounting Services (DFAS) Website at:

http://www.dfas.mil/Contractororpay/electroniccommerc/ETToolBox.html http://www.dfas.mil/contractorpay/electroniccommerc/ETToolBox.html

After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E-Mail Notifications” button. Click on this button and add the email addresses for the COR, and others as desired. Notification shall be provided for each invoice submitted.

In some situations, the WAWF-RA system will pre-populate the “Issue By DoDAAC,” “Admin By

DoDAAC,” and “Pay DoDAAC.” Vendors shall verify those DoDAACs automatically entered by the

WAWF-RA system match the above information. If these DODAACs do not match, then the vendor shall correct the field(s) and notify the Contracting officer of the discrepancy (ies). On the vendor

Interface page click on “WAWF-RA” header at the top of the page. Under downloads on the WAWF-RA page that appears, click the appropriate documents either “Combo”, “2-in-1,” or “Cost Voucher” to download the instructions.

Note to Vendor:

Before closing out an invoice session in WAWF-RA, but after submitting the document(s), the vendor will be prompted to send additional email notifications. Vendors shall click on “Send More Email

Notification” on the page that appears. Add the acceptor’s/receiver’s email address (Note this address is their work address and not their WAWF-RA organizational email address) in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice document(s) have been submitted into the WAWF-RA system.

The POC’s identified above are for WAWF-RA issues only. Any other contracting questions/problems should be addressed to the Contracting Officer or other person identified in the contract/order to whom questions are to be addressed.

WAWF Tools and Help https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/ http://www.dfas.mil/Vendororpay/electroniccommerc/ETToolBox.html http://www.dfas.mil/contractorpay/electroniccommerc/ETToolBox.html

(a) The vendor may have their CAGE code activated (required only first time) in WAWF by calling

866-618-5988. Once activated, the vendor should self-register at the web site https://wawf.eb.mil

<https://wawf.eb.mil> .

(b) Vendor training is available at: http://www.wawftraining.com <http://www.wawftraining.com> .

Additional support can be obtained by calling the DISA Ogden Help Desk at 1-866-618-5988 or e-mailing to cscassig@ogden.disa.mil <mailto:cscassig@ogden.disa.mil> .

(c) WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_ overview/vendor_information

<https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf

_overview/vendor_information>

Payment information can be accessed from the Defense Finance and Accounting Service (DFAS) website at http://www.dfas.mil. The contract/order number and invoice number is required when inquiring about the status of a payment. Questions concerning payment should be directed to the DFAS at 1-800-756-

4571.

1.6 CONTRACTING SPECIALIST/ CONTRACTING OFFICER

The Contracting Specialist for this acquisition is:

Rhonda Saunders Phone #: (215) 737-9107

Email Address: Rhonda.saunders@dla.mil

The Contracting Officer for this acquisition is:

Donald Hinkson

Phone #: (215) 737-4337

Email Address: donald.hinkson@dla.mil

1.7 CONTRACTING OFFICER’S REPRESENTATIVE (DEC 1991)

The Contracting Officer’s Representative (COR) assigned to this project will be appointed prior to award.

(a) Definition. “Contracting officer's representative” means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation

Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions.

(b) If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

https://wawf.eb.mil/ https://wawf.eb.mil/ http://www.wawftraining.com/ http://www.wawftraining.com/ mailto:cscassig@ogden.disa.mil mailto:cscassig@ogden.disa.mil https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information http://www.dfas.mil/

1.8 SOLICITATION PROVISIONS

DLAD 13.390 Indefinite delivery contracts (IDCs) below the simplified acquisition threshold (SAT).

(a) IDCs below the SAT use simplified procedures to acquire an indefinite quantity of supplies in amounts not to exceed the simplified acquisition threshold for the total contract period. The basic contract will establish the terms and conditions of the IDC below the SAT. IDCs below the SAT are useful when repetitive low dollar value purchases are made for the same item, the price of the item is expected to be stable, and expected yearly or other long–term demands are not sufficient to establish an indefinite delivery contract using FAR Part 15 procedures. A guaranteed minimum (GM) must be established for the base period and is optional for any option periods. To satisfy the GM, the first delivery order shall be issued with the basic contract or a GM account shall be established.

(b) Contracting officers shall coordinate expected duration and frequency with the materiel planner before deciding to use an IDC below the SAT.

