Pendleton_Cust_Scope_w_Bid_Schedule_for_Synopsis_Amendment_1.docx

Contract Line Item No. (CLIN)

Description of Supplies/Services

Amount

BID SCHEDULE

BASE PERIOD 12 MONTHS

ESTIMATED TOTAL AMOUNT BASE PERIOD $___________

FIRST OPTION PERIOD 12 MONTHS

Contract Line Item No. (CLIN)

Description of Supplies/Services

Amount

ESTIMATED TOTAL AMOUNT FIRST OPTION PERIOD $___________

SECOND OPTION PERIOD 12 MONTHS

Contract Line Item No. (CLIN)

Description of Supplies/Services

Amount

ESTIMATED TOTAL AMOUNT SECOND OPTION PERIOD $___________

THIRD OPTION PERIOD 12 MONTHS

ESTIMATED TOTAL AMOUNT THIRD OPTION PERIOD $___________

FOURTH OPTION PERIOD 12 MONTHS

Contract Line Item No. (CLIN)

Description of Supplies/Services

Amount

ESTIMATED TOTAL AMOUNT FOURTH OPTION PERIOD $___________

Contract Line Item No. (CLIN)

Description of Supplies/Services

Amount

DLA DISPOSITION SERVICES CAMP PENDLETON, CALIFORNIA CUSTODIAL SERVICES

INTRODUCTION: The DLA Disposition Services Camp Pendleton, California has the responsibility of disposing and reutilizing Department of Defense (DoD) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the general public, or ultimate disposal through abandonment or destruction. The Headquarters for DLA Disposition Services Camp Pendleton, California is DLA Disposition Services located in Battle Creek, Michigan. DLA Disposition Services Battle Creek is a Major Subordinate Command (MSC) of the Defense Logistics Agency (DLA).

GENERAL: DLA Disposition Services Camp Pendleton, California requires Custodial Services in and around Building 2241, Marine Corp Base (MCB), Camp Pendleton, California 92055.

PERFORMANCE WORK STATEMENT

1. DESCRIPTION OF SERVICES

The contractor shall perform custodial services to present a clean, neat and professional appearance in accordance with (IAW) Building Owners and Managers Association (BOMA) commercial standards, all local, state and federal laws and the requirements of this Performance Work Statement (PWS).

Unless otherwise specified herein, the Contractor shall furnish all personnel, management, supervision, properly training labor, subcontractors, tools, transportation, equipment, cleaning supplies/products, materials, plus any other necessary items to satisfactorily complete custodial/janitorial services at DLA Disposition Services; Building 2241; Camp Pendleton, CA.

The Contractor must perform all operations in a prudent, conscientious, safe and professional manner. At a minimum, the Contractor’s personnel and equipment shall comply with applicable federal, local and host installation laws, safety regulations and procedures, and Contractor will ensure that its agents, employees, and subcontractors perform in a safe manner. The Contractor shall ensure all personnel involved in performing on this contract are trained for the level of expertise required for proper performance on this project. Personal protective equipment (PPE) shall be provided by the Contractor and must be appropriate for the task. The Contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel on a Government installation or when moving any Government owned property.

The Contractor shall assume full responsibility and liability for compliance with all applicable local and federal regulations pertaining to the health and safety of personnel and environmental management during the execution of work. All work shall be completed and performed in accordance with the best practices of the trade/industry and in compliance with all-applicable federal, state and local codes.

To the extent identified by the government herein, all supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. The contractor shall use recovered / postconsumer fiber paper products (recycled) products that satisfy EPA comprehensive Procurement Guidelines available at http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm.

In addition, the contractor shall use biobased products as described by the United States Department of Agriculture (USDA) BioPreferred program to the extent identified by the government herein. The USDA provides a searchable catalog of biobased products at: https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

The contractor, through innovation, technology, and other means, shall perform the required custodial services at frequencies determined herein. The evaluation results shall be based on end user satisfaction. All services performed must meet the prescribed standards stated in the Service Delivery Summary to be regarded as acceptable. Services considered unacceptable upon a validated customer complaint shall be re-performed at no additional cost to the Government.

2. SPECIFIC TASKS TO BE PERFORMED: All custodial services performed shall be accomplished at all times in such a manner as not to interfere with the normal activities and operations within the buildings and areas, lunchrooms, entranceways, lobbies, storage areas, sidewalks, etc. Cleaning shall include areas under furniture, floor mats and runners. Methods specified shall be supplemented by hand operations to clean corners and other locations inaccessible to the equipment. All furniture and furnishings shall be restored to their proper locations after operations have been completed.

