UTV_IDIQ_Statement_of_Work.pdf

UTV IDIQ Contract

BID SCHEDULE

Base Period

CLIN Description Quantity Unit Price Total Price

0001 Purchase and Deliver a Two Seat Utility Task Vehicle

1 $ $

0002 Purchase and Deliver a Two Seat Utility Task Vehicle – Tier III Motor

5 $ $

0003 Purchase and Deliver a Four Seat Utility Task Vehicle

1 $ $

0004 Purchase and Deliver a Four Seat Utility Task Vehicle – Tier III Motor

2 $ $

0005 Purchase and Deliver a Residential Snowblower

1 $ $

0006 Purchase and Deliver a Front Blade 1 $ $

0007 Purchase and Deliver a Rotary Broom 1 $ $

Total Estimate for Base Period: $

First Option Period

1001 Purchase and Deliver a Two Seat Utility Task Vehicle

1 $ $

1002 Purchase and Deliver a Two Seat Utility Task Vehicle – Tier III Motor

1 $ $

1003 Purchase and Deliver a Four Seat Utility Task Vehicle

1 $ $

1004 Purchase and Deliver a Four Seat Utility Task Vehicle – Tier III Motor

1 $ $

1005 Purchase and Deliver a Residential Snowblower

1 $ $

1006 Purchase and Deliver a Front Blade 1 $ $

1007 Purchase and Deliver a Rotary Broom 1 $ $

Total Estimate for First Option Period: $

Second Option Period

2001 Purchase and Deliver a Two Seat Utility Task Vehicle

1 $ $

2002 Purchase and Deliver a Two Seat Utility Task Vehicle – Tier III Motor

1 $ $

2003 Purchase and Deliver a Four Seat Utility Task Vehicle

1 $ $

2004 Purchase and Deliver a Four Seat Utility Task Vehicle – Tier III Motor

1 $ $

2005 Purchase and Deliver a Residential Snowblower

1 $ $

2006 Purchase and Deliver a Front Blade 1 $ $

2007 Purchase and Deliver a Rotary Broom 1 $ $

Total Estimate for Second Option Period: $

Third Option Period

3001 Purchase and Deliver a Two Seat Utility Task Vehicle

1 $ $

3002 Purchase and Deliver a Two Seat Utility Task Vehicle – Tier III Motor

1 $ $

3003 Purchase and Deliver a Four Seat Utility Task Vehicle

1 $ $

3004 Purchase and Deliver a Four Seat Utility Task Vehicle – Tier III Motor

1 $ $

3005 Purchase and deliver a Residential Snow blower

1 $ $

3006 Purchase and Deliver a Front Blade 1 $ $

3007 Purchase and deliver a Rotary Broom 1 $ $

Total Estimate for Third Option Period: $

Fourth Option Period

4001 Purchase and Deliver a Two Seat Utility Task Vehicle

1 $ $

4002 Purchase and Deliver a Two Seat Utility Task Vehicle – Tier III Motor

1 $ $

4003 Purchase and Deliver a Four Seat Utility Task Vehicle

1 $ $

4004 Purchase and Deliver a Four Seat Utility Task Vehicle – Tier III Motor

1 $ $

4005 Purchase and deliver a Residential Snow blower

1 $ $

4006 Purchase and Deliver a Front Blade 1 $ $

4007 Purchase and deliver a Rotary Broom 1 $ $

Total Estimate for Fourth Option Period: $

IDIQ minimum guarantee: $3,000.00 per year

IDIQ maximum is 200% of the estimated total contract value

Total (Base + 4 options): $

STATEMENT OF WORK

Introduction

The primary mission of the Defense Logistics Agency (DLA) Installation Support is to provide services for Disposition Services. Disposition Services function is to dispose of Department of Defense (DoD) excess and surplus personal property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the general public, or ultimate disposal through abandonment or destruction. DLA Disposition Services and Installation Support are headquartered in Battle Creek, Michigan, with a variety of field sites worldwide. The purpose of this contract is to acquire new industrial equipment at several DLA Disposition Services locations within the Continental United States (CONUS) and Outside the Continental United States (OCONUS).

