Kuwait_Oxygen_Supply_Contract_Specs_20190718.docx

STATEMENT OF WORK

A. PURPOSE: The purpose of this contract is to provide industrial gas (oxygen) support to DLA Disposition Services, Camp Arifjan, Kuwait. The contractor is encouraged to implement best business practices from the commercial sector to enhance support operations and control costs as appropriate. The resulting contract from this solicitation will include, but is not limited to the following:

1. Supplying oxygen gas in Government-owned cylinders.

2. Delivering filled cylinders to the customer’s site or depot.

3. Picking up empty cylinders from the customer’s sites or depots, as required.

4. Perform Hydrostatic Testing.

B. CONCEPT OF SUPPORT

1. OXYGEN GAS: The contractor shall provide the following type of oxygen gas, in accordance with the corresponding specifications:

a. 220-240 cubic feet of oxygen per cylinder;

b. The oxygen purity shall be 96% or higher;

c. Cylinders shall be full in accordance with the industry standard.

2. PERIOD OF PERFORMANCE: The base period of performance is for six (6) months starting from the date of award, with two six-month option periods.

3. DELIVERY REQUIREMENTS

a. The contractor shall be able to deliver full cylinders to the DLA Disposition Services, Camp Arifjan, Kuwait, location and as identified in the schedule, with a minimum quantity of 50 cylinders to a maximum quantity of 100 cylinders per call order.

b. The contractor shall deliver the cylinders and conduct a joint inventory with the COR at the following location:

DLA Disposition Services Kuwait Zone 7, Bldg T835 Camp Arifjan, Kuwait

APO AE 09366

c. The contractor shall fill all call orders within 36 hours after receipt of the CALL ORDER.

i. The Contracting Officer (KO) may issue funded task orders for extended periods of time that the Government may place “call orders” orally or in writing. The Order Limitations clause FAR 52.216-19 applies to each call order. Only the Contracting Officer (KO) and Designated Contracting Officer’s Representative (COR) may authorize work under these orders. At the beginning of the contract, and as needed, the contractor will designate whom the call orders shall be issued to. The contractor may bill against the funded task order as work is performed throughout the contract period. Under these types of task orders, the contractor will perform work when specifically requested by the KO or COR.

ii. When oral call orders are placed against the funded task order, an estimated value will be established between the parties making the call order. The contractor shall not exceed the call order cost without prior notification to and approval of the COR or KO. In no case, may the total cost exceed the funded task order without prior notification to and approval of the KO.

iii. After performance of the call order, the contractor shall submit an invoice against the task order. The amount of funds available under the funded task order will decrease by the amount spent on the call order.

d. The contractor shall complete first delivery within 30 days after initial call order issuance to each site to ensure that customer requirements remain satisfied with little or no disruption in customer support.

C. REQUIREMENTS

1. KUWAIT OXYGEN CYLINDERS

a. The contractor shall be responsible for providing all materials, vehicles, equipment, permits, transportation and any other items or services necessary. The contractor shall provide total cylinder support including, but not limited to, the delivery of full cylinders to and the pick-up of empty cylinders from, customers’ location at Camp Arifjan, Kuwait. The contractor shall maintain direct contact with customers to coordinate pick-up of cylinders. The contractor shall also identify and comply with all applicable international, national and local laws, rules regulations and directives governing the transportation, storage, safety, qualification, and certification of gases and cylinders necessary to perform the contract.

b. The customer shall order oxygen filled cylinders and delivery of the cylinders shall be made to the customer’s site with pick-up of any empty cylinders from the customer’s site. The customer’s requirements shall be electronically generated as a “call order”. The number of full cylinders ordered by the customer may vary significantly from the number of empty cylinders available for pick-up.

2. VALVES: All valves shall conform to the requirements of Military Specification MIL-DTL-2. Each valve shall have an approved outlet connection as defined in ANSI/CSA/CGA Standard V-1. Each valve shall be assembled with the appropriate pressure relief device for the gas application and the designated cylinder and its service pressure. Valve protection caps, for cylinders designed to receive such caps, shall be securely attached to the cylinders in a manner to protect the valves from damage during transport and delivery to the purchaser's receiving area.