Monthly Services

· Cleaning of two (2) bathrooms – two (2) times a week. Sterilization of toilets, sinks, urinals, door handles and water fountain. Paper towels and Toilet tissue (2-ply) supplied by contractor.

· Cleaning the Lunch Room two (2) times a week. Sterilization of counters, sinks, and tables. This includes cleaning the raised baseboard areas.

· Empting all trash containers two (2) times a week, replacing trash can liners – to be supplied by the contractor.

· Clean/Vacuum/Sweep floors two (2) times a week to maintain a clean, neat and professional appearance. Floors shall be free of obvious dirt, debris, and dust.

· Cleaning of interior and/or exterior entry walk-off mats two (2) times a week to prevent excessive soiling of the building interior. Mats shall be free of obvious dirt, debris, and dust.

· Clean glass windows/doors, inside and out, at front entrance two (2) times a week to maintain a clean, neat, and professional appearance. Glass shall be free of streaks/smudges.

· Clean/Wet Mop, condition, wax (non-slip) and buffing of all linoleum and ceramic floors within the building one (1) time per month.

· Shampooing of interior and/or exterior walk-off mats one (1) time per month.

· Light dusting of front office area (excluding employees’ desks/workstation area), conference room and blinds two (2) times per month to maintain a clean, neat and professional appearance. This includes removal of spider webs from baseboards, corners, windows, etc.

· Dusting of baseboards one (1) time per month.

· Spot cleaning of walls, doors and light switches as required throughout the month to maintain a clean, neat and professional appearance of facilities.

· Sterilization of bathroom stalls (inside and out), ceramic walls and all restroom fixtures one (1) time per month.

Yearly Services

· Deep clean grout, tile and seal bathroom tile floors.

· Clean, strip, wax (non-slip), buff all linoleum flooring in administrative areas/break room.

· Full treatment, deodorization and shampooing of all carpeted areas; special emphasis on spot treating all discolored and/or worn stained areas.

3. SERVICE DELIVERY SUMMARY

All interior space shall be free of obvious dirt, debris, and dust. Careful attention may be required to assure removal of all trash, dead insects, and spider webs from out-of-sight areas under furniture and in corners (floor, baseboard, ceiling areas). Walls and partitions shall be spot cleaned to remove stains and streaks. Glass surfaces shall be clean and free of streaks / smudges. Furniture shall be free of obvious dust, dirt and debris.

Carpets shall be free of obvious spots and stains, and shall be clean and free of dirt and debris. All floors shall be maintained according to best trade practices. Floors requiring a finish shall be maintained at a high luster and free of all marks. Easily moved items that may interfere with floor cleaning and maintenance may be tipped or moved to gain access. After cleaning, all items shall be replaced in their original location. Where machine cleaning cannot reach, hand cleaning is required.

Carpet-type entrance mats shall be cleaned to remove soil and grit and to restore resiliency of the carpet pile. Rubber or polyester entrance mats shall be free of soil and grit. Soil and moisture underneath entrance mats shall be removed and mats returned to their normal location.

Drinking fountains shall be sanitized and free of water marks.

All waste containers, including baskets, cans, receptacles and depositories, within the contracted area shall be emptied and returned to its initial location. The trash/waste collected shall be disposed of in the nearest dumpster. Whenever the liner is torn or soiled, it shall be replaced as needed. Soiled waste containers shall be cleaned. Soft drink syrups, garbage, milk, etc. that may have found its way into the container, shall be removed by the custodian leaving a clean, dry interior. Trash Bags/Liners for all trash containers shall not be torn, worn, or contain residue. Contractor shall supply Trash Bags/Liners.

Restrooms shall be cleaned and disinfected. Refill dispensers, empty trash, clean and sanitize all restroom fixtures. Floors shall be cleaned, disinfected and free of dust, dirt, debris or bacteria. Partitions and walls shall be free of obvious dirt, and dust. Walls and partitions shall be spot cleaned of stains and streaks with a germicidal product. Restroom supplies shall be replenished as needed to maintain an adequate supply for up to 25 employees. Contractor shall supply restroom Paper Towels to fit in existing towel dispensers. Contractor shall supply two- ply toilet paper. Contract employees shall not supply paper towels in the food preparation areas.

Levels of Cleaning: Space types as identified in this PWS are described below.