This requirement is for the purchase and delivery of Utility Task Vehicles and attachments as listed below to various DLA Disposition Services locations. This procurement is funded through DLA Installation Support (DoDAAC SC4400). DLA Installation Support’s Point of Contact (POC) will certify invoices submitted through Wide Area Work Flow (WAWF) and the on-site POC will verify the order is received properly and installed IAW specifications.

All DLA Disposition Services sites require a 48-hour notification for all visitors. Completion date for all CLINs is 90 days after establishment of the IDIQ or the respective period of performance for each order.

ACRONYMS

CLIN Contract Line Item Number CO Contracting Officer CONUS Continental Unites States

DLA Defense Logistics Agency DoDAAC Department of Defense Activity Address Code

DoD Department of Defense IAW In Accordance With

IDIQ Indefinite Delivery/Indefinite Quantity OCONUS Outside the Continental United States POC Point of Contact SOW Statement of Work WAWF Wide Area Workflow

1. Two-Seat Utility Task Vehicle Kubota RTV-X1120DWL or Equivalent – CLINs 0001, 1001, 2001, 3001, & 4001 The Utility Task Vehicle shall meet the following minimum salient characteristics:

1.1. Key Features

1.1.1.Digital Multi-meter Speedometer

1.1.2. Front and Rear Independent Adjustable Suspension

1.1.3. Front Headlights

1.1.4. Rear Brake Lights

1.1.5. Front and Rear 2” hitch Receiver

1.1.6. Deluxe 60/40 split bench seats with adjustable driver’s seat

1.1.7. Under-seat storage compartments

1.1.8. Lockable glovebox

1.1.9. Deluxe front guard that covers, at a minimum, the radiator, bumper, and lens guards

1.1.10. Standard Equipment Manufacturer Color

1.1.11. Heavy Duty Worksite Tires

1.1.12. Vehicle must be able to have the following attachments

1.1.12.1. 66” Residential Snow blower

1.1.12.2. 72” extra duty front blade with electro-hydraulic lift and angle

1.1.12.3. 66” rotary broom

1.2. Custom features

1.2.1. Fully enclosed Operators cab

1.2.1.1. Polycarbonate windshield

1.2.1.2. Metal lockable Doors with sliding glass

1.2.1.3. Dome Light

1.2.1.4. Windshield wiper kit – at least 170 degree rotation

1.2.1.5. Inside Mirror Kit

1.2.1.6. Emergency 4-way flasher lights

1.2.2. Complete HVAC kit

1.2.3. Cab Heater

1.2.4. Two Front LED work lights

1.2.5. One rear LED work light

1.2.6. LED Strobe Light

1.2.7. Deluxe External Mirrors (2)

1.2.8. Trailer Hitch – ball mount

1.2.9. Tail Lamp Guards

1.2.10. Back up Alarm

1.2.11. Extended Engine Oil Dipstick

1.2.12. Turn signal Hazard-Light Kit

1.2.13. PTO Drive with K-connect for attachments

1.2.14. 4pt Hitch and Power Unit

1.2.15. Heavy Load Springs for the Front Suspension

1.3. Safety Equipment

1.3.1. SAE J2194 and OSHA 1928 Roll Over Protection System (ROPS)

1.3.2. Dash-mounted parking brake

1.3.3. Dash-mounted gear selector with Low, High, Neutral, and Reverse.

1.3.4. Horn

1.3.5. Spark Arrestor Muffler

1.3.6. Retractable 3-point seat belts

1.3.7. Adjustable Headlights

1.3.8. Rear Protection Screen

1.4. Cargo Box

1.4.1. Factory Spray-on bed liner

1.4.2. At least 1,100 lb. load capacity

1.5. Dimensions

1.5.1. At least 62” wide

1.5.2. At least 80” high

1.5.3. At least 120” long

1.5.4. At least 1300 lb. tow capacity

1.5.5. At least 10” ground clearance

1.5.6. At least 8” suspension travel

1.5.7. Turning radius must not exceed 13’ 6”

1.6. Drive Train

1.6.1. At least 24 Engine HP

1.6.2. Forward Speeds

1.6.2.1. At least 17 MPH in Low

1.6.2.2. At least 29 MPH in High

1.6.3. Reverse Speed at least 15 MPH

1.6.4. Variable Hydro Transmission

1.6.5. Limited-Slip front differential

1.6.6. Locking rear differential

1.7. Manuals

1.7.1. Hard Paper and Digital Copies (x2)

1.7.1.1. Operators

1.7.1.2. Service

2. Two-Seat Utility Task Vehicle with Tier III Motor Kubota RTV-X1120DWL or

Equivalent – CLINs 0002, 1002, 2002, 3002, & 4002 The Utility Task vehicle shall meet the following minimum salient characteristics:

2.1. Key Features

2.1.1. All listed salient characteristics of CLINs 0001, 1001, 2001, 3001, & 4001

2.1.2. Tier III motor in lieu of the Tier IV motor

3. Four-Seat Utility Task Vehicle Kubota RTV-X1140WL-H or Equivalent – CLINs 0003, 1003, 2003, 3003, & 4003 The Utility Task Vehicle shall meet the following minimum salient characteristics:

3.1. Key Features

3.1.1.Digital Multi-meter Speedometer

3.1.2. Front and Rear Independent Adjustable Suspension

3.1.3. Front Headlights

3.1.4. Rear Brake Lights

3.1.5. Front and Rear 2” hitch Receiver

3.1.6. Deluxe 60/40 split bench seats with adjustable driver’s seat

3.1.7. Rear bench seat

3.1.8. Under-seat storage compartments

3.1.9. Lockable glovebox

3.1.10. Front guard for radiator and bumper

3.1.11. Standard Equipment Manufacturer Color

3.1.12. Heavy Duty Worksite Tires

3.1.13. Vehicle must be able to have the following attachments

3.1.13.1. 72” extra duty front blade with electro-hydraulic lift and angle

3.2. Custom features

3.2.1. Fully enclosed 4 seat Operators cab

3.2.1.1. Polycarbonate windshield

3.2.1.2. Metal Lockable Doors with sliding glass

3.2.1.3. Dome Light

3.2.1.4. Windshield wiper kit – at least 170 degree rotation

3.2.1.5. Inside Mirror Kit

3.2.1.6. Emergency 4-way flasher lights

3.2.2. Complete HVAC kit

3.2.3. Cab Heater

3.2.4. Two Front LED work lights

3.2.5. One rear LED work light

3.2.6. LED Strobe Light

3.2.7. Deluxe External Mirrors (2)

3.2.8. Trailer Hitch – ball mount

3.2.9. Tail Lamp Guards

3.2.10. Back up Alarm

3.2.11. Extended Engine Oil Dipstick

3.2.12. Turn signal Hazard-Light Kit

3.2.13. PTO Drive with K-connect for attachments

3.2.14. 4pt Hitch and Power Unit

3.2.15. Heavy Load Springs for the Front Suspension

3.3. Safety Equipment

3.3.1. SAE J2194 and OSHA 1928 Roll Over Protection System (ROPS)

3.3.2. Dash-mounted parking brake

3.3.3. Dash-mounted gear selector with Low, High, Neutral, and Reverse.

3.3.4. Horn

3.3.5. Spark Arrestor Muffler

3.3.6. Retractable 3-point seat belts

3.3.7. Adjustable Headlights

3.3.8. Rear Protection Screen

3.4. Cargo Box

3.4.1. Factory Spray-on bed liner

3.4.2. At least 1,100lbs load capacity

3.5. Dimensions

3.5.1. At least 62” wide

3.5.2. At least 80” high

3.5.3. At least 120” long

3.5.4. At least 1300 lb. tow capacity

3.5.5. At least 10” ground clearance

3.5.6. At least 8” suspension travel

3.5.7. Turning radius must not exceed 13’ 6”

3.6. Drive Train

3.6.1. At least 24 Engine HP

3.6.2. Forward Speeds

3.6.2.1. At least 17 MPH in Low

3.6.2.2. At least 29 MPH in High

3.6.3. Reverse Speed at least 15 MPH

3.6.4. Limited-Slip front differential

3.6.5. Locking rear differential

3.7. Manuals

3.7.1. Hard Paper and Digital Copies (x2)

3.7.1.1. Operators

3.7.1.2. Service

4. Four-Seat Utility Task Vehicle with Tier III Motor Kubota RTV-X1140WL-H or

Equivalent – CLINs 0004, 1004, 2004, 3004, & 4004 The Utility Task vehicle shall meet the following minimum salient characteristics:

4.1. Key Features

4.1.1. All listed salient characteristics of CLINs 0003, 1003, 2003, 3003, & 4003

4.1.2. Tier III motor in lieu of the Tier IV motor