3. CYLINDERS: Cylinders for oxygen gas shall comply with international standards, ISO/TC 58/SC 3, Department of Defense (DOD) specifications and standards as referenced per MIL-STD-101B, and shall be maintained, filled, marked, labeled (in English) and shipped to comply with all current transportation, storage, and handling documents. Cylinders shall be Shatterproof and stenciled with the phrase “Non-Shat” longitudinally 90 degrees from the titles. Letters shall be black or white and approximately 1 inch in size.

4. CYLINDER RE-QUALIFICATION

a. The contractor is responsible for ensuring cylinders meet all local, national and international qualification requirements. The contractor shall ensure that the cylinders meet the following:

i. Hydrostatic Testing. Hydrostatic testing shall be performed in accordance with an approved method described in Compressed Gas Association Pamphlet C-1 "Methods for Hydrostatic Testing of Compressed Gas Cylinders".

ii. Visual Inspection. Visual inspections shall be performed in accordance with the Compressed Gas Association Pamphlet C-6 "Standards for Visual Inspection of Steel Compressed Gas Cylinders".

iii. All testing and inspections shall be in full compliance with 49 CFR Part 180 subpart c

5. REPLACEMENT PARTS AND ACCESSORIES: The contractor shall provide the following parts and accessories as required:

a. Cylinder valves

b. Dip tube (siphon) including retreating

c. Collar (Neck Flange)

d. Valve hood (Valve protection cap)

e. Frangible disc type pressure relief device assembly

f. Combination fusible plug-frangible disc type pressure relief device assembly

g. Plastic valve outlet cap or plug (not permitted for oxygen service)

h. Brass valve outlet cap or plug and retaining chain and clip

i. Frangible disc

j. Fusible plug in valve

k. Fusible plug in cylinder

l. Valve stem

m. Valve packing

5.1. The contractor shall be paid for the actual cost of the parts or accessories provided; however, all parts and accessories shall require estimates to be provided to the COR for approval in advance of the purchase and to ensure sufficient funding is available. The contractor shall not purchase any parts or accessories without prior consent of the COR. Parts and accessories approved by the COR shall be invoiced under CLIN x003 and will be reimbursed by the Government. The contractor shall be held financially responsible for any/all parts or accessories purchased without preapproval.

5.2. Unless otherwise advised by the Government, the contractor shall furnish replacement parts and accessories. Parts and materials used by the contractor in performance of this contract shall be new and conform to the OEM or re-manufacturer’s specifications unless substitutes are approved in advance by the COR. Any part or accessory removed is Government property and shall be returned or dispositioned as directed by the COR. All replacement parts and accessories may be examined when requested by the COR prior to installation.

5.3. The contractor shall be reimbursed by the Government for the parts or accessories at the contractor’s net price as stated in the invoice from the respective supplier. A copy of the invoice for the parts or accessories shall be submitted to the Contracting Officer’s Representative for payment verification.

5.4. Parts or components damaged by the contractor shall be repaired or replaced at the expense of the Contractor to the satisfaction of the Contracting Officer’s Representative.

5.5. All worn out or deteriorated parts or accessories recommended for replacement may be physically examined when requested by the COR prior to actual replacement.

5.6 All replacement parts and accessories shall be replaced using the best commercial practices in accordance with the appropriate manufacturers’ manuals.

6. METHODS OF SHIPMENT

a. The contractor is responsible for ensuring compliance with all applicable local, national, and international transportation laws, rules, regulations and directives.

b. The transportation of full and empty cylinders in contractor-owned steel bins, baskets, pallets, or other similar devices is authorized.

D. CONTRACTOR OBLIGATIONS

1. TRANSPORTATION OF CYLINDERS: Transportation of both the full and empty cylinders between the contractor facilities and the government delivery locations shall be by conveyance provided by the contractor. Contractor employees shall arrange for authorized access to and necessary identification badges for military installations to which access is required in Kuwait in the execution of this contract.

2. MATERIAL SAFETY DATA SHEETS (MSDS): The contractor shall prepare an MSDS for each hazardous item as prescribed in Federal Standard 313, and ensure that the contract number, part number/trade name, National Stock Number (NSN) or Local Stock Number (LSN), Temporary Stock Number (TSN), Activity Control Number (ACN) and complete specification reference including type, grade and class are included on the MSDS. This applies to all items that are classified as hazardous in Federal standard No. 313 or in the OSHA Hazardous Communication Rule (29 CFR, PART1910, SUBPART H).