Basic Service Areas: These areas require cleaning of all visible dirt from surfaces. These areas are equivalent to BOMA’s identification of Tenant Suites.

Restroom Only Service Areas: These areas require the removal of all dirt of any kind, including, bacteria and viruses in accordance with BOMA specifications and standards from all building surfaces.

4. SUPPLIES: The contractor shall furnish the following Environmental Protection Agency (EPA) designated recovered/postconsumer fiber (recycled) and/or United States Department of Agriculture (USDA) biobased supplies:

Tissue, toilet, roll, two-ply, shall contain recovered/postconsumer fiber Towels, hand, paper, to fit dispensers, shall contain recovered/postconsumer fiber Liner, trash can, 13 gl., shall contain recovered/postconsumer material Bags, trash, disposal, 33 gl., recovered/postconsumer USDA BioPreferred, biodegradable and compostable Soap, hand, liquid, biobased per USDA BioPreferred program Cover, toilet seat, paper, recovered/postconsumer fiber Deodorant, urinal, block with screen, biobased

*Postconsumer Materials: A material or finished product that has served its intended use and has been diverted or recovered from waste destined for disposal, having completed its life as a consumer item. Postconsumer materials are part of the broader category of recovered materials.

**Recovered Materials: Waste materials and byproducts that have been recovered or diverted from solid waste, but does not include materials and byproducts generated from, and commonly reused within, an original manufacturing process.

5. BIOBASED PRODUCTS TO BE PROVIDED BY THE CONTRACTOR

The following is a list of products the USDA BioPreferred program identifies for custodial purposes. Each product submitted must be identified with one of these categories. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications. Labeling should be printed on all containers. The USDA identifies suppliers of biobased products at: http://www.catalog.biopreferred.gov/bioPreferredCatalog/faces/jsp/catalogLanding.jsp

The offered products must meet the required consistencies as stated in the USDA Final Rule. Products which do not meet the mandatory specifications or for which the appropriate information has not been submitted shall be disqualified from further consideration.

6. CONTRACTOR’S PERSONNEL:

Project Manager: The contractor shall provide a Project Manager and/or Alternate, available by phone and/or email as a minimum from 0700 – 1530 hours, Monday through Friday. This individual shall be responsible for the overall management and coordination of this contract and shall act as the central point of contact (POC) with the Government. The Project Manager, or the person designated to act in his absence, shall be able to read, write, understand, and fluently speak English. If contract employees speak another language besides English, Project Manager must also be able to converse with them in their language. The Project Manager shall be responsible for the competent performance of the work, meeting of contract standards, and shall act as the contractor’s exclusive agent to perform all the tasks and requirements specified in this contract. The Project Manager or a designated representative shall meet with the Government personnel (includes the COR) designated by the KO to discuss immediate problem areas.

Supervisors: The contractor shall provide supervisor(s) who have training, expertise, and experience consistent with the requirements of this contract. The Supervisor, or the person designated to act in his absence, shall be able to read, write, understand, and fluently speak English. If contract employees speak another language besides English, the Supervisor must also be able to converse with them in their language. The Supervisors shall have full authority to act for the contractor and shall serve as a POC for the COR. The Supervisor(s) shall be full-time employees, tasked with supervision and overseeing the day-to-day operation of the custodial services described in this contract during the time contractor personnel are working under this contract and at other times when contractor personnel are working. Supervisors shall be thoroughly familiar with the provisions of this contract. All supervision of contractor employees shall be by the contractor. No official or employee of the Government is authorized by this contract, and shall not be authorized by any other document ancillary hereto, to exercise supervisory authority over a contractor employee.

Other Personnel: The contractor shall assign sufficient management, supervisory, clerical, administrative and support personnel, adequately trained and skilled, to perform work as specified in this contract. Prior to start date of contract, the contractor shall provide the COR a list of personnel to serve as managers, custodians, or POCs. Appointments shall be updated at the time personnel changes occur.

Conflict of Interest: Contractor shall not employ any person who is an employee of the United States Government, if the employment of that person would create or appear to create a conflict of interest. In addition, the contractor shall not employ off-duty COR, or any person who is an employee of Defense Logistics Agency if such employment would be contrary to the policies contained in Standards of Conduct. The contractor shall not employ any relatives of Government personnel who have either direct or indirect association with the awarding or administration of this contract.