(c) Only one IDC below the SAT shall be established per item; except that multiple IDCs below the SAT for the same item may be awarded if the awardee's performance under each IDC below the SAT is limited to a separate and distinct region or physical location.

(d) IDCs below the SAT may be unilateral or bilateral depending on the risk associated with the item and contractor.

(e) Contracting officers shall include procurement notes H05 or H06 in IDCs below the SAT RFQs.

H06 Unilateral Indefinite-Delivery Contract (IDC) Below the Simplified Acquisition Threshold (SAT)

(SEP 2017)

(1) The Government will award an IDC below the SAT resulting from this request for quote to the responsible offeror whose offer conforming to the terms and conditions in the request for quote will be most advantageous to the Government, price and other factors considered.

(2) Price evaluation will be based on the price quoted for the estimated annual demand in the schedule.

(3) Acceptable contractor performance on the initial delivery order creates the IDC below the SAT, and is agreement by the contractor to accept additional orders under the same terms and conditions specified in the basic award.

(4) Once the guaranteed minimum quantity for the IDC is met, the Government is under no obligation to place additional orders. The Government may place additional orders for the period of performance stated in the basic award, effective from the award date. All additional orders will reference the basic award, which documents the terms and conditions of the IDC. The maximum aggregate value of orders under the

IDC below the SAT is stated in the basic award; the aggregate value of all orders will not exceed the simplified acquisition threshold or, for IDCs below the SAT using FAR Subpart 13.5, the thresholds in

13.500(a).

(5) Pricing of orders. The unit price for orders is based on the price for the quantity range that will cover the total quantity on the order, regardless of destination, if applicable.

FAR 52.216-19 -- Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $114.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor --

(1) Any order for a single item in excess of $9,120.00;

(2) Any order for a combination of items in excess of $18,240.00; or

(3) A series of orders from the same ordering office within 7 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the

Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the Contractor’s intent not to ship the item

(or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

FAR 52.216-22 -- Indefinite Quantity (Oct 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the

Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the

“maximum.” The Government shall order at least the quantity of supplies or services designated in the

Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the

Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after December 07, 2020.

(End of Clause)

DFARS 252.216-7006 Ordering (MAY 2011)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule. Such orders may be issued from December 8, 2018 through December 7, 2020.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c)(1) If issued electronically, the order is considered “issued” when a copy has been posted to the

Electronic Document Access system, and notice has been sent to the Contractor.

(2) If mailed or transmitted by facsimile, a delivery order or task order is considered “issued” when the Government deposits the order in the mail or transmits by facsimile. Mailing includes transmittal by U.S. mail or private delivery services.

(3) Orders may be issued orally only if authorized in the schedule.

(End of Clause)

Non-Personal Services

a. The services required under the Agreement may include professional and management services within the definition provided by FAR, Part 37. The Government will neither supervise employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for employees. It shall be the responsibility of the contractor to manage their employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s further responsibility to notify the Contracting Officer immediately.

b. These services shall not be used to perform work of a policy/decision making or management nature. All decisions relative to programs supported by the contractor will be the sole responsibility of the Government. Support services will not be ordered to circumvent personnel ceilings, pay limitations, or competitive employment procedures.

FAR 52.204-9 -- Personal Identity Verification of Contractor Personnel (Jan 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS

PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the

Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government;

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

(End of Clause)

SECTION 2: PERFORMANCE WORK STATEMENT

2.1 Scope

The Defense Logistics Agency Troop Support require contractor support on an as needed basis to provide Sign Language Interpreter services and Communication Access Real-Time Translation

(CART) services to the Deaf and Hard of Hearing primarily at the Defense Logistics Agency Troop

Support, 700 Robbins Ave., Philadelphia PA 19111. In addition, vendor is expected to provide support at other locations, if a rare need arises. Defense Logistics Agency Troop Support is required to provide interpreter and CART services to be compliant with title 1 of the Americans with Disabilities

Act, as amended, which prohibits employment discrimination on the basis of disability; and pursuant to the ADA Amendments Act of 2008.

2.2 Definition

Sign Language is a visually perceived language based on a naturally evolved system of articulated hand gestures and their placement relative to the body, along with non-manual markers such as facial expressions, head movements, shoulder raises, mouth morphemes, and movements of the body. The contractor shall provide Sign Language Interpreter(s) for each confirmed assignment. A confirmed assignment is one that has been tendered to and accepted by the contractor as per Section 4 below.