5. Residential Snowblower Attachment Kubota V5296 or Equivalent – CLINs 0005, 1005, 2005, 3005, & 4005 The Snowblower shall meet the following minimum salient characteristics:

5.1. Key Features

5.1.1. The Residential Snow blower must be 66” wide and operate via PTO K-Connect.

5.2. Manuals

5.2.1. Hard Paper and Digital Copies (x2)

5.2.1.1. Operators

5.2.1.2. Service

6. Front Blade Attachment Kubota V5060 or Equivalent – CLINs 0006, 1006, 2006, 3006, & 4006 The Front Blade shall meet the following minimum salient characteristics:

6.1. Key Features

6.1.1. The front blade must be 72” and considered an extra duty front blade with electro-hydraulic lift and angle. Must operate via PTO K-Connect.

6.2. Manuals

6.2.1. Hard Paper and Digital Copies (x2)

6.2.1.1. Operators

6.2.1.2. Service

7. Rotary Broom Attachment Kubota V5266 or Equivalent – CLINs 0007, 1007, 2007, 3007, & 4007 The Rotary Broom shall meet the following minimum salient characteristics:

7.1. Key Features

7.1.1. The Rotary broom must be at least 66” wide and operate via PTO K-Connect.

7.2. Manuals

7.2.1. Hard Paper and Digital Copies (x2)

7.2.1.1. Operators

7.2.1.2. Service

8. Familiarization Training:

Each machine delivered shall include familiarization training upon delivery to the end user.

The training shall include but not be limited to:

- Daily operator startup and shutdown procedures

- Initial system startup including identifying and filling of all fluids

- Daily and periodic preventative maintenance requirements and visual checks

- Operator Safety overview

- Operator Controls and indicators overview

- Machine limitations and common operator errors that cause damage or premature wear on marts parts/systems

- Attachment and detachment of all tools, parts, and attachments delivered with the machine that can be used during operation

In the event of this machine having an OCONUS delivery, please provide videos demonstrating the training topics listed.

9. Equipment Handoff:

In order for the contractor to successfully hand off the Utility Task Vehicle and receive payment, the contractor shall be present for equipment delivery to fully unload and assemble machine prior to hand-off to the Government. The contractor shall conduct an inspection with Government personnel to verify that all CLINs are 100% accounted for prior to hand-off completion. The contractor shall complete and sign the provided DD250 with Government personnel and attach the completed form in WAWF prior to acceptance for payment. A picture of the data plate with serial number shall be attached to the invoice prior to Government acceptance.

10. Equipment Warranty

This equipment shall come with the manufacturer’s standard equipment warranty and shall begin on the date of hand-off completion.