Employment of Military Personnel: The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

Literacy of Contractor Employees: All contractor employees required to interface with Government employees shall be literate in English to the extent of being able to read and understand printed regulations, detailed written orders, directives, training instructions and material, and traffic or other signs posted on Camp Pendleton and at the DLA Disposition Services Pendleton.

Conduct of Personnel Off Duty: While on duty working in Government buildings and on Government property, personnel employed by the contractor shall be prohibited from sleeping, using Government telephones and utilizing Government facilities for recreational activities. Personal items in office areas, such as desk accessories, radios, supplies, pens, pencils, plants and food shall not be disturbed by the contractor’s employees at any time. Contractor’s employees are subject to Government standards of conduct including sexual harassment. Clothing, personal grooming, and personal cleanliness standards for Government working environment apply.

Personnel Appearance: Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing clothing bearing the name of the company or by wearing an appropriate badge containing the company name and employee name. The military uniform, or any part thereof, may not be worn by contractor’s employees while performing work under this contract. Additionally, employees shall be fully attired.

Standards of Conduct: All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering Camp Pendleton and DLA Disposition Services Pendleton compound/facilities, shall obey all regulations of installation and DLA Disposition Services Pendleton and shall be subject to surveillance to ensure that no violations occur. The contractor shall be responsible for maintaining satisfactory standards of employee competency and conduct and taking such disciplinary actions with respect to contractor employees as may be necessary. The contractor shall ensure that all personnel employed in the performance of this contract shall be United States citizens; or non-United States citizens who legally reside in the United States. No contractor employee shall be permitted on DLA Disposition Services Pendleton Compound when investigation reveals employee’s presence would be detrimental to the security of the installation or to the accomplishment of the work prescribed. The Government reserves the right to refuse to permit any contractor employee to perform services under this contract who is not in compliance with requirements of this contract (for example, employees not meeting stated minimum qualifications). In such cases, the KO/COR shall advise the contractor of the reason for requesting an employee’s removal or withdrawal of authorization to enter DLA Disposition Services Pendleton Compound.

Disorderly Conduct: Disorderly conduct, such as use of abusive or offensive language, quarreling, intimidation by works or actions, or fighting shall not be condoned. Contractor employees shall not participate in disruptive activities which interfere with normal and efficient Government operations.

Intoxicants: The contractor shall not allow any employees, while on Camp Pendleton or the DLA Disposition Pendleton premises, to possess, sell, consume, or be under the influence of intoxicants, illicit drugs, or any other incapacitating agent which produces similar effects. The KO/COR shall require the contractor to remove from the job site, any contractor employee found under the influence of intoxicants, illicit drugs, or incapacitating agent during his tour of duty.

Criminal Actions: Contractor employees shall be subject to prosecution for criminal actions. These shall include, but are not limited to, the following:

Falsification, unlawful concealment, removal, mutilation, or destruction of any official documents or records, or concealment of material facts by willful omission from official documents or records.

Theft, vandalism, immoral conduct, or unauthorized use of Government property. Unethical or improper use of official authority or credentials.

Misuse of weapons, including possession of weapons on Camp Pendleton or the DLA Disposition Services Pendleton premises.

Violations of State laws, such as traffic offenses, which have been assimilated and are enforced through the U.S. Magistrate Court System.

The contractor’s employees shall be on Camp Pendleton and/or the DLA Disposition Services Pendleton premises only for contractual duties and not for other non-contractual purposes.

Cleanup of Spills or Leaks: The contractor is solely responsible for any and all spills or leaks during the performance of this contract that occur as a result of or are contributed to by the actions of its agents, employees, or subcontractors. The contractor agrees to clean up such spills or leaks in a manner that complies with applicable environmental and Safety laws and regulations, Federal, and local laws and regulations. This cleanup is at no cost to the Government.

7. GENERAL INFORMATION

Physical Security: The Contractor shall coordinate base/installation access for all their employees. The Contractor will be familiar with, and comply with all Base Command policies regarding security considerations for all contractor employees. The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. Items forbidden on site include “strike anywhere” matches, alcoholic beverages, narcotics, photographic equipment, unauthorized tools, firearms, explosives and illegal knives (stilettos, switchblades, hook blades and blades over three inches in length). Personnel shall not retain passes and/or badges upon job completion or termination, enter the site in an intoxicated condition, fight, gamble, picket or create a disturbance. All contractor personnel shall adhere to all Camp Pendleton and DLA Disposition Services Pendleton fire, safety, security, and other applicable regulations/policies.