2.3 Remote Sign Language Interpreting and CART Service:

The CART Reporters must possess a minimum of two (2) year experience transcribing materials to include training materials in a formal or informal educational setting. The CART reporter must possess at least one of the following types of Remote Sign Language Interpreting Services: Certified CART Provider

(CCP), Certified Real-time Reporter (CRR), or Certified Broadcast Captioner (CBC) in accordance with the National Court Reporters Association (NCRA)

On-site CART is with a trained caption or travels to our location and provides the captioning services there. The captioner will bring his or her own laptop computer and stenography machine. Remote

CART is when a trained captioner provides services over the Internet connection from an off-site location. An Agency laptop computer with internet service will be available in the room where the meeting or event will take place.

2.4 Qualifications

All Sign Language Interpreters provided by the contractor for this requirement must be able to proficiently interpret oral communications for Deaf and/or Hearing Impaired employees, customers, or applicants. All Sign Language Interpreters shall use American Sign Language (ASL) and Sign English (SE) to perform interpreting for Deaf or Hearing Impaired employees and applicants. The Sign Language Interpreters must also be certified by the National Certification Registry of Interpreters for the Deaf (RID), Registered with the Pennsylvania office of Deaf and Hard of hearing mandated by the Pennsylvania Department of Labor and Industry, and affiliated with the National Association of the Deaf (NAD).

The contractor shall ensure that all Sign Language Interpreters provided under this requirement adhere to the NAD-RID Code of Professional Conduct. All parties involved agree that all information obtained while on assignment(s) be kept strictly confidential and shall not be used or disclosed to others after completed assignment(s).

The Sign Language Interpreter(s) certification information shall be kept up to date. The Contractor shall ensure that current copies of all applicable documents including, but not limited to updated/ renewed certifications are on file for each Sign Language Interpreter assigned to task orders and if needed made available upon request to the DLA Troop Support Contracting Officer and EEO Office.

Extra Time - When assignments go over the contracted time, the interpreter or CART must be available to stay after the end time of the assignment; extra time will be charged in half-hour increments.

The contractor or the sign language interpreter(s) shall not discuss personal business; distribute personal business cards or promotion of personal “cause” while on assignment in order to develop clientele from assignment(s) originating from the DLA Troop Support. The sign language interpreter(s) working through the contractor shall receive orientation for and adhere to the Federal Government’s and DLA

Troop Support’s rules of protocol, ethics, procedures and professionalism while on assignment(s).

The sign language interpreter(s) shall be well groomed and dressed in a manner appropriate for a business environment.

Any sign language interpreter(s) whose professional conduct is questionable warrants an immediate review at the discretion of the COR, the EEO Office Manager, the Deaf Services Coordinator and the Contracting Officer – reference RID Professional Code of Conduct.

2.5 Assignments

The Contractor shall provide Sign Language Interpreter(s) for an assignment as issued by task order for meetings scheduled between 6:00 a.m. and 6:00 p.m. Monday through Friday with the exception of Federal holidays as listed below:

New Year’s Day

Martin Luther King, Jr.’s Birthday

Washington’s Birthday

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

For specific days and/or dates for Federal Holidays please refer to the Office of Personnel Management website OPM.GOV.

The Contracting Officer (KO) will issue task orders for assignments via email or telephone to email addresses or telephone numbers provided by the contractor. There may be multiple assignments included in a task order.

When a task order is issued by telephone, the Government will follow up via email within 24 hours of the telephone call with a complete reference of all pertinent facts contained in the telephone call order to the email address the contractor provided indicating that it is a follow up to the telephone call order.

The contractor shall provide to the Contracting Officer’s Representative (COR) and the KO a list of persons authorized to accept task orders on the contractor’s behalf. The contractor shall respond to the task order by email to the KO and COR within 24 hours of receipt. A task order is considered accepted upon government receipt of contractor verbal or written acknowledgement. The contractor shall include in their response the name of the Workplace Assistance/Qualified Reader(s) who will be satisfying the task order. The time begins for the task order at the time requested in the task order or when the

Workplace Assistance/Qualified Reader where service is to be performed whichever is later. The government will provide an escort from the Visitor’s Center on Robbins Avenue street entrance to the site. In the event there is no escort for the Workplace Assistance/Qualified Reader shall remain on site until notified or for one half-hour whichever is shorter. The Contractor is then authorized to invoice for the two hour minimum.

