LSJ_-_VTC_-_FBO.docx

LIMITED SOURCES JUSTIFICATION (IAW FAR 8.405-6)

Telecommunication/VTC Support

1. IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

The DLA Contracting Services Office – Philadelphia is the procuring activity for this requirement. The requiring activity is Defense Logistics Agency Information Operations at Philadelphia.

2. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

This limited Source justification authorizes and approves the procurement of Telecommunication/VTC support services for the DLA Information Operations Philadelphia. The contractor will be required to provide support for telecommunications and VTC support/maintenance to include Secure/Non Secure VTC’s/Support will cover new technology as it is acquired or developed.

3. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS/ESTIMATED DOLLAR AMOUNT

DLA Information Operations at Philadelphia is responsible for non-secure and secure VTC’s for more than 4000 both on-site at DLA Troop Support at Philadelphia and at Remote Sites through the United States. Critical to this support are the services provided by the current contractor, Sabre Systems, Inc. Sabre Systems Inc. currently supports DLA Information.

The existing IT support task order for Philadelphia currently provides operational support for the DLA Information Operations secure and non-secure VTC’s. The contractor will be required to provide monitoring and basic troubleshooting, telecommunications VTC support/maintenance to include Secure/Non Secure VTC’s. The contractor will provide support for all trouble service requests during prime hours.

Continuation or non-interruption of the required Information Technology Support Services is necessary to ensure the DLA Information Operations at Philadelphia (J6P) is not adversely impacted in its plans to maintain telecommunications/VTC for the DLA Information Operations at Philadelphia and other DLA activities.

4. IDENTIFICATION OF THE JUSTIFICATION RATIONAL AND, IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE

The statutory authority cited for other than full and open competition is FAR 8.405-6(a)(1)(i)(B). Sabre Systems Inc. is the only source, at this time capable of responding due to the unique and specialized nature of this acquisition. As the current telecommunications/VTC vendor, Sabre Systems is intimately familiar with the operations and support services. The company has successfully provided support since the inception of the contract.

Due to the level of work and the transition period, evaluating alternate sources is not feasible as the DLA Information Operations Office cannot afford interruption in services or lapse in coverage. While other firms may be able to provide support services, awarding to any other firm would result in an unacceptable delay given the timeframes involved in a new contractor becoming familiar with the requirements, existing procedures and current infrastructure operations. The DLA Information Operations Office will not be able to operate if a short-term solution is not put in place.

5. DEMONSTRATION THAT THE NATURE OF THE ACQUISITION REPRESENTS THE BEST VALUE CONSISTENT WITH 8.404(d)

The Contracting Officer anticipates awarding a firm fixed price task order to Sabre Systems for IT support services through the use of GSA FAR 8.4. The Contracting Officer will determine prices fair and reasonable and award based upon the best value consistent with 8.404(d).

6. A DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED

Market research included reviewing the System for Award Management (SAM), Sabre System’s current IT 70 schedule, other small and large businesses IT 70 schedules and contract history. According to the program office, Sabre Systems has provided satisfactory performance since the inception of the contract. Any future requirement for services will be acquired through a competitive solicitation process.

7. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN COMPETITION

Continued support of Telecommunication/VTC support services is required. Any delay would result in critical mission impairment in providing support the DLA Troop Support mission on a daily basis, DLA Information Operations at Philadelphia must manage core hours to include TV and VTC connectivity and operations for all secure/non-secure VTC’s across DLA Troop Support and J6P. At this time, Sabre Systems is the only source capable of supporting the effort in this timeframe.

8. A STATEMENT OF THE ACTIONS THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE.

DLA has the responsibility of providing continued IT support services to the DLA Information Operation. While circumstances may not permit full and open competition for this acquisition, subsequent procurement actions will be evaluated on an individual basis to ensure that all efforts to remove barriers are considered before any acquisition is made.

9. CONTRACTING OFFICER’S CERTIFICATIONS:

I hereby certify that the requirements that form the basis for this justification are accurate and complete to the best of my knowledge and belief.

10. REQUIREMENTS/TECHNICAL:

I hereby certify that the supporting data provided for which I am responsible and which form a basis for this justification are complete and accurate.