Contractor Access: The Government shall provide access to building.

Service Schedules: The Government and contractor shall develop and maintain a service schedule for DLA Disposition Services Pendleton; Building 2241; Camp Pendleton, CA. The service schedule should indicate the days of the week, task, and frequency of service to be performed. The service schedule shall be finalized within five (5) business days after contract award but no later than the Contract Performance Start Date. The contractor shall coordinate with the COR to agree upon a day and time that cleaning shall be done that is convenient both to the contractor and the occupants of the building. Contractor shall provide written notification to the COR informing him/her of the day cleaning shall be accomplished in their building. The COR shall be advised of changes as they occur. The contractor shall comply with the schedule as authorized by the COR. Revised service schedules shall be submitted a minimum of two weeks prior to the end of the month and the new schedule shall begin no sooner than the beginning of the month following submittal. The contractor shall coordinate with the COR to determine when the carpet shampooing shall be accomplished. The contractor shall submit a monthly schedule of carpets to be cleaned five (5) calendar days prior to the month scheduled to be cleaned.

Driver Qualifications: Contractor employees shall be required to have a valid State driver’s license for operating a motor vehicle on MCB Camp Pendleton CA.

Vehicle Registration: All contractor or subcontractor-owned vehicles and privately owned vehicles of contractor or subcontractor employees, shall be properly registered, insured, licensed, and safety inspected IAW applicable Federal, State, installation, and local requirements. Said vehicles shall also be registered IAW MCB Camp Pendleton CA requirements, decals, if issued, shall be properly displayed. Evidence of a valid State driver’s license, vehicle registration and insurance identification is required. The contractor shall ensure that all contractor employees are aware of and adhere to all regulations of MCB Pendleton, CA pertinent to their access to the installation; i.e. traffic regulations, security regulations, etc.

8. EMPLOYEE RELATIONSHIPS:

a. Government employees, whether actively (KO/COR) or inactively (other DLA Government employees) participating in this contract, are mandated to follow the Joint Ethics Regulation (JER) (DOD 5500.7-R, Chapter 2, Section 2-100: “Each [Government] employee has the responsibility to the United States Government and its citizens to place loyalty to the Constitution, laws and ethical principles above private gain. To ensure that every citizen can have complete confidence in the integrity of the Federal Government, each employee shall respect and adhere to the principles of ethical conduct set forth in this section, as well as the implementing standards contained in this part and in supplemental agency regulations”.

b. Contractor services under this contract do not require the contractor or contractor employees to exercise personal judgment and discretion on behalf of the Government, but rather the contractor’s employees shall act and exercise personal judgment and discretion on behalf of the contractor.

9. HANDLING OF CONTRACTOR FURNISHED ITEMS: The contractor shall provide for all shipping, receiving, inspecting and storing of all items furnished by the contractor for the performance of this Contract. This shall be accomplished by contractor personnel either on site in areas designated as Government-furnished facilities or off Center in a contractor-furnished facility at no expense to the Government.

10. CONTRACTOR/CONTRACTOR-EMPLOYEE EQUIPMENT: All equipment that is owned by the contractor or his agents which is brought into DLA Disposition Services Pendleton shall be inventoried and an identifying mark applied. A written notification, along with the inventory listing, shall be provided to the COR with a copy furnished to the Contracting Officer. Equipment shall not be stored in a manner which creates or constitutes a fire hazard or safety hazard. Flammable materials or supplies shall be stored only in areas specifically approved by the COR and DLA Disposition Services Pendleton Safety Coordinator/Monitor. Government prefers contractor/contractor-employee equipment not be stored on site.

11. GOVERNMENT FURNISHED PROPERTY AND SERVICES: Existing utilities shall be available without charge to the contractor. The contractor shall assume the risk of, and shall be responsible for, any loss or damage thereto as a result of contractor’s performance.

12. QUALITY CONTROL PROGRAM: GSA Form 1181, Cleaning Inspection Report; and GSA Form 1181B, Contract Cleaning Inspection Assignment; are provided as Attachment A.

13. ACCEPTANCE / REJECTION, CORRECTION, REPERFORMANCE, REWORK: If an inspecting monitor has been appointed and he/she discovers that the contractor has not performed, or has improperly performed a required service, the monitor shall contact the COR immediately, who shall log the report. The COR shall notify the janitorial contractor’s project manager of the contractual deficiency.