There will be a two hour minimum paid at the agreed upon rate for all task orders. If there are multiple assignments that are concurrent to each other and less than 2 hours total then the two hour minimum shall apply. If two or more assignments are 2 hours apart or more than each assignment shall be subject to the

2 hour minimum. If the Workplace Assistance/Qualified Reader leaves the site prior to being released by the PMO the two hour minimum shall not apply. For billing instructions see section 1.5 of this

Performance Work Statement.

Workplace Assistance/Qualified Reader(s) should stay on the assignment(s) for the indicated time.

Workplace Assistance/Qualified Reader(s) shall report to the contact person at each assignment(s) for notification and permission to leave. This includes all assignment(s) regardless of length.

If the contact person dismisses the Workplace Assistance/Qualified Reader(s) prior to the time originally contracted, the contractor, and/or Workplace Assistance/Qualified Reader(s) shall contact the EEO

Office. The contractor may invoice for the 2-hour minimum rate. If the assignment(s) goes over the two hour minimum the Workplace Assistance/Qualified Reader(s) shall be paid the hourly rate with the time to be agreed upon with the contractor and the EEO, and / or the COR.

For same day rescheduling, Workplace Assistance/Qualified Readers may be available to extend their availability for earlier or later time slots to complete the agreed upon assignment(s). The contractor may invoice for the total hours on-site from the originally scheduled assignment time until completion of the requirement. When several assignments are scheduled together within the 2-hour minimum time frame using the same Workplace Assistance/Qualified Reader(s) there shall be no separate billing of those assignments.

On occasion it may be necessary for the government to issue a call order with less than a 3-hour notice.

In the event that a task order is issued with less than a three hour notice the contractor shall accept the assignment provided that the Sign Language Interpreter(s) dispatched to satisfy the task order arrive(s) on or before the requested time.

On occasion it may be necessary for the government to cancel a task order. In the event that a task order is cancelled by the government less than 2 working days prior to the agreed upon start time for the accepted call order the contractor may submit an invoice for the 2-hour minimum agreed upon labor charge. In the event that a call order is cancelled after the Sign Language Interpreter(s) have arrived at the

DLA Troop Support or after such time as it would be reasonable to assume that the Sign Language

Interpreter(s) would be reroute to the DLA Troop Support the contractor may include the mileage charge that would have applied had the task order not been cancelled.

In the event that a task order is cancelled more than 16 hours prior to the agreed upon start time for the accepted task order the Contractor shall not invoice for service or mileage for the affected task order.

Unless a message is received from an authorized person on-site indicating the employee(s) can not appear to escort the sign language interpreter, the sign language interpreter(s) shall remain on-site at least one half hour from the time the assignment(s) is scheduled. If the Interpreter/Captioner employee(s) fails to appear, the contractor may invoice for the 2- hour minimum rate plus the mileage rate as listed in the bid schedule.

Sign Language Interpreter(s) shall keep all assignment(s), but in the event that a sign language interpreter(s) should cancel, the Contractor shall assume responsibility for notifying the EEO Disability

Program Coordinator within a 24-hour time frame and provide a substitute interpreter(s). If no interpreter(s) are available, the contractor shall inform the EEO Disability Program Coordinator. At that point, see section 2.6.

On occasion it may be necessary for the government to issue a task order for constant sign language interpreting and processing of large quantities of information for 2 hours or more in length, e.g.

workshops, seminars, training sessions, etc. In the event the government requests and the contractor provides two Sign Language Interpreters for one task order that is scheduled for more than the two hour minimum the contractor may invoice for the two hour minimum for each Sign Language Interpreter and in fifteen minute increments, for the time exceeding two hours, for each Sign Language Interpreter.

For assignments 6 hours or longer in length Troop Support personnel or more will coordinate with the

Sign Language Interpreter(s) to schedule break and lunch times. This may include 2 breaks up to 15 minutes each and one lunch period of 30 minutes for such assignments.

Sign Language Interpreter(s) working through the contractor are expected to take into consideration time for entering and obtaining passes to enter facility, if applicable. Tardiness or missed assignments shall not be tolerated except for true emergencies. The contractor shall notify the Disability Program Coordinator if this happens. If the interpreter(s) should arrive 10 or more minutes late for an assignment, the EEO

Disability Program Coordinator shall determine if services will still be needed.