11. Destinations

Quantities and POC per destination will be provided on the individual delivery orders per period of performance. Contractor shall price items on the bid schedule to include any packing/shipping charges to any of the possible locations below. All costs associated with the purchase, delivery, and installation of all CLINs shall be included in the overall price quoted for each CLIN.

The contractor shall coordinate with the DLA Disposition Services site, conduct a pre-installation meeting with the Site Manager, provide all labor, and deliver all material and equipment to the DLA Disposition Services location. The contractor is to verify the shipping address and set up pre-installation meeting date, time, and location with the Site Manager (information will be available after IDIQ is established).

The contractor shall notify Mitchell Ellis and Timothy Zweng at least 14 calendar days prior to delivery of the machine to its destination to ensure site is prepared to accept the machine.

The contractor shall use Mitchell.Ellis@dla.mil and Timothy.Zweng@DLA.mil as the official communication link for all delivery functions.

The contractor shall notify Mitchell Ellis (mitchell.ellis@dla.mil) at least 21 calendar days prior to equipment delivery for all OCONUS shipping destinations. All OCONUS shipping destinations will use a Port of Export on the East Coast or West Coast based on final destination address.

Possible delivery locations will include any CONUS/OCONUS locations of DLA Disposition Services sites. A complete listing of these locations including physical addresses can be found at http://www.dla.mil/DispositionServices/Contact/FindLocation/

For all overseas destinations, the Government will provide the specific Port of Export to the contractor based on machine dimensions and final destination at the time of delivery order issue.

The following Ports of Export may be utilized for OCONUS shipments:

East:

DODAAC: SW3185

DLA Distribution Norfolk VA

ATTN: DDNV-O

9248 VIRGINIA AVE Bldg CEP 201 Norfolk, VA 23511

For a delivery appointment, call 757 278 8400 / 757 278 8249 (If more assistance is needed call Betty 757-278-8249)

West:

DoDAAC: W62N2A/SW3225 XU Def Dist Depot San Joaquin

CCP WHSE 30

25600 South Christman Rd Tracy, CA 95376

POC: Todd Hackney 209-839-5506

12. Delivery/Performance Timeframes

All required work must be completed within 90 calendar days from date of order. The contractor must provide at least 14 calendar days advance notice to the Site POC before rendering services at the site(s).

The service to be performed under this IDIQ will be performed during normal government working days, Monday through Friday, which are available from the POC. If services are scheduled by the contractor to be performed on a regular federal holiday (see below), designated by Presidential proclamation, or DLA, Disposition Services Closure, rescheduling shall be at the discretion of the COR/POC.

New Year’s Day 1 January* Martin Luther King's Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July* Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November* Thanksgiving Day 4th Thursday in November Christmas Day 25 December*

* The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

13. Points of Contact

Names and contact information for the POC will be provided on each order at time of issue.

14. Acceptance/Correction of Work

All work performed under this IDIQ shall be subject to the acceptance of the designated POC. If performance is found to be unsatisfactory and not in accordance with the requirements of this IDIQ, the contractor shall correct unsatisfactory work as soon as possible but not later than within 90 calendar days of Government notification. Correction of work shall be performed at the contractor’s expense as per FAR 52.212-4.

15. IDIQ Manager

The contractor shall be solely responsible for the overall performance of the IDIQ. The contractor shall designate an IDIQ manager and alternate IDIQ manager, who will have full authority to act for and make binding decisions on behalf of the contractor. Within five (5) calendar days after establishment of IDIQ, the contractor shall provide the name of the primary and alternate IDIQ managers in writing to the CO. The IDIQ manager or the alternate shall be available during normal operating hours to meet with Government personnel. The IDIQ manager and the alternate must be able to speak, read, write and understand the English language.

16. Clean Up Premises

Upon completion of the work, the contractor is required to clean up workspace and remove and dispose of any parts or debris resulting from the contractor’s performance, with any associated costs included in existing CLIN prices. This is required after each day of on-site performance, and before the contractor leaves the premises.