All weekly or monthly work performed under this contract shall be subject to the acceptance of the COR. If performance is found to be unsatisfactory, and not in accordance with the requirements of this contract, the contractor shall begin correcting the unsatisfactory work as soon as possible, but not later than the first three (3) hours of the following regularly scheduled U.S. Government workday. Doubling up, whereby re-performance of a task substitutes for the next performance shall not be permitted and shall be subject to a deduction. If the janitorial service was re-performed unsatisfactorily or the task forgotten the second time around, the service shall be deducted from payment. Rework performed is at the expense of the contractor.

Re-performance of the rejected yearly service must be completed within three (3) weeks. Re-performance/Rework shall be at no cost to the Government.

It is mandatory for the inspection monitor, if appointed, to report the results of the second time effort of the janitor, corrected or not, to the COR. If the service is rejected again, the COR must inspect the service to ratify the evaluation. Whenever the COR recommends a deduction, all the data shall be completed in Memorandum of Record (MOR) format and delivered to the KO. MOR must contain substantiating records, inspection notes, specific areas not satisfactorily completed, deduction formula and final figure.

Repeated deficiencies of any services, regardless of dollar value, shall be grounds for termination by default at the discretion of the Government.

14. WORKLOAD ESTIMATE: The Government's estimate of square footage is Five Thousand Eight Hundred Twenty Five Square Feet (5,825 Sqft). This represents the Government's best estimate of the actual square footage of designated areas. The contractor shall notify the COR in writing when actual conditions or actual measurements differ from those provided by the government. If the contractor does not inform the COR of differing conditions, the government shall not be responsible for any additional cost that may be incurred by the contractor. The contractor shall also notify the COR if a facility undergoes renovations, which prevents the contractor from performing cleaning duties under this contract.

15. MATERIAL SAFETY DATA SHEETS (MSDS): The contractor shall provide to the COR copies of the MSDSs for all cleaning products used during the performance of this contract. If contractor changes products during the performance of this contract, MSDSs must be provided, as a minimum, the same day products are used.

16. PUBLICATIONS: The following instructions and guidance shall be followed in the performance of this contract.

Publication Title Date Building Owners and Managers Association (BOMA) Cleaning Makes Cents:

Benchmarks for Management ISBN 10: 0944352464; ISBN 13: 9780944352465 Published by BOMA/Cleaning Consultant Service (CCS) on July 4, 1998

17. DLA DISPOSITION SERVICES ENVIRONMENTAL MANAGEMENT SYSTEM (EMS): DLA Disposition Services implemented EMS in accordance with ISO 14001:2004(E), DOD and DLA requirements at all DLA Disposition Services appropriate facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The DLA Disposition Services EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA Disposition Services mission. The DRMS EMS program is explained in DRMS-I 6050.2, Environmental Management System (EMS) Core Instruction. Site supplements detail information required by EMS at a local level such as local, state and host environmental regulations as well as local emergency procedures and operating procedures unique to the location. Site supplements also contain information concerning the local interaction between the DLA Disposition Services tenant appropriate facility and the DOD/DLA host facility EMS program. Contractors and their personnel are required to be aware that each DLA Disposition Services appropriate facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLA Disposition Services appropriate facility maintains EMS awareness posters that identify the DLA Disposition Services Environmental Management Representative (EMR) and Host facility EMR for specific guidance concerning an individual facilities’ EMS program. Contractors may request current copies of EMS information identified in this paragraph by sending an e-mail request to DRMSEMR@dla.mil.

18. CONSERVATION OF UTILITES: The contractor shall be directly responsible for instructing employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which preclude the waste of utilities, which shall include, but shall not necessarily by limited to:

a. Lights shall be used only in areas where and at the time when work is actually being performed. Upon completion of service, lights shall be turned OFF.

b. Mechanical equipment controls for heating, ventilation and air conditioning systems shall not be adjusted by contractor workers.

c. Water faucets or valves shall be turned OFF after required usage has been accomplished.

d. Government telephones shall not be used for personal reasons, nor for any toll or long distance calls.

19. CONTRACTING OFFICER REPRESENTATIVE (COR)

Pedro A. Perez Management and Program Analyst Defense Logistics Agency Disposition Services C Street, (Bldg 2241) Camp Pendleton, CA 92055 Commercial: 760-829-9196 pedro.perez@dla.mil

20. CONTRACTOR MANPOWER REPORTING

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. The contractor may direct questions to the help desk at: http://www.ecmra.mil.