If it is determined that the service is still needed the government may take a deduction from the agreed upon rate commensurate with the time the Sign Language Interpreter arrives at the service site. If it is determined that the service is no longer needed this will be recorded as a missed task order and the

Contractor shall not invoice for service or mileage related to the missed task order.

2.6 Subcontracting

If a sign language interpreter(s), from the contractor is not available, the contractor shall notify the EEO

Disability Coordinator of the situation. This does not relieve the contractor of the responsibility of providing the personnel necessary to perform the needed service(s). The contractor shall subcontract with another sign language interpreter(s), and/or contractor for a certified sign language interpreter(s). The current contractor shall take care of billing directly with the subcontracting agency; the Federal

Government and/or the DLA Troop Support shall not be responsible for third party billing, but shall only deal directly with the current contractor.

2.7 FAR 37.103-90 Contracting Officer Responsibility.

(e) To comply with Undersecretary of Defense, Acquisition, Technology, and Logistics memorandum dated November 28, 2012, Subject: Enterprise-wide Contractor Manpower Reporting Application, contracting officers shall include the following language in all contracts that require the performance of services, including contracts for goods with defined requirements for services. This standard language shall be included in new statements of work, performance work statements, and statements of objective, and in modifications to existing contracts. Exceptions are detailed in paragraph (3) of this section.

(1) Contractor manpower reporting language for contract statements of work, performance work statements, and statements of objective:

(i) The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

(ii) Reporting input will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

(2) The reporting requirement applies to all contracted services, provided the organization receiving or benefiting from the contracted services is a Department of Defense (DoD) organization. This includes reimbursable appropriated funding sources from non-DoD executive agencies where the Defense component requiring activity is executive agent for the function performed.

(3) The reporting requirement does not apply to the following types of procurements by product service code:

(i) S111 Utilities: Gas services;

(ii) S112 Utilities: Electricity services;

(iii) S113 Utilities: Telephone and/or communications services;

(iv) S114 Utilities: Water services

(v) S119 Other utilities; and,

(vi) Construction of structures and facilities.

(4) Use and safeguarding of information from the secure web site. Data provided by contractors is considered to be proprietary in nature when the contract number and contractor identified are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

2.8 Points of Contact

EEO Workplace Assistance/Qualified Reader Coordinator:

Mr. Michael Cowley

Phone: 215-737-5906

Email: michael.cowley@dla.mil

DLA Contracting Services Office Contracting Specialist

Rhonda Saunders

Phone: 215-737-9107

Email: Rhonda.saunders@dla.mil http://www.ecmra.mil/ http://www.ecmra.mil/ mailto:michael.cowley@dla.mil

DLA Contracting Services Office Contracting Officer:

Mr. Donald Hinkson

Phone: 215-737-4337

Email: donald.hinkson@dla.mil

SECTION 3: EVALUATION

3.1 FAR 13.106-2 -- Evaluation of Quotations or Offers.

(a) General.

(1) The contracting officer shall evaluate quotations or offers --

(i) In an impartial manner; and

(ii) Inclusive of transportation charges from the shipping point of the supplier to the delivery destination.

(2) Quotations or offers shall be evaluated on the basis established in the solicitation.

(3) All quotations or offers shall be considered (see paragraph (b) of this subsection).

(b) Evaluation procedures.

(1) The contracting officer has broad discretion in fashioning suitable evaluation procedures. The procedures prescribed in parts 14 and 15 are not mandatory. At the contracting officer’s discretion, one or more, but not necessarily all, of the evaluation procedures in Part 14 or 15 may be used.

(2) If telecommuting is not prohibited, agencies shall not unfavorably evaluate an offer because it includes telecommuting unless the contracting officer executes a written determination in accordance with FAR 7.108(b).

(3) If using price and other factors, ensure that quotations or offers can be evaluated in an efficient and minimally burdensome fashion. Formal evaluation plans and establishing a competitive range, conducting discussions, and scoring quotations or offers are not required.