17. Installation/Site Access Security Requirements

Installation/site access requirements vary for visitor badges and other access/security procedures for performing contractor services at the sites. The contractor is required to coordinate with the Government POC on the delivery order to obtain the necessary security/access procedures prior to completion of delivery. If coordination and/or access is delayed by the Government such that performance timeframes cannot be met, the contractor must submit, in writing, their proposed reasons, including any supporting evidence, prior to the original due date of the delivery order such that an extension can be granted, if appropriate. The government is not responsible for incomplete material or condition list and expects the final product to be complete and fully usable and in compliance to OSHA standards and regulations.

18. Identification of Employees

The contractor shall be responsible for furnishing to each of their employees’ identification as may be required by the installation where the services are performed. Contractor will require each of their employees engaged on the work site to display such identification as directed by the appropriate installation.

19. Conduct of Personnel on Duty

While on duty working in Government buildings and on Government property, personnel employed by the contractor shall be prohibited from sleeping, using Government telephones, and utilizing Government facilities for recreational activities. Personal items in office areas such as desk accessories, radios, supplies, pens, pencils, plants, and food shall not be disturbed by the contractor’s employees at any time. Contractor’s employees are subject to Government standards of conduct including sexual harassment. Clothing, personal grooming, and personal cleanliness standards for Government working environment apply.

20. Standards of Conduct

All personnel employed by the contractor in the performance of this IDIQ, or any representative of the contractor entering DLA Disposition Services’ compound/facilities, shall obey all regulations of the installation and will be subject to surveillance to ensure that no violations occur. The contractor shall be responsible for maintaining satisfactory standards of employee competency and conduct and taking such disciplinary actions with respect to contractor employees as may be necessary. The contractor shall ensure that all personnel employed in the performance of this IDIQ shall be United States citizens, or non- United States citizens who legally reside in the United States. No contractor employee will be permitted on DLA Disposition Services sites when investigation reveals employee’s presence would be detrimental to the security of the installation or to the accomplishment of the work prescribed. The Government reserves the right to refuse to permit any contractor employee to perform services under this IDIQ who is not in compliance with requirements of this IDIQ (for example, employees not meeting stated minimum qualifications). In such cases, the CO/POC will advise the contractor of the reason for requesting an employee’s removal or withdrawal of authorization to enter DLA Disposition Services sites.

Disorderly conduct, such as use of abusive or offensive language, quarreling, intimidation by works or actions, or fighting will not be condoned. Contractor employees shall not participate in disruptive activities which interfere with normal and efficient Government operations.

21. Intoxicants

The contractor shall not allow any employees, while on DLA Disposition Services sites to possess, sell, consume, or be under the influence of intoxicants, illicit drugs, or any other incapacitating agent which produces similar effects. The CO/POC shall require the contractor to remove from the job site, any contractor employee found under the influence of intoxicants, illicit drugs, or incapacitating agent during his tour of duty.

22. Criminal Actions

Contractor employees shall be subject to prosecution for criminal actions. These shall include, but are not limited to, the following:

Falsification, unlawful concealment, removal, mutilation, or destruction of any official documents or records, or concealment of material facts by willful omission from official documents or records.

Theft, vandalism, immoral conduct, or unauthorized use of Government property.

Unethical or improper use of official authority or credentials.

Misuse of weapons, including possession of weapons on the DLA Disposition Services premises.

Violations of State laws, such as traffic offenses, which have been assimilated and are enforced through the U.S. Magistrate Court System.

The contractor’s employees shall be on DLA Disposition Services premises only for contractual duties and not for other non-contractual purposes.

23. Personal Protective Equipment (PPE)

The contractor shall be responsible for equipping their personnel with the proper PPE required to safely provide services required. PPE is defined as equipment and supplies to protect the human body, inside and out, from harm / injury / illness occurring in line with contracted services provided. PPE may include, but is not limited to: Goggles, ANSI approved Safety Toe Boots, Leather Gloves, Hearing Protection, and Face Masks (dust).