3. INSPECTION AND TESTING: The contractor is responsible for the performance of all inspection and testing requirements as defined herein. Except as otherwise noted, the contractor shall use his own or any other facilities suitable for the performance of the inspection and test requirements. The U.S. Government reserves the right to perform any of the inspections or tests set forth herein, where such inspection tests are deemed necessary to assure supplies and services conform to the prescribed requirements.

4. APPROVALS: The contractor shall obtain and maintain all required certifications, licenses, and state and municipal locale approvals, as specified herein during performance of the contract.

5. QUALITY ASSURANCE PROGRAM: The contractor shall establish and maintain a Quality Assurance Program that complies with all terms and conditions specified herein for all work performed under the contract.

6. WORKMANSHIP: Unless otherwise specifically provided herein, the quality of all items rendered shall conform to applicable industry standards.

7. SPILL RESPONSIBILITY: The contractor is solely responsible for any and all spills or leaks during the performance of this contract, which occurs as a result of, or is contributed to by the actions of its agents, employees, or subcontractors. The contractor agrees to clean up such spills or leaks to the satisfaction of the Government in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the Government. The contractor shall report all such spills or leaks, regardless of their quantity, to the COR and KO immediately upon discovery. A written follow-up report shall be submitted to the COR and KO not later than twenty-four (24) hours after the initial telephonic report. The written report shall be in narrative form and as a minimum include the following:

a. Description of item spilled (including identity, quantity, etc.).

b. Whether amount spilled is EPA/state reportable, and if so, whether it was reported.

c. Exact time and location of spill including a description of the area involved.

d. Containment procedures initiated.

e. Summary of any communications contractor has with press or Government officials other than the contracting officer.

f. Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

E. CONTRACTOR PERSONNEL

1. All workers shall have up-to-date hazardous material training.

2. The Contractor shall have at least one point of contact with working knowledge of the contract that is able to speak English available 24 hours a day, seven days of week.

3. The Contractor and/or Sub-Contractor shall be able to provide sufficient personnel to perform the services required in the contract.

4. The Contractor shall be solely responsible for leaving the installation premises as clean as when the services were provided and/or supplies delivered.

5. During the performance of the contract, Contractor personnel (or any representative of the Contractor) shall abide by all security regulations and requirements of the installation / DLA shall be subject to such checks as may be deemed necessary. The Government reserves the right to direct the removal of any Contractor employee from any participating base for security reasons. Removal of Contractor employees for the above stated reasons does not relieve the Contractor from the responsibility of performance on the contract.

6. During the performance of the contract, Contractor personnel (or any representative of the Contractor) shall abide by The Federal Acquisition Regulation (FAR) Subpart 22.17 Combatting Trafficking in Persons and Trafficking in Persons 2012 Executive Order 13627.

7. Contractor personnel (or any representative of the Contractor) shall complete Combatting Trafficking in Persons Training annually to commence within the first month from the start of the SOW revisions. Any new hires shall complete training within the first month of employment. Contractor personnel (or any representative of the Contractor) shall be responsible for providing the training.

8. Fines incurred by contractor personnel will not be paid or reimbursed by DLA.

F. ADDITIONAL INSTRUCTIONS

1. PAYMENT IN LOCAL CURRENCY (Kuwait Dinars): Host nation vendors will submit proposals in Kuwaiti Dinars (local currency). If awarded to a host nation vendor, invoices will be issued and payments will be made in local currency (Kuwaiti Dinars). All Invoices will be paid using Wide Area Workflow.

2. HOURS OF OPERATIONS: Delivery and pickup shall occur between the hours of 0700 –1500 Sunday-Thursday.

3. MAXIMUM AND MINIMUM: This contract will be a fixed-price, indefinite-quantity, indefinite-delivery (IDIQ) contract with minimum and maximum for each period listed. The contract minimum is to be paid only in the event the Government fails to order services equal to the amount established for each performance period. If services are ordered in an amount less than the minimum for a period, the contractor will be paid the difference between the contract minimum and the amount ordered. The minimum and maximum are 10 and 200 percent respectively for each period of performance.

4. ESTIMATED QUANTITIES: The quantities listed in the bid schedule are estimated quantities. The contractor will be paid based upon actual cylinders delivered under the call order.