Contracting offices may conduct comparative evaluations of offers. Evaluation of other factors, such as past performance --

(i) Does not require the creation or existence of a formal data base; and

(ii) May be based on one or more of the following:

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(A) The contracting officer’s knowledge of and previous experience with the supply or service being acquired;

(B) Customer surveys, and past performance questionnaire replies;

(C) The Governmentwide Past Performance Information Retrieval System

(PPIRS) at www.ppirs.gov; or

(D) Any other reasonable basis.

(4) For acquisitions conducted using a method that permits electronic response to the solicitation, the contracting officer may—

(i) After preliminary consideration of all quotations or offers, identify from all quotations or offers received one that is suitable to the user, such as the lowest priced brand name product, and quickly screen all lower priced quotations or offers based on readily discernible value indicators, such as past performance, warranty conditions, and maintenance availability; or

(ii) Where an evaluation is based only on price and past performance, make an award based on whether the lowest priced of the quotations or offers having the highest past performance rating possible represents the best value when compared to any lower priced quotation or offer.

SECTION 4: BASIS FOR AWARD

4.1 FAR 13.106-3 -- Award and Documentation.

(a) Basis for award. Before making award, the contracting officer must determine that the proposed price is fair and reasonable.

(1) Whenever possible, base price reasonableness on competitive quotations or offers.

(2) If only one response is received, include a statement of price reasonableness in the contract file. The contracting officer may base the statement on --

(i) Market research;

(ii) Comparison of the proposed price with prices found reasonable on previous purchases;

(iii) Current price lists, catalogs, or advertisements. However, inclusion of a price in a price list, catalog, or advertisement does not, in and of itself, establish fairness and reasonableness of the price;

http://www.ppirs.gov/

(iv) A comparison with similar items in a related industry;

(v) The contracting officer’s personal knowledge of the item being purchased;

(vi) Comparison to an independent Government estimate; or

(vii) Any other reasonable basis.

(3) Occasionally an item can be obtained only from a supplier that quotes a minimum order price or quantity that either unreasonably exceeds stated quantity requirements or results in an unreasonable price for the quantity required. In these instances, the contracting officer should inform the requiring activity of all facts regarding the quotation or offer and ask it to confirm or alter its requirement. The file shall be documented to support the final action taken.

(b) File documentation and retention. Keep documentation to a minimum. Purchasing offices shall retain data supporting purchases (paper or electronic) to the minimum extent and duration necessary for management review purposes (see Subpart 4.8). The following illustrate the extent to which quotation or offer information should be recorded:

(1) Oral solicitations. The contracting office should establish and maintain records of oral price quotations in order to reflect clearly the propriety of placing the order at the price paid with the supplier concerned. In most cases, this will consist merely of showing the names of the suppliers contacted and the prices and other terms and conditions quoted by each.

(2) Written solicitations (see 2.101). For acquisitions not exceeding the simplified acquisition threshold, limit written records of solicitations or offers to notes or abstracts to show prices, delivery, references to printed price lists used, the supplier or suppliers contacted, and other pertinent data.

(3) Special situations. Include additional statements --

(i) Explaining the absence of competition (see 13.106-1 for brand name purchases) if only one source is solicited and the acquisition does not exceed the simplified acquisition threshold (does not apply to an acquisition of utility services available from only one source); or

(ii) Supporting the award decision if other than price-related factors were considered in selecting the supplier.

(c) Notification. For acquisitions that do not exceed the simplified acquisition threshold and for which automatic notification is not provided through an electronic commerce method that employs widespread electronic public notice, notification to unsuccessful suppliers shall be given only if requested or required by 5.301.

(d) Request for information. If a supplier requests information on an award that was based on factors other than price alone, a brief explanation of the basis for the contract award decision shall be provided (see

15.503(b)(2)).

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(e) Taxpayer Identification Number. If an oral solicitation is used, the contracting officer shall ensure that the copy of the award document sent to the payment office is annotated with the contractor’s Taxpayer

Identification Number (TIN) and type of organization (see 4.203), unless this information will be obtained from some other source (e.g., centralized database). The contracting officer shall disclose to the contractor that the TIN may be used by the Government to collect and report on any delinquent amounts arising out of the contractor’s relationship with the Government (31 U.S.C. 7701 (c)(3)).

SECTION 5: SOLICITATION PROVISIONS

5.1 52.212-2 -- Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Evaluation shall be in accordance with Section 3.1

[Contracting Officer shall insert the significant evaluation factors, such as

(i) technical capability of the item offered to meet the Government requirement;

(ii) price;

(iii) past…